HomeMy WebLinkAboutReports - 2023.09.14 - 40539
AGENDA ITEM: Joint Project Agreement (JPA) with the U.S. Department of Commerce (USDOC) for
use of Space Located in Annex I Office Building
DEPARTMENT: Facilities Management
MEETING: Board of Commissioners
DATE: Thursday, September 14, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3295
Motion to approve the Joint Project Agreement with the U.S. Department of Commerce for use of
Space Located in Annex I Office Building from October 1 ,2022, through September 30, 2023;
further authorizes the Chair or his designee to execute the Agreement and all other related
documents between the County of Oakland and the U.S. Department of Commerce.
ITEM CATEGORY SPONSORED BY
Lease Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
The U.S. Department of Commerce (DOC) Export Assistance Center (USEAC) promotes exports of
U.S. goods and services through the U.S. Foreign Commercial Service worldwide network of
offices, and works to protect U.S. business interests abroad. The County, going back to MR#13013
has partnered with the DOC, in using County campus office space for many years. The County will
continue the office space lease to DOC but with reduced footprint in the Annex I building (see
exhibit A). The DOC will pay $7,530.24 annual rent based on annual building and operations costs
by the County. The County will provide janitorial service, general building maintenance, security,
grounds work, parking and utilities. Oakland County Corporation Counsel, the Departments of
Facilities Management and Economic Development have reviewed and approved the JPA which will
become effective when signed by both parties.The DOC only allows one-year leases, and at this
time the lease will cover one year terminating September 30, 2023. A new one year JPA will be
forthcoming to renew the 2024 term and that lease terminates September 30, 2024.
POLICY ANALYSIS
The request is for the renewal of the Joint Project Agreement (JPA) with the U.S. Department of
Commerce (USDOC) to lease 635 square feet (previously 3,707) of office space in the Annex 1
facility located at 1025 S Campus Dr, Building 47 West (building layout in Civic Clerk). This
agreement provides the opportunity for both parties, the USDOC and Oakland County (OC)
Department of Economic Development to work together and pool resources to promote U.S. exports
from OC and to facilitate the identification of export-ready companies while providing them
enhanced benefits such as client counseling and overseas market assistance. The Commercial
Service - Pontiac promotes exports of U.S. goods and services through the U.S. & Foreign
Commercial Service’s (US&FCS) worldwide network of offices and works to protect U.S. business
interests abroad. This agreement has been in place for many years.
The USDOC will pay annual rent in the amount $7,530.24 based on annual building and operations
costs by the County. The costs of this project are equitably apportioned as outlined in the attached
budget (Exhibit A). The estimated in-kind costs for the USDOC are $28,500, with a direct cost of
$7,530.24 annually and the billing will be quarterly at $1,882.56 and the total estimated in-kind and
direct costs for this project are $36,030.24. This covers their staff, marketing & materials for the
County, support of promotional events, seminars and meetings, as well as miscellaneous office
equipment. The County’s estimated in–kind costs are $36,000 for providing janitorial service,
general building maintenance, security, grounds work, parking and utilities as part of the lease. For
a full list of service responsibilities of both parties, see the end of page 2 and page 3 of the
Agreement in Civic Clerk. Either party may terminate the Agreement by providing 60 days written
notice.
Corporation Counsel, the Departments of Facilities Management and Economic Development have
reviewed and approved the JPA. It will be effective when signed by both parties with a term of
10/1/2022 to 09/30/2023 but may be amended or extended at any time by mutual written consent of
the parties. The County will renew the JPA again for 2024 with the same terms after the fiscal
year. On approval of the Board, the Chair or the designee will sign the Agreement and all other
related documents between the County of Oakland and USDOC.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Paul Zachos, Property Management Specialist
Jeanne Broad, Director Economic Development
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 9/14/2023
AGENDA DEADLINE: 09/14/2023 6:00 PM
ATTACHMENTS
1. 23-JPA-008 Oakland County Pontiac MI May 23 ITA signed
COMMITTEE TRACKING
2023-09-06 Economic Development & Infrastructure - Recommend to Board
2023-09-14 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Brendan Johnson, Gary McGillivray, Michael Gingell (3)
Passed
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AGREEMENT
ESTABLISHING A JOINT PROJECT (JPA)
BETWEEN THE
U.S. & FOREIGN COMMERCIAL SERVICE, GLOBAL MARKETS,
INTERNATIONAL TRADE ADMINISTRATION
U.S. DEPARTMENT OF COMMERCE
AND
OAKLAND COUNTY, MICHIGAN
DOC Agreement Number: 23-JPA-008
I. PARTIES
This document constitutes an Agreement the between the U.S. & Foreign Commercial Service
(US&FCS), Global Markets (GM), of the International Trade Administration (ITA) within the U.S.
Department of Commerce (DOC) and the County of Oakland (County), through its Department of
Economic Development and Community Affairs (Oakland DEDCA).
II. AUTHORITIES
The US&FCS has authority to participate in export promotion projects/activities with the County
under:
(1) 15 U.S.C. Section 1525, the Department’s Joint Project Authority, which provides that the
Department may enter into joint projects with non-profit, research, or public organizations
on matters of mutual interest, the costs of which are equitably apportioned; and
(2) 15 U.S.C. Section 4721, which authorizes US&FCS to promote U.S. exports and support
U.S. commercial interests abroad.
III. PURPOSE
Pursuant to this Agreement the parties will work together to promote U.S. exports from Oakland
County. This project enables the parties to pool resources to facilitate the identification of export-
ready companies in Oakland County and to provide them enhanced benefits such as client
counseling and overseas market assistance. The sharing of office space will assist US&FCS and
Oakland DEDCA in meeting the exporting needs of the business community in Oakland County,
especially small- and medium-sized companies. To this end, the parties will share office space
located at, 1025 S Campus Drive, Annex 1, Building 47 West, Waterford, Michigan.
Oakland DEDCA is responsible for ensuring the economic growth and business development of
Oakland County and has developed an aggressive business assistance function to support and
promote small businesses and exporters located throughout Oakland County.
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The Commercial Service - Pontiac promotes exports of U.S. goods and services through
US&FCS’s worldwide network of offices and works to protect U.S. business interests abroad.
This project is necessary and essential to further the mission of US&FCS as identified in 15 U.S.C.
Section 4721 in that it will:
• Increase the number of identified export-ready and new-to-market Oakland County
companies and promote awareness and usage of US&FCS products and services designed
to assist U.S. companies to export, generate revenue, and create jobs.
• Expand US&FCS outreach efforts to Oakland County technology and service companies
and enhance on-site one-stop-shop support to better serve clients.
The US&FCS has determined that this project cannot be done as effectively without the
participation of Oakland DEDCA because of the major role Oakland DEDCA plays in economic
development for businesses throughout Oakland County.
• Oakland DEDCA is aggressive in its outreach and support of Oakland County businesses.
• Oakland DEDCA has expertise in international trade matters arising from Oakland
DEDCA’s aggressive business assistance to promote exporting by Oakland County
businesses.
IV. MUTUAL INTEREST OF THE PARTIES
This project is of mutual interest to the parties because both parties recognize that U.S. companies,
particularly small businesses and exporters, are a critical part of a strong economy and critical to
an increase in jobs in Oakland County. Oakland County companies and companies throughout
eastern Michigan will benefit by having access to Oakland DEDCA programs and US&FCS export
programs at one location and to technology that facilitates relationships between local businesses
and resources available outside of their immediate area. US&FCS and the County agree that this
project furthers their mutual interest in promoting international business activities.
V. RESPONSIBILITIES OF THE PARTIES
A. US&FCS agrees to perform the following activities and provide the following resources in
support of the joint project activity:
1. Assign two (2) US&FCS trade specialists to work with Oakland DEDCA and Oakland
County businesses to provide market information and counseling, including conducting
such activities in the space provided by Oakland DEDCA. The employees’ duty station
will be in Pontiac, MI at the US Commercial Service – Pontiac, MI. The US&FCS staff
will be under the supervision of the U.S. Export Assistance Center (USEAC) Director.
These persons shall not be deemed employees of the County.
2. Involve as appropriate, one personnel from related federal trade finance entity, EXIM
Bank, who will also conduct activities when appropriate in the space provided by
Oakland DEDCA. US&FCS will enter into an interagency agreement with EXIM Bank
regarding use of the space by its personnel, an such interagency agreement shall be
consistent with the terms of this Agreement.
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3. Pay salary costs, travel expenses and all other operational costs for official US&FCS
business incurred by the US&FCS staff.
4. Provide Oakland DEDCA with appropriate market, industry and other international
trade data, selected reference materials, publications and export-related information
consistent with ITA and DOC policy.
5. Work with Oakland DEDCA to identify, coordinate and execute trade promotion
programs.
6. Participate with Oakland DEDCA in events sponsored by business incubators and
economic development organizations located in the county that promote small
businesses and exporters.
7. Jointly host business seminars and workshops with Oakland DEDCA.
8. Participate in regularly scheduled meetings with Oakland DEDCA to discuss US&FCS
services and market information pertinent to expanding exports and assisting Oakland
County businesses and entrepreneurs.
9. Supply the office with the standard US&FCS computer hardware and software.
10. Provide and pay for internet access and usage.
B. The County agrees to perform the following activities and provide the following resources in
support of the joint project activity:
1. Coordinate and promote business assistance activities, programs, trade events and
initiatives undertaken with US&FCS, as appropriate and consistent with ITA and DOC
policy.
2. Jointly host business seminars and workshops with US&FCS.
3. Provide use of 636 square feet of office space located at 1025 S Campus Dr, Annex 1,
Building 47 West, Waterford, MI.
4. Participate in regularly scheduled meetings with US&FCS to discuss US&FCS services
and market information pertinent to expanding exports and assisting Oakland County
businesses and entrepreneurs.
5. Participate with US&FCS in events sponsored by business incubators and economic
development organizations located in the county that promote small business and
exporters.
6. Provide routine custodian and security services, including snow removal, for the office
space.
7. Provide a reasonable number of parking spaces for US&FCS staff and visitors.
8. Provide and pay for all utilities for the office space.
VI. EQUITABLE APPORTIONMENT OF COSTS
The costs of this project are equitably apportioned as outlined in the attached budget (Exhibit A).
The US&FCS’ estimated in-kind costs for this project are $28,500. Direct Cost is $7,530.24
annually. Billing will be quarterly at $1882.56. US&FCS total estimated in-kind and direct costs
for this project are $36.030.24. The County’s estimated in–kind costs for this project are $36,000.
DUNS Number: 929956225
Treasury Account Symbol: 13 2023 2023 1250
CBS ACCS Number: 55/23/6089610-000 55-07-0004-07-00-00-00-00 23-20
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VII. CONTACTS
The contacts of each party to this Agreement are:
Jennifer Moll
Director
Commercial Service, Pontiac
1200 N Telegraph, North Office Building 26E
Pontiac, MI 48341
Phone: 313-212-8693
Email: Jennifer.moll@trade.gov
Jeanne Broad
Interim Director
Oakland County Economic Development & Community Affairs
2100 Pontiac Trail Rd.
Waterford, MI 48328
Phone : (248) 622-9973
Email : broadj@oakgov.com
Edward P. Joss
Director
Oakland County Department of Facilities Management
One Public Works Drive
Waterford, MI 48328
Phone: (248) 721-1204
Email: josse@oakgov.com
The parties agree that if there is a change regarding the information in this section, the party making
the change will notify the other party in writing within 30 days of such change.
VIII. PERIOD OF AGREEMENT AND MODIFICATION/TERMINATION
The Agreement will become effective when signed by both parties. The Agreement will terminate
on September 30, 2023 but may be amended or extended at any time by mutual written consent
of the parties. This Agreement contains the entire agreement between the parties hereto and shall
not be modified, amended or supplemented, or any rights herein waived, unless such amendment
or modification to this Agreement (i) is in writing; (ii) refers to this Agreement; and (iii) is executed
by an authorized representative of each party. This Agreement supersedes any and all previous
agreements, whether written or oral, between the parties.
Either party may terminate this Agreement by providing 60 days written notice to the other party.
In the event this Agreement is terminated, each party shall be solely responsible for the payment
of any expenses it has incurred. Any obligations under this Agreement are subject to the
availability of appropriated funds and to applicable laws and regulations.
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IX. OTHER PROVISIONS
Should disagreement arise on the interpretation of the provisions of this Agreement, or
amendments and/or revisions thereto, that cannot be resolved at the operating level, the area(s) of
disagreement shall be stated in writing by each party and presented to the other party for
consideration. If agreement on interpretation is not reached within thirty days, the parties shall
forward the written presentation of the disagreement to respective higher officials for appropriate
resolution.
X. THEREFORE, the parties hereto have caused this Agreement to be executed by their
duly authorized officers and mutually agree on the terms.
James Golsen
Deputy Director General
U.S. & Foreign Commercial Service
1401 Constitution Avenue, NW
Washington, DC 20230
____________________________________________ Date: ____________________
David T. Woodward
Chairperson, Oakland County Board of Commissioners
1200 North Telegraph Road
Pontiac, MI 48341
____________________________________________ Date: ____________________
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23 JPA 008
Exhibit A
ESTIMATED BUDGET
US&FCS
In Kind
Salaries (10%) $20,000
Operational Costs $1,500
Travel $2,000
Joint programming & trade events $2,500
Shared business assistance activities & outreach $2,500
Total in Kind $28,500
Direct Costs
Office Space $7.530.24
US&FCS Total $36,030.24
Oakland County
In Kind
Salaries (10%) $20,000
Joint programming & trade events $2,500
Use of shared conference spaces $2,000
Shared business assistance activities & outreach $2,500
Security costs $2,500
Operational costs and utilities $6,500
Oakland County Total $36,000