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HomeMy WebLinkAboutReports - 2023.09.14 - 40527 AGENDA ITEM: Acceptance from the Michigan Department of Education for the 2023-2024 Children's Village Child Nutrition Program Coordinated Grant Program DEPARTMENT: Public Services - Children's Village MEETING: Board of Commissioners DATE: Thursday, September 14, 2023 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-3271 Motion to approve and accept the 2023-2024 Child Nutrition Program Agreement and Certification Statement for meal reimbursements for the period July 1, 2023, through June 30, 2024 and authorize the Chair of the Board of Commissioners to execute the grant agreement. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND To streamline the USDA funded Child Nutrition Programs application process, the Michigan Department of Education has combined all CN Programs into a single application with the user selecting those programs an organization plans to participate in. The purpose of Child Nutrition Programs is to make nutritionally balanced meals and snacks available statewide to children through the completion of high school and/or 18. Oakland County Children’s Village is registered as a residential child care institution (RCCI) in the National School Lunch and Breakfast Programs (NSLP/SBP.) Through these programs, all detention and group care residents aged 18 and under on campus qualify for free, severe need breakfast and lunches along with free afterschool snacks seven days a week. In addition, Mandy’s Place, which houses the shelter care program at Children’s Village, is registered as an Emergency Shelter through the Child and Adult Food Care Program and qualifies to serve three meals a day free to shelter care program residents, seven days a week. Oakland County Children’s Village will receive reimbursement of meals served to residents through both programs based on rates established by the USDA through the Michigan Department of Education. Oakland County Children’s Village is reimbursed for breakfast, lunch, and afterschool snacks seven days a week through the National School Lunch, Afterschool Snack and School Breakfast Programs for residential child care institution residents and through the Child and Adult Care Food Program for emergency shelter residents. The Michigan Department of Education administers the United States Department of Agriculture National School Lunch Program/Commodity Distribution, Afterschool Snack and Breakfast Programs, along with the Child and Adult Care Food Program. The purpose of the programs are to make nutritionally balanced, free/low-cost meals, snacks, and milk available statewide to children through the completion of high school and to children at emergency shelters. POLICY ANALYSIS There is no grant match requirement. The grant agreement has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. Acceptance of this grant does not obligate the County to any future commitment and continuation of this program is contingent upon continued future levels of grant funding. The Board Chair will approve any grant extensions or changes within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. A budget amendment is not required at this time. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Heather Calcaterra, Manager Children's Village ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 9/14/2023 AGENDA DEADLINE: 09/14/2023 6:00 PM ATTACHMENTS 1. Grant Review Sign-Off 2. 2023-2024 Child Nutrition Programs Coordinated Application 3. Status History 4. Admin Memo No 1 Reimbursement Rates SY23-24 5. Award_AWD00382__CNP_Coordinated_Application_FY2023- 24_07_21_2023_for_$220000.00 (1) COMMITTEE TRACKING 2023-09-05 Public Health & Safety - Recommend to Board 2023-09-14 Full Board - Adopt Motioned by: Commissioner Penny Luebs Seconded by: Commissioner Christine Long Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman (16) No: None (0) Abstain: None (0) Absent: Brendan Johnson, Gary McGillivray, Michael Gingell (3) Passed GRANT REVIEW SIGN-OFF – Children’s Village GRANT NAME: FY2023-2024 CNP Coordinated Application FUNDING AGENCY: CFDA# 10.553, CFDA# 10.555, CFDA# 10.558 DEPARTMENT CONTACT: Heather Calcaterra 248-858-1160 STATUS: Grant Acceptance (Greater than $10,000) DATE: 08/21/2023 Please be advised that the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign- off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Sheryl Johnson (08/21/2023) Human Resources: Approved by Human Resources. No position impact. – Heather Mason (08/24/2023) Risk Management: Approved. No county insurance requirements. – Robert Erlenbeck (08/21/2023) Corporation Counsel: Approved – Heather Lewis (08/21/2023) Program Participation Which prog ram(s) d o you cu rrentl y or plan to p articip ate in? School Nutrition Programs (SNP) Child and Adult Care Food Program (CACFP) Summer Camp Special Milk (SCSM) National School Lunch and School Breakfast Programs (NSLP/SBP) Special Milk Program (SMP) Child and Adult Care Food Program (CACFP) Summer Camp Special Milk (SCSM) Unanticipated School Closure Summer Food Service Program (USC SFSP) [X][X] Summer Food Service Program (SFSP) Traditional Summer Food Service Program (SFSP) CNP: Coordinated Application COORDAPP-2024-630008006-01136 Sponsor Details For application user guides and resource documents, visit: MDE - Child Nutrition Application Resources (michigan.gov). Sp onsor Detail s Fields 1-6 are pre-filled from the Educational Entity Master (EEM). If this information is incorrect, update organization profile in EEM. For questions about EEM, email CEPI@michigan.gov 1. Agre ement #: 630008006 3. Mailing Addre ss City: PONTIAC State : Michigan 4. Phy sical Addre ss Address Line 1: 1200 N TELEGRAPH RD Address Line 2: BLDG 63 WEST State : Michigan 5. School District Code : 63030 County Name and Code: Oakland County - 63 UEI: HZ4EUKDD7AB4 DUNS Numbe r: 136200362 Activ ity Status and Effective Month: EEM Entity Ty pe : Other Non-School Recipient 6. EEM Le ad Administrator Name: Gregory Alessi Phone : 2488581135 ext. Email: alessig@oakgov.com National School Lunch and Sch ool Breakfast Prog rams (NSLP/SBP) 1. When is your first day of food service for school year 2023 - 2024? 7/1/2023 2. When is your last planned date of food service for school year 2023 - 2024? 6/30/2024 3. Do any of your schools plan to participate in the Community Eligibility Provision (CEP)? 2. Sponsor Name : Oakland County Childrens Village - 630008006 (RCCI) Address Line 1: 1200 NORTH TELEGRAPH RD DEPT 63 Address Line 2: BLDG 63 WEST Zip: 483411032 City: PONTIAC Zip: 483411032 CNP: Coordinated Application COORDAPP-2024-630008006-01136 Yes No [X] 4. Was the Food Service Director hired on or after July 1, 2022? Yes No [X] 5. Do you share a food service director with another School Food Authority (SFA)? Yes No[X] 6. Do you plan to participate in Extended NSLP? Extended NSLP is meal service in the summer months. If RCCI, answer "No". Yes No[X] Chil d an d Ad u l t Care Food Program (CACFP) 1. What type of CACFP institution do you have? 2. Is your institution a multi-purpose agency? (Receiving multiple streams of funding) a.If yes, list the other programs operating with your agency: 3. Do you operate in more than one state? 4. Do you have a Board of Directors or Board of Education? 5. Select your commodity preference Cash in lieu of Commodities [X]*I certify the above information is true and correct. Educational Institution (EDU) Yes [X]No NSLP Yes No [X] Yes [X]No CNP: Coordinated Application COORDAPP-2024-630008006-01136 Sponsor Contacts For application user guides and resource documents, visit: MDE - Child Nutrition Application Resources (michigan.gov). You may list a different contact for each program. T o do this, adjust your zoom settings and click the (+) sign to add a row. Sp onsor Contacts 1.Who is responsible for your organization? (Superintendent, Lead Administrator, CEO, Owner, etc.) First Name Last Name Title Email Phone Number Date of Birth SNPCACFP Heather Manager calcaterrah@oakgov.com(248) 858- 1160 9/24/1971 [X][X] 2.Who is responsible for your finance operations? (CFO, Business Manager, Accountant, etc.) First Name Last Name Title Email Phone Number Date of Birth SNPCACFP Lori Contract Compliance (248) 858- 1317 11/25/1968 [X][X] 3.Who is responsible for your program operations? (Program Manager, Food Service Director, Operations Manager, Etc.) First Name Last Name Title Email Phone Number Date of Birth SNPCACFP Greg Alessi alessig@oakgov.com 9/1/1959 [X][X] 4.Do you have any additional contacts? (Administrative Assistant, Assistant Director, Site Coordinator, etc.) First Name Last Name Title Email Phone Number Date of Birth SNPCACFP Sch ool Nu trition Programs 1.Who is the Food Service director? First Name Last Name Email Phone Number Jensen (248) 858-1163 2.Who is responsible for the Direct Certification Report/Michigan Student Data System (MSDS)? First Name Last Name Email Phone Number [X]Check if you are a residential RCCI, non-pricing Special Milk, or pricing Special Milk Program who does not have a Direct Certification Report/Michigan Student Data System (MSDS) Contact. Sponsor Name Oakland County Childrens Village - 630008006 (RCCI) Calcaterra Strong strongl@oakgov.com Administrator (248) 858- 1135 Karla jensenk@oakgov.com CNP: Coordinated Application COORDAPP-2024-630008006-01136 Chil d an d Ad u l t Care Food Program 1.Who is the President/Chairperson of the Board of Directors/Board of Education? First Name Last Name Title Email Phone Number Date of Birth David Chairperson woodwardd@oakgov.com(248) 858-0100 5/9/1976 2.Who are the other members of the Board of Directors/Board of Education? First Name Last Name Email Phone Number Woodward woodwardd@oakgov.com (248) 858-0100 Luebs luebsp@oakgov.com (248) 858-0100 McGillivray mcgillivrayg@oakgov.com (248) 858-0100 Johnson johnsonb@oakgov.com (248) 858-0100 Spisz spiszm@oakgov.com (248) 858-0100 Gingell gingellm@oakgov.com (248) 858-0100 Hoffman hoffmanr@oakgov.com (248) 858-0100 Joliat joliatk@oakgov.com (248) 858-0100 Powell powellan@oakgov.com (248) 858-0100 Nelson nelsonkd@oakgov.com (248) 858-0100 Gershenson gershensonm@oakgov.com (248) 858-0100 Long longc@oakgov.com (248) 858-0100 Weipert weipertpj@oakgov.com (248) 858-0100 Raman ramana@oakgov.com (248) 858-0100 Markham markhamg@oakgov.com (248) 858-0100 Miller millerw@oakgov.com (248) 858-0100 Smith Charles charlesy@oakgov.com (248) 858-0100 Janet jacksonj@oakgov.com (248) 858-0100 Charlie cavellc@oakgov.com (248) 858-0100 *I certify the above information is true and correct. Woodward David Penny Gary Brendan Michael Michael Bob Karen Angela Kristen Marcia Christine Philip Ajay Gwen William Yolanda Jackson Cavell [X] CNP: Coordinated Application COORDAPP-2024-630008006-01136 Procurement For application user guides and resource documents, visit: MDE - Child Nutrition Application Resources (michigan.gov). Procurement Sponsor Name Oakland County Childrens Village - 630008006 (RCCI) 1. How do you operate food service for the Child Nutrition Programs? (Check all that apply) c. Vended - We manage the Child Nutrition Programs and have a vended contract to receive complete meals from a Vendor. d. Vended by another Sponsor - We manage the Child Nutrition Programs and have a vended contract to receive complete meals from another sponsor. 2. Do you vend meals to another Sponsor or Child Nutrition Program? 3. Do you have an alternate agreement(s) with a Local Education Agency to provide administrative oversight and meals at sites? An alternate agreement is an agreement where a Local Educational Agency (LEA) gives up authority to operate the specified School Nutrition Program(s) to another School Food Authority (SFA)/Sponsor. [X]a. Self-Operated - We operate all aspects of the Child Nutrition Programs and do not receive meals from another company or Sponsor. b. Food Service Management Company - We contract with a company to manage the Child Nutrition Programs. e. Vended by another department within our organization - We manage the Child Nutrition Programs and have a lease agreement that includes purchasing meals from the food service on-site. Yes No [X] Yes No [X] National School Lunch and School Breakfast Programs (NSLP/SBP) Sponsors Instructions: While this section of the application is not mandatory, we ask that you complete these questions to the best of your knowledge to assist MDE with the oversight of various programs that provide local foods and fresh fruits and vegetables. Do you currently purchase local foods for your child nutrition program(s)? Local foods are foods that are grown, raised or processed in Michigan. Yes [X] No If yes, Please check from which sources you purchase local foods: Farmers market Farmer cooperative [X]Local grocery store Food hub Specialty distributor [X]Broadline distributor I would like to learn more about purchasing local foods Yes No[X] * I certify that the above information is true and correct. Local Food Purchasing Farm direct [X]USDA Foods (utilizing USDA entitlement dollars) [X] CNP: Coordinated Application COORDAPP-2024-630008006-01136 CNP: Coordinated Application COORDAPP-2024-630008006-01136 Indirect Cost Rate For application user guides and resource documents, visit: MDE - Child Nutrition Application Resources (michigan.gov). In d irect Cost Rate MDE is requi red to di spl ay the indi rect cost rate used by al l reci pients for Federal funds. This i s the rate that the subreci pient may use to capture shared costs. Indirect costs typi cal ly support admi nistrative functi ons such as fringe benefi ts, accounti ng, payrol l, purchasi ng, facil ities management, uti li ti es, etc. If you are a Publ ic School, Publ ic School Academy (PSA) or Intermedi ate School Distri ct (ISD), MDE negoti ates the i ndirect cost rate for you and i t wi ll prepopul ate on this page. If you are a Non-Publ ic School, Residential Chil d Care Instituti on (RCCI) or non-school sponsor, MDE does not negotiate the i ndirect cost rates for you. Note: Most Non-Publi c School s, RCCIs and Non-School Sponsors do not have a negotiated rate from another Federal Agency/Entity and should not enter the de mini mi s rate of 10% i n the Coordi nated Appli cation. Do you have a negotiated rate from another Federal Agency/Entity? No [X] [X]*I certify that the above information is true and correct. Oakl and County Chil drens Vil lage - 630008006 (RCCI) Yes CNP: Coordinated Application COORDAPP-2024-630008006-01136 Request for USDA Foods Delivery For application user guides and resource documents, visit: MDE - Child Nutrition Application Resources (michigan.gov). No changes or additions to consortia choice and/or participation in USDA Foods program are permitted after October 15th without pre-approval from Food Distribution Unit Staff. Information pertaining to the USDA Foods Program can be found at www.michigan.gov/mde-fdp. USDA Foods Sponsor Name Oakland County Childrens Village - 630008006 (RCCI) Instructions: You must indicate a consortia option by answering question 1 or question 2. 1.Please choose ONE of the following consortia options for USDA Foods delivery for next year, School Year 2024-2025. a. MOR- Macomb-Oakland-Wayne RESA [X]b. SPARC- School Purchasing and Resource Consortiums 2.If not choosing a consortia, please indicate your reason: a. Do not wish to participate in the USDA Foods program for next year, School Year 2024-2025 b. Not joining a consortia (for 82015 Detroit Public Schools Community District Only) Note: Please direct any questions pertaining to this form to the Food Distribution Unit at MDE- FMFD@michigan.gov or (517) 241-5348. [X]*I certify the above information is true and correct. c. GLC- Great Lakes Consortium CNP: Coordinated Application COORDAPP-2024-630008006-01136 STATE BOARD OF EDUCATION PAMELA PUGH – PRESIDENT • ELLEN COGEN LIPTON / TIFFANY D. TILLEY – CO-VICE PRESIDENTS JUDITH PRITCHETT – SECRETARY • MARSHALL BULLOCK II – TREASURER MITCHELL ROBINSON – NASBE DELEGATE • TOM MCMILLIN • NIKKI SNYDER 608 WEST ALLEGAN STREET • P.O. BOX 30008 • LANSING, MICHIGAN 48909 • WWW.MICHIGAN.GOV/MDE • 833-633-5788 GRETCHEN WHITMER GOVERNOR STATE OF MICHIGAN DEPARTMENT OF EDUCATION LANSING MICHAEL F. RICE, Ph.D. STATE SUPERINTENDENT FOOD SERVICE ADMINISTRATIVE MEMO NO. 1 SCHOOL YEAR 2023-2024 SUBJECT: School Meals Program Meal, Snack, and Milk Reimbursement Rates to School Food Authorities Effective July 1, 2023 - June 30, 2024 DATE: July 17, 2023 The following reimbursement rates are in effect as of July 1, 2023. SCHOOL BREAKFAST PROGRAM NATIONAL SCHOOL LUNCH PROGRAM AFTER SCHOOL SNACKS* SPECIAL MILK PROGRAM NON- SEVERE NEED SEVERE NEED NON- SEVERE NEED SEVERE NEED PAID $0.38 $0.38 $0.48 $0.50 $0.10 $0.2625 REDUCED PRICE $1.98 $2.43 $3.93 $3.95 $0.58 N/A FREE $2.28 $2.73 $4.33 $4.35 $1.17 Average cost per 1/2 pint of milk *Afterschool snacks served in afterschool care programs. Commodity Entitlement: $.2950 for each lunch served in prior school year (2022-2023) Eligibility for the severe need rate for breakfast and the additional payment ($0.02) for lunch is determined each year. The method for determining eligibility for severe need and $0.02 differential reimbursement rates will depend on how SFAs have been claiming meals during the last two years of the Covid-19 pandemic. For more information on severe need rates and determinations see the Michigan Department of Education’s Severe Need and $0.02 Differential Frequently Asked Questionsi. For inquiries regarding this memo, please contact the Fiscal and Administrative Services Team (FAST) at 517-241-5380 or email MDE-Fiscal@michigan.gov i https://www.michigan.gov/mde/-/media/Project/Websites/mde/ohns/Fiscal/Severe-Need-and-$002-Differential- FAQ.pdf?rev=ed690b29c1c14ad9ac97668b179a7623&hash=77875E2CE99A39FA00E53D8C3D7BD3A1 View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 1 of 10 For AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 (version 0) Overall Process Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 Overall Status Successfully Completed Due Date 08/18/2023 Calendars In Use Consecutive Days (No Calendars Selected) Details Award AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 (version 0) Award Number AWD00382 Award Status Approved Version 0 Version Status Award In Effect Award Company Oakland County Name CNP Coordinated Application FY2023-24 Award Lifecycle Status Open Grantor Award Reference Number Award Date 07/21/2023 Award Signed Date Award Type Other Awards Award Tier 2 - $10,001 - $250,000 Institutional Id Spend Restriction Default Award Group 06 - Karrie Award Contract Owner Lori Strong (24655) Grantor Is Subaward Yes Prime Grantor United States Department of Agriculture Grantor Michigan Department of Education Bill-To Grantor Michigan Department of Education Payment Type EFT Letter of Credit Document ID Award Billing Sequence Active No View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 2 of 10 Award Amounts Currency USD Zero Amount Award Grantor Direct Cost 220,000.00 Grantor Indirect Cost 0.00 Grantor Total 220,000.00 Match Total 0.00 Award Total 220,000.00 Entered Line Amount 220,000.00 Authorized Amount 220,000.00 Billing Limit Override 0.00 Billed To Date 0.00 Match Required by Grantor No Award Calendar Award Schedule CNP Coordinated Application FY2023-24 Start Date 07/01/2023 End Date 06/30/2024 Contract Start Date Contract End Date Proposal Federal Award Id Number CFDA Number CFDA Description Proposal ID Proposal Version Original Award Proposal APP00090: CNP Coordinated Application FY2023-24 07/01/2023 Related Proposals Award Line Summary View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 3 of 10 Line Line Number Grant Revenue Category Line Type Line Status Line Amount Billing Schedule Scheduled, In Progress, and Ready To Bill Amount Billed Amount From Date To Date AWD00382 RC610313 - Federal Operating Grants (Line 1) 1 GRN-1004173 CNP Coordinated Application 2023- 24 NSLP RC610313 - Federal Operating Grants Fixed Amount Active 120,000.00 0.00 0.00 07/01/2023 06/30/2024 AWD00382 RC610313 - Federal Operating Grants (Line 2) 2 GRN-1004175 CNP Coordinated Application 2023- 24 School Breakfast RC610313 - Federal Operating Grants Fixed Amount Active 65,000.00 0.00 0.00 07/01/2023 06/30/2024 AWD00382 RC610313 - Federal Operating Grants (Line 3) 3 GRN-1004176 CNP Coordinated Application 2023- 24 Child and Adult Care food RC610313 - Federal Operating Grants Fixed Amount Active 35,000.00 0.00 0.00 07/01/2023 06/30/2024 Award Lines Award Line AWD00382 RC610313 - Federal Operating Grants (Line 1) Line Number 1 Billed Amount 0.00 Line Status Active Line Item Details Company Oakland County Line Type Fixed Amount Primary Yes Grant GRN-1004173 CNP Coordinated Application 2023-24 NSLP Line Amount 120,000.00 Revenue Category RC610313 - Federal Operating Grants Award Line Lifecycle Status Open Spend Restriction Line Item Description National School Lunch Program Deferred Revenue No Line CFDA Number 10.555 - National School Lunch Program Line CFDA Description National School Lunch Program Indirect Cost View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 4 of 10 Current Rate 0.00% Rate Agreement 0% Rate (01/01/1900) Basis Type Total Direct Costs Object Class Set Standard Cost Rate Type Oakland County Exception Revenue Allocation Profile Non-Departmental General Fund & Finance Program Basis Limit Additional Information From Date 07/01/2023 To Date 06/30/2024 Memo National School Lunch Program Cost Center CCN1070701 Childrens Village Administration Program PRG112215 School Meals *Fund FND20293 Child Care Fund Additional Worktags Subrecipient Line Federal Award Id Number Award Lines Award Line AWD00382 RC610313 - Federal Operating Grants (Line 2) Line Number 2 Billed Amount 0.00 Line Status Active Line Item Details Company Oakland County Line Type Fixed Amount Primary Grant GRN-1004175 CNP Coordinated Application 2023-24 School Breakfast Line Amount 65,000.00 Revenue Category RC610313 - Federal Operating Grants Award Line Lifecycle Status Open Spend Restriction Line Item Description School Breakfast Program View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 5 of 10 Deferred Revenue No Line CFDA Number 10.553 - School Breakfast Program Line CFDA Description School Breakfast Program Indirect Cost Current Rate 0.00% Rate Agreement 0% Rate (01/01/1900) Basis Type Total Direct Costs Object Class Set Standard Cost Rate Type Oakland County Exception Revenue Allocation Profile Non-Departmental General Fund & Finance Program Basis Limit Additional Information From Date 07/01/2023 To Date 06/30/2024 Memo School Breakfast Program Cost Center CCN1070701 Childrens Village Administration Program PRG112215 School Meals *Fund FND20293 Child Care Fund Additional Worktags Subrecipient Line Federal Award Id Number Award Lines Award Line AWD00382 RC610313 - Federal Operating Grants (Line 3) Line Number 3 Billed Amount 0.00 Line Status Active Line Item Details Company Oakland County Line Type Fixed Amount Primary Grant GRN-1004176 CNP Coordinated Application 2023-24 Child and Adult Care food View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 6 of 10 Line Amount 35,000.00 Revenue Category RC610313 - Federal Operating Grants Award Line Lifecycle Status Open Spend Restriction Line Item Description Child and Adult Care Food Program Deferred Revenue No Line CFDA Number 10.558 - Child and Adult Care Food Program Line CFDA Description Child and Adult Care Food Program Indirect Cost Current Rate 0.00% Rate Agreement 0% Rate (01/01/1900) Basis Type Total Direct Costs Object Class Set Standard Cost Rate Type Oakland County Exception Revenue Allocation Profile Non-Departmental General Fund & Finance Program Basis Limit Additional Information From Date 07/01/2023 To Date 06/30/2024 Memo Child and Adult Care Food Program Cost Center CCN1070701 Childrens Village Administration Program PRG131015 Child Adult Care Food Program *Fund FND20293 Child Care Fund Additional Worktags Subrecipient Line Federal Award Id Number Award Notes View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 7 of 10 Notes CNP Coordinated Nutrition Program PROJECT SYNOPSIS To streamline the USDA funded Child Nutrition Programs application process, the Michigan Department of Education has combined all CN Programs into a single application with the user selecting those programs an organization plans to participate in. The purpose of Child Nutrition Programs is to make nutritionally balanced meals and snacks available statewide to children through the completion of high school and/or 18. Oakland County Children’s Village is registered as a residential child care institution (RCCI) in the National School Lunch and Breakfast Programs (NSLP/SBP.) Through these programs, all detention and group care residents aged 18 and under on campus qualify for free, severe need breakfast and lunches along with free afterschool snacks seven days a week. In addition, Children’s Village qualifies for a performance-based extra 7 cents per breakfast and lunch based on whole grain menu items served to residents. Mandy’s Place, which houses the shelter care program at Children’s Village, is registered as an Emergency Shelter through the Child and Adult Food Care Program and qualifies to serve three meals a day free to shelter care program residents, seven days a week. Oakland County Children’s Village will receive reimbursement of meals served to residents through both programs based on rates established by the USDA through the Michigan Department of Education. Assigned Roles Assignable Role Assigned To Grant Review Information Grant Review Information Type Comment 01. Due Date for Reviewer Comments:08/23/2023 02. Operating Department:Public Services - Children's Village 03. Department Contact Name/Number:Heather Calcaterra 248-858-1160 / Lori Strong 248-858-1317 04. Document Identification Number:630008006 05. Original Source of Funding:USDA CFDA 10.553, CDA 10.555, CFDA 10.558 06. Will you issue subaward(s) – Indicate Agency(ies):No 07. Contract - Indicate Contractor(s) and Service/Product(s):N/A 08. New Facility/Office Space Needs:N/A 09. IT Resources (New Computer Hardware/Software Needs or Purchases):No 10. Funding Continuation:Continuation 11. Prior Year Total Funding:$218,376 12. New Grant Funded Position(s) Request:None 13. Grant Related Position(s):None 14. Grantor Funds:$220,000 (projected amount as month claims vary) 15. Total Budget:$220,000 16. Match/Source (if applicable):Children's Village 17. Grantor Submission Due Date:6/30/2023 Attachments View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 8 of 10 Attachment Attachment Category Status History.pdf Notice of Award/Agreement 2023-2024 Child Nutrition Programs Coordinated Application.pdf Grant Application MR Children's Village 2032-24 CNP Coordinated Application Grant Acceptance.docx Miscellaneous Resolution Admin Memo No 1 Reimbursement Rates SY23-24.pdf Other Documents Budget Award Budget Defaults Default Budget Structure Award - Total Expense by Grant Default Entry Type Project and Award Default Balanced Amendment Yes Details Budget Template Award - Total Expense by Grant : AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 (version 0) Budget AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 (version 0) Budget Check Enabled Yes Budget Check Options Include Reserved Journal Lines Yes Allow Credit Transactions to Pass Yes Budget Check Option Warn Evaluation Date Budget Date Cumulative Control Periods Yes Budget Check Control Periods Control by Duration Ledger Types for Budget Check Actuals Commitments Obligations Allow Budget Check Override No Budget Information Company Oakland County Budget Structure Award - Total Expense by Grant Years 1 Entry Type Project and Award Currency USD AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 (version 0) View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 9 of 10 Award Amount 220,000.00 Budget Period 220,000.00 Budget Lines Budget Period *Ledger Account/Summary *Grant Amount Master Account Set: Expense GRN-1004173 CNP Coordinated Application 2023-24 NSLP 120,000.00 Master Account Set: Expense GRN-1004175 CNP Coordinated Application 2023-24 School Breakfast 65,000.00 Master Account Set: Expense GRN-1004176 CNP Coordinated Application 2023-24 Child and Adult Care food 35,000.00 Subtotals Budget Period 220,000.00 Process Process History Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Award Event Award Event Submitted 08/16/2023 10:20:01 AM 08/18/2023 Lori Strong (24655)1 Award Budget Hub Event Award Budget Hub Event Step Completed 08/16/2023 01:58:37 PM Lori Strong (24655) (Initiator) 1 Budget Event Budget Event Approved 08/16/2023 02:00:25 PM Lori Strong (24655) (Initiator) 1 Budget Event To Do: Financial Budget Approval Confirmation Not Required 0 Budget Event Approval by Budget Manager Not Required 0 Award Event Review Award Approved 08/16/2023 03:12:17 PM 08/18/2023 Kevin Syoen (32517) (Grant Budget Specialist) 1 Award Event Review Award Approved 08/17/2023 09:37:03 AM 08/18/2023 Tifanny Keyes-Bowie (12452) (Sponsored Programs Manager) 1 Tifanny Keyes-Bowie: Please Note: Miscellaneous Resolution is subject to review by Human Resources and Fiscal Services for personnel changes and/or budget amendment. View Event: Award:AWD00382: CNP Coordinated Application FY2023-24 07/21/2023 for $220,000.00 02:16 PM 08/21/2023 Page 10 of 10 Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Award Event Approval by Added Approvers Approved 08/17/2023 10:39:53 AM 08/24/2023 Heather Mason (14906) (Grant Review Departments) 1 Heather Mason: Approved by Human Resources. No position impact. Award Event Approval by Grant Review Departments (All) Reassigned 08/17/2023 02:49:58 PM 08/18/2023 Kate Saranas (29532) (Grant Review Departments) 1 on behalf of: Assigned attorney Award Event Approval by Grant Review Departments (All) Approvers Added 08/17/2023 02:49:58 PM 08/24/2023 Kate Saranas (29532) (Grant Review Departments) 1 Kate Saranas: Assigned attorney Award Event Approval by Grant Review Departments (All) Approved 08/17/2023 02:49:58 PM 08/24/2023 Kate Saranas (29532) (Grant Review Departments) 1 Award Event Approval by Added Approvers Approved 08/21/2023 08:01:35 AM 08/24/2023 Robert Erlenbeck (27643) (Grant Review Departments) 1 Robert Erlenbeck: No County insurance requirements. Award Event Approval by Added Approvers Approved 08/21/2023 09:33:16 AM 08/24/2023 Heather Lewis (28550)1 Award Event Approval by Added Approvers Approved 08/21/2023 12:55:46 PM 08/24/2023 Sheryl Johnson (41706) (Grant Review Departments) 1 Budget Event To Do: Enable Budget Check Not Required 0 Budget Event To Do: Enable Budget Check - Financial Budget Not Required 0 Budget Event To Do: Project Budget has been entered and approved Not Required 0 Award Billing Schedule Event Award Billing Schedule Event Awaiting Action Karrie Jager (13073) (Grant Accountant - Intersection) 1 Remaining Process Click on the button below to review remaining process details.