HomeMy WebLinkAboutReports - 2023.08.17 - 40503
AGENDA ITEM: Courthouse Auditorium Air Handling Unit’s 10 and 11 Replacement project
DEPARTMENT: Facilities Maintenance and Operations
MEETING: Board of Commissioners
DATE: Thursday, August 17, 2023 7:39 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3202
Motion to approve the Courthouse Auditorium Air Handling Units (AHU) 10 and 11 Replacement
Project and authorize the transfer of funding in the amount of $584,485 from the FY 23 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the
Courthouse Auditorium AHU’s 10 and 11 Replacement Project (PRJ-17358) as detailed in the
Schedule A-Budget Amendment.
ITEM CATEGORY SPONSORED BY
Budget Amendment Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
Facilities Management is responsible for the ongoing operation of all County Executive buildings
and to provide a safe working environment for employees and visitors. The existing Courthouse
Auditorium Air Handling Unit’s (AHU) 10 and 11 are over 30 years old, have been repaired
repeatedly, and are currently not operating to industry efficiency standards. The current Courthouse
Auditorium AHU’s 10 and 11 are critical to the comfort, health, and wellbeing of auditorium
occupants.
The Heating, Ventilation, Air Condition (HVAC) repair will include the replacement of AHU’s 10 and
11, mechanical ductwork revisions, new HVAC controls and components. The full replacement of
AHU’s 10 & 11 will provide the highest level of efficiency available and comfort. Per Purchasing
Division policies and procedures, Facilities Maintenance and Operations (FM&O) and Purchasing
solicited bids from the annual competitive bid and selected contractors for the Courthouse
Auditorium AHU’s 10 and 11 Replacement Projec. The lowest responsible bidder was Limbach
Company, LLC. of Pontiac. The total project cost is $584,485, including $456,588 for materials and
installation from Limbach Company, LLC., $11,000 for mechanical and electrical consulting services
from Hooker DeJong, INC., and $93,518 for (20%) contingency funding, and $23,379 for (5%)
inflationary contingency funding.
The funding in the amount of $584,485 is available for transfer from the FY 2023 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the
Courthouse Auditorium AHU’s 10 and 11 Replacement Project.
POLICY ANALYSIS
This is a request for approval for the Courthouse Auditorium Air Handling Units (AHU) 10 and 11
Replacement Project in the amount of $584,485. The existing Courthouse AHUs are over 30 years
old, have been repaired repeatedly, and are currently not operating to industry efficiency standards.
The funding is available in the Capital Improvement Program Building Fund. The Heating,
Ventilation, Air Condition (HVAC) repair will include the replacement of AHU’s 10 and 11,
mechanical ductwork revisions, new HVAC controls and components to provide highest level of
efficiency available and comfort to occupants.
Purchasing Division’s policies and procedures were followed and Facilities Maintenance and
Operations (FM&O) and Purchasing solicited bids from annual competitively bid and selected
contractors for the Project. The lowest responsible bidder was Limbach Company, LLC. of
Pontiac. The total project cost is $584,485, including $456,588 for materials and installation from
Limbach Company, LLC., $11,000 for mechanical and electrical consulting services from Hooker
DeJong, Inc., and $93,518 for (20%) contingency funding, and $23,379 for (5%) inflationary
contingency funding. During replacement one unit will be running while the other unit is being
replaced. It will take approximately two months before starting the project with a timeframe of
roughly 16-20 weeks to complete, could be less depending on how all the logistics work out. The
lead time on equipment is 8-10 weeks. The life span of the equipment is 20-25 years on average
and if well maintained, can probably achieve 30 years. The warranty on the equipment is 1-year
parts and labor as specified in the bid form. The Project Estimate is an attachment in Civic Clerk.
The funding in the amount of $584,485 is available for transfer from the FY 2023 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the
Courthouse Auditorium AHU’s 10 and 11 Replacement Project (PRJ-17358). A budget amendment
is required as reflected in the Schedule A-Budget Amendment.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Joseph Murphy
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 8/17/2023
AGENDA DEADLINE: 08/27/2023 7:39 PM
ATTACHMENTS
1. Schedule A Auditorium UPDATED
2. Courthouse Auditorium AHUs Replacement Prj Estimate 07.25.23
COMMITTEE TRACKING
2023-08-09 Economic Development & Infrastructure - Recommend and Forward to Finance
2023-08-09 Finance - Recommend to Board
2023-08-17 Full Board - Approve
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Brendan Johnson
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Michael Gingell (2)
Passed
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - COURTHOUSE AUDITORIUM AHUS 10 AND 11 REPLACEMENT PROJECT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 BFA40400 788001 Transfer Out $(584,485.00)$-$-
Total Expenditures $(584,485.00)$-$-
R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17358 BFA40100 695500 Transfer In $584,485.00 $-$-
Total Revenues $584,485.00 $-$-
Project Estimate
DESCRIPTION ESTIMATE
Estimate Date: 7/25/2023
FPE#:
WO#: 1162358
FM Project Manager: FOSTER, STEPHEN
Project: Courthouse Auditorium AHU's 10 & 11 Replacement
Basement Mech Room
FM-730352 CONSTRUCTION
FM-730352-HVAC Auditorium AHUs Replacement - Limbach Company,
LLC
$456,588.00
$456,588.00Total:CONSTRUCTION
FM-730359 CONTINGENCY
FM-730359-Contingency Auditorium AHUs Replacement - Contingency $93,518.00
FM-730359-Contingency Auditor'm AHU Replacement Inflationary Contingency $23,379.00
$116,897.00Total:CONTINGENCY
Others CONSULTANTS
FM-731444-MechanicalConsultant Auditorium AHUs Replacement - HDJ Engineering $11,000.00
$11,000.00Total:CONSULTANTS
GRAND TOTAL:
Subtotal Without Contingency:
Contingency:
$467,588.00
$116,897.00
$584,485.00
7/25/2023