HomeMy WebLinkAboutReports - 2023.09.21 - 40575
AGENDA ITEM: Acceptance with the Michigan Department of Environment, Great Lakes, and
Energy for the Non-Community (Type II) Public Water Programs
DEPARTMENT: Health & Human Services
MEETING: Board of Commissioners
DATE: Thursday, September 21, 2023 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3330
Motion to accept the Michigan Department of Environment, Great Lakes, and Energy
Reimbursement Agreement in the total amount of $747,259, beginning October 1, 2023 through
September 30, 2024, to create two (2) Full-Time Eligible (FTE) Special Revenue (SR) Public Health
Sanitarian Positions, authorize the Board Chair to execute the reimbursement agreement; further,
amend the FY 2024 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Michigan Department of Environment, Great Lakes, and Energy (EGLE) has awarded a
reimbursement agreement in the amount of $747,259 to the Oakland County Health Division for the
period October 1, 2023 through September 30, 2024. The reimbursement agreement supports
services related to Non-community – Type II Water Supply, Long-Term Drinking Water Monitoring,
Public Swimming Pool Inspections, Septage Waste, and Campground Inspection. All the services
are on-going.
POLICY ANALYSIS
It is also a request to create two (2) Full-Time Eligible (FTE) Special Revenue (SR) Public Health
Sanitarian Positions.
No County match is required and this grant agreement has completed the Grant Review Process in
accordance with the Grants Policy.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Leigh-Anne Stafford, Director Health & Human Services-APP
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 9/21/2023
AGENDA DEADLINE: 09/21/2023 9:30 AM
ATTACHMENTS
1. PH&S Health FY2024 EGLE II Schedule A
2. Contract_Oakland County Health Division
3. Grant Review Sign-Off FY24 EGLE
4. FY24 LHD EGLE Grant write up
COMMITTEE TRACKING
2023-09-19 Public Health & Safety - Recommend and Forward to Finance
2023-09-20 Finance - Recommend to Board
2023-09-21 Full Board - Adopt
Motioned by: Commissioner Charles Cavell
Seconded by: Commissioner Yolanda Smith Charles
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: William Miller III, Gary McGillivray, Michael Gingell, Penny Luebs (4)
Passed
Oakland County, Michigan
HEALTH AND HUMAN SERVICES - HEALTH - FY 2024 EGLE GRANT
Schedule "A" DETAIL
R/E Fund Name Division Name Fund #Division #Program #Account #
Operating
Unit (OU)
Fund
Affiliate
Budget
Reference
Project
Unit Project #Activity Analysis Account Title
FY 2022
Amendment
FY 2023
Amendment
FY 2024
Amendment
R General Fund Non-Departmental 10100 9010101 196030 665882 Planned Use of Balance $(492,842)$-$-
$(492,842)$-$-
R General Fund Health 10100 1060220 134190 610313 GRN-1004193 GLB GLB Federal Operating Grants $-$-$-
R General Fund Health 10100 1060220 134060 615571 GRN-1004194 GLB GLB State Operating Grants- Septage 3,000
R General Fund Health 10100 1060220 134190 615571 GRN-1004250 GLB GLB State Operating Grants- Water Supply 183,885
R General Fund Health 10100 1060220 134210 615571 GRN-1004199 GLB GLB State Operating Grants- Pb Swimming 396,284
R General Fund Health 10100 1060220 134220 615571 GRN-1004191 GLB GLB State Operating Grants- LT Monitoring 96,390
R General Fund Health 10100 1060220 134230 615571 GRN-1004189 GLB GLB State Operating Grants- Campgrounds 65,700
R General Fund Health 10100 1060220 134230 615571 GRN-1004189 GLB GLB State Operating Grants- Campgrounds 2,000
$747,259 $-$-
R General Fund Health 10100 1060220 134190 610313 GRN-1003616 GLB GLB Federal Operating Grants $(33,885)$-$-
R General Fund Health 10100 1060220 134060 615571 GRN-1003616 GLB GLB State Operating Grants- Septage (220,532)
$(254,417)$-$-
Oakland County Health Division ("Grantee").
The purpose of this Agreement is to provide funding in exchange for work to be performed for the
project named below.The State is authorized to provide grant assistance pursuant to Michigan Safe
Drinking Water Act, 1076, PA 399. As amended; Natural Resources and Environmental
Protection Act, 1994, PA 451, as amended, Parts 117 and 201; Public Health Act, 1978, PA 368,
as amended; and Federal Water Pollution Control Act, 33 U.S.C. 1251 et seq. Legislative
appropriation of Funds for grant assistance is set forth in Public Act No. 119 of 2023. This Agreement
is subject to the terms and conditions specified herein.
PROJECT INFORMATION:
AND OAKLAND COUNTY HEALTH DIVISION
This Grant Agreement (“Agreement”) is made between the Michigan Department of Environment, Great
Lakes, and Energy (EGLE),Drinking Water and Environmental Health Division (“State"), and
Michigan.gov/EGLE Page 1 of 11 EQP1030 (Rev. 5/2022)
LOCAL HEALTH DEPARTMENT GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
Project Name: 2024 LHD Grant
Amount of grant: $747,259 % of grant state 100 / % of grant federal 0
Start Date: 10/1/2023 End Date: 9/30/2024
GRANTEE CONTACT INFORMATION:
Name/Title: Anthony Drautz, Public Health Administrator
Organization: Oakland County Health Division
Address: 1200 N Telegraph Road, Dept. 432
City, State, ZIP: Pontiac, MI 48341-0432
Phone Number: (248) 858-1320
E-Mail Address: drautzto@oakgov.com
Federal ID Number (Required for Federal Funding): 38-6004876
Grantee UEI Number (Required for Federal Funding): HZ4EUKDD7AB4
SIGMA Vendor Number: CV0048080
SIGMA Vendor Address ID: 007
Michigan.gov/EGLE Page 2 of 26 EQP1030 (Rev. 5/2022)
STATE’S CONTACT INFORMATION:
Name/Title: Austin Munro
Division/Bureau/Office: Drinking Water and Environmental Health Division
Address: PO Box 30817
City, State, ZIP: Lansing, MI 48909-8311
Phone Number: 517-420-1864
E-Mail Address: MunroA1@michigan.gov
The individuals signing below certify by their signatures that they are authorized to sign this Agreement
on behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any
attached appendices, as set forth herein.
FOR THE GRANTEE:
David T. Woodward,
Chair of the Board of Commissioners
Signature Name/Title Date
FOR THE STATE:
Eric Oswald, DWEHD Director
Signature Name/Title Date
Michigan.gov/EGLE Page 3 of 26 EQP1030 (Rev. 5/2022)
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and the
Grantee and may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A and such activities as are
authorized by the State under this Agreement. Any change in project scope requires prior written
approval in accordance with Section III, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the terms and
conditions of this Agreement.
II. AGREEMENT PERIOD
Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date on
page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures made
by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible for
payment under this Agreement.
III. CHANGES
Any changes to this Agreement shall be requested by the Grantee or the State in writing and
implemented only upon approval in writing by the State. The State reserves the right to deny
requests for changes to the Agreement or to the appendices. No changes can be implemented
without approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit quarterly financial and/or progress reports according
to a form and format prescribed by the State. These reports shall be due according to the
following:
Reporting Period Due Date
October 1 – December 31 January 31
January 1 – March 31 April 30
April 1 – June 30 July 31
July 1 – September 30 October 10*
*Due to the State’s year-end closing procedures, there will be an accelerated due date for the report
covering July 1 – September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October
Michigan.gov/EGLE Page 4 of 26 EQP1030 (Rev. 5/2022)
for the quarter ending September 30, an estimate of expenditures through September 30 must be
submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State’s contact at the address on page 1.
(B) The Grantee shall provide a final project report in a format prescribed by the State.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,
and regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this
grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from
the Grantee’s receipt or execution of this grant.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and
coordination of all designs, drawings, specifications, reports, and other services submitted to the
State under this Agreement. The Grantee shall, without additional compensation, correct or revise
any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or other
services.
(E) The State’s approval of drawings, designs, specifications, reports, and incidental work or
materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the
technical adequacy of the work. The State’s review, approval, acceptance, or payment for any of the
services shall not be construed as a waiver of any rights under this Agreement or of any cause of
action arising out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and that
any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion of
its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
Michigan.gov/EGLE Page 5 of 26 EQP1030 (Rev. 5/2022)
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the State. The State
does not assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the State will consider the Grantee to be the sole
point of contact with regard to contractual matters, including payment of any and all charges resulting
from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be
subject to the provisions of this Agreement and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended,
MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL
37.1101 et seq., and all other federal, state, and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to his or her hire,
tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her race, religion, color, national origin, age, sex, height, weight,
marital status, or physical or mental disability that is unrelated to the individual’s ability to perform the
duties of a particular job or position. The Grantee agrees to include in every subcontract entered into
for the performance of this Agreement this covenant not to discriminate in employment. A breach of
this covenant is a material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278,
as amended, MCL 423.321 et seq.
XI. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or
costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability is
caused by the Grantee, or any employee or agent of the Grantee acting within the scope of their
employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the
Grantee, the State, its agencies, or their employees as provided by statute or court decisions.
Michigan.gov/EGLE Page 6 of 26 EQP1030 (Rev. 5/2022)
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee’s Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI-LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with 2 CFR 200,
as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which prohibits the use of all
project funds regardless of source, to engage in lobbying the state or federal government or in
litigation against the State. Further, the Grantee shall require that the language of this assurance be
included in the award documents of all subawards at all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan’s lobbying statute, MCL 4.415(2). “‘Lobbying’ means communicating directly with an official
of the executive branch of state government or an official in the legislative branch of state government
for the purpose of influencing legislative or administrative action.” The Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of litigation against the State. Further, the
Grantee shall require that language of this assurance be included in the award documents of all
subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at www.SAM.gov to verify that its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction, as defined in 45 CFR 1185; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive orders,
regulations, and policies governing this program.
Michigan.gov/EGLE Page 7 of 26 EQP1030 (Rev. 5/2022)
*Federal Funds Only*
Each eligible applicant must obtain a Unique Entity Identifier (UEI) and maintain an active registration
with the Federal System for Award Management (SAM). The SAM website is: www.SAM.gov.
XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project, and the State
may withhold payment until the audit is satisfactorily completed. The Grantee will be required to
maintain all pertinent records and evidence pertaining to this Agreement, including grant and any
required matching funds, in accordance with generally accepted accounting principles and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access
and inspection. All records must be maintained for a minimum of three years after the final payment
has been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may
arise from the Grantee’s actions under this Agreement.
(B) The Grantee must comply with applicable workers’ compensation laws while engaging in activities
authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this Agreement
must not be financed by any source other than the State under the terms of this Agreement. If
funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or
to immediately refund to the State, the total amount representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will pay
the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in accordance with
Appendix A, and only for expenses incurred [and paid].All other costs necessary to complete the
project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement
are not allowed under the Agreement.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
Michigan.gov/EGLE Page 8 of 26 EQP1030 (Rev. 5/2022)
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the SIGMA Vendor Self Service web site
(https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService).
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all claims
against the State arising under this Agreement. Unless otherwise provided in this Agreement or by
State law, final payment under this Agreement shall not constitute a waiver of the State’s claims
against the Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed
by this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement
by the State and Grantee. The State may honor requests for just and equitable compensation to the
Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after
written notice, upon which time all outstanding reports and documents are due to the State and the
State will no longer be liable to pay the grantee for any further charges to the grant.
XXI. TERMINATION
(A) This Agreement may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the State for the purpose
of obtaining this Agreement or any payment under this Agreement.
c. If the State finds that the Grantee, or any of the Grantee’s agents or representatives, offered
or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the
State in an attempt to secure a subcontract or favorable treatment in awarding, amending,
or making any determinations related to the performance of this Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the
register of persons engaging in unfair labor practices that is compiled by the Michigan
Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the State shall withhold payment for any findings
under subparagraphs a through d, above and the Grantee will immediately cease charging
to the grant and stop earning match for the project (if applicable).
Michigan.gov/EGLE Page 9 of 26 EQP1030 (Rev. 5/2022)
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen
property, or attempting to influence a public employee to breach the ethical conduct
standards for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects on
the Grantee’s business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion
of funds received under this Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement the Grantee is certifying that it is not an Iran linked business, and that its
contractors are not Iran linked businesses, as defined in MCL 129.312.
PROGRAM-SPECIFIC BOILERPLATE
XXIII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under the
Agreement will not be distributed without the prior written consent of the State except for items
disclosed in response to a Freedom of Information Act request, Court Order or subpoena.
XXIV. QUALITY ASSURANCE/QUALITY CONTROL
A project-specific Quality Assurance Project Plan (QAPP) must be submitted to the State in accordance
with guidance provided by the EGLE project administrator. Monitoring conducted prior to final EGLE
approval of the QAPP will not be reimbursed.
XXVI. PREVAILING WAGE
This project is subject to the Davis-Bacon Act, 40 U S C 276a, et seq, which requires that prevailing
wages and fringe benefits be paid to contractors and subcontractors performing on federally funded
projects over $2,000 for the construction, alteration, repair (including painting and decorating) of
public buildings or works.
Michigan.gov/EGLE Page 10 of 26 EQP1030 (Rev. 5/2022)
PROJECT-SPECIFIC REQUIREMENTS – APPENDIX A
Title to equipment or other nonexpendable personal property supported in whole or in part by the
State with categorical funding and having a unit acquisition cost of less than $5,000 shall vest with the
Grantee upon acquisition. The State reserves the right to retain or transfer the title to all items of
equipment and nonexpendable personal property having a unit acquisition cost of $5,000 or more to
the extent that it is determined that the State’s proportionate interest in such equipment and personal
property supports such retention or transfer of title.
The Grantee, if a Local Health Department, shall comply with the local public health accreditation
standards and follow the accreditation process and schedule established by the Michigan Department
of Health and Human Services (MDHHS) to achieve full accreditation status. A Grantee designated
as “not accredited” may have their State allocations reduced for costs incurred in the assurance of
service delivery.
Michigan.gov/EGLE Page 11 of 26 EQP1030 (Rev. 5/2022)
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
DRINKING WATER AND ENVIRONMENTAL HEALTH DIVISION
NONCOMMUNITY WATER SUPPLY PROGRAM (TYPE II PUBLIC)
OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State of
Michigan (State) in the conduct of complete noncommunity water supply program services required
under the Safe Drinking Water Act, 1976 PA 399, as amended, and the Administrative Rules,
hereinafter referred to as “Act 399.”
B. Program Budget and Agreement Amount
The Grantee will be paid on a quarterly basis for work in the noncommunity drinking water program.
The agreement amount maximum is provided in the Noncommunity Water Supply Program Allocation
Schedule. All requests for payment must be submitted by the Grantee to the State as described in F.
Reimbursement Schedule.
C. Requirements – Grantee
The Grantee shall perform the following services, including but not limited to:
1. Conduct sanitary surveys, issue water well permits, and have inspections for compliance or
enforcement purposes performed by qualified individuals classified as sanitarians or equivalent.
2. Assign one individual to be responsible for operational training and reporting aspects of this
agreement and to coordinate communication with the assigned State staff.
3. Maintain a current inventory and track compliance with operation and maintenance requirements
at all noncommunity public water supplies within its jurisdiction using the WaterTrack (WT) or
SDWIS State data system, or other data system(s) provided by the State.
4. Provide program oversight for required water quality monitoring and reporting at noncommunity
public water supplies in accordance with Act 399. The water supply owner shall be advised of the
applicable monitoring requirements at the time of completion of a sanitary survey, final approval of
a water well permit, or the effective date of the requirement. Notices of violation of required
monitoring, maximum contaminant level (MCL) violations, or the occurrence of unregulated
compounds shall be provided to the owner and the State in a timely manner. Notices of violation
shall include the contaminant, public health effects information, specific precautionary measures,
and public notice requirements, where applicable, as required in
Act 399.
5. Ensure that repeat samples are collected promptly where initial sample results indicate a potential
violation of State drinking water standards; or where the sample analyses are unreliable due to
overgrowth, excessive transit time, thermal preservation requirements are not met, or where the
presence of organic chemical contamination is indicated.
6. All noncommunity water supplies shall undergo a sanitary survey at least once every five years in
accordance with the procedures and regulations established by the State. An accurate and
complete sanitary survey form, water well record where available, and transmittal letter to the
owner outlining compliance status and monitoring requirements shall be considered a completed
Michigan.gov/EGLE Page 12 of 26 EQP1030 (Rev. 5/2022)
sanitary survey as required in Act 399. All sanitary survey and well record data shall be entered
into the program database(s) within 45 days of the survey.
7. Provide a notification to the owners of a noncommunity public water supply found to be in
noncompliance that includes the deficient items, outlines corrective action, establishes a specific
time schedule for making corrections, and establishes an appropriate monitoring schedule, interim
precautionary measures, or public notice requirements, where applicable.
8. Conduct a reinspection within ten (10) days of the expiration date of the compliance schedule to
ensure that all violations have been corrected and provide documentation of the results of the
reinspection to the owner. If compliance has not been achieved, initiate enforcement in
accordance with procedures established by the State.
9. Consult with the State in situations where the noncommunity public water supply injects a
chemical into the water supply, provides treatment for public health purposes, utilizes a surface
water source, or is found to be providing water that exceeds an MCL or contains unregulated
organic compounds. Assist treatment operators, review operation reports, and conduct and
document in WT or SDWIS or other approved data system (see Staff Reference Manual) site
visits for treatment surveillance. The frequency at which treatment surveillance must occur is as
follows: F-level treatment for surface water or groundwater under the direct influence of surface
water – two (2) visits per year, D-level treatment such as chemical injection or removal of arsenic
or nitrate – one (1) visit per year, Continuous Permanent Public Notice posting at certain Nitrate
MCL systems with SO6 enforcement action code – one (1) visit per year; Arsenic bottled water
treatment alternative – one (1) visit per three (3) years. In rare instances, if current staff resources
suitably trained to conduct surveillance visits are unavailable, the Grantee may make a written
request by June 30 to reduce temporarily the number of surveillance visits to be conducted
(described in more detail in the Staff Reference Manual).
10. Take prompt action to protect the public health and pursue compliance with applicable
construction, public notice, and water quality standards when an inspection establishes that
sewage, surface water, chemicals, or other serious contamination can gain entrance into the
noncommunity public water supply; when there is a confirmed MCL violation; or when a Level 2
Assessment is required at a noncommunity water supply.
11. Review permit applications and issue permits prior to the construction of any new or altered
noncommunity water well(s) as required in Act 399 and in accordance with procedures
established by the State. Noncommunity well permits shall be issued on forms provided by the
State.
12. Complete a review of the Capacity Development Application to determine if each new
nontransient noncommunity water system (NTNCWS) demonstrates adequate technical,
managerial, and financial capacity (TMF) in accordance with procedures established by the State
prior to authorizing construction of the water system. Withhold the construction permit if the owner
does not demonstrate adequate TMF capacity in accordance with procedures established by the
State.
13. Perform at least one post-construction inspection of all new noncommunity water wells for which a
permit has been issued. Final inspection and authorization for use of the noncommunity public
water supply by the public shall be accomplished in accordance with
Act 399 and procedures established by the State.
Michigan.gov/EGLE Page 13 of 26 EQP1030 (Rev. 5/2022)
14. Provide the well owner with notification of the results of the final inspection report and status of
compliance and establish the appropriate future monitoring schedule as required in Act 399.
15. Obtain written requests for deviations from suppliers of water where necessary and evaluate and
approve or deny deviations prior to the construction in accordance with procedures established by
the State and set forth in R 325.1613 of the Groundwater Quality Control Rules, promulgated
pursuant to Part 127, Water Supply and Sewer Systems, of the Public Health Code, 1978 PA 368,
as amended (Act 368); and R 325.10809 of the Safe Drinking Water Act, 1976 PA 399, as
amended (Act 399) Rules.
16. Provide technical assistance and program oversight to noncommunity water supply owners and
certified drinking water operators.
17. Grantees interested in providing continuing education for certified operators shall:
a. Obtain initial prior approval from the State.
b. Use the State prepared training modules.
c. Distribute and collect evaluation forms from the operators at each session.
d. Submit the evaluation forms and participant rosters to the State after each training
session is completed.
18. Maintain appropriate noncommunity program records, including sanitary surveys, water well
permits, records of water sampling, and correspondence as required in Act 399. Maintain
individual noncommunity public water supply files indexed according to water supply serial
number for each inventoried noncommunity water supply.
19. Maintain records for reporting water quality monitoring violations, sanitary survey inspections and
compliance status, issuance of water well permits, MCL violations, and issuance of public notices.
Requests for payment shall be submitted upon completion of violation determinations and
required data entry no later than 15 days following the end of the quarter.
20. Notify noncommunity public water supply owners regarding monitoring requirements that includes
language clearly stating that they may use any certified drinking water laboratory, including the
EGLE laboratory, for compliance monitoring.
21. Grantees performing Source Water Assessments (SWA) of NTNCWSs shall:
a. Participate in a SWA training event hosted by EGLE.
b. Utilize the State prepared form and/or assessment tools.
c. Perform an onsite visit and complete the assessment worksheet with the NTNCWS.
Performing these during the sanitary survey, water quality investigations or
monitoring schedule review, or during water well permitting is preferred.
d. Submit the completed assessment documents to the State after each assessment is
completed, and no later than 15 days.
22. Provide regulatory review as required under the Revised Total Coliform Rule (RTCR), such as
tracking and reviewing certified Seasonal Start Up Procedures; reviewing Level 1 Assessments;
and performing Level 2 Assessments. Maintain associated data within SDWIS on a quarterly
basis.
Michigan.gov/EGLE Page 14 of 26 EQP1030 (Rev. 5/2022)
D. Requirements – State
The State shall perform the following services including, but not limited to:
1. Provide noncommunity public water supply data and WT or SDWIS data system information
upon request of the Grantee.
2. Provide slide presentations and master copies of materials to Grantee’s that conduct
certified operator continuing education. Provide “train the trainer” workshops and ongoing
assistance as needed.
3. Provide training and guidance to the Grantee in the form of procedural manuals, rules, policies,
handouts, training meetings, joint inspections, and consultations.
4. Provide necessary forms or a data management program for sanitary survey reports, water well
permits, capacity development, water quality monitoring, reporting of violations, and maintaining
survey frequencies.
5. Provide program consultation and direct staff assistance where necessary in pursuing
compliance with applicable construction, monitoring, treatment, public notice, and water
quality standards.
6. Provide administrative oversight of the Grantee’s noncommunity program to determine
whether the work performed is satisfactory according to the terms and conditions of the
agreement.
7. Assess the status of the Grantee’s noncommunity water supply program relative to meeting
the agreement requirements and overall program goals and provide a report outlining the
assessment with an opportunity for Grantee input.
8. Provide for the analyses of water samples at the EGLE Laboratory. Payment of laboratory
fees for the analyses of water samples required through the provisions of this agreement will
be the responsibility of the water supply owner.
9. Provide a listing of all laboratories certified to perform drinking water analyses in Michigan.
10. Provide materials to designated Grantee’s to perform SWAs at NTNCWS. Provide training to
Grantee’s and ongoing assistance as needed. Complete the SWA by determining system
susceptibility and return completed assessment to the NTNCWS and Grantee.
11. State contact for Source Water Assessments is Travis Bauer, Geologist. He may be contacted
by telephone at 517-242-4560; by e-mail at BauerT1@michigan.gov; or by mail
at EGLE-DWEHD, Environmental Health Section, P.O. Box 30817, Lansing, Michigan
48909-8311. Completed SWA documentation shall be e-mailed to EGLE-EH@michigan.gov, or
via future application provided by the State.
12. State contact for drinking water supply certified operator continuing education is Brianna
Moore, Environmental Quality Analyst. She may be contacted by telephone at
517-899-6955; by e-mail at MooreB15@michigan.gov; or by mail at EGLE-DWEHD, Operator
Certification Unit, P.O. Box 30817, Lansing, Michigan 48909-8311. Completed evaluation
forms shall be e-mailed to EGLE-EH@michigan.gov and participant rosters shall be e-mailed to
EGLE-OTCU-Training@michigan.gov.
Michigan.gov/EGLE Page 15 of 26 EQP1030 (Rev. 5/2022)
E. Performance/Progress Report Requirements
At the end of each quarter, the Grantee is responsible for quarterly reporting. This includes
completion of violation determinations, documentation of enforcement and follow-up actions on
violations, sanitary survey updates, and other required data entry. Deadline is no later than
15 days following the end of the quarter. After data entry is reviewed by the State, a payment request
will be processed (see F. Reimbursement Schedule below).
F. Reimbursement Schedule
Submit the quarterly Financial Status Report (FSR) form to EGLE-DWEHD-Admin@michigan.gov, in
addition to the following:
Program Activity Allocation Basis Payment Request
13. State contact for the Noncommunity Water Supply Program is Dan Dettweiler,
Noncommunity Water Supplies Unit Supervisor. He may be contacted by telephone at
517-614-8644; by e-mail at DettweilerD@michigan.gov; or by mail at EGLE-DWEHD,
Environmental Health Section, P.O. Box 30817, Lansing, Michigan 48909-8311.
Standard
(STANDARD AMT)
Inventory based on active
transient and nontransient
noncommunity water supplies
(TNCWS & NTNCWS) in
WaterTrack (WT).
Request for payment for program expenditures
incurred during the quarter should be included
on the FSR form.
Payment subject to EGLE performance review
verification.
General Fund -
Treatment
Operator
Assistance
(GF OPER ASST)
Inventory based on active
TNCWS & NTNCWS required to
submit monthly operation reports
and active supplies recorded in
WT as using bottled water for
nitrate or arsenic MCLs.
Request for payment for program expenditures
incurred during the quarter should be included
on the FSR form.
Payment subject to EGLE performance review
verification.
General Fund Inventory based on active
transient and nontransient
noncommunity water supplies
(TNCWS & NTNCWS) in
WaterTrack (WT).
Request for payment for program expenditures
incurred during the quarter should be included
on the FSR form.
Payment subject to EGLE performance review
verification.
Each quarterly payment will be made by the State upon the Grantee’s fulfillment of its responsibilities
under this agreement.
G. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect that all
funds granted under this contract have been expended for the program activities as approved by the
State. These records shall be made available upon request for audit by the State. Records must be
retained by the Grantee for a period of three (3) years from the date of submission of the final
expenditure report or the date of termination. If any litigation, claim, or audit is started before the
expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings
involving the records have been resolved and final action taken.
Michigan.gov/EGLE Page 16 of 26 EQP1030 (Rev. 5/2022)
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
DRINKING WATER AND ENVIRONMENTAL HEALTH DIVISION
DRINKING WATER LONG-TERM MONITORING PROGRAM
OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State of
Michigan (State) in the conduct of completing work for drinking water long-term monitoring. Funding
is approved under Part 201, Environmental Remediation, of the Natural Resources and
Environmental Protection Act, 1994 PA 451, as amended.
B. Program Budget and Agreement Amount
The Grantee will be reimbursed on a quarterly basis for each drinking water well sampled on the
Drinking Water Monitoring List (List) per sample event and associated work. The State will also
reimburse the Grantee for all reasonable costs associated with transmitting the water samples/forms
to the Department of Environment, Great Lakes, and Energy (EGLE), Drinking Water Laboratory
(Laboratory). The agreement amount maximum is provided in the Drinking Water Long-Term
Monitoring Allocation Schedule. All requests for payment must be submitted by the Grantee to the
State as described in F. Reimbursement Schedule.
C. Requirements – Grantee
The Grantee shall perform the following services including, but not limited to:
1. Provide qualified staff for completion of all the required activities.
2. Collect samples from the drinking water wells identified by the State on the Drinking Water
Monitoring List (List). The samples must be collected within the sample collection period
prescribed by the State while maintaining a minimum period of time between collections. The
minimum time periods between collections are as follows:
MONITORING PERIOD MINIMUM TIME BETWEEN COLLECTIONS
Quarterly (3 months) 1 month
Triannual (4 months) 2 months
Semiannual (6 months) 3 months
Annual (1 year) 6 months
Biennial (2 years) 12 months
3. To ensure that data is available to determine funding needs for the next fiscal year, the following
minimum sample collections are to be collected prior to September 1, 2024:
All samples listed as an annual collection event.
At least one round of samples listed as semiannual.
At least one round of samples listed as triannual.
At least two rounds of samples listed as quarterly.
Michigan.gov/EGLE Page 17 of 26 EQP1030 (Rev. 5/2022)
If Grantee’s schedule does not allow for this minimum sample collection timetable, please contact
the EGLE, Source Water Unit, Contamination Investigation Program (SWU CIP) designated
representative.
4. Complete the Laboratory’s Request for Water Analysis forms or the analysis forms for other
laboratories designated by the State.
5. Transport water samples and completed forms for submission to the Laboratory or other
laboratory designated by the State. All eligible laboratory costs accrued under the Drinking Water
Long-Term Monitoring Program will be the responsibility of the State. Use appropriate
preservation and handling techniques for transport of sample(s).
6. All postage charges incurred for transport of water samples to the laboratory will be reimbursed by
the State with appropriate receipt documentation for the shipping.
7. All work must follow the sampling plan detailed on the List. Grantee shall follow sampling protocol
provided by the Laboratory, or other United States Environmental Protection Agency certified
drinking water laboratories as designated by the State. The Laboratory’s protocol for collection,
transport, and submission of drinking water samples can be reviewed on the
internet at Michigan.gov/EGLELab or contact the SWU CIP designated representative for
assistance in understanding the Laboratory’s protocol.
8. Generate and send health advisory letters after each sampling event to the water well owner and
to the water well users if the property is being rented (if known). The letters will meet form and
content criteria acceptable to the State. Advisory letters are to be sent within six (6) weeks of
receipt of all sample results for a specific site monitoring event. A copy of each advisory letter
must be sent to the SWU CIP designated representative. The name of the SWU CIP designated
representative appears on the List (see “EGLE CIP Contact”). A copy of each advisory letter and
sample result must also be sent to the respective EGLE, Remediation and Redevelopment
Division, district office unless otherwise indicated by that district office or to other EGLE program
staff as directed by SWU CIP staff.
D. Requirements – State
The State shall perform the following services including, but not limited to:
1. Provide the Grantee the List(s). This includes the location of drinking water wells to be monitored
and the sample collection frequency for each address. These are organized by drinking water
monitoring sites (Site) by Site name.
2. Assist Grantee in drafting health advisory letters.
3. Instruct Grantee staff on sample collection protocol, when requested.
4. Update Grantee with changes for any Site in the Drinking Water Long-Term Monitoring Program.
Documented notification of changes, such as additions and deletions of Sites or sample locations
Michigan.gov/EGLE Page 18 of 26 EQP1030 (Rev. 5/2022)
within a Site, and changes to sample collection frequency will be made by mail, fax, or electronic
mail.
5. Provide payment in accordance with the terms and conditions of this agreement based upon
appropriate reports, records, and documentation maintained by the Grantee. Review of the
documentation and approval of payment will be made by the SWU CIP designated representative
on a quarterly basis. The program contact person is Ms. Sara Pearson. She may be contacted by
telephone at 517-420-3219; by e-mail at pearsons@Michigan.gov; or by mail at EGLE-DWEHD,
Contamination Investigation Program, P.O. Box 30817, Lansing, Michigan 48909-8311.
6. Provide any report forms and reporting formats required by the State at the effective date of this
agreement, and with any new report forms and reporting formats proposed for issuance thereafter,
at least 90 days prior to required usage, to afford the Grantee an opportunity for review and
comment.
E. Performance/Progress Report Requirements
The Grantee shall adhere to the terms and conditions of this agreement as demonstrated by
appropriate reports, records, and documentation maintained by the Grantee. Reports shall include a
list of water wells sampled by Site name and date along with total payment requested, including
postage, and copies of the advisory letters if not previously provided.
F. Reimbursement Schedule
The State will reimburse the Grantee $90 for each sampling event and associated work performed in
accordance with the List and designated frequency during the year ending
September 30, 2024.
Reimbursement shall be requested on a quarterly basis by submittal of required reports to the SWU
CIP designated representative and submittal of the quarterly Financial Status Report (FSR) to the
email address EGLE-DWEHD-Admin@michigan.gov. The final payment for the fiscal year will be
made by the State upon the grantee’s fulfillment of its responsibilities under this agreement.
G. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect that all
funds granted under this contract have been expended for the program activities as approved by the
State. These records shall be made available upon request for audit by the State. Records must be
retained by the Grantee for a period of three (3) years from the date of submission of the final
expenditure report or the date of termination. If any litigation, claim, or audit is started before the
expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings
involving the records have been resolved and final action taken.
Michigan.gov/EGLE Page 19 of 26 EQP1030 (Rev. 5/2022)
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
DRINKING WATER AND ENVIRONMENTAL HEALTH DIVISION
CAMPGROUND PROGRAM
OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State in the
conduct of campground program in accordance with Part 125 of the Public Health Code, 1978 PA
368, as amended (Part 125).
This agreement is also intended to establish responsibilities for both the Grantee and the State in the
conduct of issuing temporary campground licenses in accordance with Part 125.
B. Program Budget and Agreement Amount
The Grantee will be provided a Campground Fund allocation to help with the cost of the annual
inspection of licensed campgrounds. The Grantee will also be provided a General Fund allocation to
help administer a campground inspection program of active, but not yet licensed campgrounds.
These allocated amounts are based on the active campground inventory at the time of contract.
All requests for payment must be submitted by the Grantee to the State as described in item F.
Reimbursement Schedule.
The Grantee will reimburse the State on an annual basis for the state license fees collected for
temporary campground licenses issued during the year by the Grantee’s staff or designated
representative. The agreement amount is provided in item F. Reimbursement Schedule. The State
requests for reimbursement are as described in item F. Reimbursement Schedule.
C. Requirements – Grantee
The Grantee will conduct an inspection of all licensed campgrounds under its jurisdiction and
complete a state-provided Campground Inspection Report (Form EQP1715 and Supplement Form
EQP1715-1). The Grantee will also inspect active campgrounds that should be licensed, investigate
complaints, and provide compliance assistance to campground owners. Local efforts to educate
unlicensed campground owners on the regulations and approval processes should be attempted prior
to, or in coordination with, referrals to State program and enforcement staff.
All licensed campgrounds should be inspected when they are open from April through September.
Completed inspection reports are to be submitted to the State within two (2) weeks following the
inspection.
The Grantee will collect state license fees for temporary campgrounds within its jurisdiction in
accordance with the current fee schedule as printed on the application (Form EQP1717). The
Grantee will issue or deny the temporary campground license and forward a copy of the approved or
denied license to the State. Licenses are to be forwarded to the State within two (2) weeks after the
licensing period.
The Grantee will provide a list of temporary campgrounds, that includes campground name and fee
category, to the State for review by October 16, 2024.
Michigan.gov/EGLE Page 20 of 26 EQP1030 (Rev. 5/2022)
D. Requirements – State
An active report of licensed campgrounds is updated daily on the Campground Program webpage at
Michigan.gov/EGLECampgrounds for Grantee access to the current list of licensed campgrounds.
The State will provide technical assistance as requested and periodic oversight to the Grantee
relative to campground compliance issues. The State’s Campground Program shall function as a
technical resource to health department staff and campground owners. As needed, the State will
provide to the Grantee status reports indicating annual inspection reports received, temporary
licenses received, the program fee schedule, and other program guidance.
The contact person is Sarah Rottiers, who may be reached at 517-282-4032; or
RottiersS@michigan.gov; or at EGLE, Drinking Water and Environmental Health Division,
Environmental Health Section, Campground Program, P.O. Box 30817, Lansing, Michigan
48909-8311.
E. Performance/Progress Report Requirements
Submit annual inspection reports through Michigan Environmental Health and Drinking Water
Information Systems (MiEHDWIS). Please send e-mail to EGLE-DWEHD-
ITApplicationSupport@michigan.gov or contact the Environmental Assistance Center at 800-662-
9278 between 8:00 a.m. and 4:30 p.m., Monday - Friday to get started. To utilize MiEHDWIS, a
MILogin Third Party account must be created for health department staff.
Submit issued Temporary Campground Licenses to EGLE-EH@michigan.gov.
F. Reimbursement Schedule
During the grant period of October 1, 2023 to September 30, 2024, the Grantee can request
reimbursement of expenses incurred to complete the annual inspection of licensed campgrounds
conducted by the Grantee’s staff or designated representative, to administer a campground program,
and to address inspections of unlicensed campgrounds or other compliance assistance activities up
to the combined Campground Fund and General Fund award amount. Please refer to Program
Funding – Appendix B at the end of this agreement for award amounts.
Payment shall be requested on a quarterly basis by submittal of the quarterly Financial Status Report
(FSR) to the email address EGLE-DWEHD-Admin@michigan.gov. Please include a list of the
campgrounds inspected during the quarter.
The State will send an invoice to collect the state temporary campground license fees, less the $25
portion of the fee, intended for the Grantee for the temporary campground licenses issued by the
Grantee’s staff or designated representative during the year ending September 30, 2024.
G. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect that all
funds granted under this contract have been expended for the program activities as approved by the
State. These records shall be made available upon request for audit by the State. Records must be
retained by the Grantee for a period of three (3) years from the date of submission of the final
expenditure report or the date of termination. If any litigation, claim, or audit is started before the
expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings
involving the records have been resolved and final action taken.
Michigan.gov/EGLE Page 21 of 26 EQP1030 (Rev. 5/2022)
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
DRINKING WATER AND ENVIRONMENTAL HEALTH DIVISION
PUBLIC SWIMMING POOL PROGRAM
OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024
A. Statement of Purpose
This agreement is intended to establish responsibilities for both the Grantee and the State of
Michigan (State) in the conduct of completing work within the Grantee’s jurisdiction in the Public
Swimming Pool Program in accordance with Section 12532 of the Public Health Code, 1978 PA 368,
as amended.
B. Program Budget and Agreement Amount
The Grantee will be provided a Swimming Pool Fund allocation to help with the cost of the annual
inspection of licensed swimming pools. The Grantee will also be provided a General Fund allocation
to help administer a swimming pool inspection program of actively open, but not yet licensed
swimming pools. These allocated amounts are based on the active swimming pool inventory at the
time of contract.
All requests for payment must be submitted by the Grantee to the State as described in item F.
Reimbursement Schedule.
C. Requirements – Grantee
The Grantee will conduct an inspection of all public swimming pools under its jurisdiction, investigate
complaints, issue closing orders, conduct meetings and/or conferences relative to compliance issues,
and complete a Public Swimming Pool Inspection Report (Form EQP1735), as provided by the State,
or other report form approved by the State. Local efforts to educate unlicensed swimming pool
owners on the regulations and approval processes should be attempted prior to, or in coordination
with, referrals to State program and enforcement staff. This can include, but is not limited to, issuing a
formal order or schedule of compliance for obtaining licensure and following up with subsequent
closing orders for noncompliance with the order or compliance schedule for the operation of
unlicensed swimming pools.
To assist with timely issuance of operation licenses for the following calendar year, pool inspections
should be completed prior to the end of September and inspections during the months of October,
November and December should be avoided as much as possible.
Completed inspection reports are to be submitted to the State within two (2) weeks following the
inspection.
D. Requirements – State
The State will furnish periodic status reports to the Grantee indicating the number of license
applications, fees, and inspection reports received.
The State will provide technical assistance and periodic oversight to the Grantee relative to public
swimming pool compliance issues when requested. The program contact person is
Ms. Starla Walter. She may be contacted by telephone at 517-282-7362; by e-mail at
Michigan.gov/EGLE Page 22 of 26 EQP1030 (Rev. 5/2022)
WalterS4@michigan.gov; or by mail at EGLE-DWEHD, Environmental Health Section – Public
Swimming Pool Program, P.O. Box 30817, Lansing, Michigan 48909-8311.
E. Performance/Progress Report Requirements
Submit inspection reports and other entity documents through Michigan Environmental Health and
Drinking Water Information Systems (MiEHDWIS), a web application. To get started, please send e-
mail to EGLE-DWEHD-ITApplicationSupport@michigan.gov or contact the Environmental Assistance
Center at 800-662-9278 between 8:00 a.m. and 4:30 p.m., Monday - Friday. To utilize MiEHDWIS, a
MILogin Third Party account must be created for health department staff.
F. Reimbursement Schedule
During the grant period of October 1, 2023 to September 30, 2024, the Grantee can request
reimbursement of expenses incurred to complete the annual inspection of licensed swimming pools
conducted by the Grantee’s staff or designated representative, to help administer a swimming pool
program, and to address inspections of unlicensed swimming pools or other compliance assistance
activities up to the combined Swimming Pool Fund and General Fund award amount. Please refer to
Program Funding – Appendix B at the end of this agreement for award amounts.
If your local jurisdiction is certified by the Department of Environment, Great Lakes, and Energy to
conduct initial inspections, the State will reimburse the Grantee on a quarterly basis for initial license
swimming pool inspections completed by the Grantee’s staff or designated representative during the
period of October 1, 2023 to September 30, 2024. The reimbursement for an initial license inspection
for a public swimming pool is $100.
Reimbursement shall be requested on a quarterly basis by submittal of the quarterly Financial Status
Report (FSR) to the email address EGLE-DWEHD-Admin@michigan.gov. Please include a list of the
public swimming pools inspected during the quarter.
G. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect that all
funds granted under this contract have been expended for the program activities as approved by the
State. These records shall be made available upon request for audit by the State. Records must be
retained by the Grantee for a period of three (3) years from the date of submission of the final
expenditure report or the date of termination. If any litigation, claim, or audit is started before the
expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings
involving the records have been resolved and final action taken.
Michigan.gov/EGLE Page 23 of 26 EQP1030 (Rev. 5/2022)
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
DRINKING WATER AND ENVIRONMENTAL HEALTH DIVISION
SEPTAGE PROGRAM
OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024
A. Statement of Purpose
This agreement is intended to establish a payment schedule to the Grantee for an initial septage land
site inspection, annual land site inspection, septage vehicle inspection, and authorized receiving
facility inspection in accordance with Section 324.11716 of Part 117, Septage Waste Servicers, of the
Natural Resources and Environmental Protection Act, 1994 PA 451, as amended.
B. Program Budget and Agreement Amount
The Department of Environment, Great Lakes, and Energy (EGLE) will reimburse the Grantee on a
quarterly basis according to the following criteria:
Initial inspection of a septage land site (per site) $500.00
Annual EGLE authorized “active” land site inspection (per site)
includes EGLE authorized septage storage facility inspection $430.00
Annual or initial inspection of septage vehicles (per vehicle) $50.00
EGLE authorized receiving facility inspection $100.00
The payment for a new land application site and new vehicle shall satisfy the annual inspection
requirement. The payment for land sites will be made for one inspection of each site. Please note that
each site may contain more than one unit otherwise known as a “field.” The site inspection and
reimbursement payment include inspection of the EGLE authorized septage storage facility (if
applicable).
The payment for septage vehicle inspections will be based on the number of vehicles inspected – one
payment only per vehicle.
C. Requirements – Grantee
1. The Grantee shall investigate complaints and conduct meetings and/or conferences relative to
compliance issues. The Grantee will provide a timely and appropriate response to all violations in
a manner described in an EGLE Septage Program document entitled, “Fiscal Year 2023
Enforcement Policy.”
2. The Grantee shall conduct inspections of all EGLE licensed septage land sites and septage
vehicles on an annual basis in accordance with Part 117 and as established in an EGLE Septage
Program document entitled “Fiscal Year 2023 Compliance Inspection Policy.” The Grantee shall
use EGLE’s online Septage Haulers Directory prior to inspection and use current inspection forms
provided by EGLE posted on the Septage Program website. Completed inspection reports are to
be forwarded to the State within two (2) weeks following the inspection.
3. EGLE shall notify the Grantee to conduct inspections of new land application sites and new
vehicles. The Grantee shall conduct inspections of new land application sites and new vehicles
and submit the material to EGLE’s Septage Program within two (2) weeks from the date of receipt
Michigan.gov/EGLE Page 24 of 26 EQP1030 (Rev. 5/2022)
of EGLE notification. The inspections are conducted to verify that the new sites, the new septage
vehicles, and the servicing methods are in compliance with Part 117. The Grantee shall use
current inspection forms provided by EGLE posted on the Septage Program website.
4. The Grantee shall conduct annual inspections of all EGLE authorized septage receiving facilities
in their jurisdiction using current inspection forms provided by EGLE. Completed inspection
reports are to be submitted to the State within two (2) weeks following the inspection.
5. The Grantee shall conduct inspections of all EGLE authorized septage storage facilities on an
annual basis. The Grantee shall use current inspection forms provided by EGLE posted on the
Septage Program website. Completed inspection reports are to be submitted to the State within
two (2) weeks following the inspection.
6. The Grantee should complete all inspections by August 31, 2024. Septage inspections during the
month of September ought to be avoided as much as possible. However, if necessary, the
Grantee may continue to complete inspections until September 30, 2024.
Inspection requirement details are outlined in the document entitled, “Septage Compliance Inspection
Policy.” This policy, inspection checklists, reports and forms are posted on the program website and
can be downloaded by clicking on Health Department Information located under Downloads.
D. Requirements – State of Michigan
EGLE shall provide a current list of permitted land application sites by jurisdiction. This information is
available by clicking on Septage Haulers Directory located under Online Services on the program
website and searching by county.
1. EGLE shall provide up to date license application materials on the program website available
under Program Forms/Downloads.
2. EGLE shall perform a one-time, detailed review of all new septage waste firm business, vehicle,
land site and cropping plan applications to ensure administrative completeness before forwarding
them to the Grantee for inspection.
3. EGLE shall provide current inspection forms on the program website. These forms can be
downloaded from the program website by clicking on Health Department Information or Land
Application Information located under Program Forms/Downloads. The inspection forms include:
a. Existing Land Site Inspection Form (EQP5900).
b. New Land Site Inspection Form (EQP5970).
c. Cropping Plan Form (EQP5928).
d. Vehicle Inspection PDF Fillable Form (EQP5901).
e. Receiving Station Inspection Form (EQP5911).
f. Storage Facility Checklist (EQP5966).
4. EGLE will provide for the request and receipt of annual cropping plans for all existing land
application sites which shall be transmitted to the Grantee. EGLE will make available detailed land
Michigan.gov/EGLE Page 25 of 26 EQP1030 (Rev. 5/2022)
application record review and inspection resources necessary to assist the Grantee in their
consideration of cropping plans for existing sites within their respective jurisdictions.
5. EGLE will provide resources, technical assistance, regional training, and program support as
requested by the Grantee. These resources include the Guidance Manual for the Land Application
of Septage Waste which can be downloaded from the program website. It can be accessed by
clicking on Land Application Information under Program Forms/Downloads.
6. EGLE shall provide program updates and information via the program website’s Septage Program
FAQ’s (Frequently Asked Questions) and informational mailings. The Grantee will be copied on
memos and letters issued to licensed septage businesses.
E. Performance/Progress Report Requirements
Submit inspections and other septage facility documents through Michigan Environmental Health and
Drinking Water Information Systems (MiEHDWIS). Please send e-mail to EGLE-DWEHD-
ITApplicationSupport@michigan.gov or contact the Environmental Assistance Center at 800-662-
9278 between 8:00 a.m. and 4:30 p.m., Monday - Friday to get started. To utilize MiEHDWIS, a
MILogin Third Party account must be created for health department staff.
F. Reimbursement Schedule
Reimbursement shall be requested on a quarterly basis by submittal of the quarterly Financial Status
Report (FSR) to the email address EGLE-DWEHD Admin@michigan.gov. Please attach a list of the
Septage Program inspections that were completed during the quarter.
G. Accountability
The Grantee shall maintain adequate accounting and employee activity records to reflect that all
funds granted under this contract have been expended for the program activities as approved by the
State. These records shall be made available upon request for audit by the State. Records must be
retained by the Grantee for a period of three (3) years from the date of submission of the final
expenditure report or the date of termination. If any litigation, claim, or audit is started before the
expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings
involving the records have been resolved and final action taken.
Michigan.gov/EGLE Page 26 of 26 EQP1030 (Rev. 5/2022)
PROGRAM FUNDING - APPENDIX B
Noncommunity Water Supply Program (Type II Public)
1. Standard Allocation - State Funding Amount: $174,916
2. General Fund - State Funding Amount: $405,253
Drinking Water Long-Term Monitoring
1. RRD State Funding Amount: $35,000
2. General Fund - State Funding Amount: $30,700
Campground Program
1. Campground Fund - State Funding Amount: $500
2. General Fund - State Funding Amount: $1,500
Public Swimming Pool Program
1. Public Swimming Pool Fund - State Funding Amount: $26,790
2. General Fund - State Funding Amount: $63,600
3. Public Swimming Pool Fund – Initial Inspections Funding Amount: $6,000
Septage Program
Septage Fund - State Funding Amount: $3,000
If you need this information in an alternate format, contact EGLE-Accessibility@Michigan.gov or
call 800-662-9278.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color,
marital status, disability, political beliefs, height, weight, genetic information, or sexual
orientation in the administration of any of its programs or activities, and prohibits intimidation
and retaliation, as required by applicable laws and regulations. Questions or concerns should
be directed to the Nondiscrimination Compliance Coordinator at EGLE-
NondiscriminationCC@Michigan.gov or 517-249-0906.
This form and its contents are subject to the Freedom of Information Act and may be released
to the public.
GRANT REVIEW SIGN-OFF – Health & Human Services/Health
GRANT NAME: FY 2024 EGLE – Local Health Department Grant Agreement
FUNDING AGENCY: Michigan Department of Environment, Great Lakes, and Energy (EGLE)
DEPARTMENT CONTACT PERSON: Stacey Smith 248-452-2151
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 09/05/2023
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (08/31/2023)
Human Resources:
Approved by Human Resources. Creates 2 FTE positions, so HR action is needed. HR writeup will be provided to Stacey
to upload with packet. – Heather Mason (08/30/2023)
Risk Management:
Approved. Contract allows for self-insurance. No additional insured requirements. – Robert Erlenbeck (09/05/2023)
Corporation Counsel:
Approved – Sharon Kessler (09/01/2023)
REQUEST:
1. Accept the Michigan Department of Environment, Great Lakes, and Energy Reimbursement
Agreement in the total amount of $747,259, beginning October 1, 2023, through September 30,
2024.
2. Create two (2) Special Revenue (SR) Full-time (FTE) Public Health Sanitarian Positions within
Health & Human Services/Environmental Health (#1060220).
PROPOSED FUNDING:
Michigan Department of Environment, Great Lakes, and Energy
OVERVIEW:
Michigan Department of Environment, Great Lakes, and Energy (EGLE) has awarded a reimbursement
agreement in the amount of $747,259 to the Oakland County Health Division for the period October 1,
2023, through September 30, 2024. The reimbursement agreement supports on-going services related to
Non-community – Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool
Inspections, Septage Waste, and Campground Inspection. it is requested to accept the Michigan
Department of Environment, Great Lakes, and Energy Reimbursement Agreement in the total amount of
$747,259, beginning October 1, 2023, through September 30, 2024 and create two (2) Special Revenue
(SR) Full-time (FTE) Public Health Sanitarian Positions within Health & Human Services/Environmental
Health (#1060220).
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2024
Class Period Step 01 Step 12 Step 24 Step 36 Step 48 Step 60 Step 72 Step 84
Public Health
Sanitarian
Annual
Bi-wkly
Hourly
62,174
2,391
29.89
65,192
2,507
31.34
68,211
2,623
32.79
71,228
2,740
34.24
74,247
2,856
35.70
77,264
2,972
37.15
80,283
3,088
38.60
83,300
3,204
40.05
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the budget amendment.
Create Two (2) Special Revenue (SR) Full-time
(FTE) Public Health Sanitarian Positions
Salary @ step 12 $65,192
Fringes @ 35.48% $23,202
Direct Contract Charge $15,973
Cost for 1 $104,366
Cost for 2 $208,732
Total Cost $208,732