HomeMy WebLinkAboutInterlocal Agreements - 2023.06.15 - 40472
AGENDA ITEM: Park Operations Partnership Agreement with the City of Madison Heights
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Thursday, June 15, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3081 _ 23-109
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Resolution David Woodward, Gary McGillivray
INTRODUCTION AND BACKGROUND
The interlocal agreement between the City of Madison Heights and the Oakland County Parks and
Recreation Commission (OCPRC) establishes terms for the future operation, maintenance,
improvement, and management of real property dedicated to public recreation owned by the City
which will be incorporated within Red Oaks County Park. OCPRC will:
1. assume responsibility for Ambassador Park, a 7-acre public park located at 600 E Thirteen Mile
Road;
2. continue management of George W. Suarez Friendship Woods, located at 30330 Hales Road;
3, transfer grounds maintenance responsibilities from OCPRC to the City of Madison Heights at the
Youth Soccer Complex.
Approval of the legal agreement is a necessary step for the implementation of park improvement
projects authorized and funded under the Healthy Communities Park and Outdoor Recreation
Investment Plan approved by the Board of Commissioners on October 20, 2022. A Letter of Intent
between the parties regarding Ambassador Park was approved by the Economic Development and
Infrastructure Committee on October 12, 2022.
The agreement establishes a 20-year term with a transition period for implementation ending
concurrently with the County's FY23 calendar. The pre-existing lease between the parties for the
management and operation of the Friendship Woods property will be superseded to establish
consistent provisions for both properties. The new terms provide broader discretion to OCPRC to
manage the properties and facilities while releasing the City from cost-sharing responsibilities.
Upon execution of the agreement by all parties, OCPRC will proceed with planning, public
engagement, and the final design of park improvement projects funded under the Healthy
Communities Plan. Preliminary plans include the development of an innovative play and activity
area designed to create active interactions between multiple generations - especially children and
seniors.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Chris Ward, Director Parks & Recreation
ITEM REVIEW TRACKING
Chris Ward, Parks & Recreation Created/Initiated - 6/15/2023
David Woodward, Board of Commissioners Approved - 6/15/2023
Hilarie Chambers, Executive's Office Approved - 6/20/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 6/27/2023
AGENDA DEADLINE: 06/15/2023 6:00 PM
ATTACHMENTS
1. Red Oaks Exhibit A
2. FINAL VERSION--City of Madison Heights --Interlocal Agreement (Operation of Ambassador
Park and GWS Woods)
COMMITTEE TRACKING
2023-06-15 Full Board - Request Immediate Consideration; Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson (17)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
June 15, 2023
RESOLUTION #2023-3081 _ 23-109
Sponsored By: David Woodward, Gary McGillivray
Parks & Recreation - Park Operations Partnership Agreement with the City of Madison Heights
Chair and Members of the Board:
WHEREAS an interlocal agreement with the City of Madison Heights is necessary to transition the
management of property currently known as Ambassador Park to the Oakland County Parks and
Recreation Commission for the implementation of park improvement projects authorized within the
Healthy Communities Parks and Outdoor Recreation Investment Plan approved by the Board of
Commissioners on October 22, 2022; and
WHEREAS the agreement will supersede the existing contract lease with the City of Madison Heights
for the management of George W. Suarez Friendship Woods to establish consistent terms and
conditions for both properties; and
WHEREAS the agreement provides for the transition of groundskeeping responsibilities from Oakland
County Parks to the City of Madison Heights at the Youth Soccer Complex.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Interlocal Partnership Agreement with the City of Madison Heights and authorizes the
Chair of the Board of Commissioners to execute the agreement on behalf of Oakland County upon its
approval by the Oakland County Parks and Recreation Commission and the City of Madison Heights.
BE IT FURTHER RESOLVED a budget amendment is not required.
Chair, the following Commissioners are sponsoring the foregoing Resolution: David Woodward,
Gary McGillivray.
Date: June 15, 2023
David Woodward, Commissioner
Date: June 20, 2023
Hilarie Chambers, Deputy County Executive II
Date: June 27, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-06-15 Full Board - Request Immediate Consideration; Adopt
Motioned by Commissioner Yolanda Smith Charles seconded by Commissioner Christine Long to
Request Immediate Consideration Under New Business the attached Resolution: Park Operations
Partnership Agreement with the City of Madison Heights.
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson,
Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan
Johnson (17)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Gary McGillivray (2)
Passed
ATTACHMENTS
1. Red Oaks Exhibit A
2. FINAL VERSION--City of Madison Heights --Interlocal Agreement (Operation of Ambassador
Park and GWS Woods)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June
15, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, June 15, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
EXHIBIT A
The Land consists of the following described real property along with the building, improvements and
trails located thereon:
Parcel: 25-12-254-048 (Nature Center)
Park of Northeast ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan described
as: Beginning at a point distant
N 88-24-09 W 714.12 FT, TH N 00-47-21 E 1487.22 FT, TH N 89-58-31 E 179.93 FT, TH N 00-50-22 W 59.99
FT, TH N 89-44-20 E 150.06 FT, TH N 00-41-51 E 460.05 FT, TH N 00-46-49 E 340.08 FT, TH S 89-52-38 W
158.10 FT, TH N 35-47-00 E 219.53 FT, TH S 37-12-32 E 41.64 FT, TH N 51-37-30 E 265.39 FT, TH N 31-23-
30 E 194.14 FT, TH S 82-27-00 E 80.29 FT TO BEG,
ALSO W 10 FT OF FOL DESC PARCEL BEG AT PT DIST N 88-39-00 W 1001.53 FT FROM E 1/4 COR, TH N 88-
39-00 W 668 FT, TH N 00-14-00 E 650.61 FT, TH S 88-39-00 E 670 FT, TH S 01-14-00 W 650.61 FT TO BEG,
ALSO BEG AT PT DIST N 82-27-00 W 1726.70 FT & S 00-38-00 W 1370.44 FT & W 710.65 FT & N 00-45-00
E 45.41 FT & E 180 FT & N 00-45-00 E 60 FT FROM NE SEC COR, TH N 00-45-00 E 20 FT, TH W 180 FT, TH
N 00-45-00 E 40 FT, TH E 330 FT, TH S 00-45-00 W 60 FT, TH W 150 FT TO BEG 35.88 A 11-5-09 FR 037 &
046
Parcel: 25-12-203-023 (Nature Center)
Park of Northeast ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan described
as: Beginning at a point distant
T1N, R11E, SEC 12 KILLORAN HEIGHTS SUB PART OF LOT 166, ALSO 1/2 OF VAC ALLEY ADJ TO SAME,
ALSO PART OF NE 1/4 OF SEC ALL DESC AS BEG AT PT DIST S 82-27-00 E 309.12 FT & S 00-43-39 W 60.43
FT & S 82-27-00 E 488.83 FT FROM N 1/4 COR OF SEC, TH S 82-27-00 E 110.42 FT, TH S 31-28-00 W
128.50 FT, TH S 52-18-48 W 99.21 FT, TH ALG CURVE TO LEFT, RAD 190 FT, CHORD BEARS N 20-16-10 E
51.28 FT, DIST OF 51.44 FT, TH N 07-39-11 E 137.88 FT TO BEG 1-11-08 FR 002 & 004
Parcel: 25-12-254-047 (Nature Center)
Park of Northeast ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan described
as: Beginning at a point distant
T1N, R11E, SEC 12 PART OF NE 1/4 BEG AT PT DIST N 82-27-00 W 2440.03 FT & S 00-45-00 W 898.84 FT &
N 89-54-44 E 147 FT FROM NE SEC COR, TH N 89-54-44 E 72 FT, TH S 00-45-00 W 100.33 FT, TH S 89-58-
57 W 72 FT, TH N 00-45-00 E 100.24 FT TO BEG,
ALSO BEG AT PT DIST N 82-27-00 W 2440.03 FT & S 00-45-00 W 898.84 FT & N 89-54-44 E 219 FT FROM
NE SEC COR, TH N 89-54-44 E 110.18 FT, TH S 01-05-56 W 100.47 FT, TH S 89-58-57 W 109.56 FT, TH N
00-45-00 E 100.33 FT TO BEG,
ALSO BEG AT PT DIST N 82-27-00 W 2440.03 FT & S 00-45-00 W 998.89 FT FROM NE SEC COR, TH E 330
FT, TH S 00-45-00 W 200 FT, TH W 330 FT, TH N 00-45-00 E 200 FT TO BEG 1.93 A 11-5-09 FR 035, 044 &
045
EXHIBIT A
Parcel: 25-12-128-031 (Ambassador Park)
Part of Northwest ¼ Sec�on 12, T1N, R11E, City of Madison Heights, Oakland County, Michigan
described as: Beginning at a point distant
T1N, R11E, SEC 12 PART OF NW 1/4 BEG AT PT DIST N 87-50-24 W 534.16 FT FROM N 1/4 COR, TH S 01-
26-45 W 1065.28 FT, TH S 41-02-49 W 89.37 FT, TH S 56-27-39 W 247.80 FT, TH N 01-26-45 E 1279.46 FT,
TH S 87-50-24 E 260.00 FT TO BEG 7.06 A
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
INTERLOCAL PARTNERSHIP AGREEMENT
FOR PARK OPERATION BETWEEN
THE COUNTY OF OAKLAND
AND
THE CITY OF MADISON HEIGHTS
This Agreement (the "Agreement") is made between the County of Oakland, a Constitutional and
Municipal Corporation, 1200 North Telegraph, Pontiac, Michigan 48341 ("County"), by, through, and
administered by its statutory agent the Oakland County Parks and Recreation Commission (“OCPRC”)
and the City of Madison Heights, 300 West Thirteen Mile, Madison Heights, Michigan 48071 (“City”).
County and the City may also be referred to jointly as "Parties".
INTRODUCTION AND PURPOSE OF AGREEMENT.
A. On February 3, 2022, the City and the County entered into a lease for OCPRC to operate,
manage, plan, and maintain certain real property and a building as a public park, natural
preservation area, and nature center located at 30300 Hales Street, Madison Heights, Michigan
48071, known as the George W. Suarez Friendship Woods at Red Oaks County Park.
B. On September 7, 2022, the City and the County executed a letter of intent expressing a desire
to negotiate a mutually acceptable agreement for OCPRC to operate, manage, plan, and
maintain approximately 7 acres of real property located at 600 E. Thirteen Mile Road, Madison
Heights, Michigan, 48071, known as Ambassador Park.
C. To fund park improvements in areas most disproportionally impacted by the COVID 19
pandemic, OCPRC created the Healthy Communities Park and Outdoor Recreation Investment
Plan (“Plan”), which utilizes the Coronavirus Local Fiscal Recovery Fund and OCPRC monies.
These funds were leveraged by commitments from local governments with long term
operational agreements to facilitate the expansion of the OCPRC Park System to incorporate
additional parks, including parks in the City.
D. In October 2022, the Oakland County Board of Commissioners appropriated Fifteen Million
($15,000,000) dollars of Coronavirus Local Fiscal Recovery Fund monies, in Miscellaneous
Resolution #22-338, to fund and support the Plan.
E. The Parties now desire to terminate the February 3, 2022 lease relating to the George W. Suarez
Friendship Woods lease and enter into this Agreement to effectuate the Plan, streamline the use
of Coronavirus Local Fiscal Recovery Fund and OCPRC monies, delineate duties and
responsibilities between the Parties with respect to operation, management, planning, and
maintenance of George W. Suarez Friendship Woods and Ambassador Park.
F. The Parties also desire to terminate the Grounds Maintenance Agreement for the Red Oaks
Youth Soccer Complex dated January 24, 2011.
The Parties agree to the following terms and conditions:
1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether
used in the singular or plural, shall be defined, read, and interpreted as follows.
1.1. Agreement means the terms and conditions of this Agreement and any other mutually
agreed to written and executed modification, amendment, addendum, or exhibit approved
in accordance with Section 2.
1.2. Capital Improvement Project means a project that: (1) costs Thirty Thousand ($30,000)
dollars or more and (2) extends the life cycle of an existing facility or asset; replaces,
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
renovates, or remodels an existing facility or asset; or adds a new facility or asset.
1.3. City means the City of Madison Heights, its Council, departments, divisions, elected and
appointed officials, board members, commissioners, authorities, committees, employees,
agents, subcontractors, attorneys, volunteers, and/or any such persons’ successors.
1.4. City Employee means any City employee, officer, manager, volunteer, attorney, contractor,
subcontractor, and/or any such person’s successors or predecessors (whether such persons
act or acted in their personal, representative, or official capacities). "City Employee" shall
also include any person who was a City Employee at any time during the term of this
Agreement but, for any reason, is no longer employed, appointed, or elected in that capacity.
1.5. Claims means any alleged losses, claims, complaints, demands for relief or damages,
lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties,
litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable
attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts
paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or
asserted against a Party, or for which a party may become legally and/or contractually
obligated to pay or defend against, whether direct, indirect or consequential, whether based
upon any alleged violation of the federal or the state constitution, any federal or state statute,
rule, regulation, or any alleged violation of federal or state common law.
1.6. County means Oakland County, a Municipal and Constitutional Corporation, including,
but not limited to, all of its departments, divisions, the County Board of Commissioners,
elected and appointed officials, directors, board members, council members,
commissioners, authorities, committees, employees, agents, volunteers, and/or any such
persons’ successors.
1.7. County Employee means any County employee, officer, manager, volunteer, attorney,
contractor, subcontractor, and/or any such person’s successors or predecessors (whether
such persons act or acted in their personal, representative, or official capacities). "County
Employee" shall also include any person who was a County Employee at any time during
the term of this Agreement but, for any reason, is no longer employed, appointed, or elected
in that capacity.
1.8. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m.
1.9. Effective Date. The date all Parties sign the Agreement.
1.10. Exhibits means the following documents, which this Agreement includes and incorporates:
1.10.1. Exhibit A: describes and depicts the Premises.
1.11. OCPRC means the Oakland County Parks and Recreation Commission, as established by
resolution of the Oakland County Board of Commissioners pursuant to Public Act 261 of
1965, MCL 46.351, et seq.
1.12. Park means the park operated and managed by OCPRC on the Premises.
1.13. Park Fees and Charges means the following fees and charges: (1) equipment/facility rental
fees, (2) event program fees, (3) sponsorship of events/programs by third parties, and (4) and
all other fees and charges charged and collected by OCPRC associated with the use of the Park.
1.14. Park Revenue means the monies generated from the Park Fees and Charges received by
OCPRC and grants, gifts, and donations received by OCPRC or by the City for the Park.
1.15. Premises means the real property that is described and depicted in Exhibit A.
1.16. Transition Period means a period of time commencing on the Effective Date and ending
on September 30, 2023, or the date the City Council approves the Park Action Plan (as
described in Section 4.7), whichever occurs last.
2. AGREEMENT TERM/PROPERTY DESCRIPTION & TERMINATION.
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
2.1. Agreement Term.
2.1.1. Initial Term. This Agreement shall commence on the Effective Date and end twenty
(20) years from the Effective Date (“Initial Term”).
2.1.2. Renewal Term. On the date the Initial Term ends, this Agreement shall automatically
renew, without action of either Party, for twenty (20) years (“Renewal Term”).
However, if either Party provides written notice to the other Party, at least one hundred
eighty (180) days before the end of the Initial Term, of its desire that the Agreement
not renew, then the Agreement shall end on the last day of the Initial Term.
2.1.3. Non-Renewal of Agreement. The non-renewal of this Agreement pursuant to this
Section shall not be deemed a termination of this Agreement under Section 2.7.
2.1.4. Continuation of Terms and Conditions. The terms and conditions contained in this
Agreement shall not change during the Initial Term or Renewal Term, unless mutually
agreed to by the parties in writing.
2.1.5. Approval of Agreement. The approval and terms of this Agreement and any
amendments thereto shall be entered in the official minutes of the governing bodies of
each Party. An executed copy of this Agreement and any amendments shall be filed by
the County Clerk with the Secretary of State.
2.2. Agreement Amendments. All amendments or modifications to this Agreement shall be in
writing and approved and filed as set forth in Section 2.1.
2.3. Property Subject to Agreement. The City grants the County use of the Premises for the
purposes and according to the terms and conditions set forth herein.
2.4. Use of Premises. On the date the Transition Period ends, OCPRC shall have care, control,
and use of the Premises to operate, manage, plan, maintain, and improve the Premises for
public recreation activities, as further described and delineated herein, and to provide other
recreation activities mutually agreed upon by the Parties. OCRPC shall obtain the City’s
prior consent, in writing, to use the Premises for any purpose not described herein, such
consent shall be given by the City’s Representative.
2.5. Fee for Use of Premises. The County shall not pay a monetary fee for the use of the
Premises. The Parties acknowledge that the services provided by the County during this
Agreement are adequate consideration for this Agreement.
2.6. Designation of Park & Name of Park & Park Facilities. During this Agreement, the
park premises shall be designated as Red Oaks County Park. OCPRC may, with consent
of the City’s Representative, designate a name for major park amenities and facilities
within the Park.
2.7. Termination/Expiration.
2.7.1. Termination by the City. The City may terminate this Agreement, at any time, if
OCPRC is notified in writing at least one hundred eighty (180) days prior to the
effective date of termination and any one of the following occur: (1) the Premises
are no longer being used for the purposes identified in this Agreement; (2) OCPRC
provided the City with information at any time during this Agreement that was false
or fraudulent; or (3) OCPRC materially fails to perform any of its obligations under
this Agreement, and such failure is not cured within ninety (90) calendar days after
written notice of default to OCPRC.
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
2.7.1.1. Termination by the City in Absence of Default/Breach. If the City
terminates this Agreement, in the absence of default or breach by
OCPRC, then the City shall reimburse OCPRC the amount of the non-
depreciated value of Capital Improvement Projects to the Park, paid for
by OCPRC, on the date of the termination notice.
2.7.1.2. Termination by the City for Default/Breach. If the City terminates this
Agreement for default or breach by OCPRC, then the City does not have
to reimburse OCPRC the non-depreciated value of Capital Improvement
Projects to the Park paid for by OCPRC.
2.7.2. Termination by OCPRC. OCPRC may terminate this, at any time, if the City is
notified in writing at least one hundred eighty (180) days prior to the effective date
of termination and any one of the following occur: (1) the Premises are no longer
being used for the purposes identified in this Agreement; (2) the City provided
OCPRC with information, at any time during the Agreement term, that was false or
fraudulent; (3) the City materially fails to perform any of its obligations under this
Agreement, and such failure is not cured within ninety (90) calendar days after
written notice of default to the City.
2.7.2.1. Termination by OCPRC in Absence of Default/Breach. If OCPRC
terminates this Agreement in absence of default or breach by the City,
then the City does not have to reimburse OCPRC the non-depreciated
value of Capital Improvement Projects to the Park paid for by OCPRC.
2.7.2.2. Termination by OCPRC for Default/Breach. If OCPRC terminates this
Agreement for default or breach of the City, then the City shall reimburse
OCPRC the amount of the non-depreciated value of Capital Improvement
Projects to the Park, paid for by OCPRC, on the date of the termination
notice.
2.7.3. Disposition of Personal Property Upon Expiration/Termination of Agreement.
Upon expiration or termination of this Agreement, for any reason, each Party shall
retain ownership of personal property purchased by them, unless the Parties agree
in writing otherwise. “Personal property” does not include buildings, fixtures, or
Capital Improvements as described in Section 4.4.
2.7.4. Condition of Park Upon Expiration/Termination of Agreement. Upon the
expiration or termination of this Agreement, OCPRC shall cease all Park
management and operation, surrender the Premises to the City, and cooperatively
work with the City to transfer Park management and operation.
2.7.5. Payment for Non-Depreciated Capital Improvement Projects Upon
Agreement Expiration. If the Agreement is not renewed at the end of the Initial
Term for the Renewal Term, then the City shall reimburse OCPRC the amount of
the non-depreciated value of Capital Improvement Projects to the Park, paid for
by OCPRC with non-Coronavirus Local Fiscal Recovery Fund monies, on the date
the Agreement expires. Upon the expiration of the Renewal Term, the City shall
not reimburse OCPRC the amount of the non-depreciated value of Capital
Improvement Projects to the Park, paid for by OCPRC.
3. TRANSITION PERIOD.
3.1. Transition Period. This Agreement includes a Transition Period. During the Transition
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
Period, the Parties shall work cooperatively to facilitate the transfer of Park management
and operations to OCPRC.
3.2. Park Information.
3.2.1. Grants & Endowments. Within thirty (30) days of the Effective Date, the City
shall provide OCPRC copies of all grant agreements, endowment agreements, or
other agreements that impose restrictions and conditions upon the Premises and its
use.
3.2.2 Agreements between the City and Third Parties. Within thirty (30) days of the
Effective Date, the City shall provide OCPRC copies of all third-party agreements
relating to the use, management, or operation of the Premises, if any. OCPRC is not
under any obligation to assume any third-party agreements relating to the
management or operation of the Premises.
3.3. Rights and Obligations During the Transition Period.
3.3.1. Park Operation and Maintenance During Transition Period. During the
Transition Period, the City shall be responsible to operate and maintain the Park and
to pay for all costs associated therewith, except that OCPRC shall be responsible to
operate and maintain the George W. Suarez Friendship Woods at Red Oaks County
Park in the same manner as provided in the February 3, 2022 lease until the end of
the Transition Period.
3.3.2. County Right to Access the Premises. During the Transition Period, the County
may access the Premises to perform maintenance, restoration, repairs, and
improvements to the Premises, mutually agreed to by the Parties in writing.
3.3.3. Premises Inspections. During the Transition Period, the County shall inspect the
infrastructure and conditions of the Park, including but not limited to the condition
of utilities and their connections, the parking lot, trees, restrooms, playground
equipment, trails and pathways, boat launch, and dock. The inspection shall be
codified in a document to illustrate the condition of the Premises at the end of the
Transition Period.
3.3.4. Park Planning. After the conclusion of the Transition Period, the County shall:
(1) assume primary responsibility for Park planning, (2) regularly consult with
the City about such planning, and (3) organize at least two (2) community forums
in the City during the Transition Period to hear suggestions from City residents.
3.3.5. Park Programming. During the Transition Period, OCPRC may organize and host
mutually agreed upon recreation programs, events, volunteer activities, and other
activities.
3.4. Environmental Condition.
3.4.1. Environmental Assessments. During the Transition Period, OCPRC shall examine
the Premises and perform a Phase I Environmental Site Assessment (ESA), Phase II
ESA, and any additional environmental assessments that OCPRC deems necessary,
in its sole discretion and at its sole cost.
3.4.2. Copies of Environmental Assessments. Upon request by the City, OCPRC will
provide the City with a copy of the Phase I ESA, Phase II ESA, and any other
environmental assessments. OCRPC shall take possession of the Premises subject to
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
the Phase I ESA, the Phase II ESA, and any other environmental assessments
performed pursuant to this Section.
3.5. Termination Related to Environmental Assessments. Notwithstanding any other
provision, OCPRC may terminate this Agreement prior to the end of the Transition
Period, if OCPRC is not satisfied with the condition of the Premises as evidenced by the
Phase I ESA, the Phase II ESA or other environmental assessment performed pursuant to
this Section.
4. PARK GOVERANCE & OPERATIONS.
4.1. Agreement Administration. The City Manager or their successor or their written
designee is the City’s Agreement Administrator (hereinafter “the City’s Representative”).
The OCPRC Director or their successor or their written designee is OCPRC’s Agreement
Administrator (hereinafter “OCPRC’s Representative”). Each Party must notify the other
of their written designees.
4.2. Disputes. All disputes arising under or relating to the interpretation, performance, or
nonperformance of this Agreement involving or affecting the Parties shall first be
submitted to the City Representative and the OCRPC Representative for possible
resolution. If the City Representative and the OCPRC Representative cannot resolve the
dispute, then the Parties shall submit the dispute to the County attorney and City attorney
for resolution. If the attorneys cannot resolve the dispute, then the Parties shall submit
the dispute to mediation or arbitration.
4.3. Park Management and Operations. Except as otherwise provided by this Agreement,
OCPRC shall manage and operate the Park in a manner consistent with other OCPRC Parks,
OCPRC policies, the OCPRC 5-Year Parks and Recreation Master Plan (“OCPRC Master
Plan”), and the plans and programs set forth and described herein. The OCPRC Master Plan
can be found on the OCPRC website and includes the following core values: (a) Diversity,
Equity, and Inclusion, (b) Health and Wellness, (c) Environmental Sustainability and
Natural Resource Stewardship, and (d) Fiscal Responsibility and Organizational
Excellence. OCPRC shall manage and operate the Park with OCPRC staff, volunteers, and
contractors.
4.4. Park Improvement Projects. OCPRC shall be responsible to provide and perform (either
directly or through third parties) improvements for the Park. This responsibility and the
costs associated therewith shall be addressed in the plans and programs set forth and
described herein. All Capital Improvement Projects shall become an integral part of the
Premises and shall be owned by the City. OCPRC shall provide an annual report on the
Capital Improvement Projects completed in the Park to the City’s Representative.
4.5. Park Maintenance/Repairs. OCPRC shall be responsible to provide and perform (either
directly or through third parties) maintenance and repairs for the Park. This responsibility
and the costs associated therewith shall be addressed in the plans and programs set forth
and described herein.
4.6. Park Utilities and Services. OCPRC shall be responsible to provide the utilities and
services it deems necessary for the operation of the Park. The provision of and costs for
the utilities shall be set forth in the plans and programs set forth and described herein.
However, OCPRC shall not authorize or approve any easements or other encumbrances
to, on, or across the Park or the Premises unless mutually agreed to by the parties in
writing.
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
4.7. Park Action Plan. By March 31, 2024, OCPRC shall create a Park Action Plan. The Park
Action Plan shall be created pursuant to OCPRC’s current policies and procedures, but shall
include provisions related to the City of Madison Heights Parks and Recreation Master Plan.
Once completed, OCPRC shall submit the Park Action Plan to the City Representative for
comments and recommendations. The Park Action Plan shall not be approved or
implemented by OCPRC without prior written approval by the City Representative and a
majority vote of the City’s City Council. The City Representative shall submit its comments
and recommendations to the OCPRC Representative within thirty (30) Days of receipt of the
Park Action Plan. OCPRC Representative shall review and consider the City
Representative’s comments and recommendations and shall endeavor to address all
comments and recommendations. Notwithstanding any other provision, if the City Council
does not approve the Park Action Plan by June 30, 2024, the County may terminate this
Agreement. Such termination shall not be deemed a breach or default of the City.
Modifications to the Park Action Plan shall be codified according to the procedure set forth
in this Section.
4.8. Park Capital Improvement Plan. When OCPRC deems necessary, OCPRC shall create
a Park Capital Improvement Plan (“CIP”) forecasting Capital Improvement Projects for a
five (5) year period. The CIP shall be created pursuant to OCPRC’s current policies and
procedures and shall be included in OCPRC’s annual CIP. Once completed, OCPRC shall
submit the CIP, applicable to the Park, to the City Representative for comments and
recommendations. The City Representative shall submit its comments and
recommendations to the OCPRC Representative within forty-five (45) Days of receipt of
the CIP. OCPRC shall review and consider the City Representative’s comments and
recommendations and shall endeavor to address all comments and recommendations;
however, OCPRC is not obligated to incorporate such comments and recommendations
into the CIP. After receiving the City Representative’s written approval of the CIP,
OCPRC shall commence to have the CIP adopted and implemented pursuant to its policies
and procedures. Modifications to the CIP shall be codified according to the procedure set
forth in this Section.
4.9. Park Access/Parking. OCPRC shall be responsible to determine how Park patrons will
access the Park (ingress to and egress from the Park). This responsibility and the costs
associated therewith shall be addressed in the plans and programs set forth and described
herein. In no event shall any resident of the City incur any fee or charge for entering the
Park or Premises or for parking their car in or on the Park or Premises.
4.10. Endangered Species. OCPRC acknowledges that the Premises or portions thereof may be
subject to restrictions or closures, if endangered species are present.
4.11. Park Rules. During this Agreement, the Park and Premises shall be subject to OCPRC
Rules and Regulations and OCPRC policies and procedures, except as otherwise
provided by this Agreement.
4.12. Signs. OCPRC shall be responsible for and is permitted to erect signs to identify the Park
and features/structures located therein and to erect other signs that are typical and/or
necessary at a public park of this nature.
4.13. Volunteers. OCPRC will use volunteers at the Park in various capacities, including existing
volunteers and volunteer groups. All volunteers providing volunteer service at the Park shall
become part of OCPRC’s volunteer program.
4.14. Sponsorship of Events/Programs at Park by Third Parties. Without approval from the
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City, OCPRC may solicit or accept sponsorship of events/programs at the Park by third-
parties, pursuant to OCPRC’s policies and procedures.
4.15. Use of Park by Third Parties. Notwithstanding any other provision in this Agreement,
OCRPC may license use of the Park to third parties for events or programs, without
approval from and notification to the City. OCPRC shall allow such use via written
agreement with the third party, pursuant to OCPRC’s policies and procedures. OCPRC
shall notify the City in writing of events and programs of significant size. To avoid
scheduling conflicts at the Park, all third parties desiring to use the Park for events or
programs shall schedule such use through OCPRC. The written agreement for use of the
Park by third parties shall also include the City as an indemnified party and additional
insured as well, if insurance is required.
4.16. Use of Park by the City. The City may use the Park for City-sponsored events or programs
at no cost, charge, or fee, if such use does not conflict with scheduled events or programs.
To avoid scheduling conflicts at the Park, the City shall reserve use of the Park for its
events or programs, through OCPRC. The City shall be responsible for all costs associated
with the setup, operation, and cleanup of such events or programs.
5. PARK FINANCES.
5.1. Initial OCPRC Investment. The County shall make an initial investment of, not less than
One Million Five Hundred Thousand ($1,500,000) dollars, for Park operations,
management, planning, maintenance, and improvements (“Initial Park Investment”).
5.2. Establishment of Park Fees & Charges. OCPRC shall establish all Park Fees and Charges
at the Park. The Park Fees and Charges shall be created, adopted, and implemented pursuant
to OCPRC’s current policies and procedures. Notwithstanding any other provision in this
Agreement, at no time shall City Residents and Oakland County Residents be charged a fee
for entry into the Park or the Premises or for parking at the Park or on the Premises.
5.3. Park Revenue. Subject to applicable law, all Park Revenue shall be paid to OCPRC and
shall be deemed OCPRC’s. OCPRC shall record the monies of all Park Revenue according
to generally accepted accounting principles and in a manner similar to how OCPRC records
other revenue it collects and receives.
5.4. Annual Accounting and Audits. OCPRC shall provide the City with an annual
accounting of Park Revenue consistent with OCPRC’s policies and procedures. The City
has the right to annually review and audit OCPRC’s records related to Park Revenue.
5.5. Park Grants.
5.5.1. Existing Grants. The City has received three Michigan Department of Natural
Resources grants relating to property acquisition and development: December
15, 1982 State Recreation Land Acquisition Trust Fund MLTF#492 – Simonds
Woods Nature Area Trust Fund Project Agreement; June 1, 1994 Protecting
Michigan’s Future Recreation Bond Program BF93-090 – Suarez Woods Nature
Center Development Project Agreement; and July 7, 1999 Michigan Natural
Resources Trust Fund TF97-032 – Suarez Woods Parks Expansion. As a
condition of this Agreement, the City affirms its grant obligations and the County
agrees to the terms, promises, conditions, and assurances set forth in the terms
and conditions of these three grant agreements.
5.5.2. Future Grants. The Parties shall use their best efforts to work together to secure
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grant funding for Park expansion, development, improvements, operation, and
maintenance. OCPRC shall be responsible for applying for and managing grants
related to the Park.
6. ASSURANCES/LIABILITY/INSURANCE.
6.1. Title to Premises. The City warrants that it has fee simple title to the Premises and the
authority to enter into this Agreement. The City, at its sole expense, shall defend
(including payment of attorney fees) OCPRC against any Claim challenging the City’s
right to execute this Agreement or OCPRC’s use of the Premises as set forth herein.
6.2. Liability for Claims. Except as otherwise provided herein, each Party shall be responsible
for any Claims made against that Party by a third-party and for the acts or omissions of its
employees, volunteers, officers, or officials arising under or related to this Agreement.
6.3. Liability for Claims Prior to the Agreement Effective Date. The City shall be solely
responsible for and shall defend (including payment of attorney fees) OCPRC against, at
the City’s sole expense, any Claim that occurred prior to the Effective Date or that was
incurred but not reported prior to the Effective Date, except for Claims arising from
OCPRC’s use of the “Nature Center” portion of the Premises, as described in Exhibit A,
since the October 1, 2012 and February 3, 2022 lease of the George W. Suarez Friendship
Woods at Red Oaks County Park.
6.4. Liability for Environmental Matters. Notwithstanding any other provision, OCRPC shall
not be responsible to perform or pay for remediation or clean-up of any environmental
contamination on or around the Premises, which existed on the Premises prior to the
Effective Date and/or discovered by the Phase I ESA, Phase II ESA, or any other
environmental assessments performed pursuant to this Section 3, except for remediation or
clean-up arising from OCRPC’s use of the “Nature Center” portion of the Premises, as
described in Exhibit A, since the October 1, 2012 and February 3, 2022 lease of the George
W. Suarez Friendship Woods at Red Oaks County Park.
6.5. Legal Representation. Except as provided herein, each Party shall seek its own legal
representation and bear the costs associated with such representation, including judgments
and attorney fees, for any Claim that may arise from the performance of this Agreement.
6.6. Responsibility for Costs/Fines/Fees. Each Party shall be solely responsible for all costs,
fines, and fees associated with any acts or omissions by its employees, volunteers, officers,
or officials arising under or related to this Agreement.
6.7. No Indemnification/Reimbursement. Except as otherwise provided for in this
Agreement, neither Party shall have any right under this Agreement or under any other
legal principle to be indemnified or reimbursed by the other Party or any of its agents in
connection with any Claim.
6.8. Governmental Function/Reservation of Rights. Performance of this Agreement is a
governmental function and government service. This Agreement does not, and is not
intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other
legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this
Agreement shall be construed as a waiver of governmental immunity.
6.9. Limitation of Liability. In no event shall either Party be liable to the other Party or any
other person, for any consequential, incidental, direct, indirect, special, and punitive or
other damages arising out of this Agreement.
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6.10. Insurance.
6.10.1. Except for the insurance set forth in Section 6.10.2 and Section 6.10.3, this
Agreement does not require either Party to obtain insurance to cover loss
exposures associated with this Agreement and the Park. Each Party is solely
responsible to determine whether it will obtain insurance, and in what amounts,
to cover loss exposures associated with this Agreement and the Park.
6.10.2. If a Party purchases a special event insurance policy for use the Premises, for
whatever reason, then the Party shall name the other Party and its boards,
commissions, elected and appointed officers/officials, employees, and volunteers
as “additional insureds” on such policy.
6.10.3. The City, at its sole cost, shall obtain real property insurance for existing buildings
and structures located on the Premises and for any future buildings and structures
located on the Premises whether built by the City or OCPRC. If a building or
structure that is covered by the City’s real property insurance is damaged or
destroyed, OCPRC shall repair or replace the building or structure and the City
shall reimburse OCPRC for all costs associated with the repair or replacement of
such building or structure. OCPRC shall invoice the City for the costs of the repair
or replacement and the City shall pay such invoice within thirty (30) calendar
Days.
6.11. Waste. OCPRC shall not commit or allow to be committed any waste or nuisance on the
Premises and will not use, or allow the Premises to be used, for any unlawful purpose.
6.12. Compliance with Laws.
6.12.1. OCPRC shall comply with all applicable federal, state, or local laws, regulations,
rules, and ordinances related to the operation, management, planning, maintenance,
and improvement of the Premises and Park. OCPRC shall obtain any necessary
permits regarding its use of the Premises.
6.12.2. OCPRC acknowledges that any violations of the federal, state, or local regulations
or convictions of any resource violations may be considered a default by OCPRC
and the City may terminate this Agreement, as provided herein.
6.12.3. The Parties acknowledge that the Initial Park Investment are monies from the
Coronavirus Local Fiscal Recovery Fund allocated to the County pursuant to the
American Rescue Plan Act of 2021. The County has determined that the work to be
performed with the Initial Park Investment are government services that fit into the
loss revenue eligible use category under the Department of Treasury Final Rule
implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus
Local Fiscal Recovery Fund established under the American Rescue Plan of 2021.
31 CFR §35.6(d) (2023).
6.13. Authorization. The Parties have taken all actions and secured all approvals necessary to
authorize and complete this Agreement. The persons signing this Agreement on behalf of
each Party have legal authority to sign this Agreement and bind the Parties to the terms and
conditions contained herein.
7. GENERAL TERMS AND CONDITIONS.
7.1. No Interest in Premises. Through this Agreement, OCPRC shall have no title interest in
and/or to the Premises or any portion thereof and has not, does not, and will not claim any
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MADISON HEIGHTS - INTERLOCAL AGREEMENT-FINAL VERSION
such title or any easement over the Premises.
7.2. Delegation or Assignment. Neither Party shall delegate or assign any obligations or rights
under this Agreement without the prior written consent of the other Party. For purposes of
this Section, consent for the County shall be given by the OCPRC Director or his/her
successor and consent for the City shall be given by the City Representative.
7.3. No Employee-Employer Relationship. Nothing in this Agreement shall be construed as
creating an employer-employee relationship between County and the City.
7.4. No Third-Party Beneficiaries. Except as provided for the benefit of the Parties, this
Agreement does not and is not intended to create any obligation, duty, promise, contractual
right or benefit, right to indemnification, right to subrogation, and/or any other right in favor
of any other person or entity.
7.5. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue
or enforce any rights or remedies under this Agreement shall constitute a waiver of those
rights with regard to any existing or subsequent breach of this Agreement. No waiver of any
term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or
more instances shall be deemed or construed as a continuing waiver of any term, condition,
or provision of this Agreement. No waiver by either Party shall subsequently affect its right
to require strict performance of this Agreement.
7.6. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement
to be illegal or invalid, then the term or condition shall be deemed severed from this
Agreement. All other terms, conditions, and provisions of this Agreement shall remain in
full force.
7.7. Captions. The section and subsection numbers, captions, and any index to such sections and
subsections contained in this Agreement are intended for the convenience of the reader and
are not intended to have any substantive meaning. The numbers, captions, and indexes shall
not be interpreted or be considered as part of this Agreement. Any use of the singular or
plural, any reference to gender, and any use of the nominative, objective or possessive case
in this Agreement shall be deemed the appropriate plurality, gender or possession as the
context requires.
7.8. Force Majeure. Notwithstanding any other term or provision of this Agreement, neither
Party shall be liable to the other for any failure of performance hereunder if such failure is
due to any cause beyond the reasonable control of that Party and that Party cannot
reasonably accommodate or mitigate the effects of any such cause. Such cause shall
include, without limitation, acts of God, floods, fire, explosion, vandalism, national
emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, other labor
difficulties, or any law, order, regulation, direction, action, or request of the United States
government or of any other government. Reasonable notice shall be given to the affected
Party of any such event.
7.9. Notices. Notices given under this Agreement shall be in writing and shall be personally
delivered, sent by express delivery service, certified mail, or first-class U.S. mail postage
prepaid, and addressed to the person listed below. Notice will be deemed given on the date
when one of the following first occur: (i) the date of actual receipt; (ii) the next business day
when notice is sent express delivery service or personal delivery; or (iii) three days after
mailing certified U.S. mail.
7.9.1. If Notice is sent to County, it shall be addressed and sent to: OCPRC Director, 2800
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Watkins Lake Road, Waterford, Michigan 48328 and the Chairperson of the Oakland
County Board of Commissioners, 1200 North Telegraph Road, Pontiac, Michigan
48341.
7.9.2. If Notice is sent to the City, it shall be addressed and sent to City Manager, City of
Madison Heights 300 West 13 Mile Road, Madison Heights, MI 48071.
7.9.3. Either Party may change the individual to whom Notice is sent and/or the mailing
address by notifying the other Party in writing of the change.
7.10. Governing Law/Consent To Jurisdiction And Venue. This Agreement shall be governed,
interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required
by law or court rule, any action brought to enforce, interpret, or decide any Claim arising
under or related to this Agreement shall be brought in the 6th Judicial Circuit Court of the
State of Michigan, the 50th District Court of the State of Michigan, or the United States
District Court for the Eastern District of Michigan, Southern Division, as dictated by the
applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue
is proper in the courts set forth above.
7.11. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original agreement, but all of which together shall constitute one
Agreement. Copies (photo, fax, or electronic) of signatures to this Agreement will be
deemed originals and may be relied on to the same extent as originals.
7.12. Entire Agreement. This Agreement represents the entire agreement and understanding
between the Parties regarding the maintenance, operation, and management of the Park and
the Premises. This Agreement supersede all other oral or written agreements between the
Parties regarding that subject matter. The language of this Agreement shall be construed
as a whole according to its fair meaning, and not construed strictly for or against any Party.
The Parties agree and acknowledge that upon the date the Transition Period ends the
February 3, 2022 lease for the George W. Suarez Friendship Woods at Red Oaks County
Park shall terminate and that the January 24, 2011 Grounds Maintenance Agreement for
the Red Oaks Youth Soccer Complex shall terminate. Upon termination of the Grounds
Maintenance Agreement, OCPRC shall remove all OCPRC signage from the Youth Soccer
Complex.
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IN WITNESS WHEREOF, ______________________________________has been authorized by a resolution of
the City, to execute this Agreement.
EXECUTED: ____________________________________ DATE:______________
WITNESSED:_____________________________________ DATE:______________
IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners,
has been authorized by a resolution of the Oakland County Board of Commissioners to execute this
Agreement.
EXECUTED: ____________________________________ DATE: ______________
David T. Woodward, Chairperson
Oakland County Board of Commissioners
WITNESSED: _____________________________________ DATE: _______________
EXECUTED: ____________________________________ DATE: ______________
Gary McGillivray, Chairperson
Oakland County Parks and Recreation Commission
WITNESSED: _____________________________________ DATE: _______________
August 23, 2023
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 15, 2023 the Board of Commissioners for Oakland County entered into an agreement per MR #23109 – Parks
and Recreation – Park Operations Partnership Agreement with the City of Madison Heights.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Madison Heights, and the authorizing Board of Commissioners Resolution are enclosed for filing
by your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Cheryl Rottman, Clerk, City of Madison Heights
Jami Monte, Staff Assistant, Parks and Recreation
Enclosures
Roslyn Grafstein
1
City Council Regular Meeting
Madison Heights, Michigan
June 26, 2023
A City Council Regular Meeting was held on Monday, June 26, 2023 at 7:30 AM at City Hall -
Council Chambers, 300 W. 13 Mile Rd.
PRESENT
Mayor Roslyn Grafstein
Councilwoman Toya Aaron
Mayor Pro Tem Mark Bliss
Councilman Sean Fleming
Councilor Emily Rohrbach
Councilman David Soltis
Councilor Quinn Wright
OTHERS PRESENT
City Manager Melissa Marsh
Assistant City Attorney Jeffrey Sherman
City Clerk Cheryl Rottmann
Councilor Rohrbach gave the invocation and the Pledge of Allegiance followed.
CM-23-158. Addition to the Agenda.
Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to add
Recommendation of Special Counsel under Reports
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
PRESENTATIONS:
2023 Bike Rodeo Bicycle Winners
Chief Haines announced the Bike Rodeo winners Quinlin McAlpine and Evan Brook. He
presented both with bikes from Trek Bike purchased by sponsor Michigan Schools & Government
Credit Union and thanked Trek Bike for helping with the Rodeo. Michigan Schools &
2
Government Credit Union Community Relations Specialist Monique Harlan and Assistant Branch
Manager Jacki Kettlewell gave statements on behalf of MSGCU reiterating their commitment to
the community.
MEETING OPEN TO THE PUBLIC:
Kevin Wright, resident, and President of the Madison Heights Citizens United Board of Directors
spoke regarding the Juneteenth event. He stated that the celebration was amazing and thanked the
Board of Directors, volunteers, sponsors for their work and assistance. There was a palpable sense
of community in the air with all ages, races, and faiths celebrating freedom. He stated that he
appreciates all those that took the time at the education information displays. He is grateful to all
those that took part and looks forward to an even more impactful celebration next year. Loving
our neighbor was in the air and he is proud of his community.
Martha Covert agreed that Juneteenth was a very nice event. She reminded the HREC that permits
are required to cook in the park. There are laws and ordinances for a reason, and we are all
obligated to follow them.
CM-23-159. Consent Agenda.
Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the
Consent Agenda as read.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
CM-23-160. Amendment 1 - Interlocal Agreement with Oakland County Senior
Matching Grant.
Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the
Interlocal Agreement with Oakland County to participate in the Oakland Together Senior
Grant as amended and authorize the City Manager to execute this agreement on behalf of
the City.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
3
CM-23-161. Special City Council Meeting Minutes of June 12, 2023.
Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the
Special City Council Meeting minutes of June 12, 2023, as printed.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
CM-23-162. Regular City Council Meeting Minutes of June 12, 2023.
Motion made by Mayor Pro Tem Bliss, Seconded by Councilor Wright, to approve the
Regular City Council Meeting minutes of June 12, 2023, as printed.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
CM-23-163. Confirmation of Appointment of Police Chief.
Motion made by Councilor Rohrbach, Seconded by Councilman Fleming, pursuant to
Section 3.6 of the City Charter, to confirm the City Manager's appointment of Brent
LeMerise to the position of Police Chief of the City of Madison Heights, effective July 1,
2023.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
CM-23-164. CED Microfiche Digital Conversion Project.
Motion made by Mayor Pro Tem Bliss, Seconded by Councilwoman Aaron, to approve
an agreement with the DTMB, taking advantage of the existing State service agreement
for imaging service, including uploading this data to the Laserfiche Cloud System not to
exceed $50,000, as well as the annual storage costs of this additional data in the cloud
system estimated at $1,500 annually for ongoing storage.
4
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
CM-23-165. Amendments to FY 2022-23 Budget and Carryforwards to Amend FY
2023-24.
Motion made by Councilwoman Aaron, Seconded by Councilor Wright, to approve the
amendments to the FY 2022-23 Budget and Carryforwards as attached and appropriate
the necessary funds.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
CM-23-166. School Resource Officer (SRO) Agreement for the Lamphere
District.
Motion made by Councilwoman Aaron, Seconded by Councilor Wright.to approve the
agreement with Lamphere Schools for a School Resources Officer for the FY 2023 -24
school year.
In response to Council’s questions, Chief Haines stated an officer is selected for this position and
will be going to training in July and starting at Lamphere in the beginning of the year. During the
off-school times, they will assist at the station. He also stated that the City discussed this position
with both school districts; however, the Madison District did not get the grant to assist with the
funding of the position and they are hoping to be able to do so in the next school year. The Police
Department continue to community police at the Madison District. Chief Haines stated that there
are State requirements for this position and our officer will be trained by the State Police.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
5
CM-23-167. Twelve/Sherry Park Renaming and Interlocal Agreement with
Oakland County Parks and Recreation Commission for Park
Operations.
Motion made by Councilor Rohrbach, Seconded by Councilwoman Aaron, to approve
the Interlocal agreement with OCPRC allowing the proposed changes to take place at:
Ambassador Park, George W. Suarez Friendship Woods and Nature Center, and the Red
Oaks Youth Soccer Complex.
Chris Ward and Jess Whatley from Oakland County Parks and Recreation Commission presented
the County’s park vision for Council. Mr. Ward stated the County has a long-standing relationship
with Madison Heights and are excited to continue the partnership. The vision includes an
intergenerational activity center, natural elements, incorporate universal accessibility, fosters
engagement, and includes a restroom, pavilion, fitness area, and play hub. These are all
preliminary ideas/concepts for space. The OCPRC will be back with a final plan after public
engagement.
Council thanked the OCPRC for bringing the plan to the City and for the partnership with Oakland
County. Council emphasized the desire of not only having the park be ADA accessible but
designed for universal access. Other concerns included what type of materials would be used for
the flooring of the play equipment, parks remaining free for Madison Heights residents, improved
signage at Suarez Friendship Woods, and the need for public engagement.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
CM-23-168. Amend City Council Motion CM-23-33 to rename Twelve-Sherry Park
to McGillivray Park.
Motion by Mayor Pro Tem Bliss, Seconded by Councilor Rohrbach, to amend Council motion
CM-23-33 to rename Twelve-Sherry Park to McGillivray Park in honor of Gary McGillivray.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilman Soltis, Councilor
Wright
Motion carried.
6
CM-23-169. Recommendation of Special Counsel from Closed Executive Session.
Motion by Mayor Pro Tem Bliss, Seconded by Councilor Rohrbach to adopt the
recommendation of Special Counsel from the Closed Executive Session.
Voting Yea: Mayor Grafstein, Councilwoman Aaron, Mayor Pro Tem Bliss,
Councilman Fleming, Councilor Rohrbach, Councilor Wright
Voting Nay: Councilman Soltis
Motion carried 6-1.
COUNCIL COMMENTS:
Councilwoman Aaron congratulated the Bike Rodeo winners. She noted that Juneteenth was an
incredibly organized event with a great crew. People attended from all over and the event was
well attended. The Fireworks were a great show last night, despite the inclement weather. Despite
obstacles, Brooke did an excellent job. Red Oaks Water Park is open, while hours are shortened,
it is a great park to spend time with your family. She stated that she is going to miss Chief Haines
and it has been incredible to work with you; you have done a great job.
Mayor Pro Tem Bliss agreed that Juneteenth was a phenomenal festival and noted his family had
a great time. He recognized that this is a special event run by a non-profit and that it is difficult
for volunteers to put on such a large-scale event, so thank you to Mr. Wright for all your
efforts. Chief Haines, we will see you around and it has been an honor and privilege to work with
you. Chief Haines has been a Madison Heights institution - you are greatly appreciated and will
be incredibly missed; we are thankful for the time you invested into the City. He stated that tonight
we dedicated the pavilion at Monroe Park to former Councilman Bob Gettings. This is a beautiful
park and pavilion, be sure to visit and read the signage on what Councilman Gettings has done for
the community,
Councilor Wright stated that he enjoyed the Bob Getttings' dedication this evening. Kudos to
Kevin Wright for the job he and his whole board have done on the Juneteenth event. Your mission
was accomplished, and everyone was enjoying themselves, the culture, the food and the
atmosphere. He expressed kudos to our community on how to do this event right. Thank you to
Oakland Community Health network for attending Juneteenth. He congratulated Quinyn and Evan
on winning their bikes. The HREC is partnering with the Michigan Jewish Historical Society for
lectures and a bus tour on the intersection of Black, Jewish and Detroit cultures in this area. The
historical lectures are on July 26 and August 2nd. The tour is on August 6th; more details will
follow as they are available. He wished a Happy Independence Day to all. He shared an
interaction with Chief Haines as a resident and how Chief Haines made him feel like he was ready
to listen and noted that meant the world to him. He appreciates Chief Haines service to the City.
7
City Attorney Sherman stated that speaking on behalf of his firm it has been his distinct honor to
work with Chief Haines. We have worked very closely over the years, and we wish him the best
in his future endeavors.
City Manager Marsh thanked Chief Haines for the impact he has had on the community, t he
residents, and the employees. Your impact will continue to be felt in the city. She thanked the
Recreation Department, DPS and Police for toughing it out for the fireworks last night. She
clarified why the fireworks were not rescheduled, noting there was no rain dates or refunds
available to the City, and noted the fireworks provider is a professional company that had 60 other
shows booked through the 4th. We were very aware of citizens safety and stated that the Police
did a great job. She commented that she was pleased that the City honored Bob Gettings tonight
at the pavilion dedication. She noted July 17th will be the renaming dedication at 12/Sherry Park.
City Clerk Rottmann congratulated Chief Haines on his retirement and commented that he was a
great mentor and colleague.
Councilor Rohrbach thanked Chief Haines for all his service and stated that we appreciate and
thank you. She echoed the comments on Juneteenth. She attended the City-wide garage sale and
there were people everywhere - it was almost like a neighborhood party and an extension of the
community. Starting July 1st, you will see artwork by people with disabilities from throughout
Michigan at the Library. On 7/22 there will be a reception and community art project collaboration
of Arts Board, HREC and the Michigan Statewide Independent Living Council. The Americans
with Disabilities Act Pride Month is July, and we will be celebrating please come out and
support. She appreciates all the comments on making sure our parks are ADA accessible.
Councilman Fleming stated that he too is happy about the success of Juneteenth and appreciates
the work of the Wrights; the entire parking lot of Lamphere was full. Congratulations to Chief
Haines and good luck on your retirement; I know you will still be around. He is holding office
hours tomorrow at library from 10 a.m. to 12 p.m. or you can reach him by email at
seanfleming@madison-heights.org with any comments or concerns.
Councilman Soltis stated that he is very happy for Chief Haines on his retirement and know he is
going to continue to do fantastic things. He has been friends with Chief Haines and stated one of
his proudest moments is their work on the SIU and how it came together. Chief Haines did a
fantastic job implementing it. Chief Haines also assisted with the senior trip to Lansing and that
also was a great experience. We will miss you, but we will keep in touch.
Mayor Grafstein stated that when she was frustrated with the school parking lot several years ago,
Chief Haines assisted with the problem and over the years there has been many times he has come
to the rescue. Great job on the Juneteenth and she noted there were three tables focusing on mental
health, highlighting the need in the community. Because of Juneteenth, she has been contacted
about hosting concerts in the City. When we have events like this, it brings people to the city and
the city benefits. Last night she was able to watch the fireworks and she thanked the police and
reserves for their work. She thanked everyone for attending the Bob Gettings' dedication. She
8
noted that microfiching of documents is important so that we can remember our past and she spoke
of her grandfather and his writings and how history is captured. She asked staff for clarification
on the grilling at City events. The next regular City Council meeting is July 10th.
ADJOURNMENT
Having no further business, Mayor Grafstein adjourned the meeting at 8:44 p.m.
Roslyn Grafstein, Mayor Cheryl E. Rottmann, City Clerk
CITY OF MADISON HEIGHTS
AMENDED BUDGET
FY 2022-23
FY 2022-23 Prior FY 2022-23
1
Adopted
Budget
FY 2021-22
Carryforward
Approved 6/26/2023 6/26/2023 Amended
Amendments Amendments Carryforward Budget
General Fund (101)
Revenues
Property Taxes $ 22,591,420 $ - $ - $ - $ - $ 22,591,420
Business Licenses/Permits 417,800 - - 103,820 - 521,620
Non-Business License/Permits 668,525 - - - - 668,525
Federal Shared Revenues 1,571,062 - - 119,871 - 1,690,933
State Shared Revenues 5,819,092 - - 47,051 - 5,866,143
Other Governmental Revenues 165,956 - - - - 165,956
County Shared Revenues 61,000 - 80,000 - - 141,000
SMART Shared Revenues 70,019 - - - - 70,019
Court Revenues 1,374,000 - - - - 1,374,000
Charges for Services 262,730 - - - - 262,730
Sales - Miscellaneous 16,874 - - - - 16,874
Recreation Program Revenues 234,000 - - - - 234,000
Miscellaneous Revenues 1,651,663 - - 24,258 - 1,675,921
Sale of Fixed Assets 50,000 - - - - 50,000
Departmental Charges 891,480 - - - - 891,480
Transfers 84,869 - - - - 84,869
(Contr. To)/Use of Fund Balance 5,299,210 1,360,325 2,082,105 - (2,090,537) 6,651,103
Total Revenues $ 41,229,700 $ 1,360,325 $ 2,162,105 $ 295,000 $ (2,090,537) $ 42,956,593
Expenditures
Mayor & Council $ 58,306 $ - $ - $ - $ - $ 58,306
City Manager 262,383 2,600 - - - 264,983
Finance 793,202 - - - - 793,202
City Clerk 398,073 - - - (4,567) 393,506
Information Technology 292,317 - 18,561 - (15,000) 295,878
Insurance 266,800 - - - - 266,800
Board of Review 3,043 4,200 - - - 7,243
General Administration 338,619 - - - (1,000) 337,619
Assessing 219,021 - 8,755 - - 227,776
Election 83,638 - - - (18,180) 65,458
DPS-Municipal Building 58,588 - 50,000 - - 108,588
Legal 335,695 - - 40,000 - 375,695
DPS-Custodial & Maintenance 190,442 - 80,000 - - 270,442
Human Resources 473,001 - - - (2,110) 470,891
District Court 1,459,129 354,600 - - (61,506) 1,752,223
Police 12,602,204 418,257 177,224 - (694,335) 12,503,350
Fire 7,520,989 - 42,839 250,000 (624,339) 7,189,489
DPS-Streets 1,105,331 29,244 - 5,000 - 1,139,575
DPS-Solid Waste 2,999,813 405,124 - - (150,000) 3,254,937
Community Development 1,138,451 1,500 - - (5,200) 1,134,751
DPS-Recreation 304,728 - - - - 304,728
DPS-Parks 1,099,691 137,300 - - (477,300) 759,691
DPS-Nature Center 59,600 - - - - 59,600
DPS-Active Adult Center 498,778 7,500 - - (37,000) 469,278
Library 913,384 - - - - 913,384
Pension Obligation Debt Services 1,028,279 - - - - 1,028,279
Transfer Out 6,726,195 - 1,784,726 - - 8,510,921
Total Expenditures $ 41,229,700 $ 1,360,325 $ 2,162,105 $ 295,000 $ (2,090,537) $ 42,956,593
CITY OF MADISON HEIGHTS
AMENDED BUDGET
FY 2022-23
FY 2022-23 Prior FY 2022-23
2
Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended
Budget Carryforward Amendments Amendments Carryforward Budget
Major Streets (202)
-
- -
- -
Maintenance 306,921 - - - - 306,921
Traffic Services 155,775 - - - - 155,775
Winter Maintenance 66,413 - - - - 66,413
Administration 8,988 - - - - 8,988
Transfers - - - - - -
Total Expenditures $ 2,859,097 $ - $ - $ - $ - $ 2,859,097
Revenues
State Shared Revenues
$ 2,425,224
$ -
$ -
$
- $
$ 2,425,224
County Shared Revenues 78,919 - - - - 78,919
Miscellaneous Revenues - - - - - -
Prior Years Fund Balance (548,884) 398,738 52,471 - (492,508) (590,183)
Total Revenues $ 1,955,259 $ 398,738 $ 52,471 $ - $ (492,508) $ 1,913,960
Expenditures
Construction
$ 1,025,000
$ 246,738
$ 52,471
$ - $ (492,508) $ 831,701
Maintenance 163,332 12,000 - - - 175,332
Traffic Services 158,769 - - - 158,769
Winter Maintenance 199,468 140,000 - - - 339,468
Administration 10,484 - - - - 10,484
County Roads 98,206 - - - - 98,206
Transfers 300,000 - - - - 300,000
Total Expenditures $ 1,955,259 $ 398,738 $ 52,471 $ - $ (492,508) $ 1,913,960
Local Streets (203)
Revenues
Property Taxes
$ 1,718,796
$ -
$ -
$ - $ -
$ 1,718,796
State Shared Revenues 1,138,232 - - - - 1,138,232
Miscellaneous Revenue 5,000 - - - - 5,000
Transfers In 300,000 - - - - 300,000
Prior Years Fund Balance (302,931) - - - - (302,931)
Total Revenues $ 2,859,097 $ $ $ - $ - $ 2,859,097
Expenditures
Construction
$ 2,321,000
$
$
$
- $
- $ 2,321,000
CITY OF MADISON HEIGHTS
AMENDED BUDGET
FY 2022-23
FY 2022-23 Prior FY 2022-23
3
Adopted
Budget
FY 2021-22
Carryforward
Approved
Amendments
6/26/2023
Amendments
6/26/2023
Carryforward
Amended
Budget
Parks Maintenance & Improvement Fund (208)
Revenues
Miscellaneous
$
43,246
$
-
$
-
$
-
$
-
$
43,246
Prior Years Fund Balance - - - - - -
Total Revenues $ 43,246 $ - $ - $ - $ - $ 43,246
Expenditures
Parks Maintenance & Improvement
$
43,246
$
-
$
-
$
-
$
-
$
43,246
Transfers - - - - -
Total Expenditures $ 43,246 $ - $ - $ - $ - $ 43,246
Downtown Development Authority (248)
Revenues
Property Taxes
$ 60,624
$ - $ -
$ - $ - $ 60,624
State Shared Revenues 35,213 - - - - 35,213
Miscellaneous Revenue 250 - - - - 250
Prior Years Fund Balance 33,172 - - - (5,000) 28,172
Transfers In - - - - - -
Total Revenues $ 129,259 $ - $ - $ - $ (5,000) $ 124,259
Expenditures
Downtown Development
$ 107,390
$ - $ -
$ - $ (5,000) $ 102,390
Transfers 21,869 - - - - 21,869
Total Expenditures $ 129,259 $ - $ - $ - $ (5,000) $ 124,259
Drug Forfeiture Fund (265)
Revenues
Other Governmental Revenues
$ 64,000
$ - $ -
$ - $ - $ 64,000
Miscellaneous Revenue 250 - - - - 250
Transfers In - - - - - -
Prior Years Fund Balance - - 43,708 - - 43,708
Total Revenues $ 64,250 $ - $ 43,708 $ - $ - $ 107,958
Expenditures
Drug Forfeiture - State
$ 64,250
$ - $ 43,708
$ - $ - $ 107,958
Total Expenditures $ 64,250 $ - $ 43,708 $ - $ - $ 107,958
CITY OF MADISON HEIGHTS
AMENDED BUDGET
FY 2022-23
FY 2022-23 Prior FY 2022-23
4
Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended
Budget Carryforward Amendments Amendments Carryforward Budget
Community Improvement Fund (276)
Revenues
Federal Shared Revenues
Prior Years Fund Balance
$ 145,607
-
$ - $ - $ - $ - $ 145,607
- - - - -
Total Revenues $ 145,607 $ - $ - $ - $ - $ 145,607
Expenditures
Community Development
$ 145,607
$ - $ - $ - $ - $ 145,607
Total Expenditures $ 145,607 $ - $ - $ - $ - $ 145,607
Municipal Building Bond (370)
Revenues
Transfers In
$ 275,000
$ - $ 275,000
Total Revenues $ 275,000 $ - $ - $ - $ - $ 275,000
Expenditures
Debt Service
$ 275,000
$ - $ 275,000
Total Expenditures $ 275,000 $ - $ - $ - $ - $ 275,000
Fire Station Debt Service (372)
Revenues
Property Taxes
$ 409,886
$ - $ - $ - $ - $ 409,886
State Shared Revenues 25,000 - - - - 25,000
Prior Years Fund Balance 24,828 - - - - 24,828
Total Revenues $ 459,714 $ - $ - $ - $ - $ 459,714
Expenditures
Debt Service
$ 459,714
$ - $ -
$ - $ - $ 459,714
Total Expenditures $ 459,714 $ - $ - $ - $ - $ 459,714
Fire Station Building (468)
Revenues
Transfers In
$ 2,044,671
$ - 507,086
$ 2,551,757
Total Revenues $ 2,044,671 $ - $ 2,551,757
Expenditures
Capital Outlay
$ 2,044,671
$ - 507,086
$ 2,551,757
Total Expenditures $ 2,044,671 $ - $ 2,551,757
CITY OF MADISON HEIGHTS
AMENDED BUDGET
FY 2022-23
FY 2022-23 Prior FY 2022-23
5
Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended
Budget Carryforward Amendments Amendments Carryforward Budget
Municipal Building (470)
Revenues
Bond Proceeds $ 6,321,000 $ - $ - $ 6,321,000
Transfers In 4,406,524 - 1,277,640 5,684,164
Total Revenues $ 10,727,524 $ - $ 1,277,640 $ - $ - $ 12,005,164
Expenditures
Capital Outlay $ 10,727,524 $ - $ 1,277,640 $ 12,005,164
Total Expenditures $ 10,727,524 $ - $ 1,277,640 $ - $ - $ 12,005,164
Water & Sewer Fund (592)
Revenues
Sales of Water $ 4,655,870 $ - $ - $ - $ - $ 4,655,870
Sales of Sewer 6,547,212 - - - - 6,547,212
Charges for Services 50,000 - - - - 50,000
Miscellaneous 143,800 - - - - 143,800
Sale of Fixed Assets 12,000 - - - - 12,000
Department Charges 115,000 - - - - 115,000
Transfers - - - - - -
Prior Years Fund Balance 123,581 320,000 9,001 - (306,000) 146,582
Total Revenues $ 11,647,463 $ 320,000 $ 9,001 $ - $ (306,000) $ 11,670,464
Expenditures
Sewage Disposal $ 4,813,502 $ - $ - $ - $ - $ 4,813,502
Water Purchased 2,421,155 - - - - 2,421,155
Water System Maintenance 836,569 - - - - 836,569
Water Tapping & Installation 43,500 - - - - 43,500
Sewer System Maintenance 597,053 - - - - 597,053
General Service Building 194,992 - - - - 194,992
General Administration 1,405,325 - - - - 1,405,325
Capital Outlay 1,183,580 320,000 9,001 - (306,000) 1,206,581
Debt Administration 151,787 - - - - 151,787
Total Expenditures $ 11,647,463 $ 320,000 $ 9,001 $ - $ (306,000) $ 11,670,464
CITY OF MADISON HEIGHTS
AMENDED BUDGET
FY 2022-23
FY 2022-23 Prior FY 2022-23
6
Adopted FY 2021-22 Approved 6/26/2023 6/26/2023 Amended
Budget Carryforward Amendments Amendments Carryforward Budget
Department of Public Services (650)
Revenues
Contributions - General Fund $ 681,392 $ - $ - $ - $ - $ 681,392
Contributions - Major Streets 137,762 137,762
Contributions - Local Streets 190,658 190,658
Contributions - Water/Sewer 1,234,447 - - - - 1,234,447
Prior Years Fund Balance - - - - - -
Total Revenues $ 2,244,259 $ - $ - $ - $ - $ 2,244,259
Expenditures
Department of Public Services
$ 2,244,259
$ - $ - $ - $ - $ 2,244,259
Total Expenditures $ 2,244,259 $ - $ - $ - $ - $ 2,244,259
Motor Pool and Equipment Fund (661)
Revenues
Contributions - General Fund
$ 890,023
$ - $ - $ - $ - $ 890,023
Contributions - Water/Sewer 104,188 - - - - 104,188
Fund Balance - - - - -
Total Revenues $ 994,211 $ - $ - $ - $ - $ 994,211
Expenditures
Motorpool
$ 994,211
$ - $ - $ - $ - $ 994,211
Total Expenditures $ 994,211 $ - $ - $ - $ - $ 994,211
Chapter 20 Drain Debt Service Fund (870)
Revenues
Property Taxes
$ 899,454
$ - $ - $ - $ - $ 899,454
Total Revenues $ 899,454 $ - $ - $ - $ - $ 899,454
Expenditures
Services and Charges
$ 191,000
$ - $ - $ - $ - $ 191,000
Debt Service 708,454 - - - - 708,454
Total Expenditures $ 899,454 $ - $ - $ - $ - $ 899,454
Total Other Funds $ 34,489,014 $ 718,738 $ 1,382,820 $ - $ (803,508) $ 36,294,150
Total General and Other Funds $ 75,718,714 $ 2,079,063 $ 3,544,925 $ 295,000 $ (2,894,045) $ 79,250,743
7
EXHIBIT A
City of Madison Heights
Explanation of Amendments for FY 2022-23
General Fund Revenues (101) Explanation Amount Account Number
Business Licenses/Permits Marijuana State Payment $ 103,820 101-014-439-0000
Federal Shared Revenues FEMA Grant 119,871 101-021-505-5262
State Shared Revenue Local Community Stabilization Sharing 47,051 101-023-573-0000
Miscellaneous Revenue Interest Earned 24,258 101-044-665-5000
Prior Years Fund Balance Use of Fund Balance - 101-053-692-6970
Total General Fund Revenues $ 295,000
General Fund Expenditures (101) Explanation Amount Account Number
Legal Expenses Legal Expenses $ 40,000 101-266-826-2000
Fire - Vehicles Quint (Phase Funding) 150,000 101-336-985-0000
Fire - Improvements Fire Station #1 - Roof Replacement (Phase Funding) 100,000 101-336-987-0000
Streets - Improvements Gateway Project Design 5,000 101-446-987-0000
Total General Fund Expenditures $ 295,000
Total General Fund Expenditures $ 295,000
Total Exhibit A Budget Amendments $ 295,000
CITY OF MADISON HEIGHTS
AMENDED BUDGET FY 2023-24
General Fund (101) 2023-24
ORIGINAL
BUDGET
2022-23
CARRY
FORWARD
2023-24
AMENDED
BUDGET
Revenues
8
Property Taxes $ 24,439,961 $ - $ 24,439,961
Business Licenses/Permits 521,581 - 521,581
Non-Business License/Permits 668,525 - 668,525
Federal Shared Revenues 10,000 - 10,000
State Shared Revenues 6,115,901 - 6,115,901
Other Governmental Revenues 175,658 - 175,658
County Shared Revenues 51,139 - 51,139
SMART Shared Revenues 70,019 - 70,019
Court Revenues 1,519,000 - 1,519,000
Charges for Services 261,530 - 261,530
Sales - Miscellaneous 9,500 - 9,500
Parks and Recreation 264,000 - 264,000
Miscellaneous Revenues 1,667,163 - 1,667,163
Sale of Fixed Assets 50,000 - 50,000
Department Charges 821,480 - 821,480
Transfers In 2,204,406 - 2,204,406
Prior Years Fund Balance 10,157 2,090,537 2,100,694
Total Revenues $ 38,860,020 $ 2,090,537 $ 40,950,557
Expenditures
Mayor & Council $ 58,606 $ - $ 58,606
City Manager 275,307 - 275,307
Finance 804,517 - 804,517
City Clerk 410,997 4,567 415,564
Information Technology 549,979 15,000 564,979
Insurance 267,590 - 267,590
Board of Review 3,043 - 3,043
General Administration 395,117 1,000 396,117
Assessing 228,309 - 228,309
Election 84,605 18,180 102,785
DPS-Municipal Building 60,878 - 60,878
Legal 375,000 - 375,000
DPS-Custodial & Maintenance 197,829 - 197,829
Human Resources 466,357 2,110 468,467
District Court 1,572,161 61,506 1,633,667
Police 13,637,187 694,335 14,331,522
Fire 9,450,680 624,339 10,075,019
DPS-Streets 1,358,313 - 1,358,313
DPS-Solid Waste 3,131,141 150,000 3,281,141
Community Development 1,289,288 5,200 1,294,488
DPS-Recreation 398,466 - 398,466
DPS-Parks 1,098,503 477,300 1,575,803
DPS-Nature Center 9,672 - 9,672
DPS-Active Adult Center 514,386 37,000 551,386
Library 937,946 - 937,946
Debt Services 1,027,043 - 1,027,043
Transfers Out 257,100 - 257,100
Total Expenditures $ 38,860,020 $ 2,090,537 $ 40,950,557
CITY OF MADISON HEIGHTS
AMENDED BUDGET FY 2023-24
Major Streets (202) 2023-24
ORIGINAL
BUDGET
2022-23
CARRY
FORWARD
2023-24
AMENDED
BUDGET
Revenues
9
State Shared Revenues $ 2,491,266 $ - $ 2,491,266
County Shared Revenues 78,919 - 78,919
Miscellaneous Revenues - - -
Prior Years Fund Balance 186,197 492,508 678,705
Total Revenues $ 2,756,382 $ 492,508 $ 3,248,890
Expenditures
Construction
$ 1,425,000
$ 492,508
$ 1,917,508
Maintenance 202,116 - 202,116
Traffic Services 522,925 - 522,925
Winter Maintenance 200,837 - 200,837
Administration 11,333 - 11,333
County Roads 94,171 - 94,171
Transfers Out 300,000 - 300,000
Total Expenditures $ 2,756,382 $ 492,508 $ 3,248,890
Local Streets (203) 2023-24 2022-23 2023-24
ORIGINAL CARRY AMENDED
BUDGET FORWARD BUDGET
Revenues
Property Taxes $ 1,967,018 $ - $ 1,967,018
State Shared Revenues 1,163,510 - 1,163,510
County Shared Revenues 80,000 80,000
Miscellaneous Revenue 5,000 - 5,000
Transfers In 300,000 - 300,000
Prior Years Fund Balance (256,741) - (256,741)
Total Revenues $ 3,258,787 $ - $ 3,258,787
Expenditures
Construction $ 2,724,000 $ - $ 2,724,000
Maintenance 313,760 - 313,760
Traffic Services 147,555 - 147,555
Winter Maintenance 63,209 - 63,209
Administration 10,263 - 10,263
Transfers Out - - -
Total Expenditures $ 3,258,787 $ - $ 3,258,787
CITY OF MADISON HEIGHTS
AMENDED BUDGET FY 2023-24
Parks Maintenance & Improvement Fund (208 2023-24
ORIGINAL
BUDGET
2022-23
CARRY
FORWARD
2023-24
AMENDED
BUDGET
Revenues
10
Miscellaneous Revenue
Prior Years Fund Balance
$ 52,977
-
$ - $ 52,977
- -
Total Revenues $ 52,977 $ - $ 52,977
Expenditures
Maintenance
$ 52,977
$
- $ 52,977
Transfers Out - -
Total Expenditures $ 52,977 $ - $ 52,977
Downtown Development Authority (248) 2023-24 2022-23 2023-24
ORIGINAL CARRY AMENDED
BUDGET FORWARD BUDGET
Revenues
Property Taxes $ 174,548 $ - $ 174,548
State Shared Revenues 39,077 - 39,077
Miscellaneous Revenue 250 - 250
Prior Years Fund Balance (22,270) 5,000 (17,270)
Transfers In - - -
Total Revenues $ 191,605 $ 5,000 $ 196,605
Expenditures
Downtown Development Authority $ 112,928 $ 4,395 $ 117,323
Capital Outlay 55,000 605 55,605
Transfers Out 23,677 - 23,677
Total Expenditures $ 191,605 $ 5,000 $ 196,605
Drug Forfeiture Fund (265) 2023-24 2022-23 2023-24
ORIGINAL
BUDGET
CARRY
FORWARD
AMENDED
BUDGET
Revenues
Other Governmental Revenues
$ -
$
- $
-
Miscellaneous Revenue
Transfers In
Prior Years Fund Balance
250
-
46,750
-
-
-
250
-
46,750
Total Revenues $ 47,000 $ - $ 47,000
Expenditures
Police
$ 47,000
$
- $
47,000
Total Expenditures $ 47,000 $ - $ 47,000
CITY OF MADISON HEIGHTS
AMENDED BUDGET FY 2023-24
Community Improvement Block Grant (276) 2023-24
ORIGINAL
BUDGET
2022-23
CARRY
FORWARD
2023-24
AMENDED
BUDGET
Revenues
11
Federal Shared Revenues
Prior Years Fund Balance
$ 145,805
-
$ - $ 145,805
- -
Total Revenues $ 145,805 $ - $ 145,805
Expenditures
Community Development
$ 145,805
$
- $ 145,805
Total Expenditures $ 145,805 $ - $ 145,805
Municipal Building Bond (370) 2023-24 2022-23 2023-24
ORIGINAL
BUDGET
CARRY
FORWARD
AMENDED
BUDGET
Revenues
Transfers In
$ 257,100
$
- $ 257,100
Total Revenues $ 257,100 $ - $ 257,100
Expenditures
Debt Service
$ 257,100
$
- $ 257,100
Total Expenditures $ 257,100 $ - $ 257,100
Fire Station Debt Service (372) 2023-24 2022-23 2023-24
ORIGINAL CARRY AMENDED
BUDGET FORWARD BUDGET
Revenues
Property Taxes
State Shared Revenues
Prior Years Fund Balance
$
-
-
-
$
-
-
-
$
-
-
-
Total Revenues $ - $ - $ -
Expenditures
Debt Service
$
- $
- $
-
Total Expenditures $ - $ - $ -
Fire Station Building (468)
2023-24
2022-23
2023-24
ORIGINAL
BUDGET
CARRY
FORWARD
AMENDED
BUDGET
Revenues
Transfers In
$
- $
- $
-
Total Revenues $ - $ - $ -
Expenditures
Capital Outlay
$
- $
- $
-
Total Expenditures $ - $ - $ -
CITY OF MADISON HEIGHTS
AMENDED BUDGET FY 2023-24
Municipal Building (470) 2023-24
ORIGINAL
BUDGET
2022-23
CARRY
FORWARD
2023-24
AMENDED
BUDGET
Revenues
12
Bond Proceeds
Transfers In
$ - $
-
- $
-
-
-
Total Revenues $ - $ - $ -
Expenditures
Capital Outlay
$
- $
- $
-
Total Expenditures $ - $ - $ -
Water & Sewer Fund (592) 2023-24 2022-23 2023-24
ORIGINAL CARRY AMENDED
BUDGET FORWARD BUDGET
Revenues
Sales of Water $ 5,395,832 $ - $ 5,395,832
Sales of Sewer 7,215,000 - 7,215,000
Charges for Services 45,000 - 45,000
Miscellaneous Revenue 143,800 - 143,800
Sale of Fixed Assets 12,000 - 12,000
Department Charges 115,000 - 115,000
Transfers In - - -
Prior Years Fund Balance (753,583) 306,000 (447,583)
Total Revenues $ 12,173,049 $ 306,000 $ 12,479,049
Expenditures
Sewage Disposal $ 4,952,294 $ - $ 4,952,294
Water Purchased 2,490,593 - 2,490,593
Water System Maintenance 863,136 - 863,136
Water Tapping & Installation 43,500 - 43,500
Sewer System Maintenance 623,741 - 623,741
General Service Building 206,037 - 206,037
General Administration 1,426,984 - 1,426,984
Capital Outlay 1,415,159 306,000 1,721,159
Debt Service 151,605 - 151,605
Total Expenditures $ 12,173,049 $ 306,000 $ 12,479,049
Department of Public Services (650) 2023-24 2022-23 2023-24
ORIGINAL CARRY AMENDED
BUDGET FORWARD BUDGET
Revenues
Department Charges $ 2,328,850 $ - $ 2,328,850
Prior Years Fund Balance - - -
Total Revenues $ 2,328,850 $ - $ 2,328,850
Expenditures
Department of Public Services $ 2,328,850 $ - $ 2,328,850
Total Expenditures $ 2,328,850 $ - $ 2,328,850
CITY OF MADISON HEIGHTS
AMENDED BUDGET FY 2023-24
Motor Pool and Equipment Fund (661) 2023-24
ORIGINAL
BUDGET
2022-23
CARRY
FORWARD
2023-24
AMENDED
BUDGET
Revenues
13
Department Charges
Prior Years Fund Balance
$ 1,034,194
-
$ - $ 1,034,194
- -
Total Revenues $ 1,034,194 $ - $ 1,034,194
Expenditures
Motorpool
$ 1,034,194
$
- $ 1,034,194
Total Expenditures $ 1,034,194 $ - $ 1,034,194
Chapter 20 Drain Debt Service Fund (870) 2023-24 2022-23 2023-24
ORIGINAL CARRY AMENDED
BUDGET FORWARD BUDGET
Revenues
Property Taxes
Total Revenues
Expenditures
General Administration
$ 850,187 $
$ 850,187 $
$ 150,000 $
- $ 850,187
- $ 850,187
- $ 150,000
Debt Service 700,187 - 700,187
Total Expenditures $ 850,187 $ - $ 850,187
Total Other Funds $ 23,095,936 $ 803,508 $ 23,899,444
Total General & Other Funds $ 61,955,956 $ 2,894,045 $ 64,850,001
EXHIBIT B
City of Madison Heights
Explanation of Carryforwards from FY 2022-23 to FY 2023-24
14
General Fund Revenues (101) Explanation Amount Account Number
Prior Years Fund Balance Use of Fund Balance $ 2,090,537 101-053-6970-000
Total General Fund Revenues $ 2,090,537
General Fund Expenditures (101)
Explanation
Amount
Account Number
City Clerk - Contractual Services Ordinance update-zoning text rewrite $ 4,567 101-215-960-9060
IT - Computer Equipment Storage Area Network & Host Servers 15,000 101-228-982-0000
General Administration-Community Promotion Civic Center Plaza Grand Opening Event 1,000 101-248-880-0000
Elections - Forms and Printing Restock election envelopes/forms 8,000 101-262-729-0000
Elections - Contractual Services Election equipment maintenance & early voting costs 10,180 101-262-818-0000
HR - Training Staff Training 1,710 101-270-955-8600
HR - Education Staff Training 400 101-270-960-0000
Court - Machinery & Equip Court Recording Equipment 61,506 101-286-982-0000
Police - Tools and Supplies Vehicle Change Over 51,000 101-301-766-0000
Police - Computer Services ECW Phone Upgrades 56,400 101-301-818-3000
Police - Vehicles Animal Control Van #119 35,000 101-301-985-0000
Police - Improvements Police Department HVAC Replacement (Phase 1 of 3) 486,935 101-301-987-0000
Police - Improvements Basement Wall Waterproofing 10,000 101-301-987-0000
Police - Improvements Communications Conduit Reroute 25,000 101-301-987-0000
Police - Improvements Dispatch Floor Repairs 30,000 101-301-987-0000
Fire - Radio Maintenance Radio Upgrade 3,000 101-336-851-000
Fire - Furniture Recliner Replacement 4,500 101-336-981-5000
Fire - Machinery and Equipment Generator #553 70,000 101-336-982-0000
Fire - ALS Equipment Tactical Medic Gear 4,000 101-336-982-5000
Fire - Vehicles Quint (Phase Funding)' 150,000 101-336-985-0000
Fire - Vehicles Ambulance Rescue Truck R71 #713 140,000 101-336-985-0000
Fire - Improvements Kitchen Renovation 102,839 101-336-987-0000
Fire - Improvements Fire Station 1 - HVAC Replacement (Phase 1 of 3) 50,000 101-336-987-0000
Fire - Improvements Fire Station 1 - Roof Replacement 100,000 101-336-987-0000
Solid Waste - Vehicles Street Sweeper #402 (Phase 1 of 2) 150,000 101-528-985-0000
Community Development-Contractual Service City Portion of MEDC Grant Rewrite 5,200 101-728-818-0002
Parks - Improvements Rosie's - Gardenia Parking Lot 75,000 101-752-987-0000
Parks - Improvements Rosie's - Soccer Field Irrigation 20,000 101-752-987-0000
Parks - Improvements Rosie's - Pavilion 75,000 101-752-987-0000
Parks - Improvements Ballfield Lighting Upgrades 298,800 101-752-987-0000
Parks - Improvements Furnance Huffman Building 8,500 101-752-987-0000
Active Adult Center - Tools & Supplies Kitchen Items 5,000 101-758-985-0000
Active Adult Center - Vehicles Senior Van #469 32,000 101-758-985-0000
Total General Fund Expenditures $ 2,090,537
Major Street Fund Revenues (202)
Explanation
Amount
Prior Years Fund Balance Use of Fund Balance $ 492,508 202-053-692-6970
Total Major Street Fund Revenues $ 492,508
Major Street Fund Expendidtures (202)
Explanation
Amount
MS - Construction John R Overlay $ 492,508 202-450-988-0443
Total Major Street Fund Expenditures $ 492,508
Downtown Development Authority Revenues (248)
Explanation
Amount
Account Number
Prior years fund balance Use of Fund Balance $ 5,000 248-053-692-6970
Total Downtown Development Authority Revenues $ 5,000
Downtown Development Authority Expendidtures Explanation Amount
Contractual Services Tree planting $ 4,395 248-863-818-0000
Improvements Tree planting 605 248-863-987-0000
Total Downtown Development Authority Expenditures $ 5,000
EXHIBIT B
City of Madison Heights
Explanation of Carryforwards from FY 2022-23 to FY 2023-24
15
Water & Sewer Revenues (590) Explanation Amount Account Number
Prior years fund balance Use of Fund Balance $ 306,000 592-053-692-6970
Total Water & Sewer Revenues $ 306,000
Water & Sewer Expenditures (590) Explanation Amount Account Number
WS - Capital Outlay - Vehicles Ford 3/4 ton pickup #460 $ 60,000 592-901-985-0000
WS - Capital Outlay - Improvements Concrete (Multiple Phases) 246,000 592-901-987-0000
Total Water & Sewer Expenditures $ 306,000
Total Exhibit B Carryforward items $ 2,894,045