HomeMy WebLinkAboutReports - 2023.10.17 - 40632
AGENDA ITEM: Acceptance from the U.S. Department of Justice for the FY 2023 Edward Byrne
Memorial Justice Assistance Grant Program
DEPARTMENT: Public Services - Community Corrections
MEETING: Board of Commissioners
DATE: Friday, October 27, 2023 7:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3436
Motion to approve the FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
funding in the amount of $88,114 for the period of October 1, 2023, through September 30, 2026
and authorize the Chair of the Board of Commissioners to execute the grant agreement; further,
amend the FY 2024 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
Oakland County applied for and has been awarded Fiscal Year (FY) 2023 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program funding in the amount of $88,114 from the U.S.
Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA).
The grant period is October 1, 2023, through September 30, 2026. The total FY 2023 grant award
includes an increase of $3,196 from the previous year’s award. The funding is based on a federal
JAG formula and there is no required grant match. The Sheriff’s Office allocation of $17,623 will be
used to purchase one 1 Synology Rackmount Storage unit for $7,048, and 45 Seagate Exos hard
drives at $235 each - the total amount of $10,575. The Community Corrections would like to work
with the Center for Employment Opportunities (CEO) to offset the cost associated with employers
willing to employ transition work crews. To accomplish this task, their grant allocation award amount
is $70,491.
POLICY ANALYSIS
Acceptance of this grant does not obligate the County to any future commitment and continuation of
this program is contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Eric Schmidt, Chief Community Corrections Public Services
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 10/17/2023
AGENDA DEADLINE: 10/27/2023 7:55 PM
ATTACHMENTS
1. FY2023 Edward Byrne Memorial Justice Assistance Grant JAG Schedule A -
2. Grant Review Sign-Off JAG
3. JAG FY24 Budget and Narrative
4. Award_Package_FAW-178306
5. 2023 Budget Detail Worksheet (002)
COMMITTEE TRACKING
2023-10-10 Public Health & Safety - Recommend to Board
2023-10-17 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Penny Luebs, Michael Gingell, Janet Jackson (4)
Passed
Oakland County, Michigan
FY2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Schedule "A"
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
R Multi Organizational Grants Sheriff Investigative & Forensic Services FND11003 CCN4030901 RC610313 PRG110110 GRN-1004302 610000 Federal Operating Grant $17,623
R Multi Organizational Grants Public Services Administration FND11003 CCN1070101 RC610313 PRG132020 GRN-1004302 610000 Federal Operating Grant 70,491
Total Revenue $88,114
E Multi Organizational Grants Sheriff Investigative & Forensic Services FND11003 CCN4030901 SC760126 PRG116240 GRN-1004302 760000 Equipment $7,048
E Multi Organizational Grants Sheriff Investigative & Forensic Services FND11003 CCN4030901 SC750070 PRG116240 GRN-1004302 750000 Supplies $10,575
E Multi Organizational Grants Public Services Administration FND11003 CCN1070101 SC730373 PRG132020 GRN-1004302 730000 Contracted Services 70,491
Total Expenditures $88,114
GRANT REVIEW SIGN-OFF – Sheriff’s Office and Community Corrections
GRANT NAME: 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FUNDING AGENCY: U.S. Department of Justice
DEPARTMENT CONTACT PERSON: Eric Schmidt
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/06/2023
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) will be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/03/2023)
Human Resources:
Approved – Heather Mason (10/06/2022)
Risk Management:
Approved – Robert Erlenbeck (10/03/2023)
Corporation Counsel:
Approved –Heather Lewis (10/03/2023)
OAKLAND COUNTY
FY2023 JAG Award Grant Package
Program Narrative
Project Design and Implementation: Upon receipt of the FY2023 solicitation, the applicable
departments are sent notification of the award amount to obtain possible projects. Once received
they are reviewed by the project manager, who will determine if the projects align with the
guidelines sent by the DOJ for possible projects. If the proposed projects do not align with the
solicitation guidelines, a decision is made to see which projects are best suited for the funding.
Project: Oakland County Sheriff’s Office (OCSO) Computer Crimes Unit Storage.
Project Identifies: Equipment-General,
The Oakland County Sheriff’s Office Computer Crimes Unit is requesting grant funding to
upgrade/expand the existing way electronic evidence is stored and archived.
The system is a RAID system which allows for redundant backups in case of individual drive
failure. Due to the growth in the demand for electronic evidence for investigations and
prosecutions our current system with be maxed out of storage availability soon. With the
expansion of the Sheriff’s Office electronic storage system, the RAID will have adequate
available storage for several years.
Project: County of Oakland – Public Services-Community Corrections Division–
Improving outcomes for incarcerated and justice involved individuals by assisting with
transitional employment
Project Identifiers: Transitional Employment Services
OAKLAND COUNTY
FY2023 JAG Award Grant Package
Program Narrative
A key component of improving outcomes for justice involved individuals is employment that
pays a living wage. If returning citizens are expected to become productive members of society
than we must ensure they have the tools and opportunities to do so. The Center for Employment
Opportunities (CEO) in the City of Pontiac works exclusively with returning citizens providing
job readiness training, transitional employment, job coaching and retention services. The
transitional work crews are a key component of the model. Transitional crews perform a wide
variety of work depending on the need of the employer but may include landscaping, litter
abatement and /or janitorial services. The employer enters a contract with CEO to provide work
crews that are transported to the worksite each day and a site supervisor. For smaller employer
the cost may be prohibitive. This grant would help to offset the cost associated with the
transitional work crews for employers who are willing to provide work opportunities for
returning citizens.
Data Collection for Performance Reporting:
Quarterly Federal Financial Reports (and one final Federal Financial Report after all funds have
been obligated and expended) through OJP’s JustGrants system.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report (at any time once all project activity has concluded)
through BJA’s PMT.
• Semi-annual performance reports and a final performance report (at any time once
all project activity has concluded) through OJP’s JustGrants.
OAKLAND COUNTY
FY2023 JAG Award Grant Package
Program Narrative
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific
award conditions.
OAKLAND COUNTY
FY 2023 JAG
Budget and Budget Narrative
Project: Oakland County - Community Corrections Division – Improving outcomes
for incarcerated and justice involved individuals by assisting with transitional
employment
Description of Item Unit Cost _____Quantity____ _Total_____
Transitional work crews support $70,491
PROJECT TOTAL $70,491
A key component of improving outcomes for justice involved individuals is employment
that pays a living wage. If returning citizens are expected to become productive members
of society than we must ensure they have the tools and opportunities to do so. The Center
for Employment Opportunities (CEO) in the City of Pontiac works exclusively with
returning citizens providing job readiness training, transitional employment, job coaching
and retention services. The transitional work crews are a key component of the model.
Transitional crews perform a wide variety of work depending on the need of the
employer but may include landscaping, litter abatement and /or janitorial services. The
employer enters a contract with CEO to provide work crews that are transported to the
worksite each day and a site supervisor. For smaller employer the cost may be
prohibitive. This grant would help to offset the cost associated with the transitional work
crews for employers who are willing to provide work opportunities for returning citizens.
OAKLAND COUNTY
FY 2023 JAG Grant
Budget and Budget Narrative
Project: County of Oakland – Sheriff’s Office – Computer Crimes Unit Storage
The Oakland County Sheriff’s Office Computer Crimes Unit is requesting grant funding
to upgrade/expand the existing way electronic evidence is stored and archived.
The system is a RAID system which allows for redundant backups in case of individual
drive failure. Due to the growth in the demand for electronic evidence for investigations
and prosecutions our current system with be maxed out of storage availability soon. With
the expansion of the Sheriff’s Office electronic storage system, the RAID will have
adequate available storage for several years.
Our request includes Synology Storage Server Expansion Unit and 45 Seagate Exos X18
Enterprise hard drives.
Description of Item Unit Cost Quantity
Total________
Synology Rackmount Storage Exp. Unit Rx6022Sas $ 7,048 1
$7,048.00
Seagate Exos X18 18TB 6Gb/s 3.5" - ST18000NM003J $235.00 45
$10,575.00
SHERIFF PROJECT TOTAL
$17,623.00
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: OAKLAND, COUNTY OF
1200 N TELEGRAPH RD DEPT 470
City, State and Zip:PONTIAC, MI 48341
Recipient UEI:HZ4EUKDD7AB4
Project Title: Improving outcomes for
incarcerated and justice involved individuals
by assisting with transitional employment,
and Computer Crimes Unit Storage
Award Number: 15PBJA-23-GG-03513-JAGX
Solicitation Title: BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation
Federal Award Amount: $88,114.00 Federal Award Date: 9/25/23
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type:Grant
Opportunity Category: D
Assistance Listing:
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
Project Period Start Date: 10/1/22 Project Period End Date: 9/30/26
Budget Period Start Date: 10/1/22 Budget Period End Date : 9/30/26
Project Description:
The Oakland County Sheriff’s Office Computer Crimes Unit is requesting grant funds to upgrade/expand the
existing way electronic evidence is stored and archived.
The Oakland County Public Services/Community Corrections Division is requesting grant funds to improve
outcomes for incarcerated and justice involved individuals by assisting with transitional employment.
Page: 1 of 23
Award Letter
September 25, 2023
Dear David Woodward,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by OAKLAND, COUNTY OF for an award under the funding
opportunity entitled 2023 BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local
Solicitation. The approved award amount is $88,114.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP , so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and
Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial
assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion,
disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender
identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these
civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/
Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
Page: 2 of 23
These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department
are providing services in a nondiscriminatory manner to their service population or have employment practices that
meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice
and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional
obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal
Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local
governments to support a broad range of activities to prevent and control crime and to improve the
criminal justice system, some of which could have environmental impacts. All recipients of JAG
funding must assist BJA in complying with NEPA and other related federal environmental impact
analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or
by a subgrantee or third party.? Accordingly,?prior to obligating?funds for any of the specified
activities, the grantee must first determine if any of the specified activities will be?funded by the
grant.?
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c.? A renovation, lease, or any proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size;
d.? Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs relating to
Page: 3 of 23
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be
required. For more information about Mitigation Plan requirements, please see https://www.bja.gov/
Funding/nepa.html.
NEPA Coordinator
First Name
Orbin Middle Name Last Name
Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
OAKLAND, COUNTY OF
UEI
HZ4EUKDD7AB4
Street 1
1200 N TELEGRAPH RD DEPT 470 Street 2
City
PONTIAC
State/U.S. Territory
Michigan
Zip/Postal Code
48341
Country
United States
County/Parish
Province
Award Details
Federal Award Date
9/25/23
Award Type
Initial
Award Number
15PBJA-23-GG-03513-JAGX
Supplement Number
00
Federal Award Amount
$88,114.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.738 Edward Byrne Memorial Justice Assistance Grant Program
Page: 4 of 23
Statutory Authority
Title I of Public Law 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart 1 of part E (codified at
34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a)
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2023 BJA FY 23 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program - Local Solicitation
Application Number
GRANT13950838
Awarding Agency
OJP
Program Office
BJA
Grant Manager Name
Lesley Walker
Phone Number
202-307-0863
E-mail Address
Lesley.Walker@usdoj.gov
Project Title
Improving outcomes for incarcerated and justice involved individuals by assisting with transitional employment, and
Computer Crimes Unit Storage
Performance Period Start
Date
10/01/2022
Performance Period End Date
09/30/2026
Budget Period Start Date
10/01/2022
Budget Period End Date
09/30/2026
Project Description
The Oakland County Sheriff’s Office Computer Crimes Unit is requesting grant funds to upgrade/expand the
existing way electronic evidence is stored and archived.
The Oakland County Public Services/Community Corrections Division is requesting grant funds to improve
outcomes for incarcerated and justice involved individuals by assisting with transitional employment.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Page: 5 of 23
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases
or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
2
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
3
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
4
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
Page: 6 of 23
2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
5
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
6
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
7
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
8
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/
FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Page: 7 of 23
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https:/
/www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under
e-CFR "current" data.
10
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
11
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
Page: 8 of 23
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
14
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
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4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
15
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
16
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
17
Potential imposition of additional requirements
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The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
18
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
19
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
Page: 11 of 23
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
20
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
21
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
22
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
23
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Page: 12 of 23
24
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
25
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
26
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
27
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
28
Reporting potential fraud, waste, and abuse, and similar misconduct
Page: 13 of 23
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
29
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
30
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
31
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Page: 14 of 23
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
32
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality
of an existing or proposed IT system.
33
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds
who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank,
must complete required online (internet-based) task force training. Additionally, all future task force members must
complete this training once during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including
privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight
and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task
force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity
and Leadership (www.ctfli.org).
34
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under this award.
35
Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press
releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER>
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
36
Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the
Page: 15 of 23
Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including,
without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of
the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included
through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.
37
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training-entity-management.
38
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to
obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the
award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being
specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a
subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this
condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior
use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, for
programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its
subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
39
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Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice
Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/
download), and must collect and report the metrics identified in Section IX of that document to BJA.
40
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal
awards in interest-bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund,
including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award
funds in the trust fund (including any interest earned) during the period of performance for the award and expend within
90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the
time of closeout.
41
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG
and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and
Local JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent
with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA
Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must
submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website: https://
bjapmt.ojp.gov/. For more detailed information on reporting and other JAG requirements, refer to the JAG reporting
requirements webpage (https://bjapmt.ojp.gov/help/jagdocs.html). Failure to submit required JAG reports by
established deadlines may result in the freezing of grant funds and future High Risk designation.
42
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-
escalation of conflict, and constructive engagement with the public.
43
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2022
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award (October 1, 2022), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-
- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by
OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at-
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds
to reimburse itself for project costs incurred "at-risk" earlier during the period of performance (such as project costs
incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those
project costs otherwise are allowable costs under the award.
44
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this
Page: 17 of 23
award may be entered or uploaded into any non-governmental DNA database without prior express written approval
from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA
profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure
all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures
Manual).
45
Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34
U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific
project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions,
information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant
Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records
systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or
State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS
are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and
accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-
relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent
monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such
evidence in any express written determination regarding this condition.
46
Prohibition on use of award funds for match under BVP program
JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
47
Certification of body armor "mandatory wear" policies, and compliance with NIJ standards
If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that
each law enforcement agency receiving body armor purchased with funds from this award has a written "mandatory
wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds
from this award for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at least
all uniformed officers before any funds from this award may be used by an agency for body armor. There are no
requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while
on duty.
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor
Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States
and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ
Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/
topics/equipment-and-technology/body-armor
48
Extreme risk protection programs funded by JAG must include, at a minimum: pre-deprivation and post-deprivation due
process rights that prevent any violation or infringement of the Constitution of the United States, including but not
limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and
Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State
courts and United States courts (including the Supreme Court of the United States). Such programs must include, at
the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person
hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to
Page: 18 of 23
confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation
and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to
a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the
full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the
substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the
Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts
(including the Supreme Court of the United States). The heightened evidentiary standards and proof under such
programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent
reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague,
speculative, and lacking a foundation; and penalties for abuse of the program.
49
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless,
as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making
such expenditures essential to the maintenance of public safety and good order.
50
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
51
Exceptions regarding Prohibited and Controlled Equipment under OJP awards
Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition
regarding "Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP
awards," the requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to Other LEAs” and the
requirements for the “Transfer/Sale of Award-Funded Controlled Equipment to NON-LEAs” do not apply to this award.
52
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
53
Initial period of performance; requests for extension.
The recipient understands that for award amounts of less than $25,000 under JAG (Category 1), the initial period of
performance of the award is two years. The recipient further understands that any requests for an extension of the
period of performance for an award of less than $25,000 will be approved automatically for up to a total of two
additional years, pursuant to 34 U.S.C. 10152(f) and in accordance with the program solicitation associated with this
award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and
the approval (if any) will be at the discretion of the Director of BJA.
Page: 19 of 23
54
Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To
ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov.
55
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
56
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the
quarterly Federal Financial Report, SF 425.
57
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
58
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
59
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
60
Page: 20 of 23
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
61
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
62
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT)
unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and
responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with
all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable
searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and
regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
63
Withholding of funds for Required certification from the chief executive of the applicant government
The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and
Assurances by the Chief Executive of the Applicant Government," properly-executed (as determined by OJP), and an
Award Condition Modification has been issued to remove this condition.
64
Withholding of funds for Budget narrative or information
The recipient may not expend or draw down any award funds until the recipient submits, and OJP reviews and
accepts, the required budget information or narrative for the award, and an Award Condition Modification has been
issued to remove this condition.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
Page: 21 of 23
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Deputy Assistant Attorney General
Name of Approving Official
Maureen Henneberg
Signed Date And Time
9/20/23 8:49 PM
Authorized Representative
Entity Acceptance
Title of Authorized Entity Official
Oakland County Commission Chairman
Signed Date And Time
Page: 22 of 23
Page: 23 of 23
Budget Sheet Instructions
Budget Detail Worksheet
OMB Approval NO.: 1121-0329
Expires 11/30/2020
For a 508 compliant, accessible version of the Budget Detail Worksheet, use the following link:
https://ojp.gov/funding/Apply/Forms/BudgetDetailWorksheet/BDW508.pdf
Worksheet Instructions
Note: This document requires macros be enabled to work properly. Please ensure that
macros are enabled before entering any data. You may be able to enable macros by
choosing the "Enable this content" option from the Security Warning Ribbon above.
If the ribbon is not visible you may have been prompted to enable macros when you opened
the document as pictured here. If you elected to disable macros,
1
Budget Sheet Instructions
please close the document and reopen it
with macros enabled.
Purpose:
The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All required information (including the budget narrative) must be provided.
Any category of expense not applicable to your budget may be left blank. Indicate any non-federal (match) amount in the appropriate category, if applicable.
How to use this Workbook:
The workbook includes several different worksheets. The first worksheet (this one) is an instruction sheet; the next worksheet includes the budget detail worksheet and narrative for
year 1. There are duplicates of this worksheet for years 2-5 that can be completed as necessary. The last worksheet is a Budget Summary. It compiles all of the relevant budget
information into a single location and should be reviewed for correctness before the workbook is uploaded to the GMS application.
Step by Step Usage:
1. Please read and print this instruction page. It can be used as a reference while completing the rest of the document.
2. For each budget category, you can see a sample by viewing the 'Budget Detail Example Sheet'.
3. The 'Definitions' tab explains terms used in the instructions for the various budget categories.
4. Record Retention: In accordance with the requirements set forth in 2 CFR Part 200.333, all financial records, supporting documents, statistical records, and all other records pertinent
to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period.
5. The information disclosed in this form is subject to the Freedom of Information Act under U.S.C. 55.2.
Budget Point of Contact Information:
Contact Name:Last:Scalf First:Bonnie Middle:L
Contact Phone:248-858-0134 Contact Fax:248-858-9724 Contact Email:scalfb@oakgov.com
Budget Sheet Instructions
Worksheet Index:
Tab
Budget Detail - Year 1
Budget Detail - Year 2
Budget Detail - Year 3
Budget Detail - Year 4
Budget Detail - Year 5
Budget Summary
Example - Budget Detail Sheet
Definitions
Budget Category Descriptions:
Personnel List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. In the
budget narrative, include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. All
requested information must be included in the budget detail worksheet and budget narrative.
Fringe Benefits Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency. If not based on an approved negotiated rate, list
the composition of the fringe benefit package. Fringe benefits are for the personnel listed in the budget category (A) and only for the percentage of time
devoted to the project. All requested information must be included in the budget detail worksheet and budget narrative.
Travel Itemize travel expenses of staff personnel (e.g. staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel
expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X
subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify
the location of travel, if known; or if unknown, indicate "location to be determined." Indicate whether applicant's formal written travel policy or the Federal
Travel Regulations are followed. Note: Travel expenses for consultants should be included in the “Consultant Travel” data fields under the “Subawards
(Subgrants)/Procurement Contracts” category.
Equipment List non-expendable items that are to be purchased (Note: Organization's own capitalization policy for classification of equipment should be used).
Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment,
especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the “Contracts” data
fields under the “Subawards (Subgrants)/Procurement Contracts" category. In the budget narrative, explain how the equipment is necessary for the success
of the project, and describe the procurement method to be used. All requested information must be included in the budget detail worksheet and budget
narrative.
3
Budget Sheet Instructions
Supplies List items by type (office supplies, postage, training materials, copy paper, and expendable equipment items costing less than $5,000, such as books, hand
held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of
the project. All requested information must be included in the budget detail worksheet and budget narrative.
Construction Provide a description of the construction project and an estimate of the costs. Minor repairs or renovations may be allowable and should be classified in
the “Other” category. OJP does not currenly fund construction programs. Consult with the program office before budgeting funds in this category. All
requested information must be included in the budget detail worksheet and budget narrative.
Subawards (Subgrants),
Procurement Contracts,
&
Consultant Fees
Subawards (see “Subaward” definition at 2 CFR 200.92): Provide a description of the Federal award activities proposed to be carried out by any
subrecipient and an estimate of the cost (include the cost per subrecipient, to the extent known prior to application submission). For each subrecipient,
enter the subrecipient entity name, if known. Please indicate any subaward information included under budget category G. Subawards
(Subgrants)/Procurement Contracts by including the label “(subaward)” with each subaward entry.
Procurement contracts (see “Contract” definition at 2 CFR 200.22): Provide a description of the product or service to be procured by contract and an
estimate of the cost. Indicate whether the applicant’s formal, written Procurement Policy or the Federal Acquisition Regulation is followed. Applicants are
encouraged to promote free and open competition in awarding procurement contracts. A separate justification must be provided for sole source
procurements in excess of the Simplified Acquisition Threshold set in accordance with 41 U.S.C. 1908 (currently set at $150,000).
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project.
Consultant fees in excess of the DOJ grant-making component’s maximum rate for an 8-hour day (currently $650) require additional justification and prior
approval from the respective DOJ grant-making component. All requested information must be included in the budget detail worksheet and budget
narrative.
Other Costs List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by type and the basis of the
computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to
rent. All requested information must be included in the budget detail worksheet and budget narrative.
Budget Sheet Instructions
Indirect Costs Indirect costs are allowed only if: a) the applicant has a current, federally approved indirect cost rate; or b) the applicant is eligible to use and elects to use
the “de minimis” indirect cost rate described in 2 C.F.R. 200.414(f). (See paragraph D.1.b. in Appendix VII to Part 200—States and Local Government and
Indian Tribe Indirect Cost Proposals for a description of entities that may not elect to use the “de minimis” rate.) An applicant with a current, federally
approved indirect cost rate must attach a copy of the rate approval, (a fully-executed, negotiated agreement. If the applicant does not have an approved
rate, one can be requested by contacting the applicant’s cognizant Federal agency, which will review all documentation and approve a rate for the applicant
organization, or if the applicant’s accounting system permits, costs may be allocated in the direct costs categories. (Applicant Indian tribal governments, in
particular, should review Appendix VII to Part 200—States and Local Government and Indian Tribe Indirect Cost Proposals regarding submission and
documentation of indirect cost proposals.) Narrative for any indirect costs should clearly state which direct costs the indirect cost agreement is being
applied to. All requested information must be included in the budget detail worksheet and budget narrative.
In order to use the “de minimis” indirect rate an applicant would need to attach written documentation to the application that advises DOJ of both the
applicant’s eligibility (to use the “de minimis” rate) and its election. If the applicant elects the de minimis method, costs must be consistently charged as
either indirect or direct costs, but may not be double charged or inconsistently charged as both. In addition, if this method is chosen then it must be used
consistently for all federal awards until such time as the applicant entity chooses to negotiate a federally approved indirect cost rate.
5
Purpose Area #4
Budget Detail - Year 1
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name Position Computation
List each name, if known.List each position, if known.Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost Non-Federal
Contribution
Federal
Request
$0 $0
Total(s)$0 $0 $0
Narrative
B. Fringe Benefits
Name Computation
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rate Total Cost Non-Federal
Contribution
Federal
Request
$0 $0
Total(s)$0 $0 $0
Narrative
6
Purpose Area #4
C. Travel
Purpose of Travel Location Type of Expense Basis Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Lodging, Meals, Etc.Per day, mile,
trip, Etc.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of Staff # of
Trips Total Cost Non-Federal
Contribution
Federal
Request
N/A $0 $0
Total(s)$0 $0 $0
Narrative
7
Purpose Area #4
D. Equipment
Item Computation
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Unit Cost Total Cost Non-Federal
Contribution
Federal
Request
Synology Rackmounty Storage Exp Unit RX6022Sas 1 $7,048.00 $7,048 $7,048
$0 $0
$0 $0
$0 $0
$0 $0
Total(s)$7,048 $0 $7,048
Narrative
Project: County of Oakland – Sheriff’s Office – The Oakland County Sheriff’s Office Computer Crimes Unit is requesting grant funding to upgrade/expand the existing way electronic
evidence is stored and archived.
The system is a RAID system which allows for redundant backups in case of individual drive failure. Due to the growth in the demand for electronic evidence for investigations and
prosecutions our current system with be maxed out of storage availability soon. With the expansion of the Sheriff’s Office electronic storage system, the RAID will have adequate
available storage for several years.
Our request includes Synology Storage Server Expansion Unit and 45 Seagate Exos X18 Enterprise hard drives.
E. Supplies
Supply Items Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Unit Cost Total Cost Non-Federal
Contribution
Federal
Request
8
Purpose Area #4
Seagate Exos X18 18TB 6GB/s 3.5 ST18000NM003J 45 $234.99 $10,575 $10,575
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
Total(s)$10,575 $0 $10,575
Narrative
# of Items Unit Cost Total Cost Non-Federal
Contribution
Federal
Request
9
Purpose Area #4
F. Construction
Purpose Description of Work Computation
Provide the purpose of the
construction Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost Non-Federal
Contribution
Federal
Request
$0 $0
Total(s)$0 $0 $0
Narrative
G. Subawards (Subgrants)
Description Purpose Consultant?
10
Purpose Area #4
Provide a description of the activities to be carried out by subrecipients.Describe the purpose of the subaward (subgrant)
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost Non-Federal
Contribution
Federal
Request
$0
Total(s)$0 $0 $0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost Non-Federal
Contribution
Federal
Request
$0 $0
Total $0 $0 $0
Narrative
H. Procurement Contracts
Description Purpose Consultant?
11
Purpose Area #4
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A separate
justification must be provided for sole source procurements in excess of
the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost Non-Federal
Contribution
Federal
Request
Transtional employment services Assist with providing job readiness training, transitional employement, job
coaching and retention services $70,491 $70,491
$0
Total(s)$70,491 $0 $70,491
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost Non-Federal
Contribution
Federal
Request
Total $0 $0 $0
Narrative
Project: County of Oakland – Public Services – Community Corrections- A key component of improving outcomes for justice involved individuals is employment that pays a living wage. If
returning citizens are expected to become productive members of society than we must ensure they have the tools and opportunities to do so. The Center for Employment Opportunities
(CEO) in Pontiac works exclusively with returning citizens providing job readiness training, transitional employment, job coaching and retention services. The transitional work crews are a
key component of the model. Transitional crews perform a wide variety of work depending on the need of the employer but may include landscaping, litter abatement and /or janitorial
services. The employer enters a contract with CEO to provide work crews that are transported to the worksite each day and a site supervisor. For smaller employer the cost may be
prohibitive. This grant would help to offset the cost associated with the transitional work crews for employers who are willing to provide work opportunities for returning citizens.
12
Purpose Area #4
I. Other Costs
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
Quantity Basis Cost Length of Time Total Cost Non-Federal
Contribution
Federal
Request
$0 $0
Total(s)$0 $0 $0
Narrative
J. Indirect Costs
Project: County of Oakland – Public Services – Community Corrections- A key component of improving outcomes for justice involved individuals is employment that pays a living wage. Ifreturning citizens are expected to become productive members of society than we must ensure they have the tools and opportunities to do so. The Center for Employment Opportunities(CEO) in Pontiac works exclusively with returning citizens providing job readiness training, transitional employment, job coaching and retention services. The transitional work crews are akey component of the model. Transitional crews perform a wide variety of work depending on the need of the employer but may include landscaping, litter abatement and /or janitorialservices. The employer enters a contract with CEO to provide work crews that are transported to the worksite each day and a site supervisor. For smaller employer the cost may beprohibitive. This grant would help to offset the cost associated with the transitional work crews for employers who are willing to provide work opportunities for returning citizens.
13
Purpose Area #4
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost Non-Federal
Contribution
Federal
Request
$0 $0
Total(s)$0 $0 $0
Narrative
14
Purpose Area #4
Budget Detail - Year 2
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name Position Computation
List each name, if known.List each position, if known.Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost
$0
Total(s)$0
Narrative
15
Purpose Area #4
16
Purpose Area #4
B. Fringe Benefits
Name Computation
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rate Total Cost
$0
Total(s)$0
Narrative
17
Purpose Area #4
C. Travel
Purpose of Travel Location Type of Expense Basis Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Lodging, Meals, Etc.Per day, mile,
trip, Etc.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of Staff # of
Trips Total Cost
N/A $0
Total(s)$0
Narrative
18
Purpose Area #4
D. Equipment
Item Computation
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
19
Purpose Area #4
E. Supplies
Supply Items Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
20
Purpose Area #4
F. Construction
Purpose Description of Work Computation
Provide the purpose of the
construction Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost
$0
Total(s)$0
Narrative
21
Purpose Area #4
G. Subawards (Subgrants)
Description Purpose Consultant?
Provide a description of the activities to be carried out by
subrecipients.Describe the purpose of the subaward (subgrant)
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
$0
Total $0
Narrative
22
Purpose Area #4
H. Procurement Contracts
Description Purpose Consultant?
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A separate
justification must be provided for sole source procurements in excess
of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
23
Purpose Area #4
$0
Total $0
Narrative
I. Other Costs
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
Quantity Basis Cost Length of Time Total Cost
$0
Total(s)$0
Narrative
24
Purpose Area #4
25
Purpose Area #4
J. Indirect Costs
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost
$0
Total(s)$0
Narrative
26
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show annual salary rate & amount of time devoted to the project for each name/position.
27
Purpose Area #4
28
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation.
29
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
30
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
31
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
32
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
33
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
34
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
Computation
Compute the cost of each type of expense X the number of people traveling.
35
Purpose Area #4
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation
36
Purpose Area #4
37
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the indirect costs for those portions of the program which allow such costs.
38
Purpose Area #4
Budget Detail - Year 3
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name Position Computation
List each name, if known.List each position, if known.Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost
$0
Total(s)$0
Narrative
39
Purpose Area #4
B. Fringe Benefits
Name Computation
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rate Total Cost
$0
Total(s)$0
Narrative
40
Purpose Area #4
C. Travel
Purpose of Travel Location Type of Expense Basis Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Lodging, Meals, Etc.Per day, mile,
trip, Etc.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of Staff # of
Trips Total Cost
N/A $0
Total(s)$0
Narrative
41
Purpose Area #4
D. Equipment
Item Computation
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
42
Purpose Area #4
E. Supplies
Supply Items Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
43
Purpose Area #4
F. Construction
Purpose Description of Work Computation
Provide the purpose of the
construction Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost
$0
Total(s)$0
Narrative
44
Purpose Area #4
G. Subawards (Subgrants)
Description Purpose Consultant?
Provide a description of the activities to be carried out by
subrecipients.Describe the purpose of the subaward (subgrant)
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
$0
Total $0
Narrative
45
Purpose Area #4
H. Procurement Contracts
Description Purpose Consultant?
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A separate
justification must be provided for sole source procurements in excess
of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
46
Purpose Area #4
$0
Total $0
Narrative
I. Other Costs
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
Quantity Basis Cost Length of Time Total Cost
$0
Total(s)$0
Narrative
47
Purpose Area #4
48
Purpose Area #4
J. Indirect Costs
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost
$0
Total(s)$0
Narrative
49
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show annual salary rate & amount of time devoted to the project for each name/position.
50
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation.
51
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
52
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
53
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
54
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
55
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
56
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
Computation
Compute the cost of each type of expense X the number of people traveling.
57
Purpose Area #4
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation
58
Purpose Area #4
59
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the indirect costs for those portions of the program which allow such costs.
60
Purpose Area #4
Budget Detail - Year 4
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name Position Computation
List each name, if known.List each position, if known.Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost
$0
Total(s)$0
Narrative
61
Purpose Area #4
B. Fringe Benefits
Name Computation
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rate Total Cost
$0
Total(s)$0
Narrative
62
Purpose Area #4
C. Travel
Purpose of Travel Location Type of Expense Basis Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Lodging, Meals, Etc.Per day, mile,
trip, Etc.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of Staff # of
Trips Total Cost
N/A $0
Total(s)$0
Narrative
63
Purpose Area #4
D. Equipment
Item Computation
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
64
Purpose Area #4
E. Supplies
Supply Items Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
65
Purpose Area #4
F. Construction
Purpose Description of Work Computation
Provide the purpose of the
construction Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost
$0
Total(s)$0
Narrative
66
Purpose Area #4
G. Subawards (Subgrants)
Description Purpose Consultant?
Provide a description of the activities to be carried out by
subrecipients.Describe the purpose of the subaward (subgrant)
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
$0
Total $0
Narrative
67
Purpose Area #4
H. Procurement Contracts
Description Purpose Consultant?
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A separate
justification must be provided for sole source procurements in excess
of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
68
Purpose Area #4
$0
Total $0
Narrative
I. Other Costs
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
Quantity Basis Cost Length of Time Total Cost
$0
Total(s)$0
Narrative
69
Purpose Area #4
70
Purpose Area #4
J. Indirect Costs
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost
$0
Total(s)$0
Narrative
71
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show annual salary rate & amount of time devoted to the project for each name/position.
72
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation.
73
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
74
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
75
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
76
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
77
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
78
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
Computation
Compute the cost of each type of expense X the number of people traveling.
79
Purpose Area #4
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation
80
Purpose Area #4
81
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the indirect costs for those portions of the program which allow such costs.
82
Purpose Area #4
Budget Detail - Year 5
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name Position Computation
List each name, if known.List each position, if known.Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost
$0
Total(s)$0
Narrative
83
Purpose Area #4
B. Fringe Benefits
Name Computation
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rate Total Cost
$0
Total(s)$0
Narrative
84
Purpose Area #4
C. Travel
Purpose of Travel Location Type of Expense Basis Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Lodging, Meals, Etc.Per day, mile,
trip, Etc.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of Staff # of
Trips Total Cost
N/A $0
Total(s)$0
Narrative
85
Purpose Area #4
D. Equipment
Item Computation
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
86
Purpose Area #4
E. Supplies
Supply Items Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Unit Cost Total Cost
$0
Total(s)$0
Narrative
87
Purpose Area #4
F. Construction
Purpose Description of Work Computation
Provide the purpose of the
construction Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost
$0
Total(s)$0
Narrative
88
Purpose Area #4
G. Subawards (Subgrants)
Description Purpose Consultant?
Provide a description of the activities to be carried out by
subrecipients.Describe the purpose of the subaward (subgrant)
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
$0
Total $0
Narrative
89
Purpose Area #4
H. Procurement Contracts
Description Purpose Consultant?
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A separate
justification must be provided for sole source procurements in excess
of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost
Total(s)$0
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
90
Purpose Area #4
$0
Total $0
Narrative
I. Other Costs
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
Quantity Basis Cost Length of Time Total Cost
$0
Total(s)$0
Narrative
91
Purpose Area #4
92
Purpose Area #4
J. Indirect Costs
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost
$0
Total(s)$0
Narrative
93
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show annual salary rate & amount of time devoted to the project for each name/position.
94
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation.
95
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
96
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
97
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
98
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
99
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
100
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Non-Federal
Contribution
Federal
Request
Computation
Compute the cost of each type of expense X the number of people traveling.
101
Purpose Area #4
$0
$0 $0
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Show the basis for computation
102
Purpose Area #4
103
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the indirect costs for those portions of the program which allow such costs.
104
Budget Summary
Budget Summary
Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab.
Year 1 Year 2
(if needed)
Year 3
(if needed)
Year 4
(if needed)
Year 5
(if needed)
Budget Category
FederalRequestNon-FederalRequestFederalRequestNon-FederalRequestFederalRequestNon-FederalRequestFederalRequestNon-FederalRequestFederalRequestNon-FederalRequestTotal(s)A. Personnel $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
B. Fringe Benefits $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
C. Travel $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
D. Equipment $7,048 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,048
E. Supplies $10,575 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,575
F. Construction $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
G. Subawards (Subgrants)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
H. Procurement Contracts $70,491 $0 $0 $0 $0 $0 $0 $0 $0 $0 $70,491
I. Other $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Direct Costs $88,114 $0 $0 $0 $0 $0 $0 $0 $0 $0 $88,114
J. Indirect Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Project Costs $88,114 $0 $0 $0 $0 $0 $0 $0 $0 $0 $88,114
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
105
Purpose Area #4
Budget Detail
EXAMPLE
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N
(DOJ Financial Guide, Section 3.10)
A. Personnel
Name Position Computation
List each name, if known.List each position, if known.Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate
Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost
John Smith Executive Director $140,000 yearly 1 5%$7,000
Jane Doe Project Manager $90,000 yearly 1 75%$67,500
Alex Jones Program Assistant $22 hourly 1,040 100%$22,880
Total(s)$97,380
Narrative
John Smith, Executive Director, will provide oversight on the entire award providing 5% of this time to the project.
Jane Doe, Project Manager, will manage the project, complete reports, and submit deliverables spending 75% of her time on the project.
Alex Jones, Program Assistant, will provide the project manager assistance where needed spending 1,040 hours on the project.
106
Purpose Area #4
B. Fringe Benefits
Name Computation
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rate Total Cost
John Smith $7,000 25.00%$1,750
Jane Doe $67,500 25.00%$16,875
Alex Jones $22,880 25.00%$5,720
Total(s)$24,345
Narrative
Our fringe benefits rate is 25% and covers the following items: FICA (7.65%), Worker's comp (1.35%), Health Insurance (11%), Retirement (5%)
107
Purpose Area #4
C. Travel
Purpose of Travel Location Type of Expense Basis Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Lodging, Meals, Etc.Per day, mile, trip,
Etc.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of
Staff
# of
Trips Total Cost
Project Manager Training Reno, NV Other N/A $50.00 1 1 1 $50
Project Manager Training Reno, NV Local Travel N/A $50.00 1 1 1 $50
Project Manager Training Reno, NV Transportation Round-trip $600.00 1 1 1 $600
Project Manager Training Reno, NV Mileage Mile $0.51 100 1 1 $51
Project Manager Training Reno, NV Meals Day $51.00 5.5 1 1 $281
Project Manager Training Reno, NV Lodging Night $94.00 5 1 1 $470
Project Manager Field Travel Various Mileage Mile $0.51 250 1 20 $2,550
Mandatory Orientation Training Washington, DC Local Travel N/A $25.00 1 3 1 $75
Mandatory Orientation Training Washington, DC Other N/A $50.00 1 3 1 $150
108
Purpose Area #4
Mandatory Orientation Training Washington, DC Transportation Round-trip $500.00 1 3 1 $1,500
Mandatory Orientation Training Washington, DC Mileage Mile $0.51 100 1 1 $51
Mandatory Orientation Training Washington, DC Meals Day $71.00 3.5 3 1 $746
Mandatory Orientation Training Washington, DC Lodging Night $224.00 3 3 1 $2,016
Total(s)$8,590
Narrative
Per award guidelines, key memebers must attend orientation training in Washington, DC. WE are following our own written travel policy. Lodging is for 3 nights and meals are budgeted at 3.5
days as the two travel days are computed at .75 days. Mileage to get to the airport and local travel is for taxi to and from the airport. Also baggage fees of $50 is $25 each way.
The project manager will attend trainin in REno, NV. We are following our own written travel policy. Lodging is for 5 nights and meals are budgeted at 5.5 days as the two travel days are
computed at .75 days. Mileage to get to the airport and local travel is for taxi to and from the airport. Also, baggage fees of $50 is for $25 each way.
The project manager will use her own vehicle to travel to complete field work with the average trip around 250 miles and an anticipated 20 trips.
109
Purpose Area #4
D. Equipment
Item Computation
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost
Dell Laptop Computer 1 $2,547 $2,547
Total(s)$2,547
Narrative
The project manager will need a laptop computer while out in the field and while away at training. We are following our agency's capitalization policy.
110
Purpose Area #4
E. Supplies
Supply Items Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Cost Total Cost
Printer 1 $500.00 $500
Locking file cabinet 2 $1,000.00 $2,000
Flatbed scanner 1 $400.00 $400
General office supplies 12 $150.00 $1,800
Total(s)$4,700
Narrative
The project manager will need a printer to print reports. A locking file cabinet is needed to keep client information secure. A flatbed scanner is needed to scan various documents collected in
the field. General office supplies will be used bt all personnel on this project and include: pens, pencils, paper, binder clips, and other basic supplies. The office supplies are based on 12 months
at $150 per month. This amount was determined based upon other projects of this size that we have completed in the past.
111
Purpose Area #4
F. Construction As a rule, construction costs are not allowable. Consult with the program office before budgeting funds in this category.
Purpose Description of Work Computation
Provide the purpose of the
construction Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost
$0
Total(s)$0
Narrative
112
Purpose Area #4
G. Subawards (Subgrants)
Description Purpose Consultant
Provide a description of the activities to be carried out by
subrecipients.Describe the purpose of the subaward (subgrant)Is the subaward for a
consultant?
Total Cost
Conduct field activities in a remote area Provide services and conduct field work in a remote area included in the project No $25,000
Total(s)$25,000
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
$0
Total $0
Narrative
The agency will make a subaward to provide services and conduct field work in a remote area. The $25,000 was calculated based upon a similar size project completed in the same area.
113
Purpose Area #4
H. Procurement Contracts
Description Purpose Consultant
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A separate
justification must be provided for sole source procurements in excess
of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract Is the contract for a
consultant?
Total Cost
William Penn, CPA Accounting Assistance Yes $9,400
ABC Company Survey creation and data entry services from submitted surveys.No $40,000
Total(s)$49,400
Consultant Travel (if necessary)
Purpose of Travel Location Type of Expense Computation
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost
$0
Total $0
Narrative
114
Purpose Area #4
ABC Company will put together online an online survey at the direction of the project manager to reach out to the various sites to determine the needs. In addition a hard copy survey will also
be available for thos unable to use the online survey. ABC Company will key in the hard copy surveys. Once the surveys are completed, ABC Company will compile the data for the project
manager.
William Penn will assist in completing financial reports as well as tracking award expenditures. Mr. Penn's rate is $47 per hour, and we estimate that Mr. Penn will provide 200 hours of
services.
115
Purpose Area #4
I. Other Costs
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
Quantity Basis Cost Length of Time Total Cost
Rent 500 sq feet 2.51 12 $15,060
Telephone 1 monthly rate 50 12 $600
Reproduction 500 per copy 0.05 12 $300
Postage 1000 quarterly newsletter 0.5 4 $2,000
Total(s)$17,960
Narrative
Rent is charged at $2.51 per square foot per month.
Telephone is based upon $50 per month for 12 months.
Reproduction is based on 500 copies per month for 12 moths.
Postage for mailing a quarterly newsletter for 1,000 recipients.
116
Purpose Area #4
J. Indirect Costs
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost
Indirect Costs $121,725 12.54%$15,265
Total(s)$15,265
Narrative
Indirect costs are based on Federally approved rate of 12.54% on Total Direct Labor (Personnel + Fringe).
117
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $7,000
$0 $67,500
$0 $22,880
$0 $97,380
Computation
Show annual salary rate & amount of time devoted to the project for each name/position.
John Smith, Executive Director, will provide oversight on the entire award providing 5% of this time to the project.
Jane Doe, Project Manager, will manage the project, complete reports, and submit deliverables spending 75% of her time on the project.
Alex Jones, Program Assistant, will provide the project manager assistance where needed spending 1,040 hours on the project.
118
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $1,750
$0 $16,875
$0 $5,720
$0 $24,345
Computation
Show the basis for computation.
Our fringe benefits rate is 25% and covers the following items: FICA (7.65%), Worker's comp (1.35%), Health Insurance (11%), Retirement (5%)
119
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $50
$0 $50
$0 $600
$0 $51
$0 $281
$0 $470
$0 $2,550
$0 $75
$0 $150
Computation
Compute the cost of each type of expense X the number of people traveling.
120
Purpose Area #4
$0 $1,500
$0 $51
$0 $746
$0 $2,016
$0 $8,590
Per award guidelines, key memebers must attend orientation training in Washington, DC. WE are following our own written travel policy. Lodging is for 3 nights and meals are budgeted at 3.5
days as the two travel days are computed at .75 days. Mileage to get to the airport and local travel is for taxi to and from the airport. Also baggage fees of $50 is $25 each way.
The project manager will attend trainin in REno, NV. We are following our own written travel policy. Lodging is for 5 nights and meals are budgeted at 5.5 days as the two travel days are
computed at .75 days. Mileage to get to the airport and local travel is for taxi to and from the airport. Also, baggage fees of $50 is for $25 each way.
The project manager will use her own vehicle to travel to complete field work with the average trip around 250 miles and an anticipated 20 trips.
121
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $2,547
$0 $2,547
Computation
Compute the cost (e.g., the number of each item to be purchased X the cost per item)
The project manager will need a laptop computer while out in the field and while away at training. We are following our agency's capitalization policy.
122
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $500
$0 $2,000
$0 $400
$0 $1,800
$0 $4,700
Computation
Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
The project manager will need a printer to print reports. A locking file cabinet is needed to keep client information secure. A flatbed scanner is needed to scan various documents collected in
the field. General office supplies will be used bt all personnel on this project and include: pens, pencils, paper, binder clips, and other basic supplies. The office supplies are based on 12 months
at $150 per month. This amount was determined based upon other projects of this size that we have completed in the past.
123
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0
$0 $0
As a rule, construction costs are not allowable. Consult with the program office before budgeting funds in this category.
Computation
Compute the costs (e.g., the number of each item to be purchased X the cost per item)
124
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $25,000
$0 $25,000
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
The agency will make a subaward to provide services and conduct field work in a remote area. The $25,000 was calculated based upon a similar size project completed in the same area.
125
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $9,400
$0 $40,000
$0 $49,400
Non-Federal
Contribution
Federal
Request
$0
$0 $0
Computation
Compute the cost of each type of expense X the number of people traveling.
126
Purpose Area #4
ABC Company will put together online an online survey at the direction of the project manager to reach out to the various sites to determine the needs. In addition a hard copy survey will also
be available for thos unable to use the online survey. ABC Company will key in the hard copy surveys. Once the surveys are completed, ABC Company will compile the data for the project
manager.
William Penn will assist in completing financial reports as well as tracking award expenditures. Mr. Penn's rate is $47 per hour, and we estimate that Mr. Penn will provide 200 hours of
services.
127
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $15,060
$0 $600
$0 $300
$0 $2,000
$0 $17,960
Computation
Show the basis for computation
Rent is charged at $2.51 per square foot per month.
Telephone is based upon $50 per month for 12 months.
Reproduction is based on 500 copies per month for 12 moths.
Postage for mailing a quarterly newsletter for 1,000 recipients.
128
Purpose Area #4
Non-Federal
Contribution
Federal
Request
$0 $15,265
$0 $15,265
Computation
Compute the indirect costs for those portions of the program which allow such costs.
Indirect costs are based on Federally approved rate of 12.54% on Total Direct Labor (Personnel + Fringe).
129
Definitions
Additional information can be found in the DOJ Financial Guide
DOJ Financial Guide
Term
Match
Approved Negotiated Rate
Expendable
Non-Expendable
Renovations
Federal Acquisition Regulations
Sole Source
Arm-Length Transaction
Confidential Funds
Fully Executed Negotiated
Agreement
Cognizant Federal Agency
Definition
Match is the recipient share of the project costs. Match may either be “in-kind” or
“cash.” In-kind match includes the value of donated services. Cash match includes
actual cash spent by the recipient and must have a cost relationship to the Federal
award that is being matched. (Example: Match on administrative costs should be
other administrative costs, not other matching on
program costs).
Sample Non-Federal Match Calculation:
Match Calculation: If the match is 25%, the calculation is as follows:
Federal Request: $350,000
Divided by .75 or 75%: $466,667
Multiplied by match amount .25 or 25%
equal required match amount: $116,667
Approved Negotiated Rate is any current fringe benefits rate approved for the
grant recipient by their cognizant Federal agency.
An expendable item is any materials that are consumed during the course of the
project such as office supplies, program supplies etc. Expendable items are usually
considered to be consumed when issued and are not recorded as returnable
inventory.
A non-expendable item is tangible property having a useful life of more than two
years and an acquisition cost of $5,000 or more per unit. (Note: Organization’s own
capitalization policy may be used for items costing less than $5,000).
Costs incurred for ordinary rearrangements, alterations and restoration of facilities
are considered allowable. Special arrangement and alteration costs incurred
specifically for the project are allowable with the prior approval of the awarding
agency.
The Federal Acquisition Regulations are established for the codification and
publication of uniform policies and procedures for acquisition by all executive
agencies. The Federal Acquisition Regulations System consists of the Federal
Acquisition Regulation (FAR), which is the primary document, and agency
acquisition regulations that implement or supplement the FAR.
Definitions
Additional information can be found in the DOJ Financial Guide
Procurement by noncompetitive proposals is procurement through the solicitation
from only one source, or after solicitation of a number of sources, competition is
determined inadequate.
Grant recipients may make the initial determination that competition is not feasible
if one of the following circumstances exists:
1. The item of service is available only from a single source.
2. The public exigency or emergency for the requirement will not permit a delay
resulting from a competitive solicitation.
3. After solicitation of a number of sources, competitions is considered inadequate.
A transaction in which the buyers and sellers of a product act independently and
have no relationship to each other. The concept of an arm's length transaction is to
ensure that both parties in the deal are acting in their own self interest and are not
subject to any pressure or duress from the other party.
Generally, costs of renting facilities are not allowable where one party to the rental
agreement is able to control or substantially influence the actions of the other (e.g.
organizations under common control through common officers. Directors or
members).
Confidential funds are those monies allocated to:
Purchase of Services (P/S).
This category includes travel or transportation of a non- Federal officer or an
informant; the lease of an apartment, business front, luxury-type automobiles,
aircraft or boat, or similar effects to create or establish the appearance of
affluence; and/or meals, beverages, entertainment, and similar expenses (including
buy money and flash rolls, etc.) for undercover purposes, within reasonable limits.
Purchase of Evidence (P/E).
This category is for P/E and/or contraband, such as narcotics and dangerous drugs,
firearms, stolen property, counterfeit tax stamps, and so forth, required to
determine the existence of a crime or to establish the identity of a participant in a
crime.
Purchase of Specific Information (P/I).
This category includes the payment of monies to an informant for specific
information. All other informant expenses would be classified under P/S and
charged accordingly.
Fully Executed Negotiated Agreement is a signed, approved indirect cost rate
agreement which reflects an understanding reached between the grant recipient
and the cognizant Federal agency.
The cognizant Federal agency is the Federal agency that generally provides the
most Federal financial assistance to t he recipient of funds. Cognizance is assigned
by the Office of Management and Budget (OMB). Cognizant agency assignments for
the largest cities and counties are published in the Federal Register.