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Home My WebLink AboutAgendas/Packets - 2023.03.01 - 40434OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Parks Commission Room - 2800 Watkins Lake Rd, Waterford 48328 Wednesday, March 1, 2023 @ 2:00 pm Gary McGillivray, Chairperson Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Approval of Minutes - February 1, 2023 Public Comment PRESENTATIONS/RECOGNITIONS: ACTION A Staff Introduction - Erik Koppin Informational B Staff Introduction - Jess Whatley Informational C Staff Introduction - Simon Rivers Informational D Staff Introduction - Patrick Canniff Informational E Staff Introduction - Eric Diesing Informational F Natural Resources and Sustainability Report Informational PUBLIC HEARING: G Michigan Natural Resources Trust Fund Grant Application - Informational Turtle Woods Acquisition COMMUNICATIONS/REPORTS: H Parks Environmental Sustainability Committee Report REGULAR AGENDA: 1 Fees and Charges - 2023 Waterpark Fees and 2024 Campground Fees 2 Request to Sell Alcohol - Drew's Home of Clarkston 3 Holly Oaks Armed Forces Day Event - Veterans Fees 4 Michigan Natural Resources Trust Fund Grant Application - Turtle Woods Acquisition 5 Farmers Market Modernization & Improvement Project UNFINISHED BUSINESS: NEW & MISCELLANEOUS BUSINESS: -5- 6 Director's Report -6- 7 Executive Committee Update ACTION Informational ACTION Approval Approval Approval Approval & Fwd to BOC Discussion ACTION ACTION Informational Informational ANNOUNCEMENTS ADJOURNMENT TO: April 4, 2023 at 2:00 p.m. or to the Call of the Chair PRESENTER(S) Jim Dunleavy / 343-6224 Donna Folland / 736-9087 Donna Folland / 736-9087 Sarah Cook-Maylen / 343-1353 Sarah Cook-Maylen / 343-1353 Sarah Cook-Maylen / 343-1353 Melissa Prowse / 249-2801 PRESENTER(S), Sarah Cook-Maylen / 343-1353 PRESENTER(S), Tom Hughes / 343-1011 Tom Hughes / 343-1011 Tom Hughes / 343-1011 Melissa Prowse / 249-2801 Chris Ward / 858-4944 PRESENTER(S), PRESENTER(S), Chris Ward / 858-4944 Gary McGillivray / 709-0359 Public Access Information If you require special accommodations because of a disability, please contact the Parks & Recreation Department at (248) 858-0906, Ext. 9, at least three (3) business days in advance of the meeting. View Recorded Meetines Here: I View Agenda Packets/Minutes Here: httos://www.voutube.com/Dlavlist?list=PLKv6lUWH41JEASENDEwihoPSueR6nFVXD httos://www.oakeov.com/Darks/eetinvolved/Paees/Parks-Commision.asDx RETURN TO AGENDA OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 Christine Long J. David VanderVeen REGULAR MEETING Amanda Herzog Vice Chairman Gary R. McGillivray, Chairman Andrea LaFontaine Jim Nash Ebony Bagley Nancy Quarles Secretary February 1, 2023 Yolanda Smith Charles Lance Stokes Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:02 p.m. in the Parks Commission Room. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Christine Long, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Yolanda Smith Charles COMMISSION MEMBERS ABSENT WITH NOTICE: Ebony Bagley, Lance Stokes OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager -Operations Melissa Prowse, Manager -Planning & Development Zach Crane, Supervisor -Engineering & Development Sarah Cook-Maylen, Chief -Environmental Sustainability & Planning Tom Hughes, Chief -Park Operations & Maint. — South District Brandy Sotke-Boyd, Chief -Recreation Programs & Services Aaron Stepp, Chief -Business Operations Jamie Weasel, Parks Supervisor-Groveland Oaks/Holly Oaks Desiree Stanfield, Supervisor -Marketing & Communications Mark Adams, Architectural Engineer Colin Gibbs, Maintenance Supervisor II Donna Folland, Supervisor -Planning Jami Monte, Staff Assistant Dylan Abbas, Construction Inspector III Haley Hansen, Community Liaison Shannon Kenny, Technical Office Specialist APPROVAL OF AGENDA Quarles moved to approve the agenda, as presented. Seconded by Nash. Motion carried on a voice vote. APPROVAL OF MINUTES VanderVeen moved to approve the minutes of January 4, 2023, as presented. Seconded by Long. Motion carried on a voice vote. PUBLIC COMMENT None. February 1, 2023 Page 2 REGULAR AGENDA ITEMS 1. Roofinq Replacement Program Long moved to approve the Roofing Replacement Program, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. 2. 2023 Grant and Natural Resources Outreach Proarams Ms. Prowse requested to amend the motion as follows: Move to approve the FY2023 Community Grant Program at $650,000, and review applications from priority equity communities on a case -by -case basis for approval to waive the match requirement, and to approve the 2023 Natural Resources Stewardship Outreach Program. Quarles moved to approve the 2023 Grant and Natural Resources Outreach Programs, as amended. Seconded by Nash. Motion carried unanimously on a roll call vote. 3. Capital Eauipment Purchase — Lease Bus Purchase VanderVeen moved to approve the Capital Equipment Purchase — Lease Bus Purchase, as presented. Seconded by Nash. Motion carried unanimously on a roll call vote. 4. Recoanition of U.S. Senator Debbie Stabenow and U.S. Representative Halev Stevens for Efforts to Secure Federal Fundina for Farmers Market Nash moved to approve the Recognition of U.S. Senator Debbie Stabenow and U.S. Representative Haley Stevens for Efforts to Secure Federal Funding for Farmers Market, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote with Quarles absent. PRESENTATIONS/RECOGNITIONS A. Staff Introduction — Dylan Abbas Mr. Crane introduced Dylan Abbas as the new Construction Inspector III. B. Capital Planninq & Development Update Mr. Crane & Ms. Folland provided an update on Capital Planning and Development. C. Campgrounds/ORV Update Mr. Hughes provided an update on Addison Oaks Campground, and Mr. Weasel provided an update on Groveland Oaks Campground and Holly Oaks ORV Park. D. FY2022 Communications & Marketinq Report Ms. Stanfield introduced Haley Hansen as the new full-time Community Liaison and provided a reporting of Parks communications and marketing for FY2022. February 1, 2023 Page 3 COMMUNICATIONS/REPORTS E. Parks Environmental Sustainabilitv Committee Report Ms. Cook-Maylen provided a brief review of the Parks Environmental Sustainability Report. F. Executive Committee Membership Report Chairman McGillivray reported that Christine Long has been reappointed as a member of the Executive Committee. G. Southeast Michiqan GREEN Update Ms. Prowse provided an update on SEMCOG's GREEN Initiative. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 5. Director's Report Director Ward provided an overview of his report. 6. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on January 23, 2023. ANNOUNCEMENTS/ADJOURNMENT At 3:22 p.m., there being no further business to come before the Commission, the meeting was adjourned to March 1, 2023, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. RETURN TO AGENDA QAKLAND COUNTY PARKS GrwtYalks for 6reat-People Memo To: Parks and Recreation Commission From: Sarah Cook-Maylen, Chief of Environmental Sustainability and Natural Resources Date: February 21, 2023 Re: March Environmental Sustainability Report The Environmental Sustainability Committee met on February 28t" to review new organizational policy, procedure and philosophy documents and will provide a verbal update. The February Sustainability Scorecard is below along with a reminder of the evaluation system. 1. Environmentally sustainable options were considered for this project and the most sustainable options were integrated. 2. Environmentally sustainable options were considered for this project and some of the options were integrated. 3. Environmentally sustainable options were considered for this project but were not feasible. 4. Sustainable options were neither considered nor integrated into this project. 5. Sustainability options are not relevant for this item. Environmental _REGULAR AGENDA: Sustainabilitv Score 1 Fees and Charges - 2023 Waterpark Fees and 2024 Campground Fees 5 2 Request to Sell Alcohol - Drew's Home of Clarkston 5 3 Holly Oaks Armed Forces Day Event - Veterans Fees 5 4 Michigan Natural Resources Trust Fund Grant Application - Turtle 1 Woods Acquisition RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda # Department: Park Operations From: Thomas Hughes, Chief of Park Operations and Maintenance - North District Subject: Fees and Charges — 2023 Waterpark Fees and 2024 Campground Fees INTRODUCTION OCPR staff has provided updated 2023 waterpark fees and proposed 2024 campground fees. The update to the 2023 waterpark fee is the addition of discounted rate for days with reduced capacity or equipment failure at Red Oaks Waterpark. Discount would be $6 off the daily rate for that day. Waterford Oaks Wave Pool already has a discounted fee established. All campground fees were increased for 2023 except for the cabins and yurts. The proposed 2024 fees for the campgrounds would only see an increase in the cabins, yurts at both campgrounds, and groups at Groveland. All other campground fees would remain the same for 2024. Campground fees are evaluated annually based on usage, trends, cost recovery goals, and comparable fees to other campgrounds with similar amenities. STAFF RECOMMENDATION Staff is recommending the Commission approve the updated 2023 Waterpark Fees for Red Oaks Waterpark and the Proposed 2024 Campground Fees for Addison Oaks and Groveland Oaks Campgrounds. MOTION Move to approve the updated 2023 Waterpark Fees for Red Oaks Waterpark and the Proposed 2024 Campground Fees for Addison Oaks and Groveland Oaks Campgrounds. COUNTY PARKS AND RECREATION APPROVED 2023 FEES AND CHARGES Approved as of: Wednesday, March 1, 2023 Fee Description Budget Center Category FY 2022 Proposed FY2023 Code Rate Rate WATERPARKS: RED OAKS WATERPARK Red Oaks Waterpark - Reduced Capacity / Reduced Hours Discount I RWP Waterpark Passes - - -$6.00 Fee Description Budget Center Category 1 2023 Proposed FY2024 Code Rate Rate CAMPGROUNDS: ADDISON OAKS PARK Addison Oaks Cabins - Two Person -Nightly ADD Camp - Cabin/Yurt Rental $80.00 $80.00 $87.00 (Addison Oaks Cabins - Four Person -Nightly ADD Camp - Cabin/Yurt Rental $80.00 $80.00 $87.00 (Addison Oaks Cabins - Six Person - Nightly ADD Camp - Cabin/Yurt Rental $110.00 $110.00 $120.00 (Addison Oaks Yurts - Six Person - Nightly ADD Camp - Cabin/Yurt Rental $110.00 $110.00 $120.00 (Addison Oaks - All Cabins and Yurts - Holiday and ADD Camp - Cabin/Yurt Rental $5.00 $5.00 $5.00 Soecial Event (in Addition to standard Rate) (Addison Oaks Campsites - Pull Through Campsite - Nightly Rate ADD Camp - Campsites $40.00 $43.00 $43.00 (Addison Oaks Campsites - Modern Site - Nightly Rate ADD Camp - Campsites $35.00 $38.00 $38.00 (Addison Oaks Campsites - Resident Discount off Nightly Rate ADD Camp - Campsites -$5.00 -$6.00 -$6.00 (Addison Oaks Campsites - Pull Through Site - Monthly Rate ADD Camp - Campsites $800.00 25 % OFF 25 % OFF (Addison Oaks Campsites - Modern Site - Monthly Rate ADD Camp - Campsites $700.00 25% OFF 25 % OFF (Addison Oaks Campsites - Small Group Campsites (10 spaces) with ADD Camp - Campsites $200.00 $575.00 $575.00 Pavilion - Reaular/Weekly (Addison Oaks Campsites - Small Group Campsites (10 spaces) with ADD Camp - Campsites $225.00 $575.00 $575.00 Pavilion - Holidav / Snecial Event/Weekly (Addison Oaks Campsites - Small Group Campsites (10 spaces) without ADD Camp - Campsites $175.00 $525.00 $525.00 Pavilion/Weekly (Addison Oaks Campsites - Small Group Campsites (10 spaces) without ADD Camp - Campsites $200.00 $525.00 $525.00 Pavilion - Holidav / Snecial Event/Weekly (Addison Oaks Campsites - Large Group Campsites (16 spaces) - ADD Camp - Campsites $300.00 $850.00 $850.00 Reaular Weekly (Addison Oaks Campsites - Large Group Campsites (16 spaces) - ADD Camp - Campsites $350.00 $850.00 $850.00 Holidav / Soecial Event/Weekly Addison Oaks Campsites - Group Campsite Youth Camping Site - Per ADD Camp - Campsites $50.00 $50.00 $50.00 Niaht Addison Oaks Campsite - Campsite Overflow per Site - Nightly Rate ADD Camp - Campsites $25.00 $25.00 $25.00 AddisonOaks- AdditionalVehicle ADD Camp - Campsites $5.00 $5.00 $5.00 (Addison Oaks Facility Rental - Trails Edge Weekday (Mon -Fri) ADD Park - Facility Rental - Pavilion $50.00 $50.00 $50.00 (Addison Oaks Facility Rental - Trails Edge Weekend/ ADD Park - Facility Rental - Pavilion $200.00 $200.00 $200.00 (Sat -Sun or Holidav) (Addison Oaks Facility Rental - Lakeview Weekday (Mon -Fri) ADD Park - Facility Rental - Pavilion $50.00 $50.00 $50.00 (Addison Oaks Facility Rental - Lakeview Weekend/Holiday ADD Park - Facility Rental - Pavilion $200.00 $200.00 $200.00 (Sat -Sun or Holidav) Addison Oaks Facility Rental - Timber Ridge Weekday ADD Park - Facility Rental - Pavilion $50.00 $50.00 $50.00 (Mon -Fri) (Addison Oaks Facility Rental - Timber Ridge Weekend/Holiday (Sat -Sun ADD Park - Facility Rental - Pavilion $200.00 $200.00 $200.00 or Holidav) (Addison Oaks Facility Rental - Adams Lake Lodge Weekday ADD Park - Facility Rental - Pavilion $150.00 $150.00 $150.00 (Mon -Fri) (Addison Oaks Facility Rental - Adams Lake Lodge Weekend/Holiday (Sat- ADD Park - Facility Rental - Pavilion $250.00 $250.00 $250.00 Sun or Holidav) Addison Oaks Bikes - Mountain Bikes Half Hour Rental ADD irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 (Addison Oaks Bikes - Specialty Bikes Half Hour Rental ADD irk- Sports & Activity Equipment Rent $5.00 $5.00 $5.00 Addison Oaks Boats - Kayak (1 Person) Half Hour Rental ADD irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 (Addison Oaks Boats - Kayak (2 Person) Half Hour Rental ADD irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 Addison Oaks Boats - Pedal Boats Half Hour Rental ADD irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 (Addison Oaks Boats - Rowboat One Day Rental ADD irk - Sports & Activity Equipment Rent $10.00 $10.00 $10.00 Addison Oaks Dump Station - Onsite Dumping Fee per color (Black or ADD Park - Waterslide $30.00 $30.00 $30.00 Gravl GROVELAND OAKS PARK Groveland Oaks Cabins - Two Person -Nightly GRV Camp - Cabin/Yurt Rental $80.00 $80.00 $87.00 IGroveland Oaks Cabins - Four Person -Nightly GRV Camp - Cabin/Yurt Rental $80.00 $80.00 $87.00 IGroveland Oaks Cabins - Six Person - Nightly GRV Camp - Cabin/Yurt Rental $115.00 $115.00 $125.00 IGroveland Oaks Yurts - Six Person - Nightly GRV Camp - Cabin/Yurt Rental $125.00 $125.00 $135.00 Groveland Oaks - All Cabins and Yurts - Holiday and GRV Camp - Cabin/Yurt Rental $5.00 $5.00 $5.00 Soecial Event (in Addition to standard Rate) Groveland Oaks Campsites - Full Hookup Pull Through - Nightly Rate GRV Camp - Campsites $55.00 $58.00 $58.00 Groveland Oaks Campsites - Full Hookup - Nightly Rate GRV Camp - Campsites $50.00 $53.00 $53.00 Groveland Oaks Campsites - Modern Site - Nightly Rate GRV Camp - Campsites $40.00 $43.00 $43.00 Groveland Oaks Campsites - Resident Discount off Nightly Rate GRV Camp - Campsites -$5.00 -$6.00 -$6.00 Groveland Oaks Campsites - Full Hookup - Monthly Rate GRV Camp - Campsites $900.00 30 % OFF Daily Rate 30 % OFF Daily Rate Groveland Oaks Campsites - Modern Site - Monthly Rate GRV Camp - Campsites $750.00 30 % OFF Daily Rate 30 % OFF Daily Rate IGrovelandOaksCampsites- Group Area #1 GRV Camp - Campsites $1,200.00 $1,200.00 $1,300.00 IGrovelandOaksCampsites- Group Area #2-11 GRV Camp - Campsites $1,000.00 $1,000.00 $1,100.00 IGroveland Oaks Campsites- GroupArea#12 GRV Camp - Campsites $900.00 $1,200.00 $1,300.00 Groveland Oaks Campsites - Group Campsites Scouts Site Fee GRV Camp - Campsites $25.00 $25.00 $25.00 Groveland Oaks Campsites - Group Campsites Scouts GRV Camp - Campsites $5.00 $5.00 $5.00 Per Camner Fee (Groveland Oaks Campsites - Group Area -Holiday and Special Event (in GRV Camp - Campsites $100.00 $100.00 $100.00 Addition to standard Rate) Groveland Oaks - Additional Vehicle GRV Camp - Campsites $5.00 $5.00 $5.00 Groveland Oaks Facility Rental - Paradise Island GRV Park - Facility Rental - Pavilion $200.00 $200.00 $200.00 (Groveland Oaks Facility Rental - Mathews Island GRV Park - Facility Rental - Pavilion $150.00 $150.00 $150.00 Groveland Oaks Bikes - Specialty Bikes Half Hour Rental GRV irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 Groveland Oaks Boats - Kayak (1 Person) Per Half Hour Rental GRV irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 Groveland Oaks Boats - Kayak (2 Person) Per Half Hour Rental GRV irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 Groveland Oaks Boats - Pedal Boats Per Half Hour Rental GRV irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 Groveland Oaks Boats - Cord Half Hour Rental GRV irk - Sports & Activity Equipment Rent $5.00 $5.00 $5.00 Groveland Oaks Boats - Rowboat One Day Rental GRV irk - Sports & Activity Equipment Rent $20.00 $20.00 $20.00 (Groveland Oaks Miniature Golf - Per Round GRV irk - Sports & Activity Equipment Rent $5.00 FREE FREE( (Groveland Oaks Waterslide- Inflatable Waterslide - Day Pass GRV Park- Waterside $5.00 $5.00 $5.00 IGrovelandOaksWaterside- Inflatable Waterslide - Per Ride GRV Park - Waterslide $1.00 $5.00 $5.00 Groveland Oaks Dump Station - Onsite Dumping Fee per color (Black or GRV Park -Campground $30.00 $30.00 $30.00 Grav) 'Black and Gmtooether only RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Park Operations From: Thomas Hughes, Chief of Park Operations and Maintenance — North District Subject: Request to Sell Alcohol — Drew's Home of Clarkston INTRODUCTION AND HISTORY Staff is very excited to be working with Drew's Home of Clarkston. They are planning to hold a concert at Springfield Oaks County Park Activity Center on April 22, 2023, from 6 pm to 11 pm. We have recently received a request from Drew's Home of Clarkston to sell alcohol at their event. Drew's Home would be responsible for all requirements needed to obtain a temporary liquor license through the State of Michigan. Drew's Home of Clarkston is a 501(c) (3) non-profit committed to enhancing a safe, accessible, and comfortable community residence. Located in downtown Clarkston, the residence currently houses nine adult males with wide range disabilities. ATTACHMENTS 1. Request letter from Drew's Home of Clarkston STAFF RECOMMENDATION Staff recommends the Commission to allow the use of a temporary liquor license by Drew's Home of Clarkston to sell alcohol during a concert at Springfield Oaks County Park on April 22, 2023. MOTION Move to allow the use of a temporary liquor license by Drew's Home of Clarkston to sell alcohol during a concert at Springfield Oaks County Park on April 22, 2023. rewIs —of Clarkston January 26, 2023 5799 S Main St # 929 Clarkston, MI 48347 To Whom It May Concern: On behalf of Drew's Home of Clarkston, I am writing to ask permission of the Oakland County Commissioners to sell alcohol at a fundraising event to be held at the Activity Center at Springfield Oaks. Magic Bus has agreed to perform a concert for an audience of 400 people with dancing included. Pursuant to the Oakland County Parks and Recreation Commission Rules, Drew's Home of Clarkston would like permission to sell alcohol on Commission property (Springfield Oaks Activity Center) on April 22, 2023 from 6 to 11 pm as part of a fundraising event. Drew's Home of Clarkston is a 501c3 nonprofit committed to enhancing a safe, accessible, and comfortable community residence. Located in downtown Clarkston, the residence currently houses nine adult males with a wide range of disabilities. Please visit our website "drewshomeclarkston.org" to see an ongoing visual of rehab activities. I speak for the entire group when I say we are grateful for the Oakland County Parks system for their ongoing support of our community. If you have any questions, I can be contacted at (248) 721-2682. Sincerely, Maureen Anderson, Co -Chair Drew's Home of Clarkston Events 5799 S Main St # 929 Clarkston, MI 48347 T 248-866-3649 URL DREWSHOMECLARKSTON.ORG TAX ID #47-2853625 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Park Operations From: Thomas Hughes, Chief of Park Operations and Maintenance — North District Subject: Holly Oaks Armed Forces Day Event — Veteran Fees INTRODUCTION OCPR staff will be hosting a veteran's event at Holly Oaks on May 20, 2023 (Armed Forces Day). This event gives Veterans, with and without disabilities, an opportunity to experience the Holly Oaks ORV Park. Vehicles and drivers from Bronco Fest will be onsite to provide rides for veterans that do not have an off -road vehicle. Veterans with ORVs will also be able to experience Holly Oaks with their own vehicle. All participants will be required to pre -register prior to the event. OCPR staff is requesting to waive Holly Oaks entrance fees for Veterans with off -road vehicles and Bronco Fest participants that have volunteered to provide rides to veterans. DNR ORV and Trail Stickers will still be required for all vehicles participating in this event. STAFF RECOMMENDATION Staff is recommending the Commission approve waiving entry fees for the Armed Forces Day event at Holly Oaks ORV Park for Veterans and program supporting participants. MOTION Move to approve to waive the entry fees for the Armed Forces Day event at Holly Oaks ORV Park for Veterans and program supporting participants. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Planning & Resource Development From: Melissa Prowse, Manager — Planning & Development Subject: Michigan Natural Resources Trust Fund Grant Application for Turtle Woods (Troy) Acquisition INTRODUCTION AND HISTORY The potential acquisition of 69.5 acres in Troy (commonly known as Turtle Woods) was first brought to the Parks and Recreation Commission for consideration in 2021. Since then, staff have been working with the Troy School District and Six Rivers Land Conservancy to develop a proposal to acquire Turtle Woods and operate it as a county park (nature preserve). Troy Schools acquired the property in the 1950s and has held it as surplus property for future school development. The school district no longer needs the property for school development, and is looking to sell it and use the profits to further its educational mission. While the property has never been managed by the school district as a nature preserve, the local community has utilized it as such for many years. Residents have built trails, boardwalks, and even put up signage on the property. The school district understands the value of the property to local residents, as well as its value to the greater community in terms of stormwater management, wildlife habitat, and green infrastructure connectivity. The school district has offered to donate 25% of the value of the property, which will serve as the match for the Michigan Natural Resources Trust Fund (MNRTF) grant application. OCPR recently had an updated appraisal done for Turtle Woods and its estimated value is approximately $3,750,000. The property is currently held by Six Rivers Land Conservancy through an assignable purchase agreement with Troy School District. If and when a MNRTF grant is awarded, Six Rivers will assign the purchase agreement to Oakland County and we will acquire the property. Turtle Woods has significant ecological and habitat value, but it also has the opportunity to provide access to nature to thousands of Oakland County residents. There are approximately 290,000 people within a 15-minute drive time of Turtle Woods. We anticipate opening Turtle Woods as part of a new Nature Preserve model, providing quiet enjoyment of nature through trails, boardwalks and overlooks. This acquisition aligns with our newly established core values of health and wellness and environmental sustainability and natural resource stewardship, as well as diversity, equity and inclusion by providing more access to natural areas for a large percentage of county residents. The Robertson Brothers subdivision development on Square Lake Road just south of Turtle Woods will have 13 parking spaces that will provide public access to Turtle Woods. However, to operate the property as a county park, additional parking will be needed. Staff are currently negotiating additional land for parking with 2 property owners on Square Lake Road. The most straight forward option is to purchase a residential parcel on square lake and convert it to parking. Other options could include a combination of parcels or parcel splits to acquire and create parking. For the Trust Fund application staff are conservatively estimating a $700,000 acquisition cost for land for parking. This additional acquisition will be combined with the Turtle Woods acquisition as part of the grant application, along with approximately $45,000 in due diligence and incidentals. OCPR will be required to commit a cash match for this additional acquisition and incidentals. Staff are recommending a 40% match, or approximately $290,000. Below is the breakdown of the Turtle Woods and parking estimated costs and the grant application and match amounts. These numbers will be utilized for the grant application. However, if a grant is awarded we will be required by the DNR to have additional appraisals completed which will determine the final acquisition costs. Turtle Woods Acquisition $ 3,750,000 MNRTF Application (75%) $ 2,812,500 TPS Match Value (25%) $ 937,500 Parking Acquisition + Incidentals Parking Parcel(s) Estimated Value $ 700,000 Due Diligence + Closing Costs (est) $ 25,000 Subtotal $ 725,000 MNRTF Application (60%) $ 435,000 OCPRC Cash Match (40%) $ 290,000 Total Project Cost $ 4,475,000 MNRTF Request Application Request Amount $ 3,247,500 Match: TPS Donation of 25% value $ 937,500 Match: OCPR Cash Match - Parking/Incidentals $ 290,000 Total Project Cost $ 4,475,000 ATTACHMENTS 1. MNRTF Grant Application and Map STAFF RECOMMENDATION Staff recommends the Parks and Recreation Commission approve the application to the Michigan Natural Resources Trust Fund for $3,247,500 for the acquisition of 69.5 acres of undeveloped land in Troy and additional adjacent land for parking and recommends forwarding the grant application to the Oakland County Board of Commissioners for approval. MOTION Move to approve the application to the Michigan Natural Resources Trust Fund for $3,247,500 for the acquisition of 69.5 acres of undeveloped land in Troy and additional adjacent land for parking and recommends forwarding the grant application to the Oakland County Board of Commissioners for approval. Michigan Natural Resources Trust Fund Grant Draft Application (Application is online through MiGrants) Draft as of 2/23/2023 Section A: Applicant Site and Project Information Application Type: Acquisition Name of Applicant: County of Oakland SIGMA Vendor Number: CV0048080 SIGMA Address ID: 172 Name of Authorized Representative: Melissa Prowse Title: Manager of Planning & Development Contact: prowsem@oakizov.com — 248-249-2801 State House District: 57 State Senate District: 9 U.S. Congressional District: 11 Proposal Title: Acquisition of 69.5 Acres of Undeveloped Acres in Troy (Turtle Woods) Proposal Description Oakland County Parks and Recreation Commission is seeking to purchase 69.5 acres of undeveloped property in Troy to operate as an Oakland County Nature Preserve. The property was owned by the Troy School District since the 1950s and was never developed. The property is referred to locally as Turtle Woods, due to past sightings of several native turtle species. It is located north of Square Lake Road between John R. and Dequindre roads in Troy. The property has been of significant interest to OC and local land conservancies for many years due to both its size and its abundant natural resources. OCPR's most recent Recreation Master Plan identifies a desire to preserve and protect more land in more densely populated areas of Oakland County, especially southeast Oakland County. This property will provide quick and easy access to nature (through trails and boardwalks) for hundreds of thousands of nearby residents within a 15-minute drive time. OCPR plans to operate the property as a Nature Preserve. Parcel ID: 2001300019 Town: T02N Range: R11E Section: 01 Lat: 42.608485 Long:-83.100551 Section B: Project Funding and Match Sources Grant Amount Requested: $3,247,500 Match: TPS Donated Value: $937,500 OCPR Match: $290,000 Total Match: $1,235,500 Total Project Cost: $4,475,000 Section C: Project Details Acquisition Type: Current land uses: Buildings on the site Encroachments?: Fee Simple Undeveloped/Residential Yes No Appraiser estimated value?: Yes Property Landowner Turtle Woods Six Rivers Land Conservancy Residential Private landowner Estimated Incidentals Section D: Justification of Need Date of public hearing: March 2, 2023 Estimated Value $3,750,000 $700,000 $25,000 Additional meetings: April 16, 2023 — Public Open House Did you gather input from individuals with disabilities? Yes Are you the primary provider of recreation services to any surrounding communities? No Explain how you plan to address safety considerations and crime prevention in the proiect area. OCPR contracts with the Oakland County Sheriff's Office to provide Parks Deputies who regularly patrol our parks and facilities. Additional measures that increase safety include park signage clearly noting hours of operation, and who to call during an emergency. Parking areas are lit (with appropriate fixtures) and any restrooms, trash receptables, trailhead signage, etc. would also be well -lit. OCPR year- round and seasonal park staff patrol our parks on a regular basis to clean restrooms, empty trash, answer patron questions, etc., providing a consistent presence. (574) Explain how you will make the public aware of the proiect, as well as the efforts you will use to publicize and promote your proiect. Include marketing methods that will effectivelv communicate with persons with disabilities. Much of the public in Troy is already aware of the project and we have had many residents express their gratitude that OCPR is looking to acquire and operate the property as a nature preserve. We hosted a public Open House on February 16`" that was heavily publicized on social media. We also reached out directly to our many contacts in the disability community to gather feedback from residents with disabilities on what they'd like to see at the site. Our web site is currently being overhauled to be more accessible, and we are working to publish information in multiple languages and formats wherever possible. Does the applicant have a formal recreation department or committee? Please explain below. For park committees, describe how members are appointed, their roles and responsibilities. List of members and meeting schedule. Yes, Oakland County Parks and Recreation has a formal Commission, which reports up to the Oakland County Board of Commissioners. The Commission consists of 10 appointed members, 6 elected officials and 6 members of the public. The Commission meets the Vt Wednesday of the month at 2:00 p.m. at 2800 Watkins Lake Road, Waterford. Gary McGillivray, Chair Dave VanderVeen, Vice Chair Ebony Bagley, Secretary Christine Long Amanda Herzog Andrea LaFontaine Jim Nash Nancy Quarles Yolanda Smith -Charles Lance Stokes Section E: History & Stewardship Will the applicant have adequate funds on hand to complete the acquisition without any third party assistance (i.e. loans, lines of credit, etc.) until partial reimbursement and a final audit is completed (approximately 180 days after closing)? YES Has applicant received DNR recreation grant(s) in the past? YES Has applicant closed, sold or transferred any parkland or recreation facilities in the last 5 years (if yes, provide comments below? NO. Does applicant have a known unresolved conversion of grant -assisted parkland (if yes, provide comments below)? YES. We did convert property at Independence Oaks in the past 5 years - by selling a house on Sashabaw Road to a local historic preservation group, and also by allowing the Road Commission for Oakland County to install a round -about at Sashabaw and Oak Hill which required approximately 1,000 square feet of the corner of the park at that intersection. Both conversions are mitigated with the acquisition of 3.4 acres of wetland property adjacent to the park. Conversion mitigation paperwork was sent to MDNR in December 2022 for review/approval. Does applicant have a "residents only" policy for this park or other parks or recreation facilities? NO Do you now or do you in the future intend to charge an entrance fee to the project site? NO What is the applicant's current year budget for Parks and Recreation? $36,466,257 What are the estimated operation and maintenance costs associated with the project? $150,000 Section F: Site Conditions 1. Does the applicant, landowner or others have knowledge that any portion of the property is or has been used for industrial purposes, including manufacturing and/or minerals processing or extraction (sand, gravel, oil, or gas) at this time or in the past? NO 2. Does the applicant, landowner or others have knowledge that any portion of the property is currently being used or has been used in the past for a gas station, motor vehicle service or repair facility, commercial printing facility, dry cleaners, photo developing lab, junkyard, landfill, waste treatment, storage, processing or recycling or disposal facility? NO 3. Does the applicant, landowner or others have knowledge that any of the following are or have in the past been stored, discarded or used on the property —automotive or industrial batteries, pesticides or other chemicals used in agricultural practices, paints, industrial waste, or other chemicals in drums or other containers? NO 4. Does the applicant, landowner or others have knowledge that fill dirt or other fill material of unknown origin is on this property or has in the past been placed on the property? NO 5. Does the applicant, landowner or others have knowledge of any evidence of leaks, spills, or stains from a substance other than water at this time or in the past? NO 6. Does the applicant, landowner or others have knowledge that there are or have been in the past been waste disposal pits, lagoons, or ponds on the property? NO 7. Does the applicant, landowner or others have knowledge that there are at this time or have in the past been registered or unregistered storage tanks on the property? NO 8. Does the applicant, landowner or others have knowledge that contaminated groundwater lies below the property? NO 9. If there is a water well on the property does the applicant, landowner or others have knowledge that contaminants have been identified in the well that exceed legal standards or has the well been identified as contaminated by a government agency? NO 10. Has the landowner been notified about any current violations of environmental laws pertaining to activities on the property or does applicant, landowner or others have knowledge about past violations? NO 11. Has the landowner been notified of any environmental assessments of the property that identified a) the presence of hazardous substances, petroleum products or contamination; or b) the need for further assessment? NO 12. Does the applicant, landowner or others have knowledge than y hazardous substances, unidentified waste materials, tires, or automotive or industrial batteries have been dumped above ground, buried, or burned on the property? NO 13. Is the property listed on any federal or state list of contaminated sites, including the site of a leaking underground storage tank? NO 14. Does the applicant, landowner or others have knowledge that any of the adjoining properties are currently being used or have been used in the past for the purposes listed in the previous questions 1-13? NO 15. Has an environmental assessment been completed for the site? IN PROCESS 16. Are permits required for the development of the site? YES Section G: Natural Features of the Project Site Does the project site include: Great lakes shoreline or Great Lakes connecting water frontage? NO Inland lake frontage? NO River and/or tributary frontage? NO Wetland acreage or frontage? YES Other water acreage or frontage? NO Sand dunes? NO Dedicated state or federal wilderness or Pigeon County land? NO Rare species or any other significant features (MNFI?) YES Section H: Wildlife Values of the Project Site Will the proposed park protect wildlife habitat (for example breeding grounds, winter deeryards, den sites)? YES Will the proposed park act as a wildlife corridor between existing protected areas or as a buffer to an existing protected area? YES Section I: Natural Resource Recreation Opportunities Will the proposed park provide new or additional: Water recreation opportunities? NO Motorized recreation opportunities? NO Hunting opportunities? NO Fishing opportunities? NO Bird watching or other nature viewing? YES Nature interpretation/education? YES How will education/interpretation opportunities be provided? Interpretive signage Naturalist -led walks/programs Citizen Science programs Have you formed a partnership with another organization to provide interpretive or educational services? YES, currently discussing future potential partnerships with the Stage Nature Center in Troy and the Troy School District. Section J: Public Access Will the site be open to the general public? YES List hours open to the public: Dawn to dusk 7 days/week Section K: Trails Is the proposed site a trail? NO Is the proposed project part of the Iron Belle Trail? NO Application Narrative i. Proiect iustification and support a. Whv are we proposing this specific proiect for MNRTF consideration? b. Describe the need for the Proiect c. Alignment with SCORP and MNRTF priorities d. Public input e. Public support f. Accessibility Review Oakland County Parks and Recreation, and our partners, are proposing the acquisition of Turtle Woods to become an Oakland County Parks and Recreation Nature Preserve located in Troy. While the community has nicknamed the property Turtle Woods, it is not actually an official park or nature preserve, but rather surplus property formerly owned by Troy School District. Six Rivers Land Conservancy has secured the property with a purchase agreement that is assignable to OCPR. The purchase price is established 25% lower than appraised value, which meets the MNRTF local match requirement through TSD's willingness to sell at a bargain sale rate to support the larger goal of permanent preservation through creation of a public natural area. The property has abundant natural resources (see NR section further in the application) that OCPR plans to protect, enhance, and steward through natural resource management. Our new master plan specifically calls out new core values for OCPR including Health and Wellness and Environmental Sustainability and Natural Resource Management. We have also outlined a plan for creating more parks and partnerships in the more developed/populated areas of Oakland County, which is a change in direction from past practice of acquiring large pieces of land in the outer, less developed areas of the county. Both are important, but the pandemic has left a lasting impression on our commission and staff by instilling the incredible importance of parks and natural spaces for both physical and mental health. We know not everyone can drive for 30 minutes out to a park to immerse themselves in nature, so we are working towards providing those experiences closer to where people live. Turtle Woods is integral to this plan, providing 70 acres of undeveloped natural areas in southeast Oakland County. This acquisition aligns with multiple SCORP objectives and the main SCORP GOAL to Protect and Manage natural assets to provide relevant, quality experiences that meet the fun, relaxation and health needs of residents and visitors. SCORP Objectives: Foster Stewardship and Conservation — OCPR has always had an objective to foster generations of future stewards of our natural areas through education and experiences. Nature Centers are great, but getting out in nature is even better. Exposure to nature increases people's appreciation for these resources and fosters future stewardship. Improve Collaboration —Since we have begun working on this acquisition multiple partners have reached out to become more involved, including land conservancies, the Stage Nature Center, Evanswood Church, and the city of Troy. We anticipate many beneficial partnerships for programming and education. Raise Awareness — Turtle Woods creates a unique and exciting opportunity for new awareness both of the importance of natural resources and recreation, but also sustainability. We anticipate a robust interpretive program at Turtle Woods, including led activities and self -guided interpretation. We also anticipate multiple sustainable demonstration projects at this site including alternative parking lot surfacing, demonstration gardens, solar -powered restrooms/lighting and an EV charging station. Improve Recreational Access —This is our primary goal. OCPR wants to provide the types of recreation people want close to where they live. With nearly 300,000 people living within a 15-minute drive -time, Turtle Woods has the opportunity to provide new access nature and trails for significant number of Michiganders. ii. Proiect description (3,000 characters) a. Describe the intended future uses of the site and a timeframe for completion of anv development necessary to provide those uses The intended future use of the site is to be maintained as a Nature Preserve, a new designation for county parks where the main goal is quiet enjoyment of nature and passive recreation such as hiking and wildlife viewing. Turtle Woods has been utilized for years by neighboring residents who have cut pathways through the property and even built small bridges and boardwalks at the site. The property can be utilized now, as is, with some minimal trail clearing. Longer -term, OCPR would like to map out potential better locations for trails and boardwalks to avoid sensitive natural areas and wetlands. Trails would be a combination of aggregate, boardwalks and a more rustic (natural surface) hiking trail based on location. While access to the site would be immediate, we would anticipate rerouting and developing new trails and boardwalks in phases over the next 5-7 years. Parking at the site will be the minimum number of spaces needed to properly service the park. While the park will be used solely for walking/hiking, given its location we anticipate it could be busy on peak - season days. We are investigating options for more sustainable parking lot surfacing, bioswales, native plants/gardens, and EV charging. We will place portable restrooms at the site temporarily, with plans to install solar -powered restrooms adjacent to the parking lot. Our design standards for Nature Preserves are still under development, but the goal is to be minimal, functional, and beautiful. While we determine the best option for parking for Turtle Woods, we are evaluating several potential layouts and locations for parking depending on which property(ies) we can acquire. Parking would ideally be designed to accommodate a bus turning radius for field trips and programs. There is currently a sidewalk on Square Lake Road which we would tie into with a pedestrian pathway into the park adjacent to the parking lot, providing separate, safe pedestrian access. OCPR is working to incorporate CPTED concepts into all of our park improvement projects. Access control (careful placement of furnishings/fencing/gates, landscaping and bollards); Territorial Reinforcement (signs/boundary management, designated parking/hardscape areas, formal plantings as needed); Natural Surveillance (open sight lines from Square Lake and possibly the church next door depending on final parking location, regular staff patrols and programming to activate site); and Maintenance (regular, visible maintenance showing prid%wnership in site, immediate removal of vandalism/graffiti, staff, sheriff and partners regularly visible. OCPR is working to integrate universal design principles into all projects. Designed elements at the park will be minimal, including the parking area and adjacent amenities (trash receptables, restrooms, trailhead signage) and park trails. We anticipate equitable, simple and intuitive use, perceptible information, tolerance for error, and low physical effort to be design criteria for the site. While this application is only for the acquisition of the property, we do anticipate future development to utilize the most sustainable signs that will function on the site. We are gearing up across our system for alternative pavements, solar energy, EV charging stations, added stormwater retention and keeping disturbed areas to a minimum. While final parking location and layout are still being determined, all options are very visible from Square Lake Road and easy to access. The City of Troy has committed to working with OCPR to design a functional, safe entranc%xit to the park including extending an existing deceleration lane and approving signage being located on Square Lake Road. Attachments Under development 0 -�±wA �wrr� ay aui�aaoyg r� ,r it =�y i i F! , • y • .. 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"5�-',sl.� !f'.' �Y _ .i .' �. < , �,. 'Fey:,, ,- .,. ..:; ,! ,• a y,.+:._: :.'•-. >:. ,f-.,y. �'(: .+�, �,L ,.,,;y ,a' w^'p;., JJ�� ••y.,' ,Xr„ !S.' � Y F�, f � '�` � J;ya 4j r„4rT'.-', yyAw>.Q 9 x. , w , „ i �i u _ r V 9 .y, a - A4 a F- MOMS momm SVS,_ ,i I I nr' i Ir�nl � it ill �roi . • lyrn�o"Il lew it Robertson Development Public Parking A." ptxw �1 d Turtle Woods h 69.5 acres Robertson Development Public Parking.; i Option 1—Trust Fund Request Acquire Residential property, convert to parking lot Provides the most parking Provides easiest park access Provides space for bus turn -around Space available for -i future restroom '-_ � fl — -� •,.�t lave OPEC I ;- }. -_-°'�--; �� :. facility and/or small 20 playground rrr Id � SbY • T ' sir!!. Y _ � �- � I L 3t 1 -oNa. a - .r Eva r � .� V -� ..d Church ftw QAKLAND COUNTY PARKS GreatTe.krfor Great-Peop!e Memo To: Parks and Recreation Commission From: Chris Ward Date: February 23, 2023 Re: March Director's Report RETURN TO AGENDA Marshmallow Drop Event The Marshmallow Drop will return to Catalpa Oaks County Park in the City of Southfield on Friday, April 7. This popular, free annual event attracts thousands of children and families from across the region to participate in a helicopter drop of 15,000 marshmallows which are gathered up by children and exchanged for a treat bag. Please check your email for an invitation and additional information about attending the event. Seasonal/Summer Position Recruitment Our 2023 recruitment efforts are underway with dog park, general park operations, campground and golf positions posted and open for applicants. Recreation Programming and Lifeguard/Waterpark positions will be posted in early March. There is early evidence that the retention bonus is having a very positive impact. Our communications team have put together a strong free and paid media campaign based upon feedback we have received from focus groups with staff from previous seasons. DEI Coordinator/Health and Wellness Position Appointment The Commission approved the creation of a new DEI Coordinator position with the adoption of our FY23 budget. The position was posted and open for both internal and external candidates for more than six 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com weeks. We received more than 50 applications from candidates with widely varying backgrounds. Several excellent candidates that have a passion for this work applied but have very limited professional, specialized experience or training in the field. After much deliberation, our panel agreed on a plan to move forward with a candidate with extensive professional experience in recreation and health and wellness that has made significant progress towards receiving a certification in DEI, Zach Zuchowicz. In his former position at Oakland University, he has coordinated and led many trainings for faculty and staff on DEI and health and wellness topics. Zach will fill the position initially under the working title Health and Wellness Initiatives Coordinator while he continues to work towards a DEI certification. In the interim, our management team will assess the feasibility/necessity of obtaining external professional services to develop a DEI Strategic Plan and/or provide training for staff and report to the Commission with recommendations. Special thanks to Commissioner Quarles for lending her time and talent to our interview panel. Climate Resilient Winter Recreation Equipment A $25,000 appropriation sponsored by Chairman McGillivray from the Board of Commissioners Special Projects Fund in December to support this year's Fire and Ice Festival was not utilized due to the success of Commissioner VanderVeen and others in obtaining sponsorship funding. We have received approval from Board leadership to repurpose these funds to purchase "climate resilient" mobile recreation equipment that will enhance our ability to support special events as winter weather conditions are increasingly unpredictable. Our Recreation Programming staff have identified synthetic surface iceless curling rinks as an excellent opportunity to achieve this objective and provide a unique new recreation opportunity to the public throughout the year. Oakland County Parks and Recreation Upcoming Events — March 2023 Active Adults March 21 Fireside Chat - Virtual Adaptive March 24 Superheroes — Novi Civic Center Mobile Recreation March 8 Bus — MRPS Lansing Tour March 9 Bus — Oakland County Treasurer's Tour March 24 Bus — OCPRC Adaptive Recreation Superhero Event Nature Education Field Trips & Birthday Parties March 14 Madison Heights Active Adult Center Field Trip - Red Oaks Nature Center March 17 Clarkston Early Childhood Center Field Trip — Wint Nature Center March 19 Ismay's 7t" Birthday Party — Wint Nature Center March 24 Oakland County Head Start Field Trip — Red Oaks Nature Center Homeschool Series March 9 Maple Sugaring — Red Oaks Nature Center March 15 Maple Sugaring — Wint Nature Center Outreach March 29 Spring into Science at Cranbrook — Red Oaks Nature Center March 29 Spring into Science at Cranbrook — Wint Nature Center Public Interpretive Programs March 3 Morning Munchkins - Red Oaks Nature Center March 10 A Walk in the Woods — Wint Nature Center March 10 Puddle Jumpers — Wint Nature Center March 17 A Walk in the Woods — Red Oaks Nature Center March 19 Wellness in the Woods — Wint Nature Center March 25 The Sweetest Season — Red Oaks Nature Center Scout Badge Days March 11 Wolves: Call of the Wild Badge Day — Red Oaks Nature Center March 18 Bears: Super Science Badge Day — Red Oaks Nature Center March 18 Webelos: Earth Rocks Badge Day — Wint Nature Center Virtual Series & Self Led UV Photography at Home "Printing Press" Kits Oakland County Parks and Recreation Upcoming Events — March 2023 Oakland Countv Farmer's Market March 8 Gleaner's Food Distribution March 11 Cooking with edibleWOW March 22 Gleaner's Food Distribution March 25 Cooking with edibleWOW Special Events March 23 OSTC Job Fair @ Waterford Oaks Activity Center Sprinqfield Oaks Every M, T, W, TH Pickleball - Activity Center March 4 Private Event — Carousel Hall March 11 Corn Hole Tournament — Grand Hall March 15-19 Camp Scrap — Activity Center March 25 Private Birthday Party — Carousel Hall March 26 Private Baby Shower — Carousel Hall March 31-April 1 Craft Show — Activity Center Volunteer Events March 24 Superheroes — Novi Civic Center