HomeMy WebLinkAboutReports - 2023.09.21 - 40573
AGENDA ITEM: Amendment #1 to the Michigan Commission on Law Enforcement Standards for the
Public Safety Academy Assistance Program - January 2023 Academy
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Thursday, September 21, 2023 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3322
Motion to accept the additional funds in the amount of $94,450.38 from the Michigan Commission
on Law Enforcement Standards for Public Safety Academy Assistance Program and authorize the
Chair of the Board of Commissioners to execute the grant agreement; further, amend the FY 2023
budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
Oakland County Sheriff’s Office has been awarded an additional $94,450.38 from the State of
Michigan, Michigan Commission on Law Enforcement Standards (MCOLES) for employed recruits
to attend a basic training academy. Funding for the MCOLES Public Safety Academy Assistance
Program is available until September 30, 2026 or until funds are exhausted. The funding for the
academy that began in January 2023 totaled $120,600 and was paid directly to Oakland County to
cover salary and fringe benefits as well as the cost of uniforms. The MCOLES paid the cost of the
academy directly, which is $3,900 per recruit.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Curtis Childs
Gaia Piir, Sheriff Fiscal Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 9/21/2023
AGENDA DEADLINE: 09/21/2023 9:30 AM
ATTACHMENTS
1. FY23 JAN MCOLES Public Safety Academy Assistance Grant Amend #1 Schedule A (1)
2. Grant Review Sign-Off
3. FW_ Public Safety Academy Assistance Grant Program
COMMITTEE TRACKING
2023-09-19 Public Health & Safety - Recommend to Board
2023-09-21 Full Board - Adopt
Motioned by: Commissioner Charles Cavell
Seconded by: Commissioner Yolanda Smith Charles
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: William Miller III, Gary McGillivray, Michael Gingell, Penny Luebs (4)
Passed
Oakland County, Michigan
SHERIFF'S OFFICE - MCOLES PUBLIC SAFETY ACADEMY ASSISTANCE PROGRAM AMENDMENT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
R General Fund Grants Emergency Response and Prep.FND10101 CCN4030501 RC615571 PRG110110 GRN-1004080 615000 State Operating Grants $94,450 $-$-
Total Revenues $94,450 $-$-
E General Fund Grants Emergency Response and Prep.FND10101 CCN4030501 SC702010 PRG110110 GRN-1004080 702000 Salaries $69,715 $-$-
E General Fund Grants Emergency Response and Prep.FND10101 CCN4030501 SC722900 PRG110110 GRN-1004080 722000 Fringe Benefit Adjustments $24,735
Total Expenditures $94,450 $-$-
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: FY 2023 Public Safety Academy Assistance Program
FUNDING AGENCY: Michigan Commission on Law Enforcement Standards
DEPARTMENT CONTACT PERSON: Chris Miller 248-858-1707
STATUS: Grant Amendment #1 (Greater than 15% of original award amount)
DATE: 08/30/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (08/23/2023)
Human Resources:
Approved by Human Resources. No position impact. – Heather Mason (08/22/2023)
Risk Management:
Approved. No County insurance requirements contained in documentation – Robert Erlenbeck (08/24/2023)
Corporation Counsel:
Approved – Heather Lewis (08/22/2023)
CAUTION: This message is from a sender outside of the Oakland County
organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
From:Dawkins, Dena L
To:Workman, Paul D; West, Katie
Subject:FW: Public Safety Academy Assistance Grant Program
Date:Monday, March 13, 2023 8:01:25 AM
Good morning,
Please see the email below!
Dena
From: MSP-MCOLES-Grants <MSP-MCOLES-Grants@michigan.gov>
Sent: Friday, March 10, 2023 3:30 PM
Subject: FW: Public Safety Academy Assistance Grant Program
Dear Law Enforcement Agency Heads and Administrators:
2023 PA 5, signed by Governor Whitmer on March 8, 2023, modifies the Public Safety Academy
Assistance grant program, a $30 million appropriation to assist law enforcement agencies with the
costs of sending an employed recruit to a basic law enforcement training program, so that MCOLES
may provide $24,000.00 per applicant, with no split between salaries and academy tuition. The bill
reads:
Sec. 1401. Public Safety Academy Assistance Programs
Requires funding to be distributed by MCOLES or the Department of Treasury to
provide grants of up to $24,000 per applicant through a competitive program to
provide recruit scholarships and salaries to local public safety department police
cadets, on a first-come, first-serve basis, for applicants who satisfy the requirements
and enroll in a police academy program; stipulates requirements that applicants
must meet to receive a scholarship, including having been successfully screened by a
local public safety department for MCOLES' selection and employment standards,
having received an offer of employment, and enrolling in a basic law enforcement
training academy; establishes a 25-scholarship cap for local public safety
departments; authorizes MCOLES to use up to $140,000 of the appropriation for
administration; stipulates that any awards prior to this bill may be amended if both
MCOLES and the grantee agree; designates unexpended funds as a work project
appropriation.
What now?
1. If you have already submitted an application, the Total Wages and Benefits During Academy
Section would have been completed in Section II. MCOLES will calculate the remaining funds
due to the agency up to $24,000.00, after the initial $4,000 stipend (and additional recruit
allowable expenses) payment and academy tuition.
2. If there are any issues or questions when we take a look back at the original application, we
will reach out to the applying Agency directly to resolve.
3. A revised application form (dated 03/22) will soon be available for future use on our website
at MCOLES Public Safety Academy Assistance Program (michigan.gov). If you have already
completed an application and forwarded it to the enrolling academy you do not need to
resubmit another application at this time.
4. Note: For future academy/grant cycles, the process has changed. MCOLES will now pay the
applying agency up to $24,000.00 for salary and academy tuition costs. Where the law
enforcement training academy and The Talogy Group were invoicing MCOLES directly in the
current cycle, they will invoice the applying agency. The agency will be responsible for using
the grant funds to pay academy tuition costs and licensing exam fees out of the $24,000.00.
If you have any questions, please feel free to reply to this message or email us at msp-mcoles-
grants@michigan.gov.
Cristy Dowker, Grants and Contracts Manager
Michigan Commission on Law Enforcement Standards
From: MSP-MCOLES-Grants
Sent: Monday, October 3, 2022 12:57 PM
To: MSP-MCOLES-Grants <MSP-MCOLES-Grants@michigan.gov>
Subject: Public Safety Academy Assistance Grant Program
Dear Law Enforcement Agency Heads and Administrators,
The Michigan Commission on Law Enforcement Standards (MCOLES) has received funding for grants
to law enforcement agencies to assist with hiring and sending an employed recruit to a basic law
enforcement training academy. The grants will pay for up to $4,000.00 in recruit salary while
attending the academy, and for up to $20,000.00 in academy enrollment costs.
Program highlights include:
• $30,000,000.00 in total program funding.
• Agencies may receive up to 25 scholarships over the course of the program.
• Scholarships are on a first-come, first-served basis.
• The grant program will last until September 30, 2026, or until the appropriated funds
are expended.
Applications are now open for employed recruits that will be enrolled in an academy session on or
after January 1, 2023. Application forms and eligibility guidelines are available on the MCOLES
website at MCOLES Public Safety Academy Assistance Program (michigan.gov). Questions on the
program and eligibility requirements may be directed to msp-mcoles-grants@michigan.gov.
The funding split of $4,000,00 for recruit salaries and $20,000.00 for academy costs is set by
statute. The Commission does not have the statutory authority to adjust those amounts to more
accurately reflect the costs associated with an employed recruit. We are aware that as written, it
provides too much for academy costs. It would be ideal to be able to repurpose those funds for
recruit salaries. We are involved in ongoing discussions with the legislature, the State Budget Office,
and the Executive Office of the Governor to seek that change but have not been successful so far.
We will keep you posted on any changes.
Even without that adjustment, this grant could provide valuable assistance in your efforts to employ
recruits to become badly needed licensed law enforcement officers.
David A. Lee, Section Manager
Licensing & Administrative Services Section
Michigan Commission on Law Enforcement Standards