HomeMy WebLinkAboutReports - 2023.09.14 - 40540
AGENDA ITEM: FY 2024 Contract Positions Creation
DEPARTMENT: 52nd District Courts
MEETING: Board of Commissioners
DATE: Thursday, September 14, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3298
Motion to appropriate $371,862 from Non-Departmental General Fund/General Purpose line-item
budget Technology Projects-One Time to the 52nd District Court’s GF/GP budget to create three (3)
contract Application Support Specialist positions and equipment for one year and amend FY 2024
budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Staffing Modification Penny Luebs
INTRODUCTION AND BACKGROUND
The 52nd District Courts are required by the State Court Administrative Office (SCAO) to transition
to a paperless system of e-filing. The 52nd District Courts have been selected by SCAO to
implement e-filing in 2023 with a go-live date of December 28, 2023. The 52nd District Courts are
also transitioning 14 courtrooms to Video Recording systems with implementation scheduled to be
completed in October 2023 as well as transitioning the Probation divisions to automated check-in
with a tentative start date of fall 2023. Post-implementation of new software requires IT assistance
and training.
The four 52nd District Courts share one IT Liaison position which supports over 200
employees. The current IT Liaison employee cannot support all of these changes alone.
In cooperation with the Information Technology Department and the Management and Budget
Department, it has been determined that three (3) contracted Application Support Specialist
positions will provide the necessary support. The estimated average cost of one contract Application
Support Specialist position is $110,000 annually. These positions will require additional equipment
consisting of three (3) new laptops, three (3) new cell phones, two (2) new desk phones along with
the requisite quarterly charges associated with this additional equipment totaling $20,931; however,
no vehicles and/or additional space will be required. The total request in the amount of $371,862,
will be appropriated from the Non-Departmental General Fund/General Purpose (GF/GP) line-item
budget Technology Projects-One Time (SC760180).
Quarterly updates on the progress of implementing e-filing shall be provided to the Directors of
Information Technology, Management and Budget along with the Finance Committee.
POLICY ANALYSIS
This is a request to create 3 additional IT positions for one year only.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Alexandra Black, District Court Administrator
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 9/14/2023
AGENDA DEADLINE: 09/14/2023 6:00 PM
ATTACHMENTS
1. DC Contract Personnel Request Schedule A updated3
COMMITTEE TRACKING
2023-09-05 Public Health & Safety - Recommend and Forward to Finance
2023-09-06 Finance - Recommend to Board
2023-09-14 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Brendan Johnson, Gary McGillivray, Michael Gingell (3)
Passed
Oakland County, Michigan
52nd DISTRICT COURTS - FY 2024 REQUEST FOR CONTRACT PERSONNEL
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account
# (RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summar
y Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Non-Departmental Operations FND10100 CCN9090101 SC760180 PRG196030 760000 Technology Projects-One Time $-$(371,862.00)$-
E General Fund Non-Departmental Operations FND10100 CCN9010101 SC788001 PRG196030 788001 Transfers Out $-$20,931.00 $-
E General Fund District Court Administration FND10100 CCN3020101 SC730373 PRG121130 730000 Contracted Services $-$330,000.00 $-
E General Fund District Court Administration FND10100 CCN3020101 SC774636 PRG121130 770000 Info Tech Operations $-$19,491.00 $-
E General Fund District Court Administration FND10100 CCN3020101 SC778675 PRG121130 770000 Telephone Communications $-$1,440.00 $-
Total Expenditures $-$-$-
R Information Technology Fund IT Administration FND63600 CCN1080101 RC631372 PRG152000 630000 OC Depts Development/Support $-$19,491.00 $-
R Information Technology Fund IT Administration FND63600 CCN1080101 RC665882 PRG152000 665882 Planned Use of Balance $-$(19,491.00)$-
Total Revenue $-$-$-
R Telephone Communications Fund IT Technical Systems and Networking FND67500 CCN1080601 RC632009 PRG152000 630000 Sale Phone Service Internal $-$1,440.00 $-
R Telephone Communications Fund IT Technical Systems and Networking FND67500 CCN1080601 RC665882 PRG152000 665882 Planned Use of Balance $-$(1,440.00)$-
Total Revenue $-$-$-