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Home My WebLink AboutInterlocal Agreements - 2021.06.17 - 40613DeeAreeetattainaiid itttte teteratbeteneareteet MISCELLANEOUS RESOLUTION :|#21288 June 17,2021 BY:Commissioner Gwen Markham,Chairperson,Finance Committee IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Chairperson,Ladies and Gentlemen: WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263, approved the Department of Information Technology's Comprehensive Information Technology Services Agreementenabling the Department to make additional technology services available to public bodies;and WHEREAS the Department of Information Technology has made the following modifications to the Comprehensive I.T.Services Interlocal Agreement and Exhibits: e Agreement Updated references to Browser.Standards required to use the services, Exhibit |-Updated the County’s Cost for Transactional Fees, Exhibit ll -Updated the County's Cost for Transactional Fees, Exhibit tll -Updated the County's Cost for Transactional Fees, Exhibit lV -Remove the third-party vendor that is no longer in use, Exhibit V —Removed references to the Public List of Contracts that no longer exists, Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists, Exhibit XIII -Removed references to the Public List of Contracts that no longer exists, Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning Committee and CLEMIS Advisory Committee, All Exhibits -Updated section titles and references for consistency across all exhibits. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice Advice with fees described in the Exhibits. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive Information Technology Services Agreement.' Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution. ar,ah ‘Commissioner Gwen Markham,District #9 Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #21258 :a June 17,2021 Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted. AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn, Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20) NAYS:None.(0)’ A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted. _.HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MGCL 45.559A(7) STATE OF MICHIGAN): COUNTY OF OAKLAND) |,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office. In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021, Lisa Brown,Oakland County David T. Woodward (Oct 5, 2023 11:17 EDT)Oct 5, 2023 Oct 5, 2023 8/31/23, 9:08 AM City of Ann Arbor - File #: 23-1136 a2gov.legistar.com/LegislationDetail.aspx?ID=6314531&GUID=E6605392-E514-4910-A2F9-D7149098498B&Options=ID%7cText%7c&Search=CLEM…1/2 File #:23-1136 Version: 1 Name: 8/7/23 - Resolution Approving Contract Extension and PO for CLEMIS Type:Resolution Status:Passed File created:8/21/2023 In control:City Council On agenda:8/21/2023 Final action:8/21/2023 Enactment date:8/21/2023 Enactment #:R-23-304 Title: Resolution Approving an Agreement for I.T. Services between Oakland County and the City of Ann Arbor for Continued Participation in CLEMIS for Five Years FY24 - FY28 and Appropriate Funding ($527,900.00) (8 Votes Required) Attachments:1. 2018 CLEMIS Agreement.pdf, 2. Ann Arbor IT-CLEMIS Agreement 2023 05 15.pdf Title Resolution Approving an Agreement for I.T. Services between Oakland County and the City of Ann Arbor for Continued Participation in CLEMIS for Five Years FY24 - FY28 and Appropriate Funding ($527,900.00) (8 Votes Required) Memorandum The attached resolution seeks approval of an Agreement for I.T. Services in an amount of $105,800.00 annually (plus allowed contingencies) for continued participation in Oakland County's Courts and Law Enforcement Management Information System, commonly called “CLEMIS,” for five years, FY2024 through FY2028. The City is currently participating in CLEMIS pursuant to a similar five-year agreement with Oakland County entered into on August 23, 2018 (Legistar File # 18-1298). The City of Ann Arbor has been a participating member of CLEMIS since August 2005. CLEMIS provides public safety technology solutions including Computer Aided Dispatch (CAD), CAD Mobile, Report Management System, fingerprinting and mug shots for use by local police and sheriff agencies. The use of this highly specialized and integrated technology service allows many public safety organizations across Southeast Michigan, including Washtenaw County, to share information and intelligence across agency and government boundaries, improving public safety responsiveness and the overall safety of the Ann Arbor and Washtenaw County communities. Budget/Fiscal Impact: The first $105,800.00 annual expenditure (plus the $10,580.00 contingency) is partially budgeted in the approved FY2024 Information Technology Services Unit budget. An additional $11,300.00 is being requested from the fund balance in the Information Technology Fund. Funds for FY2025 through FY2028 are planned to be budgeted in those fiscal years in the amount of $105,800.00 annually (plus a $10,580.00 contingency each year) in the Information Technology Services Unit budget. Sign In City Home City Clerk Home Legislation Calendar City Council Boards and Commissions People Watch Live Public Meetings Details Reports History (2)Text 8/31/23, 9:08 AM City of Ann Arbor - File #: 23-1136 a2gov.legistar.com/LegislationDetail.aspx?ID=6314531&GUID=E6605392-E514-4910-A2F9-D7149098498B&Options=ID%7cText%7c&Search=CLEM…2/2 Staff Prepared by: Joshua Baron, IT Applications Delivery Manager Reviewed by: Tom Shewchuk, Director, Information Technologies Service Unit Approved by: Milton Dohoney Jr., City Administrator Body Whereas, The City of Ann Arbor requires that efficient and interoperable information sharing services be maintained for public safety agencies, allowing for the effective delivery of safety services within the City of Ann Arbor and throughout Washtenaw County; Whereas, CLEMIS, provided through Oakland County, provides public safety technology solutions including Computer Aided Dispatch (CAD), CAD Mobile, Report Management System, fingerprinting and mug shots for use by local police and sheriff agencies; Whereas, The use of this highly specialized and integrated technology service allows many public safety organizations across Southeast Michigan, including Washtenaw County, to share information and intelligence across agency and government boundaries improving public safety responsiveness and the overall safety of the Ann Arbor and Washtenaw County communities; Whereas; The City of Ann Arbor has been a participating member of CLEMIS since August 2005 and is operating under a five-year agreement with Oakland County approved on August 23, 2018 (Legistar File # 18-1298); Whereas, It is in the City’s interest to the Agreement for I.T. Services with Oakland County, and associated purchase orders, in an amount of $105,800.00 annually (plus allowed contingencies) for FY2024 through FY2028; Whereas, The City has planned, approved, and budgeted for FY2024 CLEMIS Information Services expenditure in the FY2024 Information Technology Services Unit budget of $105,800.00; and Whereas, The City plans to budget for CLEMIS Information Services in its FY2025 - FY2028 Information Technology Services Unit budgets; RESOLVED, That City Council approve the Agreement for I.T. Services between Oakland County and the City of Ann Arbor and associated purchase orders to Oakland County for continued participation in CLEMIS for a five-year term, in an amount of $105,800.00 annually; RESOLVED, That City Council appropriate $11,300.00 to the FY 2024 Information Technology Fund expenditure budget from the fund balance of the Information Technology Fund and that this amount is designated only for FY 2024 and is not without regard to fiscal year; RESOLVED, That the City Council approve a ten percent (10%) contingency of $10,580.00 on each annual expenditure for a total of $52,900.00 in contingency to be expendable from the Information Technology Services Unit budget, subject to City Administrator approval; RESOLVED, That the amounts authorized herein may be used without regard to fiscal year unless otherwise specified; and RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this Resolution including execution of any authorized renewals and any changes or amendments that do not exceed the contingency amount. October 11, 2023 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 – Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Ann Arbor, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Kim McCabe, IT Project Specialist, Oakland County Kristine Powers, IT Supervisor, Oakland County Jacqueline Beaudry, Clerk, City of Ann Arbor Enclosures