HomeMy WebLinkAboutResolutions - 2023.09.14 - 40558
AGENDA ITEM: Building Management System (BMS) Replacement Project / Seventh Phase
DEPARTMENT: Facilities Maintenance and Operations
MEETING: Board of Commissioners
DATE: Thursday, September 14, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3291 _ 23-137
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Resolution Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
POLICY ANALYSIS
This is a request for approval of the seventh phase of the Building Maintenance System (BMS).
Segments of the current BMS are over 35 years old, and superseded by newer, more advanced
hardware and software solutions. The Board has previously approved the pilot phase, and phases
one through six to replace the BMS at County facilities. The timeframe for the project is October 1,
2023, through September 30,2024. The equipment has an approximate lifespan of 25 years with a
one-year warranty. The projected cost savings when phase 7 is operating is 10%-20% improved
efficiency and the potential cost savings is based on individual existing equipment. This is similar to
the previous phases; however, each building is unique with different equipment.
Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids for a BMS solution
implementer (phase 7) and the team of evaluators – Information Technology, FM&O, and
Purchasing, recommended the lowest responsible bidder Limbach, Inc., of Pontiac. The cost of the
BMS seventh phase will be $600,000, including $520,000 for materials and installation, $70,000 for
engineering services, and $10,000 for contingency funding.
The $520,000 will include the following services from Limbach: installation of Direct Digital
Controllers (DDC) and Network Supervisory Controllers; replacement of select sensors and end-
devices; integration into the County IT network with Oakland County IT personnel; integration of the
new controls into the County’s new BMS server; creation of screen graphics to facilitate ease-of-use
systems monitoring, equipment management, and Energy Reporting functions; reports and
notifications at the BMS Server. The engineering services from Hooker DeJong, Inc. is $70,000 that
includes construction administration and construction documents, control diagrams, floor plans,
equipment layouts, sequence of operations, equipment schedules and technical specifications.
There are three phases of the BMS planned for the future with consideration of campus facilities
and Pontiac facilities.
The funding in the amount of $600,000 is available for transfer from the FY 2023 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) for the
BMS Replacement Project-Phase 7 (PROJ-17359). A budget amendment is required as reflected in
the Schedule A-Budget Amendment.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Joseph Murphy
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 9/14/2023
David Woodward, Board of Commissioners Approved - 9/14/2023
Hilarie Chambers, Executive's Office Approved - 9/22/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 9/26/2023
AGENDA DEADLINE: 09/14/2023 6:00 PM
ATTACHMENTS
1. Schedule A building managment system replacement project
2. BMS Phase 7 WO 1162360 - Project Estimate
3. MR BMS Phase 7 Replacement (002)
COMMITTEE TRACKING
2023-09-06 Ecomonic Development & Infrastructure - Forward to Finance
2023-09-06 Finance - Recommend to Board
2023-09-14 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Christine Long
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
Janet Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Brendan Johnson, Gary McGillivray, Michael Gingell (3)
Passed
September 14, 2023
RESOLUTION #2023-3291 _ 23-137
Sponsored By: Yolanda Smith Charles
Facilities Maintenance and Operations - Building Management System (BMS) Replacement
Project / Seventh Phase
Chair and Members of the Board:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings, and to provide a comfortable working environment for employees and visitors; and
WHEREAS the existing Building Management System (BMS) was custom designed and proprietary;
and
WHEREAS segments of the current Building Management System are over 35 years old, and
superseded by newer, more advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of building systems,
including heating and cooling, air handlers and dampers, temperature monitoring, controls, etc.; and
WHEREAS Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids for a BMS
solution implementer and after a thorough review process by a team of evaluators that included
Information Technology (IT), FM&O, and Purchasing, the lowest responsible bidder was Limbach,
Inc., of Pontiac; and
WHEREAS the Board of Commissioners has previously approved a pilot phase, and phases one
through six, to replace the BMS at multiple County facilities; and
WHEREAS the cost of the BMS seventh phase will be $600,000, including $520,000 for materials
and installation, $70,000 for engineering services, and $10,000 for miscellaneous owner expenses
funding; and
WHEREAS the $520,000 will include the following services from Limbach Company, LLC.: installation
of Direct Digital Controllers (DDC) and Network Supervisory Controllers; replacement of select
sensors and end-devices; integration into the County IT network with Oakland County IT personnel;
integration of the new controls into the County’s new Building Management System (BMS) server;
creation of screen graphics to facilitate ease-of-use systems monitoring, equipment management,
and Energy Reporting functions; reports and notifications at the BMS Server; and
WHEREAS the $70,000 for engineering services from Hooker DeJong, Inc. will include construction
administration and construction documents, including control diagrams, floor plans, equipment
layouts, sequence of operations, equipment schedules and technical specifications; and
WHEREAS funding in the amount of $600,000 is available for transfer from the FY2023 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
the BMS Replacement Project / Seventh Phase project in the amount of $600,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding
from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund
(#40400) to establish the BMS Replacement Project / Seventh Phase (PROJ-17359).
BE IT FURTHER RESOLVED that the FY 2023 budget is amended as detailed in the attached
Schedule A.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Yolanda Smith
Charles.
Date: September 14, 2023
David Woodward, Commissioner
Date: September 22, 2023
Hilarie Chambers, Deputy County Executive II
Date: September 26, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-09-06 Ecomonic Development & Infrastructure - Forward to Finance
2023-09-06 Finance - Recommend to Board
2023-09-14 Full Board - Adopt
Motioned by Commissioner Penny Luebs seconded by Commissioner Christine Long to adopt the
attached Resolution: Building Management System (BMS) Replacement Project / Seventh Phase .
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long,
Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet
Jackson, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Brendan Johnson, Gary McGillivray, Michael Gingell (3)
Passed
ATTACHMENTS
1. Schedule A building managment system replacement project
2. BMS Phase 7 WO 1162360 - Project Estimate
3. MR BMS Phase 7 Replacement (002)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
September 14, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, September 14, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - Building Management System Replacement Project / Seventh Phase
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 BFA40400 788001 Transfer Out $(600,000.00)$-$-
Total Expenditures $(600,000.00)$-$-
R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17359 BFA40100 695500 Transfer In $600,000.00 $-$-
Total Revenues $600,000.00 $-$-
Project Estimate
DESCRIPTION ESTIMATE
Estimate Date: 8/16/2023
FPE#:
WO#: 1162360
FM Project Manager: FOSTER, STEPHEN
Project: Building Management System Phase 7
Courthouse, Jail, Misc. Buildings
FM-730352 CONSTRUCTION
FM-730352-HVAC Building Management System Phase 7 Limbach Inc.$520,000.00
FM-730352-HVAC Building Management System Phase 7 Hooker DeJong $70,000.00
$590,000.00Total:CONSTRUCTION
FM-731241 MISCELLANEOUS
FM-731241-Miscellaneous Miscellaneous owner expenses $10,000.00
$10,000.00Total:MISCELLANEOUS
GRAND TOTAL:
Subtotal Without Contingency:
Contingency:
$600,000.00
$600,000.00
8/16/2023
MISCELLANEOUS RESOLUTION #23-XXX
Sponsored BY: Yolonda Smith Charles
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – BUILDING
MANAGEMENT SYSTEM REPLACEMENT PROJECT / SEVENTH PHASE
To the Oakland County Board of Commissioners
Chairperson and Members of the Board:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings, and to provide a comfortable working environment for employees and visitors; and
WHEREAS the existing Building Management System (BMS) was custom designed and proprietary; and
WHEREAS segments of the current Building Management System are over 35 years old, and
superseded by newer, more advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of building systems,
including heating and cooling, air handlers and dampers, temperature monitoring, controls, etc.; and
WHEREAS Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids for a BMS
solution implementer and after a thorough review process by a team of evaluators that included
Information Technology (IT), FM&O, and Purchasing, the lowest responsible bidder was Limbach, Inc., of
Pontiac; and
WHEREAS the Board of Commissioners has previously approved a pilot phase, and phases
one through six, to replace the BMS at multiple County facilities; and WHEREAS the cost of the
BMS seventh phase will be $600,000, including $520,000 for materials and installation, $70,000 for
engineering services, and $10,000 for miscellaneous owner expenses funding; and
WHEREAS the $520,000 will include the following services from Limbach Company, LLC.: installation of
Direct Digital Controllers (DDC) and Network Supervisory Controllers; replacement of select sensors and
end-devices; integration into the County IT network with Oakland County IT personnel; integration of the
new controls into the County’s new Building Management System (BMS) server; creation of screen
graphics to facilitate ease-of-use systems monitoring, equipment management, and Energy Reporting
functions; reports and notifications at the BMS Server; and
WHEREAS the $70,000 for engineering services from Hooker DeJong, Inc. will include construction
administration and construction documents, including control diagrams, floor plans, equipment layouts,
sequence of operations, equipment schedules and technical specifications; and
WHEREAS funding in the amount of $600,000 is available for transfer from the FY2023 Capital
Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
BMS Replacement Project / Seventh Phase project in the amount of $600,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from
the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the BMS Replacement Project / Seventh Phase (PROJ-17359).
BE IT FURTHER RESOLVED that the FY 2023 budget is amended as detailed in the attached Schedule A.
Chairperson, on behalf of the Economic Development and Infrastructure Committee, I move the adoption
of the foregoing resolution.
__________________________________
Yolonda Smith Charles, District #17
Chairperson, Economic Development and
Infrastructure Committee