HomeMy WebLinkAboutReports - 2023.08.03 - 40446
AGENDA ITEM: Court Management System Gap Analysis and Risk Assessment
DEPARTMENT: Information Technology
MEETING: Board of Commissioners
DATE: Thursday, August 3, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3185
Motion to approve the transfer of the amount of $479,000 from the General Fund Non-Departmental
Transfers (9090101) Technology Projects-One Time (760180) to the Information Technology Fund
(#63600) for the Oakland County Court Management System Gap Analysis and Risk Assessment
Project, further, that the Oakland County Board of Commissioners approves the budget amendment
as detailed in the attached Schedule A document.
ITEM CATEGORY SPONSORED BY
Budget Amendment Gwen Markham
INTRODUCTION AND BACKGROUND
The County’s legacy Court Management System (CMS) has been in use for many years. To
determine the best path forward a Court Management System Gap Analysis and Risk Assessment
will be conducted. This activity will include performing a comprehensive risk assessment of
County’s current CMS, understanding the inherent risks associated with migrating to a new CMS
solution, and performing an unbiased gap analysis of the State of Michigan’s Court Administrative
Office’s (SCAO’s) judicial information system. A final recommendation including reasoning will be
presented to the County stakeholders so they can take a go-forward stance on County’s CMS.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Sean Carlson, Deputy County Executive II
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 8/3/2023
AGENDA DEADLINE: 08/03/2023 6:00 PM
ATTACHMENTS
1. Schedule A - Budget Amendment
COMMITTEE TRACKING
2023-07-26 Finance - Recommend to Board
2023-08-03 Full Board - Adopt
Motioned by: Commissioner Ajay Raman
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay
Raman (17)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray (1)
Passed
Oakland County, Michigan
Oakland County Court Management System Gap Analysis and Risk Assessment Project
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
E General Fund Non-Departmental FND10100 CCN9090101 SC760180 PRG196030 760000 Tecnology Projects One Time $(479,000.00)
E General Fund Non-Departmental FND10100 CCN9010101 SC788001 PRG196030 788001 Transfers Out 479,000.00
Total Expenditures $-
R Information Technology IT Administration FND63600 CCN1080101 RC695500 PRG152000 695500 Transfers In $479,000.00
Total Revenue $479,000.00
E Information Technology IT Application Services FND63600 CCN1080201 SC731458 PRG152010 730000 Professional Services $479,000.00
Total Expenses $479,000.00