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HomeMy WebLinkAboutAgendas/Packets - 2023.01.04 - 40432OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Parks Commission Room - 2800 Watkins Lake Rd, Waterford 48328 Wednesday, January 4, 2023 @ 2:00 pm Gary McGillivray, Chairperson Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Approval of Minutes - December 7, 2022 Regular Meeting & December 7, 2022 Closed Session Public Comment NOMINATION & ELECTION OF 2023 OCPR COMMISSION OFFICERS: A Chairman B Vice Chairman C Secretary PUBLIC HEARING D 2023-2027 Five -Year Parks and Recreation Master Plan PRE SENTATIONS/RECOGNITIONS: E Staff Introduction - Sean Young COMMUNICATIONS/REPORTS: F Parks Environmental Sustainability Report G RPS and RAPP FY22 Summary REGULAR AGENDA: 1 FY23 Recreation Assistance Partnership Program Plan 2 Lyon Oaks Boardwalk Replacement 3 Red Oaks Boiler Replacement - Change Order 4 Capital Equipment Purchase - Front -End Loader 5 2023-2027 Five -Year Parks and Recreation Master Plan 6 Revised 2023 Free Park Entry Days UNFINISHED BUSINESS: NEW & MISCELLANEOUS BUSINESS: � 7 Director's Report ACTION PRESENTER(S), Elect Gary McGillivray / 709-0359 Elect Gary McGillivray / 709-0359 Elect Gary McGillivray / 709-0359 Donna Folland / 736-9087 ACTION PRESENTER(S), Informational Tom Hughes / 343-1011 ACTION PRESENTER(S), Informational Sarah Cook-Maylen / 343-1353 Informational Brandy Boyd / 296-1972 ACTION PRESENTER(S), Approval Brandy Boyd / 296-1972 Approval Zachary Crane / 240-1079 Approval Mark Adams / 762-3822 Approval & Fwd to BOC Tom Hughes / 343-1011 Approval & Fwd to BOC Donna Folland / 736-9087 Approval Chris Ward/858-4944 ACTION PRESENTER(S), ACTION PRESENTER(S), Informational Chris Ward / 858-4944 ANNOUNCEMENTS ADJOURNMENT TO: February 1, 2023 at 2:00 p.m. or to the Call of the Chair RETURN TO AGENDA OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 Christine Long J. David VanderVeen REGULAR MEETING Amanda Herzog Vice Chairman Gary R. McGillivray, Chairman Andrea LaFontaine Jim Nash Ebony Bagley Nancy Quarles Secretary December 7, 2022 Yolanda Smith Charles Lance Stokes Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:03 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Ebony Bagley, Christine Long, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Yolanda Smith Charles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager -Operations Melissa Prowse, Manager -Planning & Development Zachary Crane, Supervisor -Parks Engineering & Development Tom Hughes, Chief -Park Operations & Maint. — South District Brandy Sotke-Boyd, Chief -Recreation Programs & Services Aaron Stepp, Chief -Business Operations Desiree Stanfield, Supervisor -Marketing & Communications Donna Folland, Supervisor -Planning Carol Bacak-Egbo, Parks Project Advisor Jami Monte, Staff Assistant Shannon Kenny, Technical Office Specialist Kristen Kittell, Technical Office Specialist PURCHASING Andy Krumweide, Buyer SPRINGFIELD TOWNSHIP Laura Moreau, Township Supervisor Mike Losey, Natural Resources Manager OTHER Ed Davis APPROVAL OF AGENDA Chairman McGillivray proposed to amend the agenda as follows: 1. Remove Item C, Parks Environmental Sustainability Committee Report; 2. Reletter Item D, Fiscal Sustainability Committee Minutes, as Item C; 3. Reletter Item E, Five -Year Parks and Recreation Master Plan Review, as Item D. Stokes moved to approve the agenda, as amended. Seconded by VanderVeen. Motion carried on a voice vote. APPROVAL OF MINUTES. Long moved to approve the minutes of November 2, 2022, as presented. Seconded by Nash. Motion carried on a voice vote. December 7, 2022 Page 2 PUBLIC COMMENT Mr. Davis commented on the Springfield Oaks Mill Pond Dam. PRESENTATIONS/RECOGNITIONS A. Parks are not iust trails and trees Ms. Bacak-Egbo provided a presentation on the history of our parks. B. Golf Presentation Mr. Hughes provided a presentation on the 2022 golf season. COMMUNICATIONS/REPORTS C. Fiscal Sustainabilitv Committee Minutes Director Ward provided an overview of the items discussed at the Fiscal Sustainability Committee meeting that was held on November 28, 2022. D. Five -Year Parks and Recreation Master Plan Review Ms. Folland provided an overview of the draft Five -Year Parks and Recreation Master Plan. REGULAR AGENDA ITEMS 1. Springfield Oaks — Mill Pond Dam Ms. Prowse requested to amend the proposed motion as follows: 1. Approve the expenditure of $2,085,499 of the budgeted $2,296,814 for th4e Mill Pond Dam Removal and Restoration Project; 2. Approve the grant application for $1,000,000 to the EGLE Dam Risk Reduction Grant Program; 3. Award the contract to the lowest qualified vendor, Anglin Civil, LLC of Livonia, MI in the amount of $4,197,137 for Base Bid #1 and Base Bid #2 for the mill pond dam removal and restoration project for a total project cost of $4,616,851, with the Charter Township of Springfield contract award approval at the December 8th Township Board meeting. Stokes moved to approve the Springfield Oaks — Mill Pond Dam project, as amended. Seconded by Nash. Motion carried on a roll call vote. 2. 2023 OCPR Proposed Fees & Charaes Bagley moved to approve the 2023 OCPR Proposed Fees & Charges, as presented. Seconded by Herzog. Motion carried on a roll call vote. 3. 2023 Seasonal/Summer Incentives Long moved to approve the 2023 Seasonal/Summer Incentives, as presented. Seconded by Stokes. Motion carried on a roll call vote. December 7, 2022 Page 3 UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 4. Director's Report Director Ward provided an overview of his report. 5. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on November 28, 2022. The Commission recessed at 3:30 p.m. The Commission reconvened at 3:49 p.m. Roll call attendance was taken. All Commission members were present. 6. Personnel Evaluation: OCPR Director (CLOSED SESSION) Bagley moved that the Oakland County Parks and Recreation Commission go into Closed Session for the purposes of considering the personnel evaluation of OCPR Director, Chris Ward. Seconded by VanderVeen. Motion carried on a roll call vote. The Commission went into Closed Session at 3:49 p.m. The Commission reconvened in Open Session at 4:04 p.m. ANNOUNCEMENTS/ADJOURNMENT Chairman McGillivray requested that the Commissioners consider and come up with 10 ideas to make improvements to our parks, programs, communications & special events. At 4:06 p.m., there being no further business to come before the Commission, the meeting was adjourned to January 4, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. RETURN TO AGENDA rk 0�2�' COUNTY PARKS GreatBai ks for Great People Memo To: Chairman McGillivray and OCPR Commission Members From: Chris Ward Date: December 28, 2022 Re: OCPR Commission — Election of Officers INTRODUCTION AND HISTORY In accordance with the OCPR Commission Bylaws, Article VII Officers: Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of the year, a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for re-election. Election to office shall be by majority vote and candidates need not be present. Section 2. Term of Office. Officers shall take office immediately following their election and shall hold office for a term of one (1) year. As the January 4, 2023 meeting will be the first meeting of the year, it would be appropriate to conduct the Election of Officers for the Oakland County Parks and Recreation Commission at this meeting. 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com RETURN TO AGENDA QAKLAND COUNTY PARKS GrwtYalks for 6reat-People, Memo To: Parks and Recreation Commission From: Sarah Cook-Maylen, Chief of Environmental Sustainability and Natural Resources Date: December 27, 2022 Re: January Environmental Sustainability Report The Environmental Sustainability Committee did not meet in December due to the holidays but will meet January loth and have a substantive update at the February meeting. The January Sustainability Scorecard is below along with a reminder of the evaluation system. 1. Environmentally sustainable options were considered for this project and the most sustainable options were integrated. 2. Environmentally sustainable options were considered for this project and some of the options were integrated. 3. Environmentally sustainable options were considered for this project but were not feasible. 4. Sustainable options were neither considered nor integrated into this project. S. Sustainability options are not relevant for this item. Environmental _REGULAR AGENDA: Sustainabilitv Score 1 RPS FY23 RAPP Program Approval 4 2 Lyon Oaks Boardwalk Replacement #11 & #17 2 3 Red Oaks Boiler Replacement - Change Order 5 4 Capital Equipment Purchase - CAT 928H Front -End Loader 4 5 2023-2027 Five -Year Parks and Recreation Master Plan 1 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda # Department: Recreation Programs and Services (RPS) From: Brandy Boyd, Chief of Recreation Programs and Services Subject: FY23 Recreation Assistance Partnership Program Plan INTRODUCTION AND HISTORY Recreation Assistance Partnership Program (RAPP) provides cities, villages, townships, and partner organizations with special assistance with recreational programming, education, equipment, and special events. An application and opportunity to participate in RAPP is presented to these organizations annually. Resources are prioritized to support the recreational needs of economically disadvantaged and under-resourced communities. Our staff meet regularly with local recreation and government leadership from these communities to ensure we maximize their access and utilization of RAPP resources. Staff is recommending the 2023 RAPP plan, as presented, with a projected budget of $250,000. Funding is available within the Commission's FY23 adopted operating budget. The Recreation Assistance Partnership Program plays a critical role in supporting the recreational activities of local governments and organizations, providing access to recreational programming and equipment resources likely outside of their reach individually. RAPP also provides an opportunity for Oakland County Parks and Recreation to expand the reach of our services to areas of Oakland County with approximately 700,000 residents and visitors annually. Staff is requesting additional flexibility to provide assistance tailored to the needs of local communities and organizations through discounted fees and/or fee waivers for mobile recreation equipment and stages. SUGGESTED MOTION Approve for the 2023 Recreation Assistance Partnership Program Plan with a projected budget of $250,000 and authorize the Director to approve discounted and waived fees for recreation programming equipment and programming offered to local governments and organizations provided through RAPP. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Facilities Maintenance & Development From: Zach Crane, Supervisor Parks Engineering & Development Subject: Lyon Oaks Golf Course — Boardwalk Replacement PROJECT CATEGORIES Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope Replacement of existing failing boardwalk sections at Lyon Oaks Golf Course Holes #11 and #17. Boardwalk Hole #11: Materials purchase for the removal and replacement of 250 linear foot by 10-foot-wide boardwalk section. OCPR staff will be completing the removal and installation work after the 2023 golf season. Boardwalk Hole #17: Materials purchase for the removal and replacement of a 100 linear foot by 8-foot-wide boardwalk section acting as cart path circulation route on hole #17. Boardwalk will be widened from 8' to 10' for two-lane cart traffic and increased live load capacity for emergency vehicles. OCPR Staff will be completing the removal and installation work prior to the opening of the golf course in the spring of 2023. 2. Need Boardwalks were installed in 2002 as part of original development of Lyon Oaks Golf course. Both boardwalk sections were installed using post construction, which has created heaving issues. OCPR Staff will replace boardwalk sections with our boardwalk standard helical pier detail. Boardwalk Hole #17 will be widened to 10'W and increased to accommodate emergency vehicle access to the back of the golf course. 3. Review and Approval History Date Description 9/2022 FY2023 Capital Improvement Program 4. Funding a. FY2022 budgeted amount: i. LYG Boardwalk Hole #11 $95,000 ii. LYG Boardwalk Hole #17 $35,000 b. Funding Total: $130,000 Page 2 c. Recommended total amount i. LYG Boardwalk Hole #11 i. Annual Contract —Anchor Tech $61,133.72 ii. Annual Contract — Burt Forest Products $20,418.89 ii. LYG Boardwalk Hole #17 i. Annual Contract — Anchor Tech $28,033.52 ii. Annual Contract — Burt Forest Products $10,209.58 iii. Proiect Conti ngencv (10%) $12,000.00 iv. Total Project Cost $131,795.00 (Funding for the additional $1,795 requested is available within the approved FY2023 Capital Improvement Program) ATTACHMENTS 1. Attachment A - Park Map 2. Attachment B - Existing Photos STAFF RECOMMENDATION Staff recommends proceeding with the Lyon Oaks Golf Course Boardwalk replacement project by OCPR Facilities Maintenance and Park staff for a total project cost of 131,795.00 as outlined. Boardwalk material — Annual Contract (Burt Forest Products) $30,628.34 Helical Piers — Annual Contract (Anchor Tech Foundations) $89,167.24 Project Contingency (10%) $12,000.00 Total Project Cost $131,795.00 MOTION Move to approve Lyon Oaks Golf Course Boardwalk replacement project by OCPR Facilities Maintenance and Park staff for a total project cost of 131,795.00 as outlined. Boardwalk material — Annual Contract (Burt Forest Products) $30,628.34 Helical Piers — Annual Contract (Anchor Tech Foundations) $89,167.24 Project Contingency (10%) $12,000.00 Total Project Cost $131,795.00 Legend O Lyon Oaks County Park O Cart Path j Project Location Lyon Oaks Golf Course Boardwalk Replacement N SHT. 1 OF 1 52221 Pontiac Trail Wixom, MI 48393 Y� f f� r i F� OAKLAND �m COUNTY PARKS Oakland County Parks and Recreation ` 2800 Watkins Lake Road a Waterford, MI ❑ Y 248-858Z06 www.OakiandCountyParks.com ' g Lyon Oaks GC HOLE # 11 Lyon Oaks GC HOLE #17 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Facilities Maintenance & Development From:Mark Adams, Jr. Architectural Project Manager Subject: Red Oaks Water Park - Wave Pool Boiler Replacement Change Order PROJECT CATEGORIES Agenda Type: ✓ Consent Agenda Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope As part of the FY2023 Capital Improvement Program, the existing boilers that service the Red Oaks Waterpark Wavepool and Lazy River water feature are scheduled to be replaced this spring and received an overall project budget of $450,000. The construction portion of the project was previously approved during the October 2022 commission meeting in the amount of $373,388, leaving $76,612 in the project's overall budget. Working with our engineers at Hooker DeJong (HDJ) and our general contractor, CSM Mechanical (CSM), OCPR staff have developed an emergency backup system that would allow one boiler to service both water features if the other fails or needs to be taken offline for maintenance. Presently, the Lazy River and the Wave pool each have a dedicated boiler that operates independently of one another. If one of the boilers fails or needs to be taken offline for service, that particular water feature would be offline for two days, minimum. In the event that one of the boilers fails, the addition of the failsafe feature allows the water feature to continue operating with little downtime. This would also prevent loss of revenue due to reduced capacity or park closure. OCPR staff would like to fund this change order from the remaining $76,612 in the project budget. 2. Need The boiler replacement project at Red Oaks Waterpark was initially budgeted for $450,000 as part of the FY2023 Capital Improvement Program. With the awarded contact coming in below the initial budget, OCPR would like to utilize a portion of the remaining project budget to add failsafe features to the currently designed system. 3. Review and Approval History Date Description 1/2022 January Commission Meeting -Design and Engineering Consultant Proposals 9/2022 FY2023 Capital Improvement Program — Construction Budget 10/2022 October Commission Meeting — Construction Proposals Page 2 4. Funding a. Current FY2023 budgeted amount: $450,000 b. Previous Approved Project Funding: $373,388 c. Additional Requested Funding: • Emergency backup system additional cost $54,674 • Current Project Contingency balance-$28.083 • Additional Funding Needed: $26,591 ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Change Order Request 3. Attachment C — Change Order Proposal 4. Attachment D — Park Map STAFF RECOMMENDATION Staff recommends approval of a contract change order to CSM Mechanical (Contract #9859) Grand Rapids, MI, in the amount of $54,674 for replacing the Red Oaks Waterpark water feature boilers. MOTION Staff recommends approval of a contract change order to CSM Mechanical (Contract #9859) Grand Rapids, MI, in the amount of $54,674 for replacing the Red Oaks Waterpark water feature boilers. Project Identification and Management Park: Red Oaks FM File Name: HVAC Replacements Project Name: RWP Pool Boiler Replacements Project Manager: I Mark Adams, Architectural Engineer Planner: Donna Folland, Supervisor of Planning Date Created: 12/1/2021 Staff Recommendation Budget Center: RWP FM File ID: MPP 2022.306 Project ID: 825 Email: adamsmaiCcDoakgov.com Email: follanddCcDoakgov.com Date Updated: 9/28/2022 Staff recommends replacement of building equipment, including HVAC systems, as identified by the building equipment management program. Planning staff have confirmed that none of the building equipment items identified are in structures that are under review for potential repurposing or removal (Asset Future Determination list). Red Oaks Waterpark Boilers: Staff recommends replacement of the boilers that service the wave pool and lazy river for higher efficiency, lower operational maintenance costs, and to provide consistent water temperature for these water features. Project Description Current Conditions and Project Need Building equipment is tracked and managed on a park system -wide basis. Equipment replacement is scheduled when warranted by the age and condition of equipment and is intended to reduce unscheduled replacements and increase efficiencies. Red Oaks Waterpark Boilers: The existing boilers that service the lazy river and wave pool were installed in 1986 and are well past the equipment life -cycle, limiting the serviceability and availability of replacement parts. Over the last few years, the frequency of necessary repairs has increased, indicating that the likelihood of total system failure is imminent. Proposed Project Scope Remove existing boilers and install all replacement boilers within the boiler room in the Maintenance Building. Seal wall penetration sites from former exterior boiler location. See Hooker DeJong, 9/1/2022, pages M1.1, M1.2, M4.1. Required Sections Operations Budget Replacement of building equipment systems as a Capital Improvement Program (CIP) project will result in depreciation expense charged to the park budget center. This Oakland County Fiscal Services Fixed Asset Report shows that past CIP building equipment replacements have been depreciated over 40 years. Replacement may also have a positive impact on the operations budget by reducing or eliminating the need to purchase replacement parts or pay a contractor to make repairs. The increased energy efficiency of new equipment can be expected to result in utility cost savings. Environmental Sustainability As many of the building equipment being replaced are 30 years or more older, the increases in energy -efficiency are expected to be significant. Update: September 28, 2022 Red Oaks Waterpark Maintenance Building —Aerial View (2022); Existing boiler layout (Hooker DeJong, 9/1/2022, page M1.1) REMOVE BOILERS —� E6 r--_1 r--­1 r--_1 6ANDONEd EGITwc IExlsrwc a"owro EXISTING our000R DRAW BASIN golLEa 1L13 ILAzr leoI�a IeIOi�R 1 \ I REMATRUT ovE IREMOVE 17ISTVE 1 1 suPPGRTA ISUPPORTS I IsuPPORrs I I I I I I I ME ROVE NG P oMMAGILERA ALVE AND CAP FROM AITE -T 3 Nc� P. _— E"PR G /rr II _____—__--__--_—_—_zz _ PATcn AN sEnT wATT PENETRATION 3"PS_/ 3"PR—/ REMOVE EXISTING _ REMOVEEXISTINO 3"PS 4PR CONCRETEPAD �F0.XE DEl AND EXHAUST 3"PR EX �y f �� � WAVEPoGL NG II Ea I II REMwENG �/ BOILER j TP ® �I L111NG—_---------� II ----------- 2 , NG � I I �-„a'NG I II CAP ATFLOOR II FURNACEDUCT FAR E. P Flu",REMOVEPVC PIPE �I II—� — —__ A•PR---, VPEXISTING S GATEVALVE 3 PR' �I II 11 ii II III —— 'Eir'ew irEwJ Update: September 28, 2022 ■ DJ Hooker DeJong ins WORK CHANGES PROPOSAL REQUEST Project Name: RED OAKS WATERPARK — BOILER REPLACEMENT 1455 E Thirteen Mile Rd, Madison Heights, MI 48071 A/E Project No: 4-0802.03 A/E: Hooker DeJong, Inc. 316 Morris Ave, Studio Suite 410 Muskegon, MI 49440 Owner: Oakland County Parks 2800 Watkins Lake Road Building #97W Waterford Twp, MI 48328 PR No: 001 Date of Issuance: Nov 9, 2022 Contractor shall promptly submit an itemized proposal to the Owner and Architect for the changes in the contract sum and contract time for proposed modifications to the contract documents describe herein. The proposal is to consist of an itemized breakdown of labor, materials, profit, and overhead for the work listed in each item described herein. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS Work Change Proposal Request No: 001 DRAWING ITEMS: ITEM NO. 1 DRAWING M1.2 — MECHANICAL PLAN (REISSUED) 1. Adjustments to boiler room plan. ITEM NO. 1 DRAWING M4.1 — MECHANICAL SCHEDULES (REISSUED) 1. Lazy River Heat Exchanger Piping Detail was adjusted to add reducers at heat exchanger connections. 2. Flow rate in Boiler Pump Schedule was adjusted for BP-2. Pumps will have identical sizing requirements. 3. Gas Fired Boiler Schedule was adjusted. B-2 was changed to a 3,000 MBH boiler in order to keep the boilers identical. 4. Heat Exchanger schedule was adjusted. HX-2 was changed to have identical construction as HX-1. Performance was adjusted to new selection. Attachments: Specifications Section: None Drawings: M1.2, M4.1 Issued by: (Signature) Send Via: Email Copies to: File, Owner, Contractor Lane A. Bentsen, P.E. (Printed name and title) Page 1 of 1 ■ DJ Hooker DeJong im WORK CHANGES PROPOSAL REQUEST Project Name: RED OAKS WATERPARK — BOILER REPLACEMENT 1455 E Thirteen Mile Rd, Madison Heights, MI 48071 A/E Project No: 4-0802.03 A/E: Hooker DeJong, Inc. 316 Morris Ave, Studio Suite 410 Muskegon, MI 49440 Owner: Oakland County Parks 2800 Watkins Lake Road Building #97W Waterford Twp, MI 48328 PR No: 004 Date of Issuance: Nov 9, 2022 Contractor shall promptly submit an itemized proposal to the Owner and Architect for the changes in the contract sum and contract time for proposed modifications to the contract documents describe herein. The proposal is to consist of an itemized breakdown of labor, materials, profit, and overhead for the work listed in each item described herein. THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED IN THE PROPOSED MODIFICATIONS Work Change Proposal Request No: 004 DRAWING ITEMS: ITEM NO. 1 DRAWING M4.2 — MECHANICAL DETAILS (ISSUED) 1. Created new sheet for alternate boiler skid. This skid would be a combined skid for both pools. 2. Combined Heat Exchanger Piping Detail includes piping schematic of new skid, and new selections of valves, strainers, and boiler pumps. Schematic also contains a sequence of operation for how all of the equipment should be controlled utilizing BMS for this operation. 3. Mechanical Pool Equipment Room Plan Option 2 was added. This is the layout of the combined skid option. Attachments: Specifications Section: None Drawings: M4.2 Issued by: (Signature) Send Via: Email Copies to: File, Owner, Contractor Lane A. Bentsen, P.E. (Printed name and title) Page 1 of 1 November 18, 2022 Red Oaks Waterpark 1455 E Thirteen Mile Rd Madison Heights, MI 48071 ATTENTION: Mark Adams SUBJECT: Proposal Request #4 CSM Mechanical, LLC is pleased to provide a proposal for the changes as indicated in proposal request #4 OUR PROPOSAL INCLUDES: • Alternate boiler skid • Combined heat exchanger piping detail additions • Addition of sequence of operations utilizing BMS for the operation of this option • Addition of emergency boiler taps to the lazy river heat exchanger piping detail • Addition of PIC valves • Addition of FLV • Addition of 6" TDV's & Mag Strainers • Addition of variable primary piping arrangement. The cost associated with proposal request #4 is an addition of: $45,699.00 Equipment & Material: $23,301.00 Contracted Services $14,055.00 Labor: $8,343.00 This quotation is valid for thirty (30) days. The proposed work will begin upon receipt of the signed purchase order agreement. If you have any further questions regarding the above correspondence, please contact our office at your earliest convenience. Respectfully, CSM Mechanical, LLC Richard Buckley 7400 Hickory Valley Drive • Fenton, MI 48430 • Phone (248) 302-2078 • Fax (517) 540-9704 November 18, 2022 Red Oaks Waterpark 1455 E Thirteen Mile Rd Madison Heights, MI 48071 ATTENTION: Mark Adams SUBJECT: Proposal Request #1 CSM Mechanical, LLC is pleased to provide a proposal for the changes as indicated in proposal request #1 OUR PROPOSAL INCLUDES: • Both Boilers to be 3,000 MBH • Both heat exchangers to be identical • Lazy river piping detail changes The cost associated with proposal request #1 is: Breakdown Equipment: Material: Labor: $8,175.00 $250.00 $550.00 $8,975.00 Our proposal is based on straight time working hours, Monday thru Friday 7:00 am until 3:30 pm This quotation is valid for thirty (30) days. The proposed work will begin upon receipt of signed purchase order agreement. If you have any further questions regarding the above correspondence, please contact our office at your earliest convenience. Respectfully, CSM Mechanical, LLC Richard Buckley 7400 Hickory Valley Drive • Fenton, MI 48430 • Phone (248) 302-2078 • Fax (517) 540-9704 Legend - Family Restrooms - Red Oaks County Park Location 8� .Y �e l_ � In_Ly-_►mod./ �I'^�+y,..(�.7.( Red Oaks Waterpark 1455 E. Thirteen Mile Road _ - s Madison Heights, MI 48071 ° w Entrance • • �I E � v �'W o e® a 1 20201magery -E Yo 0 50 100 Feet E r N QAKLAND �Sp " Red Oaks Water Park �� COUNTY PARKS U� Family Restrooms Oakland County Parks and Recreation � 2800 Watkins Lake Road a Waterford, MI o Y 248-858-0906 1. o $HT. 1 OF 1 I www.OakiandCountyParks.com h > o � RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Park Operations From: Thomas Hughes, Chief Parks Operations and Maintenance — South District Subject: Capital Equipment Purchase — Front -End Loader INTRODUCTION AND HISTORY The Oakland County Parks and Recreation (OCPR) staff is requesting to purchase a 2009 CAT 928H Front End Loader from the Water Resource Commission (WRC). WRC has purchased a new front-end loader and made OCPR aware of the loader before sending it to the Oakland County Auction. The loader will be used at the Holly Oaks ORV Park for maintenance operations of the existing and upcoming properties. The use will not be limited to the ORV Park and the loader will be available for use throughout the park system. Holly Oaks is currently leasing a front- end loader to perform maintenance tasks at the park at an expense of $25,000 annually. The purchase amount for the front-end loader from the Water Resource Commission is $40,000 and includes a 3-yard bucket, a grappling bucket, and forks. Scheduled maintenance and repairs have been performed by WRC and it is in very good condition. The front -loader has been inspected by OCPR staff and it does meets the needs of the park. Eliminating the need to lease a front-end loader, the ROI on the purchase will be less than 2 years. The front-end loader was not included in the approved FY2023 Capital Equipment budget and the purchase would be funded from Unrestricted Net Assets. STAFF RECOMMENDATION Staff recommends to approve the purchase of a 2009 928H CAT Front -End Loader from the Water Resource Commission for the Holly Oaks ORV Park. MOTION Motion to approve the FY2023 Capital Equipment purchase of a 2009 928H CAT Front -End Loader from the Water Resource Commission for the Holly Oaks ORV Park in the amount of $40,000 utilizing funds from Unrestricted Net Assets RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Planning and Resource Development From: Donna Folland, Supervisor of Planning and Resource Development Subject: Approval of the 2023-2027 Five -Year Parks and Recreation Master Plan INTRODUCTION AND HISTORY Oakland County Parks and Recreation (OCPR) develops a Five -Year Recreation Master Plan ("Recreation Plan") every five years. The current plan expires at the end of 2022. The new plan will provide direction and goals and objectives for the Parks and Recreation Commission and staff from 2023 through 2027. The Michigan Department of Natural Resources (MDNR) requires that all entities submitting for grants from the MDNR have a Five -Year Recreation Master Plan approved by the DNR on file. However, the Recreation Plan does much more than just making OCPR eligible for grant applications. The Recreation Plan evaluates and reaffirms the mission and vision for the park system, and includes a Strategic Action Plan with goals, objectives, and key performance indicators (KPIs) for the park system that guide the efforts of the Commission and staff in making decisions. The plan includes a Park Action Plan for each of the 14 parks operated by OCPR and for proposed additional parklands. New in this plan, staff and the Commission have developed Core Values that will serve as lenses through which all decisions will be evaluated. The Core Values are Diversity, Equity, and Inclusion; Health and Wellness; Environmental Sustainability and Natural Resource Stewardship; and Fiscal Responsibility and Organizational Excellence. Highlights from the Recreation Plan include: the Healthy Communities Park and Outdoor Recreation Investment Plan; Farmer's Market Modernization and Improvement Project (recently funded through the congressional spending bill); designating some of our parks as nature preserves with new standards for management and access; planning for our clubhouses, event centers and waterparks; providing increased access to rivers and lakes throughout the county; and developing an environmental sustainability program within the parks. The plan was posted for 30 days for public comment. Nearly 400 people took an online survey to provide their feedback and input. The Recreation Plan is available at httr)s://www.oakaov.com/parks/aetinvolved/Pages/recr)lan.asr)x. Updates have been made to the plan since the Commission conceptually approved the plan in November to provide additional information and make clarifications and corrections. The Strategic Action Plan has been updated with input from Commission members, Oakland County and community partners. The updated version and a redlined version are provided as attachments. Once approved by the Oakland County Board of Commissioners the plan will be submitted to the MDNR by the February 1st deadline for review and approval. ATTACHMENTS A. Resolution B. Strategic Action Plan updated C. Strategic Action Plan updated - redlined STAFF RECOMMENDATION Staff recommends the Parks and Recreation Commission approve the 2023-2027 Five Year Parks and Recreation Master Plan and forward it to the Oakland County Board of Commissioners for their approval. MOTION Move to approve the 2023-2027 Five Year Parks and Recreation Master Plan per the attached resolution and forward it to the Oakland County Board of Commissioners for their approval. IN RE: APPROVAL OF OAKLAND COUNTY PARKS AND RECREATION 2023-2027 FIVE- YEAR PARKS AND RECREATION MASTER PLAN WHEREAS, the Oakland County Parks and Recreation Commission has developed a five-year parks and recreation master plan which describes the physical features, existing recreation facilities, and the desired actions to be taken to improve and maintain recreation facilities during the period between 2023 and 2027; and WHEREAS, the Oakland County Parks and Recreation Commission developed this plan in accordance with the most recently published version of the Michigan Department of Natural Resources "Guidelines for the Development of Community Park, Recreation, Open Space, and Greenway Plans"; and WHEREAS, the goals and objectives of the 2013-2027 Five Year Recreation Master Plan were developed in response to needs identified by citizen surveys and input from Oakland County communities, the Oakland County Parks and Recreation Commission and staff members; and WHEREAS, the public was given a well -advertised opportunity and reasonable accommodations to review the draft plan for a period of 30 days; and WHEREAS, an advertised public hearing was held at the Oakland County Parks and Recreation Commission meeting on January 4, 2023; and WHEREAS, the Oakland County Parks and Recreation Commission has developed the plan for the benefit of the entire community and will utilize the plan to assist in meeting the recreation needs of the community; and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future planning by providing direction while remaining flexible to allow for adjustments by creative and responsible management; NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission approves the Oakland County 2023-2027 Five -Year Parks and Recreation Master Plan. QFAKLAND COUNTY PARKS 6rwt7'a *.f for Great --People Strategic Action Plan Vision Our vision inspires us; it is aspirational and declares our intent and direction and states the long-term outcome of our work. Everyone in Oakland County has access to a park, public space, or recreational opportunity to relax, be active, socialize, and connect with nature. Mission Our mission is a concise explanation of what we do and who we do it for. We create and operate accessible, welcoming, and sustainable parks and public spaces, provide recreational and educational programs and opportunities, preserve open space, and steward the environment to help all people be healthier and build resilient, connected communities in Oakland County. Core Values The core values are our highest priorities, deeply held beliefs and fundamental driving forces. They are the lenses through which we plan and evaluate our work as a parks and recreation agency. They are our cultural cornerstones. We will measure the outcomes of our work using Key Performance Indicators (KPIs) that relate directly to the Core Values. KPIs are quantifiable measurements compared to realistic and strategic targets. Diversity, Equity, and Inclusion Ground all actions and decisions in equity and justice and provide parks and recreation services that feel safe and welcoming to everyone. 1. Ensure that park attendance reflects the demographic profile of the surrounding communities. a. KPI: Conduct surveys that identify gender, age, race, and ethnicity of park visitors and program participants and compare with U.S. Census data for the surrounding community. b. KPI: Engage diverse groups of people, including those whose statistics are not captured by U.S. Census data (e.g., LGBTQ+ persons), and work with them to understand and respond to their recreational needs. 2. Collaborate with partners to identify communities, households, and individuals with needs for equitably provided services ("priority equity communities, households, and individuals") and ensure that OCPR-sponsored programs in these communities are properly supported and are reaching their intended audience. a. KPI: Track attendance at OCPR-sponsored programs within identified priority equity communities. Oakland County Parks and Recreation Master Plan 2023-2027 1 Strategic Action Plan — redlined version / December 27, 2022 3. Invest in outreach to priority equity communities and individuals. a. KPI: Track percent of budget utilized for priority equity communities, households, and individuals. 4. Decrease gaps in recreation access and improve parks and recreation use by priority equity communities. a. KPI: Number of unique transactions and program participants from zip codes of priority equity communities. 5. Ensure that the staff and Parks Commission reflects the racial and ethnic diversity of Oakland County and provide a positive and welcoming work environment. a. KPI: Monitor the diversity of the staff and Parks Commission as related to the diversity of Oakland County. b. KPI: Track participation in trainings and workshops related to diversity, equity, inclusion, and workplace culture Health and Wellness Increase access to the spaces and experiences that promote physical, mental, and social health for all. 1. Grow and elevate awareness of programs and facilities that enhance wellness and are available for free. a. KPI: Track participation numbers b. KPI: Online and on -site surveys regarding use, satisfaction, and barriers. 2. Promote the county and regional network of trails, and track trail usage and satisfaction in our park trails a. KPI: Miles and types of OCPR trails connected to local, county, and regional trails, non -motorized infrastructure, and transit lines. b. KPI: Trail user counts c. KPI: Online and on -site surveys regarding trail use, satisfaction, and barriers 3. Ensure ease of access into every park and between facilities within the park so people of all ages and abilities have the confidence to be active, social, and connect with their surroundings. a. KPI: ADA compliance for access routes between entrances, parking lots, recreation facilities, and restroom facilities —100% b. KPI: Track number of universally accessible recreation facilities and equipment in each park. c. KPI: Online survey regarding ease of park access and facility use and barriers Environmental Sustainability and Natural Resources Stewardship Plan, build, and operate our parks and services in a sustainable manner while collaborating with local communities. Care for the natural environment, preserve land and open space for future generations, meet current recreation needs without compromising the future, and build community resilience and adaptation to climate change. 1. Responsibly steward the natural resources within the park system. a. KPI: Number of acres being restored to improve biodiversity Oakland County Parks and Recreation Master Plan 2023-2027 2 Strategic Action Plan — December 27, 2022 b. KPI: Number of acres that are high -quality and are being managed to preserve existing resources 2. Use energy from renewable sources and implement energy efficiency practices. a. KPI: Percent of energy consumed from renewable sources b. KPI: Percent of energy generated on site via renewable sources c. KPI: Track fleet, buildings, and equipment electrification d. KPI: Track energy efficiency upgrades and projects 3. Improve water management, such as reducing irrigation, restrooms, and other uses. a. KPI: Track and reduce water usage 4. Manage storm water through design and operational practices to improve regional water quality. a. KPI: Track and reduce amount of impervious surface and turf. b. KPI: Track and increase green infrastructure c. KPI: Monitor and improve the quality of water bodies in our parks 5. Transition purchase of commodities to sustainable products. a. KPI: Track and reduce usage of cleaning products, herbicides, promotional items, single use plastics, and transition to sustainable alternatives. 6. Waste management reduce waste, divert into recycling, compost, reduce consumption a. KPI: Track and reduce tonnage of waste that goes to landfill b. Track recycling composition and rates Fiscal Responsibility and Organizational Excellence Implement our mission with a robust, innovative, and diverse parks and recreation organization and ground our decisions in sound fiscal policy. 1. Provide parks, programs and services that respond to community need a. KPI: Track alignment of services with Community Needs Assessment and targeted public engagement 2. Ensure that facilities with mostly individual benefit meet cost -recovery targets. a. KPI: Track cost -recovery for facilities with 75-100% targeted cost recovery 3. Leverage external funding sources for park and program development — i.e., grants, sponsorships, and donations a. KPI: Track percent of external funding against annually set targets 4. Provide excellent and well -supported customer service a. KPI: Track percent of seasonal staffing goal met annually b. KPI: Track percent of returning seasonal staff annually c. KPI: Track volunteer hours annually d. KPI: Track percent of responses to customer -service inquiries within one business day e. KPI: Track staff certifications relevant to delivery of parks and recreation services f. KPI: Track non -compulsory training participation and sharing Oakland County Parks and Recreation Master Plan 2023-2027 3 Strategic Action Plan — December 27, 2022 Strategic Goals and Objectives Our strategic goals are what we want to accomplish in the next five years. They are purpose -driven, long-term, forward -focused, actionable, and measurable. They are a roadmap for the individual objectives and actions that move us forward. Goal 1: Offer Experiences and Places that Make a Difference Experiences in a park or participating in an activity can change the character of your day or have an impact on your lifetime. Offer a wide range of experiences and places throughout the park system and provide diverse programming. A. Provide opportunities to be physically active with diverse places, programs and services for all ages and abilities, for people to be active individually, in groups, or as a guided/unguided experience. B. Create opportunities to gather with other people in informal or organized groups in a comfortable and welcoming setting. C. Provide places for people to relax, recharge, and reconnect with nature and enjoy activities that lower stress levels. D. Provide opportunities for a learning experience to gain new skills and knowledge that people can use in their daily lives. E. Offer opportunities to engage with nature with programs for all ages and abilities, volunteer stewardship, and experiencing interpretive signs and installations. F. Provide spaces for hobbies and sports that align with our core values without duplicating local and regional opportunities. G. Incorporate a wide array of celebrations that reflect the diversity of the county and the local community including access to healthy food and food from other cultures. H. Connect with the rich and storied history of Oakland County parks beginning with Indigenous Peoples with an inclusive approach that reflects multiple perspectives and a variety of themes. Create refuges from negative experiences, which may include places to cool off during heat events, safety from weather events related to climate change, and socially distanced recreation during health crises such as the COVID pandemic. Goal 2: Operate Clean, Safe, and Welcoming Parks Great park experiences are only possible because of the people who provide our places, programs, and services. Implement best practices and design standards that support the operation of parks that are equitable, resilient, sustainable, and integrated into the community. A. Engage the park operations and program services staff in both site -specific and organization - wide planning B. Review all parks to identify and remove potential barriers to access and enjoyment. C. Review and update the Americans with Disabilities Act Transition Plan and provide annual progress updates to the Parks Commission. D. Incorporate safety into park design and park upgrades. E. Implement an integrated plan for waste disposal — recycling, composting, litter, trash. Oakland County Parks and Recreation Master Plan 2023-2027 4 Strategic Action Plan — December 27, 2022 F. Provide access to drinking water — without single -use plastic bottles. G. Provide access to restrooms and phase out permanent use of portable toilets — open existing restrooms with flush toilets; develop standards and design for green restrooms in rural parks H. Reduce greenhouse gas emissions from equipment and vehicles — convert to alternative, no emission versions, use no -idle technology, and install electric vehicle charging stations. I. Manage water usage through reduction of watering and water reclamation J. Select and purchase products for park operations that reduce harmful impacts to the environment, minimize necessary use of products that have harmful impacts such as road salts, coal tar sealing. Goal 3: Sustoinably Invest in Assets and Infrastructure Invest in assets and infrastructure with regular maintenance, resolution of deferred maintenance, replacement of assets as they come to the end of their lifecycle, or new construction of new assets that create new experiences. A. Update Park Action Plans annually to identify actions to manage assets and assign actions to Capital Improvement Program, Maintenance Management Plan, Natural Resources Management, Park Operations, or Planning and Resource Development. B. Evaluate proposed investments into facilities and services based on fiscal sustainability, alignment with our core values, and the potential for a lasting positive impact for residents. C. Update building standards and processes, conduct an energy audit, and build new and update existing assets to net zero carbon emission standards and to reduce impact on the surrounding environment. D. Integrate alternative energy sources including identification of off -grid buildings in parks. E. Manage stormwater infrastructure effectively and in compliance with regulatory agencies. F. Implement updated waste management practices to include appropriate receptacles for landfill, recycling, and organic waste. Gool 4: Contribute to Thriving and Resilient Communities Work in partnership with local communities, non -profits, and regional planning agencies and be ready to help when gaps in equitable park access are identified. A. Convene local communities and park and recreation agencies on a regular basis to share best practices and seek mutual benefits for parks and recreation in Oakland County. B. Work with partners to identify priority equity communities, households, and individuals based on a data -driven understanding of the characteristics, demographic trends, access, and other needs of diverse communities and households. C. Design and implement a comprehensive recreation programs and outreach to communities with emphasis on creating equitable access. D. Identify gaps in equitable park access and assist priority equity communities, households, and individuals in accessing OCPR parks, programs, and services by increasing local trail and transit connectivity, providing transportation assistance, or offering free or discounted admission. E. Help communities and residents expand the use of natural landscapes to support regional biodiversity and stormwater mitigation. Oakland County Parks and Recreation Master Plan 2023-2027 Strategic Action Plan — December 27, 2022 F. Communicate with the public and communities about OCPR's environmentally sustainable practices to highlight the sustainability of OCPR park system and provide demonstration projects and examples to emulate. Gool S: Core for the Land and Naturol Environment and Increase Green Infrastructure Conserve land and advance green infrastructure to help mitigate the impacts of climate change and to ensure there are open spaces for future generations. Restore and manage natural communities to preserve biodiversity, protect water and air quality, support robust populations of wildlife, and connect people with high -quality experiences in nature. A. Implement OCPR's Natural Resource Zones system as the basis for system -wide management decisions. B. Create standards to define and establish Nature Preserve designation for parkland. C. Engage with Indigenous Peoples to learn about traditional/cultural land use and management. D. Expand and manage diverse, high -quality natural communities, habitats, and wildlife corridors including creating refuges and passage for plants and animals, and support climate resilience of our communities. E. Manage the native tree canopy to sustain healthy forests in our parks, improve shade for wildlife and people, and support climate resilience of our communities. F. Protect water quality for aquatic organisms, surrounding wildlife, recreational users, and downstream communities. G. Establish standards and targets for land acquisition that supports preservation, restoration, and green infrastructure. Goal 6: Engage the Entire Organization in the Aspiration of Our Vision At the foundation of our work is a collaborative network of people who recognize that our world is changing, and we need to change with it to remain relevant and best serve our communities and residents. We are ready to take on the challenges of our vision and build a future where everyone "has access to a park or public space where they can relax, be active, socialize, and connect with nature". A. Employ a workforce that reflects the diversity of Oakland County and the communities we serve. B. Implement hybrid work schedules where possible to enhance staff productivity and to reduce greenhouse gas emissions from staff travel. C. Continue the effort to recruit and retain diverse seasonal staff. D. Update purchasing policies and evaluate all contracts through the lens of our Core Values. E. Update Parks Commission approval procedures to delegate lower -level funding decisions to management and to present alternatives based on our Core Values for funding decisions by the Commission. F. Support our commitment to equity and justice with a focused staff position and relevant training and Commission -adopted policies. G. Develop a portfolio of diverse funding sources and attempt to divest funds from petroleum - based and climate change advancing industries. Oakland County Parks and Recreation Master Plan 2023-2027 Strategic Action Plan — December 27, 2022 H. Create one program responsible to coordinate all compliance efforts and to manage the actions of other entities (lessees, easement holders, etc.) on natural parkland. I. Provide training and resources to staff to implement our Core Values J. Update customer service portal and create method for tracking and evaluation Oakland County Parks and Recreation Master Plan 2023-2027 Strategic Action Plan — December 27, 2022 CFAKLAND COUNTY PARKS Great_Pai*s for Great -People Strategic Action Plan Vision Our vision inspires us; it is aspirational and declares our intent and direction and states the long-term outcome of our work. Everyone in Oakland County has access to a park, public space, or recreational opportunity to relax, be active, socialize, and connect with nature. Mission Our mission is a concise explanation of what we do and who we do it for. We create and operate accessible, welcoming, and sustainable parks and public spaces, provide recreational and educational programs and opportunities, preserve open space, and steward the environment to help all people be healthier and build resilient, connected communities in Oakland County. Core Values The core values are our highest priorities, deeply held beliefs and fundamental driving forces. They are the lenses through which we plan and evaluate our work as a parks and recreation agency. They are our cultural cornerstones. We will measure the outcomes of our work using Key Performance Indicators (KPIs) that relate directly to the Core Values. KPIs are quantifiable measurements compared to realistic and strategic targets. Diversity, Equity, and Inclusion Fwakiate Ground all actions and decisions through the lens 4 n equity and justice and provide parks and recreation services that feel safe and welcoming to everyone. 1. Ensure that park attendance reflects the demographic profile of the surrounding communities. a. KPI: Conduct survevs that ildentify gender, age, race, and ethnicity of park visitors and program participants and compare with U.S. Census data for the surrounding community. a-b. KPI: Enaaae diverse groups of people, including those whose statistics are not captured by U.S. Census data (e.a., LGBTQ+ persons), and work with them to understand and respond to their recreational needs. 2. Collaborate with partners to identifv communities, households, and individuals with needs for equitably provided services ("priority equitv communities, households, and individuals") and e€nsure that OCPR-sponsored programs in pr4er4ty equityLhese communities are properly supported and are reaching their intended audience. a. KPI: Track attendance at OCPR-sponsored programs within identified priority equity communities. Oakland County Parks and Recreation Master Plan 2023-2027 1 Strategic Action Plan — redlined version / December 27, 2022 3. investmentInvest in outreach to priority equity communities and individuals. a. KPI: Track percent of budget utilized for priority equity communities, households, and individuals. 4. Decrease gaps in recreation access and improve parks and recreation use by priority equity communities. a. KPI: Number of unique transactions and program participants from zip codes of priority equity communities. 5. Ensure that the staff and Parks Commission reflects the racial and ethnic diversity of Oakland County and provide a positive and welcoming work environment. a. KPI: Monitor the diversity of the staff and Parks Commission as related to the diversity of Oakland County. b. KPI: Track participation in trainings and workshops related to diversitv, equity, inclusion, and workplace culture Health and Wellness Increase access to the spaces and experiences that promote physical, mental, and social health for all. 1. Grow and elevate awareness of programs and facilities that enhance wellness and are available for free. a. KPI: Track participation numbers b. KPI: Online and on -site surveys regarding use, satisfaction, and barriers. 2. Promote the county and regional network of trails, and track trail usage and satisfaction in our park trails a. KPI: Miles and types of OCPR trails by +.,.a +„ e ! ndG-Gene-e-r-tion-s wit connected to local, county, and regional trails, non -motorized infrastructure, and transit lines. b. KPI: Trail user counts c. KPI: Online and on -site surveys regarding trail use, satisfaction, and barriers 3. Ensure ease of access into every park and between facilities within the park so people of all apes and abilities have the confidence to be active, social, and connect with their surroundings. a. KPI: ADA compliance for access routes between entrances, oarkina lots, recreation facilities, and restroom facilities —100% a:b. KPI: Track number of universally accessible recreation facilities and equipment in each park. b c. KPI: Online survey regarding ease of park access and facility use and barriers Environmental Sustainability and Natural Resources Stewardship Plan, build, and operate our parks and services in a sustainable manner while collaborating with local communities. Care for the natural environment, preserve land and open space for future generations, meet current recreation needs without compromising the future, and build community resilience and adaptation to climate change. 1. Responsibly steward the natural resources within the park system. a. KPI: Number of acres being restored to improve biodiversity Oakland County Parks and Recreation Master Plan 2023-2027 2 Strategic Action Plan — December 27, 2022 b. KPI: Number of acres that are high -quality and are being managed to preserve existing resources 2. Use energy from renewable sources and implement enerav efficiency practices. a. KPI: Percent of energy consumed from renewable sources a:b. KPI: Percent of enerav generated on site via renewable sources c. KPI: Track fleet, buildings, and equipment electrification h-d. KPI: Track enerav efficiencv upgrades and proiects 3. Improve water management, such as reducing irrigation, restrooms, and other uses. a. KPI: Track and reduce water usage 4. Manage storm water through design and operational practices to improve regional water quality. a. KPI: Track and reduce amount of impervious surface and turf. b. KPI: Track and increase green infrastructure c. KPI: Monitor and improve the quality of water bodies in our parks 5. Transition purchase of commodities to sustainable products. a. KPI: Track and reduce usage of cleaning products, herbicides, promotional items, single use plastics, and transition to sustainable alternatives. 6. Waste management reduce waste, divert into recycling, compost, reduce consumption a. KPI: Track and reduce tonnage of waste that goes to landfill a:b. Track recvclina composition and rates Fiscal Responsibility and Organizational Excellence Implement our mission with a robust, innovative, and diverse parks and recreation organization and ground our decisions in sound fiscal policy. 1. Provide parks, programs and services that respond to community need a. KPI: Track alignment of services with Community Needs Assessment and targeted public engagement 2. Ensure that facilities with mostly individual benefit meet cost -recovery targets. a. KPI: Track cost -recovery for facilities with 75-100% targeted cost recovery 3. Leverage external funding sources for park and program development — i.e., grants, sponsorships, and donations a. KPI: Track percent of external funding against annually set targets 4. Provide excellent and well -supported customer service a. KPI: Track percent of seasonal staffing goal met annually b. KPI: Track percent of returning seasonal staff annually c. KPI: Track volunteer hours annually d. KPI: Track percent of responses to customer -service inquiries within one business day e. KPI: Track staff certifications relevant to delivery of parks and recreation services f. KPI: Track non -compulsory training participation and sharing Oakland County Parks and Recreation Master Plan 2023-2027 3 Strategic Action Plan — December 27, 2022 Strategic Goals and Objectives Our strategic goals are what we want to accomplish in the next five years. They are purpose -driven, long-term, forward -focused, actionable, and measurable. They are a roadmap for the individual objectives and actions that move us forward. Goal 1: Offer Experiences and Places that Make a Difference Experiences in a park or participating in an activity can change the character of your day or have an impact on your lifetime. Offer a wide range of experiences and places throughout the park system and provide diverse programming. A. Provide opportunities to be physically active with diverse places, programs and services for all ages and abilities, for people to be active individually, in groups, or as a guided/unguided experience. B. Create opportunities to gather with other people in informal or organized groups in a comfortable and welcoming setting. C_Provide places for people to relax, recharge, and reconnect with nature and enjoy activities that lower stress levels. &D. Provide opportunities for a learning experience to gain new skills and knowledge that people can use in their dailv lives. �E.Offer opportunities to engage with nature with programs for all ages and abilities, volunteer stewardship, and viegexperiencing interpretive signs and installations. F. Provide spaces for hobbies and sports that align with our core values without duplicating local and regional opportunities. FL.G.Incorporate a wide array of celebrations that reflect the diversity of the county and the local community including access to healthy food and food from other cultures. Cr.H. Connect with the rich and storied history of Oakland County parks beginning with Indigenous Peoples with an inclusive approach that reflects multiple perspectives and a variety of themes. +-I. Create refuges from negative experiences, which may include places to cool off during heat events, safety from weather events related to climate change, and socially distanced recreation during health crises such as the COVID pandemic. Goal 2: Operate Clean, Safe, and Welcoming Parks Great park experiences are only possible because of the people who provide our places, programs, and services. Implement best practices and design standards that support the operation of parks that are equitable, resilient, sustainable, and integrated into the community. A. Engage the park operations and program services staff in both site -specific and organization - wide planning B. Review all parks to identify and remove potential barriers to access and enjoyment. C. Review and update the Americans with Disabilities Act Transition Plan and provide annual progress updates to the Parks Commission. D. Incorporate safety into park design and park upgrades. E. Implement an integrated plan for waste disposal — recycling, composting, litter, trash. Oakland County Parks and Recreation Master Plan 2023-2027 4 Strategic Action Plan — December 27, 2022 F. Provide access to drinking water —without single -use plastic bottles. G. Provide access to restrooms and phase out permanent use of portable toilets — open existing restrooms with flush toilets; develop standards and design for green restrooms in rural parks H. Reduce greenhouse gas emissions from equipment and vehicles —convert to eleetrie alternative, no emission versions, use no -idle technology, and install electric vehicle charging stations. I. Manage water usage through reduction of watering and water reclamation J. Select and purchase products for park operations that reduce harmful impacts to the environment, minimize necessary use of products that have harmful impacts such as road salts, coal tar sealing. Goal 3: Sustainobly Invest in Assets and Infrastructure Invest in assets and infrastructure with regular maintenance, resolution of deferred maintenance, replacement of assets as they come to the end of their lifecycle, or new construction of new assets that create new experiences. A. Update Park Action Plans annually to identify actions to manage assets and assign actions to Capital Improvement Program, Maintenance Management Plan, Natural Resources Management, Park Operations, or Planning and Resource Development. B. Evaluate proposed investments into facilities and services based on fiscally sustainability, alignment with our core values, and the potential for a lasting positive impact for residents. C. Update building standards and processes, conduct an energy audit, and build new and update existing assets to net zero carbon emission standards and to reduce impact on the surrounding environment. D. Integrate alternative energy sources including identification of off -grid buildings in parks. E. Manage stormwater infrastructure effectively and in compliance with regulatory agencies. F. Implement updated waste management practices to include appropriate receptacles for landfill, recvcliniz, and orF-anic waste. Goal 4: Contribute to Thriving and Resilient Communities Work in partnership with local communities, non -profits, and regional planning agencies and be ready to help when gaps in equitable park access are identified. A. Convene local communities and park and recreation agencies on a regular basis to share best practices and seek mutual benefits for parks and recreation in Oakland County. B. Work with partners to identify priority equity communities, households, and individuals I.deRtify gaps ORequitable park aceess and fAr.' K ^6Mnmvnity perl( inve Tbased on a data -driven understanding of the characteristics, demographic trends, access, and t#e-other needs of diverse communities and households. C. Design and implement a comprehensive recreation programs and outreach to communities with emphasis on creating equitable access. D. Identifv jeaps in equitable park access and aAssist GlUalifyiRg s&rrlr Vnities and esidentspriority equity communities, households, and individuals in accessing OCPR parks, programs, and services by increasing local trail and transit connectivitv, providing transportation ,ssistane^ an assistance, or offering free or discounted admission. Oakland County Parks and Recreation Master Plan 2023-2027 Strategic Action Plan — December 27, 2022 E. Help communities and residents expand the use of natural landscapes to support regional biodiversity and stormwater mitigation. F. Communicate with the public and communities about OCPR's environmentally sustainable practices to highlight the sustainability of OCPR park system and provide demonstration projects and examples to emulate. Goal 5: Care for the Land and Natural Environment and Increase Green Infrastructure Conserve land and advance green infrastructure to help mitigate the impacts of climate change and to ensure there are open spaces for future generations. Restore and manage natural communities to preserve biodiversity, protect water and air quality, support robust populations of wildlife, and connect people with high -quality experiences in nature. A. Implement OCPR's Natural Resource Zones system as the basis for system -wide management decisions. B. Create standards to define and establish Nature Preserve designation for parkland. C. Engage with Indigenous Peoples to learn about traditional/cultural land use and management. D. Expand and manage diverse, high -quality natural communities, habitats, and wildlife corridors including creating refuges and passage for plants and animals, and support climate resilience of our communities. E. Manage the native tree canopy to sustain healthy forests in our parks, improve shade for wildlife and people, and support climate resilience of our communities. F. Protect water quality for aquatic organisms, surrounding wildlife, recreational users, and downstream communities. G. Establish standards and targets for land acquisition that supports preservation, restoration, and green infrastructure. Goal 6: Engage the Entire Organization in the Aspiration of Our Vision At the foundation of our work is a collaborative network of people who recognize that our world is changing, and we need to change with it to remain relevant and best serve our communities and residents. We are ready to take on the challenges of our vision and build a future where everyone "has access to a park or public space where they can relax, be active, socialize, and connect with nature". A. Employ a workforce that reflects the diversity of Oakland County and the communities we serve. B. Implement hybrid work schedules where possible to enhance staff productivity and to reduce greenhouse gas emissions from staff travel. C. Continue the effort to recruit and retain diverse seasonal staff. D. Update purchasing policies and evaluate all contracts through the lens of our Core Values. E. Update Parks Commission approval procedures to delegate lower -level funding decisions to management and to present alternatives based on our Core Values for funding decisions by the Commission. F. Support our commitment to equity and justice with a focused staff position and relevant training and Commission -adopted policies. Oakland County Parks and Recreation Master Plan 2023-2027 Strategic Action Plan — December 27, 2022 G. Develop a portfolio of diverse funding sources and attempt to divest funds from petroleum - based and climate change advancing industries. H. Create one program responsible to coordinate all compliance efforts and to manage the actions of other entities (lessees, easement holders, etc.) on natural parkland. I. Provide training and resources to staff to implement our Core Values J. Update customer service portal and create method for tracking and evaluation Oakland County Parks and Recreation Master Plan 2023-2027 Strategic Action Plan — December 27, 2022 RETURN TO AGENDA Oakland County Parks and Recreation Commission Memo Agenda #: Department: Administration From: Chris Ward, Director Subject: Revised 2023 Free Park Entry Days INTRODUCTION AND HISTORY Oakland County Parks and Recreation designates several late fall and winter holidays as "Appreciation Days". Our current scheduled days are: • Veterans Day • Thanksgiving • Christmas Eve and Day • New Year's Eve and Day Normal park entry fees are waived on these dates as a gesture of appreciation for the support of our taxpayers and patrons. Recently, a resident reached out to us to share her concerns regarding the limited benefits our current schedule is affording to the public to enjoy our facilities. She encouraged us to consider adding dates more likely to attract a wider audience, including working people and young families, and at different times of the year when more activities are available. Our management team has discussed these concerns and are recommending a revised schedule of free park entry days/events. We believe the recommended days will also provide a valuable opportunity to amplify and communicate our core values to the public, particularly in promoting health/wellness and diversity/inclusion. MOTION Move to recommend approval of the following revised schedule of special free park entry dates for 2023: New Year's Day, Jan. 1 Martin Luther King, Jr. Day, Jan. 16 Presidents Day, Feb. 20 Spring Park Days, May 6 & 7 Juneteenth, June 19 National Pet Day, Aug. 26 (dog entry parks only) Fall Park Days, Sept. 16 & 17 Veteran's Day, Nov. 11 Thanksgiving Day, Nov. 23 Christmas Eve, Dec. 24 Christmas Day, Dec. 25 Q M KLAND RETURN TO AGENDA COUNTY PARKS GreatBai ks for Great People Memo To: Parks and Recreation Commission From: Chris Ward Date: December 28, 2022 Re: January Director's Report $2.26 Million Funding for Farmers Market Improvement A $2.26 million grant for the modernization and improvement of the Farmers Market has been approved as part of the federal Consolidated Appropriations Act in December. The grant was made possible through the sponsorship and support of U.S. Congresswoman Haley Stevens and U.S. Senator Debbie Stabenow. Funding clears the way for us to move forward with much needed renovations to the very popular, but aging, market facility, which will include increasing accessibility in and around the market, creating new program space for educational and physical activities, developing a commercial kitchen for popular cooking demonstrations and incubator use, building accessible/family restrooms, and improve the overall site with storm water management and development of demonstration garden. A plan will be presented to the Commission in the New Year. Distribution of grant funding will likely occur in the second half of 2023. Many thanks to Melissa Prowse for developing our application in record time and to the County Executive's Office for lending their federal government affairs resources to support our request. $ 1 Million Funding for North Sanitary Sewer Project A $1 million grant was secured to support the Northwest Sanitary Sewer project which will facilitate the extension of sewer service from Genesee County to support several northern Oakland County communities. This project will provide a long-term sewer treatment and disposal solution critical to secure 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com the future of our campground operations at Groveland Oaks. Special thanks to Water Resources Commissioner Jim Nash for leading this initiative, and to Congresswoman Elissa Slotkin for securing this funding Mill Pond Grant Funding Opportunity Staff was notified on December 22nd that the Mill Pond Dam removal and restoration project was invited to submit a full proposal to the EGLE Dam Risk Reduction Grant Program. The application is due at the end of January, and we would expect to be notified if this funding will be received by March. The application is for $1,000,000, although EGLE could award a lesser amount if the project is funded. Any funding received through this grant will reduce the out-of-pocket expenses for OCPR and Springfield Township. mParks 2023 Conference and Trade Show The Michigan Recreation and Parks Association (mParks) will be holding their annual Conference and Trade Show on March 7-101" in Lansing. It does not appear that they are offering an online participation component at this time. If you are interested in attending or would like to learn more about the conference, please let us know. 2022-2023 Landscape Design mParks Award The Native Plant Landscape Design project at the Administration building has been recognized by mParks with a 2022-2023 Landscape Design Award. The award will be presented to OCPR at the 2023 Conference. Oakland County Parks and Recreation Upcoming Events — January 2023 Active Adults January 17 Fireside Chat - Virtual Nature Education Fieldtrips & Birthday Parties January 4 Independence Township Parks and Recreation Fieldtrip — Wint Nature Center January 7 Martez and Elsie's Birthday Party — Red Oaks Nature Center January 7 Josephine's Birthday Party — Red Oaks Nature Center January 13 St. Anastasia Church Fieldtrip — Red Oaks Nature Center January 14 Rose's Birthday Party — Red Oaks Nature Center January 18 Life Enrichment Academy Fieldtrip — Red Oaks Nature Center Homeschool Series January 12 Homeschool — Winter Adaptations — Red Oaks Nature Center January 18 Homeschool — Winter Adaptations — Wint Nature Center Outreach January 10 Girl Scouts @ St. Joseph - Nature Presentation — Wint Nature Center January 28 University of Scouting — Nature Table — Red Oaks Nature Center Public Interpretive Programs January 6 Morning Munchkins Red Oaks Nature Center January 7 Nature Center Tea Party — Wint Nature Center January 13 Walk In the Woods — Wint Nature Center January 13 Puddle Jumpers — Wint Nature Center January 14 Survival Must Haves — Wint Nature Center January 20 Walk in the Woods — Red Oaks Nature Center January 20 Owl Moon Hike — Wint Nature Center January 27 NatureFit: Owl Prowl — Red Oaks Nature Center Scout Badge Days January 21 Bears Super Science Badge — Wint Nature Center January 21 Daises: Rosie Badge — Red Oaks Nature Center Virtual Series & Self Led Daily Dose of Nature Self Led Kits — Wint Nature Center Mobile Recreation January 13 Glow Golf — Berkley Parks and Recreation January 19-21 Fire & Ice Festival — Stage and Busses January 25 Oxford Township Parks & Recreation Senior Trip Sprinqfield Oaks Mon-Thurs Pickleball January 27 Private Wedding Oakland County Parks and Recreation Upcoming Events — January 2023 Volunteer Events January 20-21 Fire & Ice — Downtown Rochester