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HomeMy WebLinkAboutInterlocal Agreements - 2023.08.03 - 40488July 18, 2023, Approved Minutes 1 Official Proceedings Pontiac City Council 98th Session of the Eleventh Council Call to order A Meeting of the City Council of Pontiac, Michigan was called to order at the City Hall Council Chambers, 47450 Woodward Ave Pontiac, MI 48342 on Tuesday, July 18, 2023, at 6:07 p.m. by Council President Pro-Tem William Carrington. Invocation – Pastor Kathalee James Pledge of Allegiance to the Flag of the United States Moment of Silence Roll Call Members Present – William Carrington, Kathalee James, William Parker, Jr., and Melanie Rutherford Mayor Greimel was present. A quorum was announced. Excuse Councilmembers Motion to excuse Councilman Mikal Goodman, Mike McGuinness, and Bret Nicholson for personal reasons. Moved by Councilperson Parker and second by Councilperson Carrington. Ayes: Carrington, James, Parker, and Rutherford No: None Motion Carried Amendments to and Approval of the Agenda Motion to approve the agenda. Moved by Councilperson Rutherford and second by Councilperson Parker. Ayes: James, Parker, Rutherford and Carrington No: None Motion Carried Council President Mike McGuinness arrived at 6:10 p.m. and assumed the chair Councilman Mikal Goodman arrived at 6:11 p.m. Consent Agenda 23-258 (A) Resolution to approve the consent agenda for July 18, 2023. Moved by Councilperson Rutherford and second by Councilperson Parker. Whereas, the City Council has reviewed the consent agenda for July 18, 2023. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the consent agenda for July 18, 2023, including July 11, 2023, City Council Minutes, Resolution to extend date for services through September 30, 2023 for the Art Crawl events (no change to cost), and Resolution to approve the amendments to the Agreements for Local Fiscal Recovery Fund Distribution between Oakland County July 18, 2023, Approved Minutes 2 and The City of Pontiac for the Healthy Communities Park and Outdoor Recreation Investment Plan Grant award in the amount of $500,000 for the Crystal Lake Park Revitalization Project. Ayes: James, McGuinness, Parker, Rutherford, Carrington and Goodman No: None Resolution Passed 23-258 (B) Resolution to extend date for services through September 30, 2023, for the Art Crawl events. (no change to cost) Moved by Councilperson Rutherford and second by Councilperson Parker. WHEREAS, The Purchasing Manager has ensured that the purchase is following the City’s municipal code, Division II. Purchasing, Section 2-517, 2-518, and 2-519 pertaining to major purchases; WHEREAS, the Purchasing Manager is requesting approval to amend the contract with The Major Group, LLC by two months, expiring September 30, 2023.; NOW, THEREFORE RESOLVED, The Pontiac City Council approves the Mayor or Mayor Designee to execute the contract amendment with The Major Group, LLC. Ayes: James, McGuinness, Parker, Rutherford, Carrington and Goodman No: None Resolution Passed 23-258 (C) Resolution to approve the amendments to the Agreements for Local Fiscal Recovery Fund Distribution between Oakland County and The City of Pontiac for the Healthy Communities Park and Outdoor Recreation Investment Plan Grant award in the amount of $500,000 for the Crystal Lake Park Revitalization Project. Moved by Councilperson Rutherford and second by Councilperson Parker. WHEREAS, has been awarded $500,000 from the Oakland County Healthy Communities Park and Outdoor Recreation Investment Plan Grant program in support of Crystal Lake Park; and, WHEREAS, the City of Pontiac requested this funding to reclaim and revitalize Crystal Lake Par k so that its abundant environmental, recreational, and historic resources may be enjoyed and utilized by residents; and, WHEREAS, Oakland County requires an Agreement for Local Fiscal Recovery Fund Distribution Between Oakland County and The City of Pontiac to be executed before they can disburse the funds; and, WHEREAS, the agreement was previously approved by the Pontiac City Council, but Oakland County requires an updated resolution to reflect amendments to the original agreement. NOW THEREFORE, be it resolved that the Pontiac City Council hereby authorizes Mayor Tim Greimel to execute the amendments to the Agreement for Local Fiscal Recovery Fund Distribution Between Oakland County and The City of Pontiac for the Healthy Communities Park and Outdoor Recreation Investment Plan Grant award in the amount of $500,000 for the Crystal Lake Park Revitalization Project. Ayes: James, McGuinness, Parker, Rutherford, Carrington, and Goodman No: None Resolution Passed Special Presentation Master Plan Update Process Presentation Presenter: Mark Yandrick, Planning Manager Recognition of Elected Officials 1. Tameka Ramsey, Chair of the Charter Revision Commission July 18, 2023, Approved Minutes 3 2. Beatrice Wright, Precinct #3 Delegate Agenda Address 1. Robert Bass addressed item #1 2. Beatrice Wright addressed item #1 3. Dr. Deirdre Waterman addressed Charter and item #1 4. Darlene Clark addressed item #1 5. Carlton Jones addressed item #1 6. Gloria Miller addressed Charter and item #1 Agenda Items City Council 23-259 Resolution Honoring the Life and Service of Anthony Dombrowski. Moved by Councilperson Rutherford and second by Councilperson Parker. Whereas, Mr. Anthony Dombrowski was a highly involved member of our Pontiac community for many years, serving through multiple civic organizations and frequent volunteer activities; and, Whereas, Mr. Dombrowski worked for decades for the City of Pontiac, retiring as the Parks and Forestry Supervisor; and, Whereas, through his decades of work, he improved the quality of life for past, present, and future Pontiac residents; and, Whereas, Mr. Dombrowski passed away on July 7, 2023, at the age of 72, which is a tragic loss for his family and our community; now, Therefore, Be It Resolved, that the Pontiac City Council hereby acknowledges the life and service of Mr. Anthony Dombrowski, and morns his passing; and further Resolved, the City Council extends our deepest sympathies to the family, friends, neighbors, and colleagues of Mr. Dombrowski. Ayes: McGuinness, Parker, Rutherford, Carrington, Goodman, and James No: None Resolution Passed 23-260 Resolution in support of Webster Community Center. Moved by Councilperson Carrington and second by Councilperson Rutherford. Whereas, the City of Pontiac strives to be an exceptional place for all of our residents to live, work, enjoy, and thrive; and, Whereas, the redevelopment of the former Webster Elementary School, currently vacant and in disrepair, into a thriving community center will have a massively positive impact on the surrounding neighborhood and the entire City of Pontiac; and, Whereas, this project will transform the existing large blighted structure into an active center for residents to use for physical activity, health services, fresh produce, nonprofit spaces, and a hub for local entrepreneurs and community gatherings; and, Whereas, the former Webster Elementary School is an important historic landmark for the City of Pontiac as well as the nation, and in January 2022 the Pontiac City Council adopted a resolution supporting the addition of the Webster School to the National Register of Historic Places, which did successfully take place later that year; and, Whereas, the Micah 6 Community nonprofit organization has successfully secured the substantial resources necessary to undertake this project construction; now, Therefore, Be It Resolved, the Pontiac City Council hereby formally declares the City of Pontiac’s support for the Webster Community Center project; and further Resolved, the City submits our support of the project via correspondence to the Michigan Strategic Fund for their review; and further Resolved, we are grateful for the Michigan Strategic Fund’s continued interest in this crucial project in our Pontiac community. July 18, 2023, Approved Minutes 4 Ayes: Parker, Rutherford, Carrington, James, and McGuinness No: None Resolution Passed Councilman Mikal Goodman was absent during the vote Grants and Philanthropy 23-261 Resolution to approve the agreement for participation in the OCAT Project and Receipt of Automobile Theft Prevention Authority (ATPA) Grant Funds between Oakland County (Oakland County Sheriff’s Office) and the City of Pontiac (Oakland County Sheriff’s Office- Pontiac) Moved by Councilperson Rutherford and second by Councilperson Carrington. WHEREAS, the goal of OCAT is to reduce the number of motor vehicle thefts in each grant area by investigating cases that have the highest potential for reducing the demand for stolen vehicles, arresting individuals who are involved, and reducing false motor vehicle theft reports; and, WHEREAS, this Agreement will reduce the economic gain associated with motor vehicle theft by recovering stolen vehicles/parts/equipment and by identifying fraudulent insurance activity; and, WHEREAS, OCAT will submit an application to the ATPA (Auto Theft Prevention Authority) Grant program for reimbursement of Police Officer overtime wages through participation in OCAT; and, NOW THEREFORE BE IT RESOLVED that the City Council hereby authorizes the Mayor, Tim Greimel, to sign onto the Agreement for Participation in OCAT between Oakland County and City of Pontiac (Oakland County Sheriff’s Office –Pontiac) and City of Hazel Park (Hazel Park Police Dept.) and City of Farmington Hills (Farmington Hills Police Dept.) and City of Detroit (Detroit Police Dept.) and City of Southfield (Southfield Police Dept.) Ayes: Parker, Rutherford, Carrington, Goodman, James, and McGuinness No: None Resolution Passed 23-262 Resolution to authorize the Mayor to execute the Lowe’s Hometowns Grant Program Agreement 2023. Moved by Councilperson Carrington and second by Councilperson Rutherford. WHEREAS, the City of Pontiac has been awarded $200,000 from the Lowe’s Hometowns Grant Program; and, WHEREAS, the Lowe’s Hometowns Grant Program will serve as the grant maker, and is administered by Points of Light; and, WHEREAS, the grant award will support critical improvements to the Ruth Peterson Senior Center; and, WHEREAS, the grant award does not have a matching requirement; and, WHEREAS, the term of the Agreement ends November 15th, 2023. NOW THEREFORE BE IT RESOLVED that the City Council hereby authorizes Mayor Tim Greimel to execute the Lowe’s Hometowns Grant Program Agreement 2023 in acceptance of the $200,000 grant award, and to submit and execute documents requested by Lowe’s Hometowns Grant Program related to the grant award. Ayes: Rutherford, Carrington, Goodman, James, McGuinness, and Parker No: None Resolution Passed 23-263 Resolution to authorize the City Clerk to publish the proposed budget amendment for Fiscal Year 2023-24 to increase budgeted revenues in the amount of $200,000 to account 212- 000-675.000-LOWESH – Contribution from private source, and appropriations in the amount of $37,308 to account 212-813-818.000-LOWESH – Other Professional Services, $70,792 to account July 18, 2023, Approved Minutes 5 212-813-976.001-LOWESH - Building Additions and Improvements, and $91,900 to account 212- 813-977.008-LOWESH – Special Equipment, reflecting the Lowe’s Hometowns Grant Award. Moved by Councilperson Rutherford and second by Councilperson Carrington. WHEREAS, the City of Pontiac was awarded $200,000 from the Lowe’s Hometowns Grant Program; and, WHEREAS, the grant award will support kitchen and flooring renovations at the Ruth Peterson Senior Center; and, WHEREAS, the funds from the grant will increase the budgeted revenue for the current fiscal year 2023-2024 in the amount of $200,000 for grant income, and increase the appropriations in the amount of $200,000, representing grant expenditures. NOW THEREFORE, be it resolved that the City Council hereby authorizes the City Clerk to publish the proposed budget amendment for the Fiscal Year 2023-24 Budget as requested by the Administration to increase budgeted revenues in the amount of $200,000 to account 212-000-675.000-LOWESH – Contribution from private source, and appropriations in the amount of $37,308 to account 212-813- 818.000-LOWESH – Other Professional Services, $70,792 to account 212-813-976.001-LOWESH - Building Additions and Improvements, and $91,900 to account 212-813-977.008-LOWESH – Special Equipment Ayes: Carrington, Goodman, James, McGuinness, Parker, and Rutherford No: None Resolution Passed 23-264 Resolution to authorize the City Clerk to publish the proposed budget amendment for Fiscal Year 2023-24 to establish budget appropriations in the amount of $1,100,000 to account 285-699-818.000-ARPHRP Other Professional Services. Moved by Councilperson Rutherford and second by Councilperson Parker. WHEREAS, the City of Pontiac was allocated $37.7 million from the State and Local Fiscal Recovery Fund (SLFRF) under the American Rescue Plan Act (ARPA), and; WHEREAS, the funding provided under ARPA provides a unique opportunity for state and local governments to make strategic investments in long-lived assets, rebuild reserves to enhance financial stability, and cover temporary operating shortfalls until economic conditions and operations normalize in the wake of COVID-19, and; WHEREAS, the City’s Executive Administration worked to build a programming budget for the use of its $37,700,000 in SLFRF funding that reflects the needs of the community, and; WHEREAS, the Pontiac City Council unanimously approved the Executive Administration’s ARPA Program Budget on November 10th, 2022, allocating $3,622,000 to establish a home repair program and fund the administration of the program, and; WHEREAS, in an effort to put ARPA funds into action, and to mitigate the impacts of COVID-19 on Pontiac residents, the City has established the Pontiac Home Repair Program (PHRP), and; WHEREAS, the Pontiac City Council approved phase 1 of the PHRP funding on March 13th, 2023, and; WHEREAS, the number of inquiries the PHRP team received far surpasses the amount of resources that are available under Phase 1 of the program, and; WHEREAS, the following budget amendment reflects Phase 2 funding for the Pontiac Home Repair Program and associated costs, and; WHEREAS, the budget amendment will increase the budgeted appropriations in the amount of $1,100,000, representing the Pontiac Home Repair Program expenditures. NOW THEREFORE, be it resolved that the City Council hereby authorizes the City Clerk to publish the proposed budget amendment for the Fiscal Year 2023-24 Budget to establish budget appropriations in the amount of $1,100,000 to account 285-699-818.000-ARPHRP Other Professional Services. July 18, 2023, Approved Minutes 6 Ayes: Goodman, James, McGuinness, Parker, Rutherford, and Carrington No: None Resolution Passed Mayor’s Office 23-265 Resolution to approve an agreement with National Network for Safe Communities to develop and implement a Group Violence Program in the City of Pontiac for a two-year period. Moved by Councilperson Rutherford and second by Councilperson Carrington. WHEREAS, the National Network for Safe Communities presented the City of Pontiac with a proposal to implement the Group Violence Intervention Program for two years; and, WHEREAS, the Mayor, has reviewed and recommends the proposal; and WHEREAS, there is available funding through ARPA funds; NOW, THEREFORE BE IT RESOLVED, that the City Council approves the proposal from the National Network for Safe Communities and authorizes the Mayor to enter into a two year agreement with the National Network for Safe Communities for Group Violence Intervention for an amount not to exceed $283,952. Ayes: James, McGuinness, Parker, Rutherford, Carrington, and Goodman No: None Resolution Passed Public Comment 1. Carlton Jones 2. Beatrice Wright 3. Robert Bass 4. Jean Matthews 5. Darren Gordon 6. Tameka Ramsey 7. Darlene Clark 8. Dennis Thompson 9. Dr. Deirdre Waterman 10. Gloria Miller Closed Session 23-266 Resolution to proceed into closed session at 8:27 p.m. pursuant to Section 8(d) of the Open Meetings Act, MCL 15.268(d) to consider the purchase or lease of real property. Moved by Councilperson Goodman and second by Councilperson Parker. WHEREAS, the City Council wishes to consider the purchase or lease of real property and WHEREAS, the Michigan Open Meetings Act Section 8(d) of MCL 15.268 provides that a public body may meet in closed session to consider the purchase or lease of real property up to the time an option to purchase or lease such real property is obtained. NOW, THEREFORE BE IT RESOLVED, the City Council will proceed in Closed Session pursuant to Section 8(d) of the Open Meetings Act, MCL 15.268(d) to consider the purchase or lease of real property. Ayes: Carrington, Goodman, James, McGuinness, and Parker No: None Motion Carried Councilwoman Melanie Rutherford was absent during the vote July 18, 2023, Approved Minutes 7 Motion to come out of closed session at 9:54 p.m. Moved by Councilperson Parker and second by Councilperson Goodman. Ayes: Parker, Rutherford, Carrington, Goodman, James, and McGuinness No: None Motion Carried Communications City Council and Mayor’s Office Mayor, Clerk and Council Closing Comments Councilwoman Melanie Rutherford and Council President Mike McGuinness made closing comments. Adjournment Motion to adjourn the meeting. Moved by Councilperson Rutherford and second by Councilperson Parker. Ayes: Parker, Rutherford, Carrington, Goodman, James and McGuinness No: None Motion Carried Council President Mike McGuinness adjourn the meeting at 10:01 p.m. __________________________ Garland S. Doyle City Clerk August 24, 2023 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On May 11, 2023 the Board of Commissioners for Oakland County entered into an agreement per Report #2023-3154 – Parks and Recreation Grant Agreement with the City of Pontiac for the Crystal Lake Revitalization Project. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Oak Park, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Garland Doyle, Clerk, City of Pontiac Jami Monte, Staff Assistant, Parks and Recreation Enclosures AGENDA ITEM: Grant Agreement Amendment with the City of Pontiac for the Crystal Lake Revitalization Project DEPARTMENT: Parks & Recreation MEETING: Board of Commissioners DATE: Thursday, August 3, 2023 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-3154 Motion to approve the amended "Exhibit B" to the Grant Agreement with the City of Pontiac for the Crystal Lake Park Revitalization Project and authorize the Chair to execute the amended agreement on behalf of the Board. ITEM CATEGORY SPONSORED BY Interlocal Agreement Gary McGillivray INTRODUCTION AND BACKGROUND At the May 25, 2023 meeting, the Board of Commissioners approved a resolution authorizing the execution of an interlocal grant agreement with the City of Pontiac to disburse up to $500,000 for the completion of the Crystal Lake Park Revitalization Project. Funding for the grant was allocated in the Healthy Communities Park and Outdoor Recreation Investment Plan utilizing American Rescue Plan Act funding. Guidehouse, Oakland County's advisor for the utilization and compliance of ARPA funding, has requested that an amendment be approved to Exhibit B of the agreement document. The revisions reflect the greater flexibility and reduced compliance requirements under the revenue replacement provisions of the ARPA regulations and have no impact to the scope or amount of the grant. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Chris Ward, Director Parks & Recreation ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 8/3/2023 AGENDA DEADLINE: 08/03/2023 6:00 PM ATTACHMENTS 1. 9 - Revised Pontiac Grant Agreement (Crystal Lake Park) COMMITTEE TRACKING 2023-07-25 Legislative Affairs & Government Operations - Recommend to Board 2023-08-03 Full Board - Adopt Motioned by: Commissioner Ajay Raman Seconded by: Commissioner Angela Powell Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (17) No: None (0) Abstain: None (0) Absent: Gary McGillivray (1) Passed Page 1 of 7 This Agreement is between the City of Pontiac, 47450 Woodward Avenue, Pontiac, MI 48342 (hereinafter “Grantee”) and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328 (hereinafter “OCPRC”). Introduction A. On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA”) was signed into law. Section 9901 of ARPA amended Title VI of the Social Security Act to add Section 603, establishing the Coronavirus Local Fiscal Recovery Fund (“LFRF”). Oakland County was allocated $244,270,949.00 in LFRF monies. B. The COVID-19 Pandemic and resulting mitigation measures highlighted the essential role that parks, trails, and natural spaces play in supporting mental and physical health. C. The United States Department of Treasury issued the Final Rule on April 1, 2022 and other guidance for qualified uses of LFRF monies. Those qualified uses include park improvements that serve residents and communities that were disproportionately impacted by the negative effects of the COVID-19 Pandemic. Oakland County has determined that the monies used to perform this Agreement fall within the “revenue loss” eligible use category (Expenditure Category 6.1) under ARPA. D. The revenue loss eligible use category provides recipients broad latitude to use funds for the provision of government services to the extent of reduction in revenue due to the pandemic. E. Accordingly, the Oakland County Board of Commissioners appropriated 15 million dollars of LFRF monies, in Miscellaneous Resolution #22-338, to fund and support the Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) created by OCPRC. F. The Plan is a comprehensive approach, using LFRF monies, to fund park improvements in areas disproportionally impacted by the COVID 19 pandemic. G. Part of the Plan includes a one-time park improvement grant for Grantee. In consideration of the mutual promises, obligations, representations, and assurance in this Agreement, the Parties agree to the following: Project Title (“Project”—which is described in Exhibit A): Grant Amount (“Grant Amount”): $500,000 Local Match Amount (“Match Amount”): Not Applicable—No local match required Total Project Amount: $500,000 Healthy Communities Park and Outdoor Recreation Investment Plan Grant Agreement Page 2 of 7 Start Date: [Effective Date—defined as the date the last Party to this Agreement signs the Agreement] End Date: December 31, 2026 By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organizations and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: ___________________________________________ Tim Greimel, Mayor Date City of Pontiac ___________________________________________ Name: Date Title: County of Oakland: ___________________________________________ David T. Woodward, Chairperson Date Oakland County Board of Commissioners Oakland County Parks and Recreation Commission: ___________________________________________ Gary McGillivray, Chairperson Date Oakland County Parks and Recreation Commission 1. Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not, OCPRC may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in OCPRC’s sole discretion. This Agreement is not effective until both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs the Agreement. 2. Contact Information. This Agreement shall be administered on behalf of OCPRC by the Planning & Resource Development Unit. All notices, reports, documents, requests, actions, or other communications required between OCPRC and Grantee shall be submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact Page 3 of 7 2.1.1. Organization: City of Pontiac 2.1.2. Name/Title: Alexandra Borngesser / Director of Grants & Philanthropy 2.1.3. Address: 47450 Woodward Avenue, Pontiac, MI 48342 2.1.4. Telephone Number: 248-758-3327 2.1.5. E-Mail Address: aborngesser@pontiac.mi.us 2.2. OCPRC Contact 2.2.1. Name/Title: Donna Folland / Supervisor – Planning and Resource Development 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-736-9087 2.2.4. E-Mail Address: follandd@oakgov.com 3. Project/Project Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, “Project Period” means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Due to federal regulations, there cannot be an extension of the Project Period. Grantee shall complete the Project and expend the Grant Amount within the Project Period. 4. Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting documentation on forms provided by OCPRC, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5. OCPRC Payments. OCPRC shall make payments of the Grant Amount to Grantee as follows: 5.1. OCPRC shall pay Grantee fifty percent (50%) of the Grant Amount listed on page 1 of this Agreement with thirty (30) calendar days of the Effective Date. The remaining fifty percent (50%) of the Grant Amount shall be paid within thirty calendar days of the date the Project is complete in accordance with Section 4. Any cost overruns incurred to complete the Project shall be the sole responsibility of Grantee. 5.2. Except for the first payment on the Effective Date, to be eligible for payment, Grantee must submit a complete payment request to OCPRC on form(s) provided by OCRPC. 5.3. Grantee shall submit documentation of all costs incurred for the Project to OCPRC. 5.4. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.5. Grantee shall be a registered vendor with the County to receive payments. Registration can be accomplished by completing a vendor registration through the County Vendor Registration link on the County Web site. All grant funds will be paid by ACH or Check. 5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.7. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has satisfactorily completed the Project described in Exhibit A. Page 4 of 7 5.8. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims against OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of OCPRC’s claims against Grantee. 6. Grantee Assurances/Responsibilities. 6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement, including but not limited to, construction of the Project according to the Americans With Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990) and any other barrier free regulations and rules. 6.2. Because the Grant Amount includes LFRF monies, Grantee shall comply with the assurances and requirements contained in Exhibit B. Exhibit B is incorporated into this Agreement. 6.3. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. This Agreement shall not be construed to obligate OCPRC or any other governmental entity to issue any permit or license required for the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to OCPRC upon request. 6.4. Grantee shall have control of the real property upon which the Project is located through fee simple title, lease, or other recorded interest or have written permission from the owner of such real property to complete the Project. 6.5. Grantee shall abide by all State and federal threatened and endangered species regulations when completing Project activities. 6.6. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 6.7. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 6.8. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. Page 5 of 7 6.9. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 6.10. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 6.11. Grantee shall be solely responsible for the operation, maintenance, and repair of the Project subject to this Agreement. 6.12. Grantee shall expend the entire Grant Amount under this Agreement by the Agreement End Date. Any portion of the Grant Amount not used by that date must be returned to OCPRC. 6.13. All records related to the Project must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 6.14. Grantee shall install a sign at the Project site stating that the Project or a portion of the Project was paid for with monies provided by Oakland County and OCPRC. OCPRC, at its sole cost, shall provide the sign to Grantee. The sign shall remain at the Project site for a minimum of five (5) years. 7. Liability. 7.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or maintenance of the Project and any associated Project activities. 7.2. Grantee shall defend any Claim brought against either Party that involves the Project, involves associated Project activities, or that involves title, ownership, or other rights to the real property upon which the Project is located. 7.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by Agreement, or the use and occupancy of the Project. 7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 7.5. Performance of this Agreement is a governmental service and function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity of either Party. 8. Insurance. Grantee shall acquire and maintain insurance or a program of self-insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. OCPRC shall not obtain any insurance or provide any self- insurance for construction and/or operation of the Project. Page 6 of 7 9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to Grantee by OCPRC. 10. Termination. 10.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 10.1.1. Terminate this Agreement; 10.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects with OCPRC until the violation is resolved to the satisfaction of OCRPC; 10.1.3. Withhold action on all pending and future grant applications submitted by Grantee to OCPRC; 10.1.4. Require repayment of grant funds already paid to Grantee under this Agreement; and/or 10.1.5. Require specific performance of the Agreement. 10.2. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. 11. Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of the OCPRC Director. 12. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. 13. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 14. Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 15. Changes/Amendments. Any changes to this Agreement requested by Grantee shall be made in writing and sent to OCPRC contact listed in Section 2 of this agreement. OCPRC may approve or deny such change, in its sole discretion. Changes requiring an amendment to this Agreement will be executed by OCPRC and Grantee in the same manner as this Agreement. This Agreement cannot be modified unless reduced to writing and signed by both Parties. Page 7 of 7 16. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. 17. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 18. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile or electronic copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 19. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions, and understandings between the Parties concerning the use of the Property. There are no covenants, promises, agreements, conditions, or understandings, either oral or written, between the Parties other than are herein set forth. In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission (OCPR) for $15M in Oakland County American Rescue Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces. Within this OCPR Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Program, funds have been allocated for grants to communi�es iden�fied by the Oakland County Board of Commissioners for local park and outdoor recrea�on projects. Project start date is the date of the last signature on the executed Grant Agreement. Grant projects must be completed and open to the public by December 31, 2026. Healthy Communi�es Grant Steps  Complete grant project descrip�on form – will be atached to Grant Agreement as Exhibit A  Execute Grant Agreement by City and Oakland County)  Release of grant funds to community (50% Upon execu�on of grant agreement and 50% upon Project comple�on)  Schedule quarterly status reports  July 31, 2026 – Deadline to submit final report to OCPR  December 31, 2026 – with approval of final report by OCPR, deadline for release of remaining funds to community. All improvements must be open to the public by this date. I. Applicant Informa�on Project Title: Crystal Lake Park Revitaliza�on Oakland County City, Village, or Township Name: City of Pon�ac Name of Primary Grant Contact: Alexandra Borngesser, Director of Grants & Philanthropy, City of Pon�ac Primary Contact Phone: 248-758-3327 Primary Contact Email: aborngesser@pon�ac.mi.us Exhibit A Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Project Descrip�on II. Financial Informa�on Total Project Budget: $499,249 OCPR Healthy Communi�es Grant: $ 500,000 Remaining Project Budget: $0 Funding Sources: In the table below, indicate all sources of funding for the project, including the OCPR Healthy Communi�es Grant. They must equal or exceed the Total Project Budget. Funding Source Amount OCPR Healthy Communi�es Grant $ 500,000 $ $ $ $ Total Project Budget $500,000 Detail Scope: In the table below, indicate scope items for the project, including any con�ngency and design fees and es�mated costs. Scope Item Quan�ty Amount New site plan for park w/ waterfront ac�vi�es & canoe/kayak launch 1 $30,000 Restore & improve boat launch and lake access 1 $40,000 Install Crystal Lake historical marker 1 $4,000 Install new park entry sign 1 $14,000 Install new benches & picnic tables 1 $75,000 Picnic Shelter 1 $57,800 Walking path along waters edge w/ mile/kilometer markers 1 $105,000 Create natural vegeta�ve buffer at edge of Crystal Lake 1 $20,000 Mobiliza�on 1 $17,290 10% Con�ngency 1 $36,309 Professional Engineering (10%) 1 $39,940 Construc�on Engineering (15%) 1 $59,910 Total Project Budget $499,249 III. Project Descrip�on 1. Indicate how and where this project is addressed in relevant community planning documents, which may include: 5-Year Parks and Recrea�on Master Plan, Capital Improvement Plan, Park Master Plan, Community Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway Plan, etc. Provide links to relevant online planning documents or add relevant pages to applica�on PDF document. (100 word maximum) In the City of Pontiac’s Parks and Recreation Master Plan you will see improvements identified for Crystal Lake Park that are aligned with the improvements outlined in the budget above. Please find the City of Pontiac Parks and Recreation Master Plan here: https://files4.1.revize.com/pontiac/PontiacParkRecMasterPlan2021_2025Final.pdf 2. Describe the physical loca�on of the proposed project and ownership of the property. (100 words max) Crystal Lake Park can be identified as PIN: 14-32-302-011. This property is owned by the City of Pontiac. 3. Describe the project design and why it was chosen. (250 words max) The City of Pontiac is requesting this funding to reclaim and revitalize Crystal Lake Park so that its abundant environmental, recreational, and historic resources may be enjoyed and utilized by residents. Crystal Lake Park is located on 43 acres along the north side of Crystal Lake in the southwestern portion of the City. The requested funding will provide resources for cleanup of the park and the repair and restoration of the amenities. Crystal Lake Park has the potential to enhance the lives of residents in their pursuit of recreation and leisure activities and will provide supplemental space for use by youth and senior programs. Due to vandalism and the deteriorating condition of many of the park’s amenities, this park has been closed. The recreational facilities at the park once included basketball courts, an outdoor restroom, swing set, and fishing dock. Due to lack of resources, the most recent park improvements include demolishing and removing many park amenities that were in poor condition and barricading the entryway. Although the park has been closed, the park’s advantageous setting along the lake provides an opportunity for revitalization at the site for recreation and green space. Park upgrades include creating a site plan with waterfront actives and canoe/kayak launch, restoring the boat launch and lake access site, re-establishing public access at the park, new benches and picnic tables, a new picnic shelter, a walking path along the water’s edge, and natural vegetative buffers. 4. Does the project posi�vely impact equity and jus�ce and/or provide parks and recrea�on services that feel safe and welcoming to everyone? If so, please summarize here. (250 words max) Pontiac is the county seat centrally located in Oakland County, one of the wealthiest, highest educated counties in the nation. The stark contrast in poverty and environmental conditions between neighboring cities has resulted in lower quality of life and life expectancy for Pontiac residents for decades. Like many urban and disenfranchised communities, the ongoing impact of systemic racism through local, state, and national policies continues to plague Pontiac’s progress today, including elements like redlining, biased planning throughout “Urban Renewal”, and various other areas. However, Pontiac also has unique pieces that led to further inequities beyond other cities which has led to white and affluent residents leaving the City in Pontiac’s own version of “White Flight” into nearby communities through suburban investment and the subsequent disinvestment in the urban core. This led to a drought of meaningful engagement and investment in Pontiac for decades. The City of Pontiac is a historically disadvantaged community in an area of persistent poverty. From these designations alone, it is simple to predict that the Pontiac community was, and continues to be, disproportionately impacted by COIVD-19. Extensive data demonstrates extensive disparities in social determinants of health and health outcomes experienced by Pontiac residents over decades of structural racism and disinvestment. Pontiac, comprised of roughly 61,000 residents, has a primarily Black/African American community (49.6%), and 19.1% of residents identifying as Hispanic/Latinx. Over 27% of the residents live in poverty. Approximately 11% of the population in the City of Pontiac are 65 years of age or older. There is clear evidence that the pandemic has not affected all Americans equally. As is often the case, unfortunately, the most vulnerable among us are feeling the mental health effects of the pandemic most intensely. Job loss, housing instability, food insecurity, and other risk factors for poor outcomes have disproportionately impacted disadvantaged communities like the City of Pontiac. The aforementioned factors have, and will continue to, impact the City of Pontiac’s residents. Rehabilitation of Crystal Lake Park will help to counter many of the negative effects that still linger from the COVID-19 pandemic by providing a space to gather and recreate outdoors. Having a safe space that provides residents with opportunities for physical activity, the ability to explore nature, and an environment that encourages gathering with others outdoors will help residents reform connections with others. The requested funds in the City will be applied to mitigate the impact of COVID-19 on 61,000 Pontiac Residents. These resources have the propensity to improve and repair the community ecosystem in Pontiac and will ultimately change the trajectory of quality of life for 61,000 residents—improving equity and justice for Pontiac. 5. Does the project consider sustainable design/construc�on prac�ces and help build community resilience and adapta�on to climate change? If so, please summarize here. (250 words max) Green spaces in urban areas greatly reduce climate and health risks while also improving the physical and mental wellbeing and quality of life for residents. Cities with robust park systems experience stronger economies, a decrease in crime, increased property value, and protection from environmental impacts of urban landscapes. The benefits of reclaiming and restoring Crystal Lake Park and the shore are invaluable and the public will reap those benefits by way of a stronger economy, safer neighborhoods, and a more resilient environment, all of which will bear fruit for the City of Pontiac and neighboring communities to indulge. 6. Does the project increase access to spaces and experiences that promote physical, mental, and social health for all? If so, please summarize here. (250 words max) There is clear evidence that the pandemic has not affected all Americans equally. As is often the case, unfortunately, the most vulnerable among us are also feeling the mental health effects most intensely. Job loss, housing instability, food insecurity, and other risk factors for poor outcomes have disproportionately impacted disadvantaged communities like the City of Pontiac. The pandemic also impacted access to affordable childcare and reliable transportation. All of the aforementioned factors have, and will continue to, impact the City of Pontiac’s residents. Rehabilitation of Crystal Lake Park will help to counter many of the negative effects that still linger from the COVID-19 pandemic by providing a space to gather and recreate outdoors. Having a safe space that provides residents with opportunities for physical activity, the ability to explore nature, and an environment that encourages gathering with others outdoors will help residents reform connections with others – something that was missing while COVID- 19 restrictions were in place. The aforementioned factors have, and will continue to, impact the Pontiac Residents. 7. Describe how the project will be managed and maintained long-term, including any equipment or staffing needs and how they will be addressed. (250 words max) Future park improvements will be made through the City’s general operating budget and future grant revenue. Park maintenance will be sustained through the City’s general operating budget. 8. Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design principles that will be incorporated into the project. (250 words max) Additional operational action items include preparing a ‘Crime Prevention Through Environmental Design’ master plan, working with the Clinton River Watershed Council and EGLE to test, monitor, and remediate lake water quality, and ensuring recreation facilities adhere to ADA standards and are accessible to all users regardless of age or ability. IV. Atachments 1. Project loca�on map 2. Site plan or site map 3. Op�onal leters of support 4. Op�onal Other Materials – e.g., design drawings/specifica�ons, photographs with cap�ons, etc. Submission Completed forms should be e-mailed to Donna Folland at follandd@oakgov.com Contact Informa�on: Donna Folland Supervisor – Planning and Resource Development (248) 736-9087 follandd@oakgov.com DISTRICT 1 CRYSTALLAKEPARK C I T Y O F P O N T I A C P A R K S A N D R E C R E A T I O N Introduction Pontiac Snapshot Crystal Lake Park Cost Estimates Table of Contents T H E CI T Y O F P O N T I A C 01 02 03 Crystal Lake Park Improvements 04 05 Introduction A NEW VISION FOR A VIBRANT AND SUSTAINABLE PARK SYSTEM IN THE CITY OF PONTIAC The City of Pontiac is requesting funding to reclaim and revitalize Crystal Lake Park so that its abundant environmental, recreational, and historic resources may be enjoyed and utilized by residents. Crystal Lake Park is located on 43 acres along the north side of Crystal Lake in the southwestern portion of the City. The requested funding will provide resources for cleanup of the park and lake shore, improving the ecology of the lake and surrounding area, and the repair and restoration of the amenities. Crystal Lake Park has the potential to enhance the lives of residents in their pursuit of recreation and leisure activities and will provide supplemental space for use by youth and senior programs. Green spaces in urban areas greatly reduce climate and health risks while also improving the physical and mental wellbeing and quality of life for residents. Cities with robust park systems experience stronger economies, a decrease in crime, increased property value, and protection from environmental impacts of urban landscapes. The benefits of redeveloping and restoring Crystal Lake Park are invaluable, and the public will reap those benefits by way of a stronger economy, safer neighborhoods, and a more resilient environment. THE CITY OF PONTIAC T H E CI T Y O F P O N T I A C Due to vandalism and the deteriorating condition of many of the park’s amenities, this park has been closed. The recreational facilities at the park once included basketball courts, an outdoor restroom, swing set, and fishing dock. Due to lack of resources, the most recent park improvements include demolishing and removing many park amenities that were in poor condition and barricading the entryway. Without Assistance, Crystal Lake Park will continue to remain closed, blighted, and subject to the ongoing attraction of debris and vagrancy. It is well understood economic principal that distressed and vacant property is a negative factor in property valuation, rent escalation, safety, and quality of life. The status quo of Crystal Lake Park means a continuation of a less than positive influence upon the City of Pontiac. Although the park has been closed, the park’s advantageous setting along the lake provides an opportunity for redevelopment at the site for recreation and green space. Potential park upgrades include creating a site plan for the park with waterfront actives and canoe/kayak launch, restoring and improving the boat launch and lake access site, re-establishing public access at the park, new benches and picnic tables, a new picnic shelter, a walking path along the waters edge, and natural vegetative buffers. Additional operational action items include preparing a ‘Crime Prevention Through Environmental Design’ master plan, working with the Clinton River Watershed Council and EGLE to test, monitor, and remediate lake and river water quality, and ensuring recreation facilities adhere to ADA standards and are accessible to all users regardless of age or ability. COUNCILWOMAN MELANIERUTHERFORD T H E CI T Y O F P O N T I A C CITY OF PONTIAC DISTRICT 1 P O P U L A T I O N The City of Pontiac is the home of roughly 61,000 residents, a myriad of corporations, non-profits, and small businesses. I N C O M E & E M P L O Y M E N T The median household income in Pontiac is $34,676. 60% of Pontiac residents are currently in the civilian labor force and 28% of residents are currently living below the poverty line. A G E & A C C E S S I B I L I T Y Presently, 25% of Pontiac residents are under the age of 18 and 17% of residents under the age of 65 identify as persons with disabilities. P A R K L A N D In total, the City of Pontiac owns 36 public parks and/or recreational facilities, totaling 530.26 acres of land. This includes 8 community parks, 10 neighborhood parks, 13 mini parks, and 2 linear parks CRYSTAL LAKE PARK T H E CI T Y O F P O N T I A C Park Entryway Fishing Pier 1. 2. The park is located in district one, is roughly 43 acres, and currently has an accessibility rating of 1. T HE C I T Y O F P O NT I A C CRYSTAL LAKE PARK CRYSTAL LAKE PARK IS LOCATED ON THE NORTHERN SHORES OF CRYSTAL LAKE IN THE SOUTHWESTERN PORTION OF THE CITY. Reccomended upgrades Create a new site plan for the park with waterfront activities and canoe/kayak launch Restore and improve boat launch and lake access site Install Crystal Lake historical marker Keep public access at the park Install new park entry sign New benches and picnic tables Picnic Shelter Walking path along waters edge with mile/kilometer markers Create a natural vegetative buffer at edge of Crystal Lake to reduce stormwater runoff Discourage area residents and park visitors from feeding the wildlife and water fowl Explore adding additional park amenities and public features THE CITY OF PONTIACTHANKS YOU FOR YOURCONTINUED PARTNERSHIP. Contact Alexan dra Borng esse r 14 7 4 5 0 Woo dwa rd Aven ue P ontiac M I 48342 www.pont iac.m i.u s abo r ngess er@po nti a c .m i.us 248 -758-3327 Exhibit B AMERICAN RESCUE PLAN ACT (ARPA) ASSURANCES/REQUIREMENTS The Parties agree: 1. Grant Funding. Subject to the terms and conditions of this Agreement, and in reliance upon the Grantee’s affirmations set forth below, OCPRC agrees to make, and the Grantee agrees to accept, the Grant Amount. a. GRANTEE UNIQUE ENTITY IDENTIFIER: ECYJEM17LPN1, DUNS: 831471144 b. FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): SLFRP2640 c. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: 21.027 d. FEDERAL AWARD DATE: May 28, 2021 e. THE GRANT AMOUNT IS NOT FOR RESEARCH & DEVELOPMENT (R&D): The Grant Amount cannot be used for research and development related expenditures. f. INDIRECT COST RATE FOR FEDERAL AWARD: Indirect Costs are not eligible for this Agreement. g. DEFINED USE OF THE GRANT AMOUNT: The Grant Amount must be expended in accordance with the guidelines for ARPA funds. 2. Grantee Affirmations: a. Grantee affirms that any and all representations made to OCPRC in connection with this Agreement were accurate, truthful and complete and remain so. Grantee acknowledges that all representations and information provided have been relied on by the OCPRC to provide funding under this Agreement. Grantee shall promptly notify OCPRC, in writing, of the occurrence of any event or any material change in circumstances which would make any Grantee representation or information untrue or incorrect or otherwise impair Grantee’s ability to fulfill its obligations under this Agreement. b. Grantee may not use grant funds for expenses for which the Grantee has received any other federal funds or emergency COVID-19 supplemental funding, whether it be state, federal, or private in nature, for the same expense. No portion of grant funds may be used for the purpose of obtaining additional Federal funds under any other law of the United States, except if authorized by law. Grantee shall promptly notify OCPRC if it receives insurance proceeds or other disaster assistance (public or private) that duplicates the funding received under this Agreement. Grant funds may not be used to cover expenses that were reimbursed by insurance. c. Grantee shall not carry out any activities under this Agreement that results in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442), which amended Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). If the Grantee receives duplicate benefits from another source for projects related to this disaster, the Grantee must refund the benefits provided by the OCPRC to the OCPRC. Duplication of benefits occurs when Federal financial assistance is provided to a person or entity through a program to address losses resulting from a Federally-declared emergency or disaster, and the person or entity has received (or would receive, by acting reasonably to obtain available assistance) financial assistance for the same costs from any other source (including insurance), and the total amount received exceeds the total need for those costs. 3. Repayment/Remedies. Grantee is subject to repayment to the OCPRC of an amount equal to the grant funds received by Grantee in the event Grantee has made material misrepresentations to the OCPRC, voluntary bankruptcy or insolvency proceedings are commenced against the Grantee and not set aside within sixty (60) days, or the Grantee fails to otherwise comply with the requirements of this Agreement. In the event OCPRC later determines the information Grantee provided in conjunction with this Agreement, or that Grantee was ineligible for this Agreement, or that Grantee’s use of the grant funds following receipt was contrary to this Agreement, Grantee agrees to repay the grant funds to OCPRC in full. OCPRC further retains all rights and remedies allowed in law or equity, including seeking payment of its reasonable costs and expenses incurred enforcing its rights and remedies. 4. Access to Records and Audit. a. Grantee shall maintain all records pertinent to the Agreement and any amendments, including backup copies, for a period of five (5) years. The records shall be kept in accordance with generally accepted accounting practices, and the Grantee shall utilize adequate internal controls and maintain necessary documentation for all costs incurred, including documentation and an inventory of all equipment purchased with grant funds. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b. In addition to OCPRC, the U.S. Department of Treasury, or their authorized representatives, shall be provided the right to audit all records pertaining to the expenditure and use of grant funds. All records with respect to any matters covered by this Agreement shall be made available to OCPRC, the Federal awarding agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within 30 days after receipt by the Grantee. Failure of Grantee to comply with the audit requirements will constitute a violation of this Agreement. c. Grantee must establish and maintain effective internal control over the Federal award that provides reasonable assurance that they are managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. 5. Compliance with Laws. a. Grantee shall comply with all federal, state, and local laws, statutes, ordinances, regulations, and all requirements applicable to its activities under this Agreement. This includes the following: b. Grantee must take reasonable measures to safeguard protected personally identifiable information, as defined in 2 C.F.R. 200.82, and other information OCPRC designates as sensitive or the Grantee considers sensitive consistent with applicable Federal, state, and local laws regarding privacy and obligations of confidentiality. c. Grantee must comply with 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements. Grantee will not pass-through grant funds to an entity listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov d. Grantee must register at sam.gov. e. Grantee must comply with Title VI of the Civil Rights Act of 1964, and any implementing regulations, which prohibits entities receiving Federal financial assistance from excluding from a program or activity, denying benefits or services, or otherwise discriminating against a person on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity). All applicable U.S. Department of Treasury Title VI regulations are incorporated into this Agreement and made a part of this Agreement. f. Public Body must comply with 2 C.F.R. Part D, Post Federal Award Requirements, being 200.300 et seq., where applicable. Revised 06-27-23 8/8/2023 In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recrea�on Commission (OCPR) for $15M in Oakland County American Rescue Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recrea�onal spaces. Within this OCPR Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Program, funds have been allocated for grants to communi�es iden�fied by the Oakland County Board of Commissioners for local park and outdoor recrea�on projects. Project start date is the date of the last signature on the executed Grant Agreement. Grant projects must be completed and open to the public by December 31, 2026. Healthy Communi�es Grant Steps  Complete grant project descrip�on form – will be atached to Grant Agreement as Exhibit A  Execute Grant Agreement by City and Oakland County)  Release of grant funds to community (50% Upon execu�on of grant agreement and 50% upon Project comple�on)  Schedule quarterly status reports  July 31, 2026 – Deadline to submit final report to OCPR  December 31, 2026 – with approval of final report by OCPR, deadline for release of remaining funds to community. All improvements must be open to the public by this date. I. Applicant Informa�on Project Title: Crystal Lake Park Revitaliza�on Oakland County City, Village, or Township Name: City of Pon�ac Name of Primary Grant Contact: Alexandra Borngesser, Director of Grants & Philanthropy, City of Pon�ac Primary Contact Phone: 248-758-3327 Primary Contact Email: aborngesser@pon�ac.mi.us Exhibit A Healthy Communi�es Park and Outdoor Recrea�on Investment Plan Grant Project Descrip�on II. Financial Informa�on Total Project Budget: $499,249 OCPR Healthy Communi�es Grant: $ 500,000 Remaining Project Budget: $0 Funding Sources: In the table below, indicate all sources of funding for the project, including the OCPR Healthy Communi�es Grant. They must equal or exceed the Total Project Budget. Funding Source Amount OCPR Healthy Communi�es Grant $ 500,000 $ $ $ $ Total Project Budget $500,000 Detail Scope: In the table below, indicate scope items for the project, including any con�ngency and design fees and es�mated costs. Scope Item Quan�ty Amount New site plan for park w/ waterfront ac�vi�es & canoe/kayak launch 1 $30,000 Restore & improve boat launch and lake access 1 $40,000 Install Crystal Lake historical marker 1 $4,000 Install new park entry sign 1 $14,000 Install new benches & picnic tables 1 $75,000 Picnic Shelter 1 $57,800 Walking path along waters edge w/ mile/kilometer markers 1 $105,000 Create natural vegeta�ve buffer at edge of Crystal Lake 1 $20,000 Mobiliza�on 1 $17,290 10% Con�ngency 1 $36,309 Professional Engineering (10%) 1 $39,940 Construc�on Engineering (15%) 1 $59,910 Total Project Budget $499,249 III. Project Descrip�on 1. Indicate how and where this project is addressed in relevant community planning documents, which may include: 5-Year Parks and Recrea�on Master Plan, Capital Improvement Plan, Park Master Plan, Community Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway Plan, etc. Provide links to relevant online planning documents or add relevant pages to applica�on PDF document. (100 word maximum) In the City of Pontiac’s Parks and Recreation Master Plan you will see improvements identified for Crystal Lake Park that are aligned with the improvements outlined in the budget above. Please find the City of Pontiac Parks and Recreation Master Plan here: https://files4.1.revize.com/pontiac/PontiacParkRecMasterPlan2021_2025Final.pdf 2. Describe the physical loca�on of the proposed project and ownership of the property. (100 words max) Crystal Lake Park can be identified as PIN: 14-32-302-011. This property is owned by the City of Pontiac. 3. Describe the project design and why it was chosen. (250 words max) The City of Pontiac is requesting this funding to reclaim and revitalize Crystal Lake Park so that its abundant environmental, recreational, and historic resources may be enjoyed and utilized by residents. Crystal Lake Park is located on 43 acres along the north side of Crystal Lake in the southwestern portion of the City. The requested funding will provide resources for cleanup of the park and the repair and restoration of the amenities. Crystal Lake Park has the potential to enhance the lives of residents in their pursuit of recreation and leisure activities and will provide supplemental space for use by youth and senior programs. Due to vandalism and the deteriorating condition of many of the park’s amenities, this park has been closed. The recreational facilities at the park once included basketball courts, an outdoor restroom, swing set, and fishing dock. Due to lack of resources, the most recent park improvements include demolishing and removing many park amenities that were in poor condition and barricading the entryway. Although the park has been closed, the park’s advantageous setting along the lake provides an opportunity for revitalization at the site for recreation and green space. Park upgrades include creating a site plan with waterfront actives and canoe/kayak launch, restoring the boat launch and lake access site, re-establishing public access at the park, new benches and picnic tables, a new picnic shelter, a walking path along the water’s edge, and natural vegetative buffers. 4. Does the project posi�vely impact equity and jus�ce and/or provide parks and recrea�on services that feel safe and welcoming to everyone? If so, please summarize here. (250 words max) Pontiac is the county seat centrally located in Oakland County, one of the wealthiest, highest educated counties in the nation. The stark contrast in poverty and environmental conditions between neighboring cities has resulted in lower quality of life and life expectancy for Pontiac residents for decades. Like many urban and disenfranchised communities, the ongoing impact of systemic racism through local, state, and national policies continues to plague Pontiac’s progress today, including elements like redlining, biased planning throughout “Urban Renewal”, and various other areas. However, Pontiac also has unique pieces that led to further inequities beyond other cities which has led to white and affluent residents leaving the City in Pontiac’s own version of “White Flight” into nearby communities through suburban investment and the subsequent disinvestment in the urban core. This led to a drought of meaningful engagement and investment in Pontiac for decades. The City of Pontiac is a historically disadvantaged community in an area of persistent poverty. From these designations alone, it is simple to predict that the Pontiac community was, and continues to be, disproportionately impacted by COIVD-19. Extensive data demonstrates extensive disparities in social determinants of health and health outcomes experienced by Pontiac residents over decades of structural racism and disinvestment. Pontiac, comprised of roughly 61,000 residents, has a primarily Black/African American community (49.6%), and 19.1% of residents identifying as Hispanic/Latinx. Over 27% of the residents live in poverty. Approximately 11% of the population in the City of Pontiac are 65 years of age or older. There is clear evidence that the pandemic has not affected all Americans equally. As is often the case, unfortunately, the most vulnerable among us are feeling the mental health effects of the pandemic most intensely. Job loss, housing instability, food insecurity, and other risk factors for poor outcomes have disproportionately impacted disadvantaged communities like the City of Pontiac. The aforementioned factors have, and will continue to, impact the City of Pontiac’s residents. Rehabilitation of Crystal Lake Park will help to counter many of the negative effects that still linger from the COVID-19 pandemic by providing a space to gather and recreate outdoors. Having a safe space that provides residents with opportunities for physical activity, the ability to explore nature, and an environment that encourages gathering with others outdoors will help residents reform connections with others. The requested funds in the City will be applied to mitigate the impact of COVID-19 on 61,000 Pontiac Residents. These resources have the propensity to improve and repair the community ecosystem in Pontiac and will ultimately change the trajectory of quality of life for 61,000 residents—improving equity and justice for Pontiac. 5. Does the project consider sustainable design/construc�on prac�ces and help build community resilience and adapta�on to climate change? If so, please summarize here. (250 words max) Green spaces in urban areas greatly reduce climate and health risks while also improving the physical and mental wellbeing and quality of life for residents. Cities with robust park systems experience stronger economies, a decrease in crime, increased property value, and protection from environmental impacts of urban landscapes. The benefits of reclaiming and restoring Crystal Lake Park and the shore are invaluable and the public will reap those benefits by way of a stronger economy, safer neighborhoods, and a more resilient environment, all of which will bear fruit for the City of Pontiac and neighboring communities to indulge. 6. Does the project increase access to spaces and experiences that promote physical, mental, and social health for all? If so, please summarize here. (250 words max) There is clear evidence that the pandemic has not affected all Americans equally. As is often the case, unfortunately, the most vulnerable among us are also feeling the mental health effects most intensely. Job loss, housing instability, food insecurity, and other risk factors for poor outcomes have disproportionately impacted disadvantaged communities like the City of Pontiac. The pandemic also impacted access to affordable childcare and reliable transportation. All of the aforementioned factors have, and will continue to, impact the City of Pontiac’s residents. Rehabilitation of Crystal Lake Park will help to counter many of the negative effects that still linger from the COVID-19 pandemic by providing a space to gather and recreate outdoors. Having a safe space that provides residents with opportunities for physical activity, the ability to explore nature, and an environment that encourages gathering with others outdoors will help residents reform connections with others – something that was missing while COVID- 19 restrictions were in place. The aforementioned factors have, and will continue to, impact the Pontiac Residents. 7. Describe how the project will be managed and maintained long-term, including any equipment or staffing needs and how they will be addressed. (250 words max) Future park improvements will be made through the City’s general operating budget and future grant revenue. Park maintenance will be sustained through the City’s general operating budget. 8. Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design principles that will be incorporated into the project. (250 words max) Additional operational action items include preparing a ‘Crime Prevention Through Environmental Design’ master plan, working with the Clinton River Watershed Council and EGLE to test, monitor, and remediate lake water quality, and ensuring recreation facilities adhere to ADA standards and are accessible to all users regardless of age or ability. IV. Atachments 1. Project loca�on map 2. Site plan or site map 3. Op�onal leters of support 4. Op�onal Other Materials – e.g., design drawings/specifica�ons, photographs with cap�ons, etc. Submission Completed forms should be e-mailed to Donna Folland at follandd@oakgov.com Contact Informa�on: Donna Folland Supervisor – Planning and Resource Development (248) 736-9087 follandd@oakgov.com DISTRICT 1 CRYSTALLAKEPARK CITY OF PONTIAC PARKS AND RECREATION Introduction Pontiac Snapshot Crystal Lake Park Cost Estimates Table of Contents THE CITY OF PONTIAC 01 02 03 Crystal Lake Park Improvements 04 05 Introduction A NEW VISION FOR A VIBRANT AND SUSTAINABLE PARK SYSTEM IN THE CITY OF PONTIAC The City of Pontiac is requesting funding to reclaim and revitalize Crystal Lake Park so that its abundant environmental, recreational, and historic resources may be enjoyed and utilized by residents. Crystal Lake Park is located on 43 acres along the north side of Crystal Lake in the southwestern portion of the City. The requested funding will provide resources for cleanup of the park and lake shore, improving the ecology of the lake and surrounding area, and the repair and restoration of the amenities. Crystal Lake Park has the potential to enhance the lives of residents in their pursuit of recreation and leisure activities and will provide supplemental space for use by youth and senior programs. Green spaces in urban areas greatly reduce climate and health risks while also improving the physical and mental wellbeing and quality of life for residents. Cities with robust park systems experience stronger economies, a decrease in crime, increased property value, and protection from environmental impacts of urban landscapes. The benefits of redeveloping and restoring Crystal Lake Park are invaluable, and the public will reap those benefits by way of a stronger economy, safer neighborhoods, and a more resilient environment. THE CITY OF PONTIAC THE CITY OF PONTIAC Due to vandalism and the deteriorating condition of many of the park’s amenities, this park has been closed. The recreational facilities at the park once included basketball courts, an outdoor restroom, swing set, and fishing dock. Due to lack of resources, the most recent park improvements include demolishing and removing many park amenities that were in poor condition and barricading the entryway. Without Assistance, Crystal Lake Park will continue to remain closed, blighted, and subject to the ongoing attraction of debris and vagrancy. It is well understood economic principal that distressed and vacant property is a negative factor in property valuation, rent escalation, safety, and quality of life. The status quo of Crystal Lake Park means a continuation of a less than positive influence upon the City of Pontiac. Although the park has been closed, the park’s advantageous setting along the lake provides an opportunity for redevelopment at the site for recreation and green space. Potential park upgrades include creating a site plan for the park with waterfront actives and canoe/kayak launch, restoring and improving the boat launch and lake access site, re-establishing public access at the park, new benches and picnic tables, a new picnic shelter, a walking path along the waters edge, and natural vegetative buffers. Additional operational action items include preparing a ‘Crime Prevention Through Environmental Design’ master plan, working with the Clinton River Watershed Council and EGLE to test, monitor, and remediate lake and river water quality, and ensuring recreation facilities adhere to ADA standards and are accessible to all users regardless of age or ability. COUNCILWOMAN MELANIERUTHERFORD THE CITY OF PONTIAC CITY OF PONTIAC DISTRICT 1 POPULATION The City of Pontiac is the home of roughly 61,000 residents, a myriad of corporations, non-profits, and small businesses. INCOME & EMPLOYMENT The median household income in Pontiac is $34,676. 60% of Pontiac residents are currently in the civilian labor force and 28% of residents are currently living below the poverty line. AGE & ACCESSIBILITY Presently, 25% of Pontiac residents are under the age of 18 and 17% of residents under the age of 65 identify as persons with disabilities. PARK LAND In total, the City of Pontiac owns 36 public parks and/or recreational facilities, totaling 530.26 acres of land. This includes 8 community parks, 10 neighborhood parks, 13 mini parks, and 2 linear parks CRYSTAL LAKE PARK THE CITY OF PONTIAC Park Entryway Fishing Pier 1. 2. The park is located in district one, is roughly 43 acres, and currently has an accessibility rating of 1. THE CITY OF PONTIAC CRYSTAL LAKE PARK CRYSTAL LAKE PARK IS LOCATED ON THE NORTHERN SHORES OF CRYSTAL LAKE IN THE SOUTHWESTERN PORTION OF THE CITY. Reccomended upgrades Create a new site plan for the park with waterfront activities and canoe/kayak launch Restore and improve boat launch and lake access site Install Crystal Lake historical marker Keep public access at the park Install new park entry sign New benches and picnic tables Picnic Shelter Walking path along waters edge with mile/kilometer markers Create a natural vegetative buffer at edge of Crystal Lake to reduce stormwater runoff Discourage area residents and park visitors from feeding the wildlife and water fowl Explore adding additional park amenities and public features THE CITY OF PONTIACTHANKS YOU FOR YOURCONTINUED PARTNERSHIP. Contact Alexandra Borngesser 147450 Woodward Avenue Pontiac MI 48342 www.pontiac.mi.us aborngesser@pontiac.mi.us 248-758-3327 Exhibit B AMERICAN RESCUE PLAN ACT (ARPA) ASSURANCES/REQUIREMENTS The Parties agree: 1. Grant Funding. Subject to the terms and conditions of this Agreement, and in reliance upon the Grantee’s affirmations set forth below, OCPRC agrees to make, and the Grantee agrees to accept, the Grant Amount. a. GRANTEE UNIQUE ENTITY IDENTIFIER: ECYJEM17LPN1, DUNS: 831471144 b. FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): SLFRP2640 c. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: 21.027 d. FEDERAL AWARD DATE: May 28, 2021 e. THE GRANT AMOUNT IS NOT FOR RESEARCH & DEVELOPMENT (R&D): The Grant Amount cannot be used for research and development related expenditures. f. INDIRECT COST RATE FOR FEDERAL AWARD: Indirect Costs are not eligible for this Agreement. g. DEFINED USE OF THE GRANT AMOUNT: The Grant Amount must be expended in accordance with the guidelines for ARPA funds. 2. Grantee Affirmations: a. Grantee affirms that any and all representations made to OCPRC in connection with this Agreement were accurate, truthful and complete and remain so. Grantee acknowledges that all representations and information provided have been relied on by the OCPRC to provide funding under this Agreement. Grantee shall promptly notify OCPRC, in writing, of the occurrence of any event or any material change in circumstances which would make any Grantee representation or information untrue or incorrect or otherwise impair Grantee’s ability to fulfill its obligations under this Agreement. b. Grantee may not use grant funds for expenses for which the Grantee has received any other federal funds or emergency COVID-19 supplemental funding, whether it be state, federal, or private in nature, for the same expense. No portion of grant funds may be used for the purpose of obtaining additional Federal funds under any other law of the United States, except if authorized by law. Grantee shall promptly notify OCPRC if it receives insurance proceeds or other disaster assistance (public or private) that duplicates the funding received under this Agreement. Grant funds may not be used to cover expenses that were reimbursed by insurance. c. Grantee shall not carry out any activities under this Agreement that results in a prohibited duplication of benefits as defined by Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442), which amended Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155). If the Grantee receives duplicate benefits from another source for projects related to this disaster, the Grantee must refund the benefits provided by the OCPRC to the OCPRC. Duplication of benefits occurs when Federal financial assistance is provided to a person or entity through a program to address losses resulting from a Federally-declared emergency or disaster, and the person or entity has received (or would receive, by acting reasonably to obtain available assistance) financial assistance for the same costs from any other source (including insurance), and the total amount received exceeds the total need for those costs. 3. Repayment/Remedies. Grantee is subject to repayment to the OCPRC of an amount equal to the grant funds received by Grantee in the event Grantee has made material misrepresentations to the OCPRC, voluntary bankruptcy or insolvency proceedings are commenced against the Grantee and not set aside within sixty (60) days, or the Grantee fails to otherwise comply with the requirements of this Agreement. In the event OCPRC later determines the information Grantee provided in conjunction with this Agreement, or that Grantee was ineligible for this Agreement, or that Grantee’s use of the grant funds following receipt was contrary to this Agreement, Grantee agrees to repay the grant funds to OCPRC in full. OCPRC further retains all rights and remedies allowed in law or equity, including seeking payment of its reasonable costs and expenses incurred enforcing its rights and remedies. 4. Access to Records and Audit. a. Grantee shall maintain all records pertinent to the Agreement and any amendments, including backup copies, for a period of five (5) years. The records shall be kept in accordance with generally accepted accounting practices, and the Grantee shall utilize adequate internal controls and maintain necessary documentation for all costs incurred, including documentation and an inventory of all equipment purchased with grant funds. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). b. In addition to OCPRC, the U.S. Department of Treasury, or their authorized representatives, shall be provided the right to audit all records pertaining to the expenditure and use of grant funds. All records with respect to any matters covered by this Agreement shall be made available to OCPRC, the Federal awarding agency, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within 30 days after receipt by the Grantee. Failure of Grantee to comply with the audit requirements will constitute a violation of this Agreement. c. Grantee must establish and maintain effective internal control over the Federal award that provides reasonable assurance that they are managing the award in compliance with Federal statutes, regulations, and the terms and conditions of the award. 5. Compliance with Laws. a. Grantee shall comply with all federal, state, and local laws, statutes, ordinances, regulations, and all requirements applicable to its activities under this Agreement. This includes the following: b. Grantee must take reasonable measures to safeguard protected personally identifiable information, as defined in 2 C.F.R. 200.82, and other information OCPRC designates as sensitive or the Grantee considers sensitive consistent with applicable Federal, state, and local laws regarding privacy and obligations of confidentiality. c. Grantee must comply with 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements. Grantee will not pass-through grant funds to an entity listed in the SAM Exclusions. SAM Exclusions is the list maintained by the General Services Administration that contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. SAM exclusions can be accessed at www.sam.gov d. Grantee must register at sam.gov. e. Grantee must comply with Title VI of the Civil Rights Act of 1964, and any implementing regulations, which prohibits entities receiving Federal financial assistance from excluding from a program or activity, denying benefits or services, or otherwise discriminating against a person on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity). All applicable U.S. Department of Treasury Title VI regulations are incorporated into this Agreement and made a part of this Agreement. f. Public Body must comply with 2 C.F.R. Part D, Post Federal Award Requirements, being 200.300 et seq., where applicable. Revised 06-27-23