HomeMy WebLinkAboutReports - 2023.10.17 - 40638
AGENDA ITEM: Acceptance from the Michigan State Police for the Fiscal Year 2024 Oakland
County Narcotics Enforcement Team (NET) Byrne Grant
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Friday, October 27, 2023 7:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3418
Motion to accept the FY 2024 Narcotics Enforcement Team (NET) Byrne Grant from the Michigan
State Police in the amount of $195,372 for the period October 1, 2023 through September 30, 2024
and authorize the Chair of the Board of Commissioners to execute the grant award; further, amend
the FY 2024 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Michigan State Police has awarded the Sheriff and Prosecuting Attorney $195,372 for the FY
2024 Narcotics Enforcement Team (NET) Byrne Grant Program for the period October 1, 2023
through September 30, 2024. The grant funds will continue to partially fund one (1) SR FTE
Principal Attorney position (#4010201-07207) in the Prosecuting Attorney’s Office, two (2) SR FTE
Sergeant positions (#4030920-09829 and #4030920-09830), and one (1) SR PTNE 1,000 hour per
year Office Support Clerk Senior position (#4030920-10931) in the Sheriff’s Office/Investigative &
Forensic Services/Narcotics Enforcement Team (N.E.T.) Unit. The remaining cost for the positions,
totaling $305,724, is available in the FY 2024 – FY 2026 General Fund Inv & Forensic Svcs
Transfers Out budget and the LE Grants Transfers In account.
POLICY ANALYSIS
This is a multi-departmental grant acceptance by the Oakland County Sheriff's Office and
Prosecuting Attorney's Office.
The continuation of this program, including positions, is contingent upon continued grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Curtis Childs
Gaia Piir, Sheriff Fiscal Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 10/17/2023
AGENDA DEADLINE: 10/27/2023 7:55 PM
ATTACHMENTS
1. FY24 NET Schedule A
2. Grant Review Sign-Off FY2024
3. FY24 Byrne NET Grant Award
COMMITTEE TRACKING
2023-10-10 Public Health & Safety - Forward to Finance
2023-10-11 Finance - Recommend to Board
2023-10-17 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Penny Luebs, Michael Gingell, Janet Jackson (4)
Passed
Oakland County, Michigan
PROSECUTOR'S OFFICE AND SHERIFF'S OFFICE - FY 2024 BYRNE NARCOTICS ENFORCEMENT TEAM (NET) ASSISTANCE GRANT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 RC610313 PRG110090 GRN-1004153 610000 Federal Operating Grants $195,372 $195,372 $195,372
R Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 RC695500 PRG110090 GRN-1004152 BFA10100 695500 Transfers In 305,724 305,724 305,724.00
Total Revenues $501,096 $501,096 $501,096
E General Fund Non-Departmental FND10100 CCN9090101 SC730800 PRG196030 GRN-1004152 730000 Grant Match $(305,724)$(305,724)$(305,724)
E General Fund Investigative and Forensic Svcs FND10100 CCN4030901 SC788001 PRG110090 GRN-1004152 BFA11005 788001 Transfers Out 305,724 305,724 305,724
E Law Enforcement Grants Prosecutor Litigation FND11005 CCN4010201 SC702010 PRG122080 GRN-1004153 702000 Salaries 58,832 58,832 58,832
E Law Enforcement Grants Prosecutor Litigation FND11005 CCN4010201 SC702010 PRG122080 GRN-1004152 702000 Salaries 41,393 41,393 41,393
E Law Enforcement Grants Prosecutor Litigation FND11005 CCN4010201 SC722740 PRG122080 GRN-1004152 722000 Fringe Benefits 48,101 48,101 48,101
E Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 SC702010 PRG110090 GRN-1004152 702000 Salaries 96,069 96,069 96,069
E Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 SC702010 PRG110090 GRN-1004153 702000 Salaries 136,540 136,540 136,540
E Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 SC722740 PRG110090 GRN-1004152 722000 Fringe Benefits 120,161 120,161 120,161
Total Expenditures $501,096 $501,096 $501,096
R Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 RC610313 PRG110090 GRN-1003979 610000 Federal Operating Grants $(195,372)$(195,372)$(195,372)
R Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 RC695500 PRG110090 GRN-1004005 BFA10100 695500 Transfers In (326,276)(326,276)(326,276.00)
Total Revenues $(521,648)$(521,648)$(521,648)
E General Fund Non-Departmental FND10100 CCN9090101 SC730800 PRG196030 GRN-1004005 730000 Grant Match $326,276 $326,276 $326,276
E General Fund Investigative and Forensic Svcs FND10100 CCN4030901 SC788001 PRG110090 GRN-1004005 BFA11005 788001 Transfers Out (326,276)(326,276)(326,276)
E Law Enforcement Grants Prosecutor Litigation FND11005 CCN4010201 SC702010 PRG122080 GRN-1003979 702000 Salaries (79,696)(79,696)(79,696)
E Law Enforcement Grants Prosecutor Litigation FND11005 CCN4010201 SC702010 PRG122080 GRN-1004005 702000 Salaries (65,543)(65,543)(65,543)
E Law Enforcement Grants Prosecutor Litigation FND11005 CCN4010201 SC722740 PRG122080 GRN-1004005 722000 Fringe Benefits (55,232)(55,232)(55,232)
E Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 SC702010 PRG110090 GRN-1004005 702000 Salaries (95,133)(95,133)(95,133)
E Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 SC702010 PRG110090 GRN-1003979 702000 Salaries (115,676)(115,676)(115,676)
E Law Enforcement Grants Investigative and Forensic Svcs FND11005 CCN4030901 SC722740 PRG110090 GRN-1004005 722000 Fringe Benefits (110,368)(110,368)(110,368)
Total Expenditures $(521,648)$(521,648)$(521,648)
10/3/2023
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: FY 2024 Byrne NET Assistance Grant
FUNDING AGENCY: Michigan State Police
DEPARTMENT CONTACT PERSON: Tammy Feole/(248) 858-2866
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 09/27/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (09/27/2023)
Human Resources:
Approved by Human Resources. Continues partial funding of 3 FTE and 1 PTNE position, with no changes. – Heather
Mason (09/26/2023)
Risk Management:
Approved. No County insurance requirements contained in submitted documentation. – Robert Erlenbeck (09/25/2023)
Corporation Counsel:
Approved. CC reviewed and found no unresolved LEGAL issues (i.e., no indemnification language).
Confirmed with OCSO that dept. has reviewed the contract's requirements and can comply with terms that
apply to OCSO. - Heather Lewis (09/26/2023)
GRANTS-205 (12/2015)
MICHIGAN STATE POLICE
Grants and Community Services Division
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AUTHORITY: 1935 PA 59;
COMPLIANCE: Voluntary.
GRANTS-205 (12/2015)
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BYRNE JUSTICE ASSISTANCE GRANT (JAG) CONTRACT
Grant Agreement
hereinafter referred to as the "Agreement"
between
Michigan State Police
hereinafter referred to as the "Department"
and
County of Oakland
1200 N. Telegraph Rd. , Pontiac, Michigan 48341
Federal I.D. #: 38-6004876
hereinafter referred to as the "Contractor"
for
N.E.T. - County of Oakland
Oakland County Narcotic Enforcement Team (N.E.T.)
MSP Project Number: JAG-72181-N.E.T.-2024
I.Period of Agreement:
This Agreement shall commence on 10/01/2023 and continue through 09/30/2024.
This Agreement is in full force and effect for the period specified .
All projects must be initiated within 60 days of the start date of this Agreement .
II.Funding Source and Agreement Amount:
This Agreement is designated as a subrecipient relationship with the following stipulations :
A.Including federal funds and required local match, the total amount of this Agreement is $195,372.00.
B.The Department, under the terms of this Agreement , will provide federal pass-through funding not to exceed
$195,372.00.
C.The Catalog of Federal Domestic Assistance (CFDA) number is 16.738.
D.The CFDA Title is Formula Edward Byrne Justice Assistance Grant Program .
E.The federal agency name is U.S. Department of Justice, Bureau of Justice Assistance .
F.The federal grant award number is 0.
G.The federal program title is Byrne JAG State FY 2024.
III.Grant Summary:
The Contractor's Grant Summary is outlined in Attachment 1, which is part of this Agreement through reference .
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IV.Statement of Work:
The Contractor agrees to undertake, perform and complete the services described in Attachment 2, which is part of this
Agreement through reference. Any change to the Statement of Work , by either the Contractor or Department, requires a
formal Amendment in the Department 's e-grants system, Michigan Automatic Grant Information Connection Plus
(MAGIC+), available at https://msp.intelligrants.com .
V.Project Timeline:
The Contractor agrees to undertake, perform and complete the services within the timeline described in Attachment 2-A,
which is part of this Agreement through reference . Any change to the Project Timeline , by either the Contractor or
Department, requires a formal Amendment in MAGIC +.
VI.Program Budget:
The agreed upon Program Budget for this Agreement is referenced herein as Attachments 3-A and 3-B, which is part of
this Agreement through reference . Any change to the Program Budget, by either the Contractor or Department, requires
a formal Amendment in MAGIC+.
Budget deviation allowances are not permitted.
VII.Amendments:
Any change proposed by the Contractor which would affect the Department funding of any project , in whole or in part,
must be submitted in writing, via MAGIC+, to the Department for approval immediately upon determining the need for
such change. Changes made to this Agreement are only valid if made in MAGIC + and accepted by both the Contractor
and the Department.
VIII.Contractor Responsibilities:
The Contractor, in accordance with the general purposes and objectives of this Agreement , will:
A.Publication Rights:
1.The Contractor shall give recognition to the Department in any and all publications, papers and presentations
arising from the program (including from subcontractors) herein by placing the following disclaimer on any and all
publications, papers and presentations:
This project is supported by Byrne JAG State FY 2024 # 0, awarded by the Bureau of Justice Assistance ,
Office of Justice Programs, U.S. Department of Justice (DOJ), and administered by the Michigan State Police
(MSP). Points of view or opinions contained within this document do not necessarily represent the official
position or policies of the DOJ or the MSP.
2.The Department shall, in return, give recognition to the Contractor when applicable.
3.Where activities supported by this Agreement produce books , films, or other such copyrightable materials
issued by the Contractor, the Contractor may copyright such but shall acknowledge that the Department
reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, and use such materials and
to authorize others to reproduce and use such materials. This cannot include service recipient information or
personal identification data.
4.Any copyrighted materials or modifications bearing acknowledgement of the Department's or Contractor's name
must be approved by the Department or Contractor prior to reproduction and use of such materials.
B.Reporting Responsibilities:
Failure to comply with any reporting responsibilities identified in this Agreement may result in withholding grant
payment(s) or the cancellation of grant award. The Contractor’s lack of compliance will also be taken into account
when considering future grant applications to, and awards from, the Department.
C.Uniform Crime Report (UCR):
The Contractor, and all of its subcontractors, must comply with 1968 PA 319, as amended. This law requires county
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sheriff’s departments , as well as city, village, and township police departments to submit monthly UCR data to the
Department.
D.Financial Reporting Requirements:
Financial reporting requirements shall be followed as defined within this section.
1.Reimbursement Method/Mechanism:
a.All Contractors must register as a vendor to receive State of Michigan payments as Electronic Funds
Transfers (EFT)/Direct Deposits. Vendor registration information is available on the State of Michigan
SIGMA Vendor Self Service (VSS) website located at
https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService .
b.This Agreement is reimbursement only . Contractor must document that expenditures have been paid by
local sources before requesting reimbursement from the Department.
c.Reimbursement from the Department is based upon the understanding that Department funds will be paid up
to the total Department allocation as agreed upon in the approved Budget. Department funds are the first
source after the application of fees and earmarked sources unless a specific local match condition exists.
d.Should the Contractor discover an error in a previous reimbursement request, the Contractor shall
immediately notify the Department and refund to the Department any funds not authorized for use under this
Agreement and any payments or funds advanced to the Contractor in excess of allowable reimbursable
expenses.
2.Financial Status Report (FSR) Submission:
Once the Agreement has been signed and accepted , regardless of when this occurs, the Contractor is
responsible for preparing and submitting a FSR for each month of the Agreement period , as specified in
MAGIC+. The various FSRs are outlined below:
a.Monthly FSR:
Monthly FSRs must be prepared and submitted to the Department in MAGIC+, no later than 30 days after
the close of each calendar month. An example is found in Attachment 5, which is part of this agreement
through reference. Each month’s reimbursement request may only contain expenses from that month .
Reimbursement requests that include more than one month’s expenditures may not be granted and will be
returned to the Contractor for explanation and/or correction and re-submission.
b.Obligation Report:
An Obligation Report, based on annual guidelines, is a one-time FSR and must be submitted by the
specified due date in MAGIC+. In this report, the Contractor will provide to the Department an estimate of
total expenditures for the MAGIC+ date-specific Agreement period . The information from this report will be
used to record the Department’s year -end accounts payables and receivables for this Agreement .
c.Final FSR:
A Final FSR is due 30 days following the end of the fiscal year or Agreement period specified in MAGIC +.
Final FSRs not received from the Contractor by the due date may result in the loss of funding requested on
the Obligation Report and/or a potential reduction in the subsequent year’s award , if/when applicable.
3.Unobligated Funds:
Any unobligated balance of funds held by the Contractor at the end of the Agreement period will be returned to
the Department or treated in accordance with instructions provided by the Department.
4.Program Income:
The US DOJ regulations allow Contractors to keep funds (program income) derived from grant activities, so long
as these funds are used for the same purposes as the grant project. In the absence of such regulations, these
funds would be required to be returned to the DOJ.
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Program income means the gross income earned by the Contractor during the Agreement period as a direct
result of the grant project.
All income generated as a direct result of a Department-funded project shall be deemed program income.
Program income may be used to further program objectives under this Agreement or may be refunded to the
Department. Program income must be used for the purposes of, and under the conditions applicable to, the
award specified in this Agreement . Program income may only be used for allowable program costs.
Asset forfeiture and treatment/lab fees are the most prominent program income derived from grant activity. The
DOJ regulations require that program income be held in the custody of a governmental entity, with reporting on
those funds to the State Administrative Agency (the Department).
When applicable, Program Income Reports (GRANTS-208B) are to be filed quarterly in MAGIC+.
Any program not earning program income must fill out and submit to the Department a Program Income Waiver
Report (GRANTS-208A) in MAGIC+ within 30 days of the acceptance of this Agreement .
5.Audits:
This section applies to Contractors designated as subrecipients. Contractors designated as vendors are exempt
from the provisions of this section.
a.Single Audit:
Contractors that expend $500,000 or more in federal awards in the current fiscal year or expend $750,000 or
more in federal funds in a fiscal year after December 26, 2014 must submit a Single Audit prepared
consistent with the Single Audit Act Amendments of 1996, and Office of Management and Budget (OMB)
Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations," as revised or 2 C.F.R.
200.501. Contractors must also submit a Corrective Action Plan for any audit findings that impact
Department-funded programs and a management letter (if issued) with a response.
b.Financial Statement Audit:
Contractors exempt from the Single Audit requirements that receive $500,000 or more in total funding from
the Department in state and federal grant funding must submit to the Department a Financial Statement
Audit prepared in accordance with generally accepted auditing standards (GAAS). Contractors exempt from
the Single Audit requirements that receive less than $500,000 of total Department grant funding must submit
to the Department a Financial Statement Audit prepared in accordance with GAAS if the audit includes
disclosures that may negatively impact Department-funded programs including, but not limited to fraud,
financial statement misstatements, and violations of contract and grant provisions.
c.Due Date and Submission Information:
The required audit and any other required submissions (e.g., Corrective Action Plan and management letter
with a response), must be submitted to the Department within nine months after the end of the Contractor's
fiscal year to:
Michigan Department of State Police
Grants and Community Services Division
Attn: Grants Coordination Unit
P.O. Box 30634
Lansing, Michigan 48909-0634
d.Penalty:
i.Delinquent Single Audit or Financial Statement Audit:
If the Contractor does not submit the required Single Audit reporting package , management letter (if
issued) with a response, and Corrective Action Plan ; or the Financial Statement Audit and management
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letter (if issued) with a response within nine months after the end of the Contractor’s fiscal year and an
extension has not been approved by the cognizant or oversight agency for audit, the Department may
withhold from the current funding an amount equal to five percent of the audit year’s grant funding (not to
exceed $200,000) until the required filing is received by the Department. The Department may retain the
amount withheld if the Contractor is more than 120 days delinquent in meeting the filing requirements
and an extension has not been approved by the cognizant or oversight agency for audit. The Department
may terminate the current grant if the Contractor is more than 180 days delinquent in meeting the filing
requirements and an extension has not been approved by the cognizant or oversight agency for audit.
ii.Delinquent Audit Status Notification Letter:
Failure to submit the Audit Status Notification Letter , when required, may result in withholding from the
current funding an amount equal to one percent of the audit year’s grant funding until the Audit Status
Notification Letter is received.
e.Other Audits:
The Department or federal agencies may also conduct or arrange for "agreed upon procedures" or
additional audits to meet their needs.
E.Performance/Progress/PMT Report Requirements:
The progress reporting methods, as applicable, shall be followed as described in Attachment 4, which is part of this
Agreement through reference.
Progress reporting is due no later than 20 days after the end of each quarter through the federal Performance
Measurement Tool (PMT) system located at https://bjapmt.ojp.gov/. This link, as well as a user login and password,
will be provided in MAGIC+ within 45 days of the start date of the Agreement .
When applicable, additional programmatic Progress Reports are due in MAGIC+ no later than 20 days after the end
of each quarter.
F.Equipment Purchases and Title:
Any Contractor equipment purchases supported in whole or in part through this Agreement must be listed in an
Equipment Inventory Schedule. Equipment means tangible, non-expendable, personal property having useful life of
more than one year and an acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition cost of
less than $5,000 shall vest with the Contractor upon acquisition. The Department reserves the right to retain or
transfer the title to all items of equipment having a unit acquisition cost of $5,000 or more, to the extent that the
Department’s proportionate interest in such equipment supports such retention or transfer of title .
All purchases supported in whole or in part through this Agreement must use procurement procedures that conform
to the Contractor’s local requirements .
G.Record Maintenance/Retention:
Contractor must maintain adequate program and fiscal records and files, including source documentation to support
program activities and all expenditures made under the terms of this Agreement , as required. Contractor must
assure that all terms of this Agreement will be appropriately adhered to and that records and detailed documentation
for the project or program identified in this Agreement will be maintained (may be off site) for a period of not less than
four years from the date of grant closure, the date of submission of the Final FSR, or until litigation and audit findings
have been resolved. All retention record guidelines set by the local jurisdiction (Contractor) must be adhered to if
they require additional years beyond retention guidelines stated herein.
H.Authorized Access:
Contractor must permit upon reasonable notification and at reasonable times, access by authorized representatives
of the Department, Program Evaluators (contracted by the Department), Federal Grantor Agency, Comptroller
General of the United States and State Auditor General , or any of their duly authorized representatives, to records,
files, and documentation related to this Agreement , to the extent authorized by applicable state or federal law, rule,
or regulation.
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The Department may conduct on-site monitoring visit(s) and/or grant audit(s) any time during the grant period. All
grant records and personnel must be made available during any visit, including subcontractors, if requested.
The Department may request that a funded program be evaluated by an outside evaluation team contracted by the
Department. Contractors shall work cooperatively with the evaluation team in such a manner that the program be
able to be fully reviewed and assessed.
I.Subcontractor/Vendor Monitoring:
The Contractor must ensure that each of its subcontractors comply with the Single Audit Act of 1984, as amended,
31 U.S.C. 7501 et seq. requirements and must issue management decisions on audit findings of their
subcontractors as required by OMB Circular A -133 as revised. The Contractor is responsible for reviewing all single
audit adverse findings and ensuring that corrective actions are implemented. The Contractor will ensure
subcontractors forward all single audits covering grant funds administered through the Department to the Contractor.
The Contractor must ensure that subgrantees are expending grant funds appropriately as approved in the MAGIC+
application and as specified through this Agreement , and must conduct monitoring activities to ensure compliance
with all associated laws, regulations, and provisions as well as ensure that performance goals are achieved. The
Contractor must ensure compliance for for-profit subcontractors as required by OMB Circular A -133, Section 210(e).
The Contractor must ensure that transactions with vendors comply with laws, regulations, and provisions of
contracts or grant agreements in compliance with OMB Circular A -133, Section 210(f), as revised.
1.Subcontracts:
Assure for any subcontracted service, activity or product:
a.That the Contractor will submit copies of all executed subcontracts in MAGIC+ within 60 days of the
execution of this Agreement . Subcontracts should cover all personnel contained in the "contractual" line
item within the grant budget. Each listed agency shall have its own subcontract signed by the Contractor
and an employee of the subcontracted agency that is authorized to enter into legally binding contracts for
the entity receiving funds. The failure to submit these documents to the Department within 60 days may
result in withholding future payment or other penalties, as determined by the Department.
b.That a written subcontract is executed by all affected parties prior to the initiation of any new subcontract
activity. Exceptions to this policy may be granted by the Department upon written request within 30 days of
execution of this Agreement .
c.That any executed subcontract to this Agreement shall require the subcontractor to comply with all
applicable terms and conditions of this Agreement , including all Certifications and Assurances referenced in
this Agreement.
d.That, in the event of a conflict between this Agreement and the provisions of the subcontract , the provisions
of this Agreement shall prevail . A conflict between this Agreement and a subcontract , however, shall not be
deemed to exist where the subcontract:
i.Contains additional non-conflicting provisions not set forth in this Agreement ;
ii.Restates provisions of this Agreement to afford the Contractor the same or substantially the same rights
and privileges as the Department; or,
iii.Requires the subcontractor to perform duties and/or services in less time than that afforded the
Contractor in this Agreement .
e.That the subcontract does not affect the Contractor’s accountability to the Department for the subcontracted
activity.
f.That any billing or request for reimbursement for subcontract costs is supported by a valid subcontract and
adequate source documentation on costs and services. All subcontractors must submit requests for
reimbursement to the Contractor in a timely manner such that the Contractor can include these requests on
the proper month's FSR. Subcontractors must be paid within 30 days of receipt of invoice by the
subcontractor.
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J.Notification of Modifications:
The Contractor must provide timely notification to the Department, in writing, of any action by its governing board or
any other funding source that would require or result in significant modification in the provision of services, funding, or
compliance with operational procedures.
K.Software Compliance:
The Contractor must ensure software compliance and compatibility with the Department’s data systems for services
provided under this Agreement including , but not limited to: stored data, databases and interfaces for the production
of work products, and reports. All required data under this Agreement shall be provided in an accurate and timely
manner without interruption, failure, or errors due to the inaccuracy of the Contractor’s business operations for
processing date/time data.
L. Human Subjects:
The Contractor agrees that prior to the initiation of research, the Contractor will submit Institutional Review Board
(IRB) application material for all research involving human subjects conducted in programs sponsored by the
Department or in programs which receive funding from or through the state of Michigan, to a federally assured IRB for
review and approval. All paperwork involving the IRB must be submitted to the Department.
M.Notification of Criminal or Administrative Investigations/Charges:
If any employee of the Contractor associated with this grant project becomes aware of a criminal or administrative
investigation or charge that directly or indirectly involves grant funds referenced in this Agreement , the Contractor
shall immediately notify the Department's contract manager in writing that such an investigation is ongoing or that a
charge has been issued.
N.Byrne JAG Local Funding:
The Contractor, and all of its subcontractors, must apply for any and all direct Byrne JAG funding from the DOJ for
which it is eligible. The failure to submit the application is reason for termination of this Agreement .
IX.Department Responsibilities:
The Department, in accordance with the general purposes, objectives, and terms and conditions of this Agreement , will
provide reimbursement based upon appropriate reports, records, and documentation maintained by the Contractor.
X.Department Contract Manager/Administrator of the Agreement:
The individual acting on behalf of the Department in administering this Agreement as the Contract Manager is :
Ms. Nancy Becker Bennett, Division Director Telephone: 517-284-3208
Michigan State Police Fax: 517-284-3216
Grants and Community Services Division Email: beckern@michigan.gov
P.O. Box 30634
Lansing, MI 48909-0634
XI.Agreement Suspension/Termination:
The Department and/or the Contractor may suspend and/or terminate this Agreement without further liability or penalty to
the Department for any of the following reasons:
A.This Agreement may be suspended by the Department if any of the terms of this Agreement are not adhered to .
Suspension requires immediate action by the Contractor to comply with the terms of this Agreement ; otherwise,
termination by the Department may occur.
B. Failure of the Contractor to make satisfactory progress toward the goals, objectives, or strategies set forth in the
Agreement.
C.Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would
not have been selected for funding.
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D.Filing false certification in this Agreement or other report or document .
E.This Agreement may be terminated by either party by giving 15 days written notice to the other party. Such written
notice will provide valid, legal reasons for termination along with the effective date .
F.This Agreement may be terminated immediately if the Contractor , an official of the Contractor , or an owner is
convicted of any activity referenced in Section VIII, M, of this Agreement during the term of this Agreement or any
extension thereof.
XII.Final Reporting Upon Termination:
Should this Agreement be terminated by either party , within 30 days after the termination, the Contractor shall provide
the Department with all financial, performance, and other reports required as a condition of this Agreement . The
Department will make payments to the Contractor for allowable reimbursable costs not covered by previous payments or
other state or federal programs. The Contractor shall immediately refund to the Department any funds not authorized for
use and any payments or funds advanced to the Contractor in excess of allowable reimbursable expenditures.
XIII.Severability:
If any provision of this Agreement or any provision of any document attached to or incorporated by reference is waived or
held to be invalid, such waiver or invalidity shall not affect other provisions of this Agreement .
XIV.Liability:
A.To the extent permitted by applicable law , all liability to third parties, loss, or damage as a result of claims,
demands, costs, or judgments arising out of activities, such as direct service delivery, to be carried out by the
Contractor in the performance of this Agreement shall be the responsibility of the Contractor , and not the
responsibility of the Department, if the liability, loss, or damage is caused by, or arises out of, the actions or failure
to act on the part of the Contractor, any subcontractor, or anyone directly or indirectly employed by the Contractor,
provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to
the Contractor or its employees by statute or court decisions.
B.All liability to third parties, loss or damage as a result of claims, demands, costs, or judgments arising out of
activities, such as the provision of policy and procedural direction, to be carried out by the Department in the
performance of this Agreement shall be the responsibility of the Department , and not the responsibility of the
Contractor, if the liability, loss, or damage is caused by, or arises out of, the action or failure to act on the part of
any Department employee or agent, provided that nothing herein shall be construed as a waiver of any governmental
immunity by the state of Michigan, its agencies (the Department), or employees as provided by statute or court
decisions.
C.In the event that liability to third parties, loss, or damage arises as a result of activities conducted jointly by the
Contractor and the Department in fulfillment of their responsibilities under this Agreement , such liability, loss, or
damage shall be borne by the Contractor and the Department in relation to each party's responsibilities under these
joint activities, provided that nothing herein shall be construed as a waiver of any governmental immunity by the
Contractor, the state of Michigan, its agencies (the Department), or their employees, respectively, as provided by
statute or court decisions.
XV.Special Conditions:
A.This Agreement is valid upon approval and execution by the Department .
B.This Agreement is conditionally approved subject to and contingent upon the availability of funds .
C.The Department will not assume any responsibility or liability for costs incurred by the Contractor prior to the full
execution of this Agreement .
XVI.Certifications and Assurances:
These Certifications and Assurances are applicable to the Contractor and all subcontractors of the Contractor . It is the
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Contractor’s responsibility to ensure that subcontractors are adhering to the Certifications and Assurances . Failure to do
so may result in termination of grant funding or other remedies.
A.Certifications:
Contractors should refer to the regulations cited below to determine the certification to which they are required to
attest. Acceptance of this Agreement provides for compliance with certification requirements under 28 C.F.R. Part
69, "New Restrictions on Lobbying," 28 C.F.R. Part 67, "Government-wide Debarment and Suspension
(Non-procurement)," and 28 C.F.R. Part 83, "Government-wide Requirements for Drug-Free Workplace (Grants)."
B.Lobbying:
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 C.F.R. Part 69, for persons entering
into a grant or cooperative agreement over $100,000, as defined at 28 C.F.R. Part 69, the Contractor certifies that:
1.No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency , a member of Congress,
an officer or employee of Congress , or an employee of a member of Congress in connection with the making
of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal grant or cooperative agreement;
2.If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency , a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in connection with this federal grant or
cooperative agreement, the Contractor shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities ," in accordance with its instructions; and,
3.The Contractor shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all subrecipients shall certify and disclose accordingly.
C.Debarment, Suspension and Other Responsibility Matters (Direct Recipient):
Pursuant to Executive Order 12549 (Debarment and Suspension), and implemented at 2 C.F.R. Part 2867, for
prospective participants in primary covered transactions, as defined at 2 C.F.R. Part 2867, Section 2867.20(a):
1.The Contractor certifies that it and its principals:
a.Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial
of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any
federal department or agency;
b.Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining , attempting
to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
c.Have not within a two-year period preceding this application been convicted of a felony criminal violation
under any federal law, unless such felony criminal conviction has been disclosed in writing to the Office of
Justice Programs (OJP) at ojpcompliancereporting@usdoj.gov , and, after such disclosure, the applicant has
received a specific written determination from OJP that neither suspension nor debarment of the applicant is
necessary to protect the interests of the Department and U.S. Government in this case.
d.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal,
state, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and,
e.Have not within a three-year period preceding this application had one or more public transaction
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(federal, state, or local) terminated for cause or default.
D.Federal Taxes:
If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid federal tax liability
that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that
is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax
liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at
ojpcompliancereporting@usdoj.gov , and after such disclosure, the applicant has received a specific written
determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests
of the Department and U.S. Government in this case.
E.Drug-Free Workplace:
1.As required by the Drug-Free Workplace Act of 1988, and implemented at 28 C.F.R. Part 83, Subpart F, as
defined at 28 C.F.R. Sections 83.620 and 83.650 the Contractor certifies that it will provide a drug-free workplace
by:
a.Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the contractor’s workplace and specifying the
actions that will be taken against employees for violation of such prohibition.
b.Establishing an on-going drug-free awareness program to inform employees about:
i.The dangers of drug abuse in the workplace;
ii.The Contractor's policy of maintaining a drug-free workplace;
iii.Any available drug counseling, rehabilitation, and employee assistance programs; and,
iv.The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace.
c.Making it a requirement that each employee to be engaged in the performance of the grant be given a copy
of the statement required by paragraph (a) of this section.
d.Notifying the employee in the statement required by paragraph (a) of this section that, as a condition of
employment under the grant, the employee will:
i.Abide by the terms of the statement; and,
ii.Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in
the workplace no later than five calendar days after such conviction.
e.Notifying the agency, in writing, within ten calendar days after receiving notice under subparagraph (d) (ii) of
this section from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to:
Department of Justice
Office of Justice Programs
Attn: Control Desk
810 7th Street, N.W.
Washington, D.C. 20531
Notice shall include the identification number(s) of each affected grant .
f.Taking one of the following actions , within 30 calendar days of receiving notice under subparagraph (d)(ii) of
this section, with respect to any employee who is so convicted:
i.Taking appropriate personnel action against such an employee , up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or,
ii.Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a federal, state or local health, law enforcement, or other
appropriate agency.
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g.Making a good faith effort to continue to maintain a drug -free workplace through implementation of
subparagraphs (a), (b), (c), (d), (e), and (f) above.
F.Standard Assurances:
The Contractor hereby assures and certifies compliance with all applicable federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A -21, A-87, A-102, A-110, A-122, A-133 as revised; Executive
Order 12372 (Intergovernmental Review of Federal Programs); and, 28 C.F.R. Parts 66 or 70 (administrative
requirements for grants and cooperative agreements). The Contractor also specifically assures and certifies that:
1.It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability
(including funds sufficient to pay any required non -federal share of project cost) to ensure proper planning,
management, and completion of the project described in this application.
2.It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain.
3.It will give the awarding agency or the Government Accountability Office , through any authorized representative,
access to and the right to examine all paper or electronic records related to the financial assistance. It will
comply with all lawful requirements imposed by the awarding agency, specifically including any applicable
regulations, such as 28 C.F.R. Parts 18, 22, 23, 30, 35, 38, 42, 61 and 63, and the award term in 2 C.F.R. §
175.15(b).
4.It will assist the awarding agency, if necessary, in assuring compliance with section 106 of the National Historic
Preservation Act of 1966, 16 U.S.C. § 470, Executive Order 11593 (Protection and Enhancement of the Cultural
Environment), the Archeological and Historical Preservation Act of 1974, 16 U.S.C. § 469 a-1 et seq., and the
National Environmental Policy Act of 1969, 42 U.S.C. § 4321.
5.It will comply with Executive Order 13279 (Equal Protection of the Laws for Faith-Based and Community
Organizations), Executive Order 13559 (Fundamental Principles and Policymaking Criteria for Partnerships With
Faith-based and Other Neighborhood Organizations), and the DOJ regulations on the Equal Treatment for
Faith-Based Organizations, 28 C.F.R. Part 38, which prohibits recipients from using DOJ financial assistance on
inherently or explicitly religious activities and from discriminating in the delivery of services on the basis of
religion. Programs and activities must be carefully structured to ensure that DOJ financial assistance is not
being used for literature, classes, meetings, counseling sessions, or other activities that support twelve-step
programs, which are considered to be religious in nature. The twelve-step programs must take place at a
separate time or location from the activities supported with DOJ financial assistance and the participation of
beneficiaries in twelve-step programs is strictly voluntary. It must make clear to any and all vendors and
program participants that twelve-step programming is separate and distinct from DOJ-funded activities. It must
also ensure that participants are not compelled to participate in twelve-step programs and cannot penalize a
participant who chooses not to participate in a twelve-step program. It must ensure that employees fully funded
by DOJ are not involved with twelve-step programs whereby they are instructing or indoctrinating clients on the
twelve steps. Employees of the Contractor or subcontractor shall clearly document the number of hours spent
on secular activities associated with the DOJ-funded program and ensure that time spent on twelve-step
programs is completely separate from time spent on permissible secular activities. In addition, at least one
secular program must be provided as an alternative to twelve-step programming.
6.It will provide meaningful access to grant-funded programs and activities to Limited English Proficient (LEP)
persons in accordance with Title VI of the Civil Rights Act of 1964 and the Omnibus Crime Control and Law
Enforcement Act, 34 U.S.C § 10228. For a detailed discussion of the requirement to provide meaningful access
to LEP persons, refer to the guidance issued by the DOJ on this matter entitled, "Guidance to Federal Financial
Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited
English Proficient Persons," 67 FR 41455-01 (June 18, 2002).
It will comply and require any and all subcontractors to comply with any applicable statutorily-imposed
nondiscrimination requirements, including the Omnibus Crime Control and Law Enforcement Act , 34 U.S.C §
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10228; the Victims of Crime Act of 1984, 34 U.S.C. § 20110(e); the Juvenile Justice and Delinquency Prevention
Act of 2002, 38 U.S.C. § 1118(b); the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.; the DOJ implementing
regulations at 28 C.F.R. Part 42, Subpart C; the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D;
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); the DOJ implementing regulations at 28 C.F.R.
Part 42, Subpart G; Title II of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12132); the DOJ
implementing regulations at 28 C.F.R. Part 35; the Rehabilitation Act of 1973, 29 U.S.C. § 794; the Americans
with Disabilities Act of 1990, 42 U.S.C. § 12131-34; Title IX of the Education Amendments of 1972, 20 U.S.C. §§
1681, 1683, 1685-86; and, the Age Discrimination Act of 1975, 42 U.S.C. §§ 6101-07; The DOJ regulations on
the Equal Treatment for Faith-Based Organizations, 28 C.F.R. Part 38; The Michigan Elliott-Larsen Civil Rights
Act, MCL 37.2101 et seq.; and the Michigan Persons With Disabilities Civil Rights Act , MCL 37.1101 et seq.
a.Notification:
It may not discriminate in employment on the basis of race, color, national origin, religion, sex, and
disability and may not discriminate in the delivery of services or benefits on the basis of race, color, national
origin, religion, sex, disability, and age. These laws also prohibit retaliation against an individual for taking
action or participating in action to secure rights protected by these laws. It shall notify all clients,
customers, program participants, or consumers of the types of prohibited discrimination, as well as the
complaint procedures, in writing. Notification may include placing posters in an area that may be easily
viewed by all and/or providing a paper copy to each of the listed types of individuals. It shall forward all
discrimination complaints to the Department as described in the complaint procedures in Attachment 7.
Subcontractors, clients, customers, program participants or consumers may also report complaints to the
Office of Justice Programs (OJP)/Office for Civil Rights (OCR) or the Michigan Department of Civil Rights
(MDCR) directly, as outlined in Attachment 7, but the Contractor shall notify the Department of the
complaint as soon as the complaint is known. In the event that a Federal or State court, or Federal or State
Administrative Agency , makes a finding of discrimination after a due process hearing on the grounds of race,
color, religion, national origin, sex, or disability against the Contractor or subcontractor, the Contractor shall
forward a copy of the finding to the OJP/OCR and the Department.
b.Training:
Any and all DOJ-funded employees of the Contractor and subcontractors shall receive periodic training at
least once every contract year regarding the responsibility of the entities to comply with applicable federal
civil rights laws as a recipient of federal funds. The Department shall provide the Contractor with access to
training developed by the OJP/OCR, which may be found at
https://www.ojp.gov/about/ocr/ocr-training-videos/video-ocr-training.htm . The DOJ-funded employees of the
Contractor shall complete the required training within 90 days of the start date of this Agreement and certify
that the required training has been completed by signing the OCR Compliance Training Form . New
employees shall complete the required training and provide a signed OCR Compliance Training Form to the
Department within 90 days of the date of hire.
c.Monitoring:
The Department shall ensure that the Contractor is complying with all applicable civil rights laws and
procedures by completing the Civil Rights Compliance Questionnaire, see Attachment 8, with the Contractor
during site monitoring visits and desk audits.
7.It shall determine if an Equal Employment Opportunity Plan (EEOP) is required, pursuant to 28 C.F.R. 42.301 et
seq. If the Contractor is not required to formulate an EEOP, a certification form shall be sent to the OJP/OCR
and the Office of Personnel Management (OPM) indicating that an EEOP is not required . If the Contractor is
required to develop an EEOP, but is not required to submit the EEOP to the OCR , a certification form shall be
sent to the OCR and the Department certifying that an EEOP is on file which meets the applicable
requirements. If the Contractor is awarded a grant of $500,000 or more, and has 50 or more employees, a copy
of the EEOP shall be submitted to the OJP /OCR and OPM. Non-profit organizations, Indian Tribes, and medical
and educational institutions are exempt from the EEOP requirement , but are required to submit a certification
form to the OCR to claim the exemption (a copy of the form shall be submitted to the OPM). Additional
information about the EEOP requirements may be found at https://www.ojp.gov/about/ocr/eeop.htm .
8.If the Contractor is a governmental entity:
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a.It will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions
Policies Act of 1970, 42 U.S.C. § 4601 et seq., which governs the treatment of persons displaced as a
result of federal and federally-assisted programs; and,
b.It will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-26, which limit certain political activities
of state or local government employees whose principal employment is in connection with an activity
financed in whole or in part by federal assistance.
G.Non-Supplanting:
It is imperative that the Contractor understand that the nonsupplanting requirement mandates that grant funds may
be used only to supplement (increase) a Contractor’s budget , and may not supplant (replace) state, local or tribal
funds that a Contractor, inclusive of any subcontractors, otherwise would have spent on positions and/or any other
items approved in the Grant Budget if it had not received a grant award.
This means that if your agency plans to:
1.Hire new positions (including filling existing vacancies that are no longer funded in your agency’s budget ), it
must hire these additional positions on or after the official grant award start date , above its current budgeted
(funded) level of positions.
2.Rehire personnel who have already been laid off (at the time of application) as a result of state, local, or tribal
budget cuts, it must rehire the personnel on or after the official grant award start date , and maintain
documentation showing the date(s) that the positions were laid off and rehired .
3.Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a
result of state, local, or tribal budget cuts, it must continue to fund the personnel with its own funds from the
grant award start date until the date of the scheduled lay-off and maintain documentation showing the date (s)
and reason(s) for the lay-off. For example, if the grant award start date is July 1 and the lay-off is scheduled for
October 1, then the grant funds may not be used to fund the officers until October 1, the date of the scheduled
layoff.
Please note that as long as your agency can document the date that the lay-off(s) would occur if the grant funds
were not available, it may transfer the personnel to the grant funding on or immediately after the date of the
lay-off without formally completing the administrative steps associated with a lay -off for each individual
personnel.
4.Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that
are unrelated to the availability of grant funds may include (but are not limited to) council or departmental
meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual
personnel regarding the date(s) of the layoffs; and/or budget documents ordering departmental and/or
jurisdiction-wide budget cuts. These records must be maintained with your agency’s grant records .
H.Hatch Political Activity Act and Intergovernmental Personnel Act:
The Contractor will comply with the Hatch Act of 1939, 5 U.S.C. 1501-08, and the Intergovernmental Personnel Act of
1970, as amended by Title VI of the Civil Service Reform Act of 1978, 42 U.S.C. 4728. Federal funds cannot be used
for partisan political purposes of any kind by any person or organization involved in the administration of
federally-assisted programs.
I.Health Insurance Portability and Accountability Act of 1996:
To the extent that the Health Insurance Portability and Accountability Act (HIPAA) of 1996 is pertinent to the services
that the Contractor provides to the Department under this Agreement , the Contractor assures that it is in compliance
with the HIPAA requirements including the following :
1.The Contractor must not share any protected health data and information provided by the Department that falls
within the HIPAA requirements except to a subcontractor , as appropriate under this Agreement .
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2.The Contractor must require the subcontractor not to share any protected health data and information from the
Department that falls under the HIPAA requirements in the terms and conditions of the subcontract .
3.The Contractor must only use the protected health data and information for the purposes of this Agreement .
4.The Contractor must have written policies and procedures addressing the use of protected health data and
information that falls under the HIPAA requirements . The policies and procedures must meet all applicable
federal and state requirements including the HIPAA regulations . These policies and procedures must include
restricting access to the protected health data and information by the Contractor’s employees .
5.The Contractor must have a policy and procedure to report to the Department unauthorized use or disclosure of
protected health data and information that falls under the HIPAA requirements of which the Contractor becomes
aware.
6.Failure to comply with any of these contractual requirements may result in the termination of this Agreement in
accordance with Section XI, Agreement Suspension/Termination, above.
7.In accordance with the HIPAA requirements , the Contractor is liable for any claim, loss, or damage relating to
unauthorized use or disclosure of protected health data and information received by the Contractor from the
Department or any other source.
XVII.Unallowable Expenses and Activities:
•Costs in applying for this grant (e.g., consultants, grant writers).
•Any expenses incurred prior to the date of this Agreement .
•Any administrative costs not directly related to the administration of this Agreement .
•Personnel, including law enforcement officers , not connected to the project to which this Agreement refers .
•Lobbying or advocacy for particular legislative or administrative reform.
•Fundraising and any salaries or expenses associated with it.
•Legal fees.
•All travel including first class or out-of-state travel, unless prior approval by the Department is received.
•Promotional items, unless prior approval by the Department is received.
•One-time events, prizes, or entertainment (e.g., tours, excursions, amusement parks, sporting events), unless prior
approval by the Department is received.
•Honorariums.
•Contributions and donations.
•Management or administrative training or conferences, unless prior approval by the Department is received.
•Management studies or research and development (costs related to evaluation are permitted).
•Fines and penalties.
•Losses from uncollectible bad debts.
•Purchases of land.
•Memberships and agency dues, unless a specific requirement of the project, unless prior approval by the
Department is received.
•Compensation to federal employees.
•Military-type equipment such as armored vehicles, explosive devices, and other items typically associated with the
military arsenal.
•Purchasing of vehicles, vessels, or aircraft.
•Construction costs and/or renovation, including remodeling.
•Service contracts and training beyond the expiration of this Agreement .
•Informant fees, rewards, or buy money.
•Expert witness fees.
•Canines and horses, including any food and/or supplies relating to the upkeep of law enforcement animals.
•Livescan devices for applicant prints including any related supplies.
•Weapons, including tasers.
•Food, refreshments, and snacks.
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Note: No funding can be used to purchase food and/or beverages for any meeting, conference, training, or other event.
Exceptions to this restriction may be made only in cases where such sustenance is not otherwise available (e.g.,
extremely remote areas), or where a special presentation at a conference requires a plenary address where there is
no other time for sustenance to be attained. Such an exception would require prior approval from the Department and
the DOJ. This restriction does not apply to water provided at no cost, but does apply to any and all other
refreshments, regardless of the size or nature of the meeting. Additionally, this restriction does not impact direct
payment of per diem amounts to individuals in a travel status under your organization’s travel policy .
XVIII.Conditions on Expenses:
Costs must be reasonable and necessary. If required by the local jurisdiction, costs must be sustained by competitive
bids. All contracts and subcontracts require prior approval by the Department. If detailed information is not included as
part of the application process, the Contractor must submit a request seeking approval once the subcontractors are
identified.
Individual consultant fees are limited to $650 (excluding travel, lodging, and meal costs) per day, which includes legal,
medical, psychological and accountant consultants. If the rate will exceed $650 for an eight-hour day, prior written
approval is required from the Department. Compensation for individual consultant services is to be responsible and
consistent with that paid for similar services in the marketplace.
XIX.Conflict of Interest:
The Contractor and Department are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., and
1973 PA 196, as amended, MCL 15.341 et seq.
XX.State of Michigan Agreement:
This is a state of Michigan agreement and is governed by the laws of Michigan. Any dispute arising as a result of this
Agreement shall be resolved in the state of Michigan.
XXI.Compliance with Applicable Laws:
The Contractor will comply with applicable federal and state laws, guidelines, rules, and regulations in carrying out the
terms of this Agreement . The Contractor will also comply with all applicable general administrative requirements such as
OMB Circulars covering cost principles, grant/agreement principles, and audits in carrying out the terms of this
Agreement.
XXII.Special Certification:
The individual electronically accepting this Agreement certifies by his /her acceptance that he/she is authorized to sign
this Agreement on behalf of the Contractor .
XXIII.Contractor Signature:
The Authorized Official’s typed name below , in lieu of signature, represents the Contractor's legal acceptance of the
terms of this Agreement , including Certifications and Assurances agreed to prior to application submission .
David Woodward Chairman
Name of Authorized Official Title of Authorized Official
FY2024
Attachment 1GRANT SUMMARY
The Oakland County Narcotic Team (N.E.T.) is a multi-jurisdictional task force that was created to encourage
cooperation between law enforcement departments with Southeast MIchigan and other federal agencies. N.E.T.
works cooperatively in an effort to apprehend and convict those involved in the use , sale, and distribution of illegal
drugs and narcotics.
JAG-72181-N.E.T.-2024
FY2024 Page 1 of 1
Attachment 2STATEMENT OF WORK
JAG-72181-N.E.T.-2024
FY 2024 PROJECT DESCRIPTION
Investigation & Enforcement:
The Oakland County Narcotic Enforcement Team (N.E.T.) was established in 1971 as a multi-jurisdictional task force
dedicated to combatting the distribution of illegal drugs and the associated violent crime. Through N.E.T., federal,
state, and local law enforcement agencies collaborate to identify, investigate, and prosecute drug traffickers and
dismantle their organizations.
Management Plan: N.E.T. is overseen by an Advisory Board which meets regularly to help set policy and provide
direction to the task force. Each department and agency that commits a full-time officer to the task force is
represented on the Advisory Board . N.E.T. is supervised and administered by the Oakland County Sheriff 's Office
(OCSO) and is supported by personnel from the federal Drug Enforcement Agency (DEA) and fourteen local police
departments.
Oakland County’s staffing commitment includes the N .E.T. unit commander (Lieutenant), 3 team leaders
(Sergeants), 1 Prosecutor’s investigator , 5 team members (Deputies), 1 part-time forfeiture assistant and 4
administrative positions (secretary, auditor, property room technician, and office assistant ). The OCSO also
commits investigative buy funds, confidential informant payments, office space, utilities, phones, vests, vehicles, and
all other equipment and supplies needed for task force operation. Additional full-time team members are supplied by
participating police departments from the following municipalities, which contribute their officers’ salaries , fringe
benefits, and related overtime costs to support N.E.T. operations:
Auburn Hills Ferndale Royal Oak
Birmingham Hazel Park Troy
Bloomfield Township Pontiac Waterford Township
Commerce Township Rochester Hills West Bloomfield
Farmington Hills Rochester
For the 2023-2024 project period, N.E.T. will continue to carry out activities in support of its mission: to encourage
interagency cooperation in an effort to apprehend and convict those involved in the use , sale, and distribution of
illegal drugs and narcotics. Specifically, the task force will remain focused on reducing and solving drug related
criminal activity, supporting local agencies challenged by resource limitations (including budget constraints and
reductions in force), and furthering investigative partnerships at all levels. Heroin, prescription opiates,
methamphetamine, and cocaine will be targeted as priority drugs for FY 2024 and N.E.T. will expand community
outreach efforts to educate the public on the dangers of these drugs , including death and serious injury from
overdose.
In recent years, N.E.T. has dedicated a portion of its personnel to a specialized conspiracy crew that identifies and
investigates large level drug organizations, multi-state organizations, and those that ship drugs using Fed Ex, UPS,
and the US Postal Service throughout the county. The N.E.T. unit further commits resources to this team to
identify, investigate, and pursue prosecution against doctors, pharmacies, and pain clinics that divert prescription
drugs to the street for illegal consumption.
Investigations of this nature would not be possible without contribution from the Byrne Justice Assistance program ,
which supports two of the three sergeants assigned to N.E.T. These positions serve as crew leaders for N.E.T.’s
conspiracy team and one of two street teams and are key members of both operations. Because task force
guidelines require each crew to be directly supervised by a sergeant, the loss or further reduction of Byrne funding
would cut the number of specialized teams, significantly hampering N.E.T.’s ability to target the trafficking of heroin
and other illicit drugs. Byrne funding also provides essential support for a part-time office clerk who assists OCSO
with tracking and reporting the N.E.T. statistics used to evaluate task force progress.
Prosecution:
Management Plan: The Trafficking Unit of the Oakland County Prosecutor’s Office consists of four assistant
prosecuting attorneys, one of whom serves as a Section Leader supervising the other three. The Section Leader
reports to the Chief Assistant Prosecutor , who in turn reports to the county’s elected Prosecutor .
FY2024 Page 1 of 2
Attachment 2STATEMENT OF WORK
The assistant prosecutors assigned to the Trafficking Unit review all warrant requests submitted by members of NET .
Section members continue to meet with law enforcement officers to examine cases and determine appropriate
charges for the suspects involved in an investigation. This process allows prosecutors to request that further
investigation be completed prior to charging, if necessary. It also aids by allowing those prosecutors most familiar
with the intricacies of the chain of distribution and conspiracy law to appropriately levy charges against the various
members of drug trafficking organizations . Regardless of whether the arrest warrant was authorized by a member of
the Trafficking Unit or the Warrants Division of the Prosecutor’s Office , all cases where a controlled substance
charge is issued are reviewed by the Trafficking Unit Leader to determine the appropriateness of vertical prosecution .
Additionally, in an attempt to minimize litigation surrounding the sufficiency of search warrant affidavits , the
Trafficking Unit reviews with some regularity , affidavits prepared by detectives prior to presentation to the magistrates
for signing.
The Trafficking Unit handles the prosecution of drug and human traffickers . Human traffickers often engage in drug
trafficking to maintain control over the victims they traffic . Many of the victims are addicted to drugs and rely upon
their trafficker for their daily supply of drugs in order to avoid the painful and uncomfortable experience of withdrawal ,
or “dope sickness.” The trafficker uses the drugs to control the women they traffic by making the receipt of the drug
contingent upon their doing “dates” or prostituting themselves with all of the profits going back to the trafficker .
Human traffickers often supply drugs as part of the arranged “date” if the use of drugs is requested by the customer
as part of the deal. Given that human and drug trafficking are so closely intertwined , the Trafficking Unit is
responsible for the prosecution of both types of cases.
The Oakland County Prosecutor’s Office will continue with this approach during the 2023-2024 project period with the
support of Byrne Justice Assistance funding . Assessment of each offender will enable prosecutors to target and
track repeat offenders and mid -level and upper-level traffickers . It will also allow the Unit to pay special attention to
file groups, which may contain crossover defendants/informants. Maintaining control over files where defendants are
also acting as informants is tantamount to successful prosecution in cases where the informant becomes the key
witness. The Trafficking Unit will continue to provide training to law enforcement agencies on proper search warrant
preparation, courtroom etiquette and testimony, informant use, as well as update Narcotics Enforcement Team
officers on changes in statutes and case law that affect investigation procedures (including in-custody
interrogations), evidence collection, and arrest and search warrant requests.
The Trafficking Unit will continue to further NET’s mission through aggressive prosecution and minimal
plea-bargaining in a focused effort to reduce drug related crime in Oakland County . Prosecutors who are well versed
in the area of law specific to dismantling drug trafficking operations will apply critical knowledge of drug organizations
and connections between suppliers and their distributors to aid NET in this effort . Successful prosecution of drug
trafficking organizations is dependent upon these skills , which are obtained through years of experience in
prosecuting narcotics offenders . Currently the section members have a combined 76 years of prosecution
experience with over 24 years specializing in drug related crimes.
During July 1, 2022 through June 30, 2023, the Oakland County Prosecutor’s Office accepted 90 cases for vertical
prosecution. Of the Unit’s ongoing cases , 101 drug and drug-related offenders were dispositioned , 96 were convicted,
and the average minimum prison sentence for those incarcerated was 50 months. Success at this level would not be
possible – and is not sustainable – without a fully staffed team of highly qualified and experienced prosecutors . To
this affect, Byrne Justice Assistance funding is requested to continue supporting one of four assistant prosecuting
attorney positions in the Trafficking Unit for FY 2024.
FY2024 Page 2 of 2
Attachment 2-AProject Timeline
JAG-72181-N.E.T.-2024
First Quarter:
Please see attached document for complete timeline
Personnel expenses October 2023 – December 2023: $48,843
Execute 50 search warrants, conduct 125 investigations and make 52 arrests.
Required reports will be submitted:
The funding level will be reported and established for the Oakland County N.E.T. Program Income and the Prosecutor’s
Office shall submit a Program Income Waiver no later than 30 days after the grant acceptance.
Civil Rights Training certification will be submitted for each funded employee no later than 90 days after the grant
acceptance.
Monthly FSRs will be prepared and submitted to the MSP in MAGIC +, no later than 30 days after the close of each
Second Quarter:
*Second Quarter
Personnel expenses January 2024 – March 2024: $48,843 ($97,686 cumulative)
Cumulative goals to be achieved by end of the second quarter:
Execute 100 search warrants, conduct 250 investigations and make 104 arrests.
Required reports will be submitted:
-Employee Time Certifications will be submitted no later than 20 days after the end of the 1st Period.
-Monthly FSRs will be prepared and submitted to the MSP in MAGIC +, no later than 30 days after the close of each
calendar month.
-Progress reports will be submitted no later than 20 days after the end of each quarter through the federal Performance
Third Quarter:
*Third Quarter
Personnel expenses April 2024 – June 2024: $48,843 ($146,529 cumulative)
Cumulative goals to be achieved by end of the third quarter:
Execute 150 search warrants, conduct 375 investigations and make 156 arrests.
Required reports will be submitted:
-Monthly FSRs will be prepared and submitted to the MSP in MAGIC +, no later than 30 days after the close of each
calendar month.
-Progress reports will be submitted no later than 20 days after the end of each quarter through the federal Performance
Measurement Tool (PMT) system located at www.bjaperformancetools.org. If additional programmatic Progress Reports
Fourth Quarter:
*Fourth Quarter
Personnel expenses July 2024 – September 2024: $48,843 ($195,372 cumulative)
Cumulative goals to be achieved by end of the fourth quarter:
Execute 200 search warrants, conduct 500 investigations and make 208 arrests.
Required reports will be submitted:
-Employee Time Certifications will be submitted no later than 20 days after the end of the 2nd Period.
-Monthly FSRs will be prepared and submitted to the MSP in MAGIC +, no later than 30 days after the close of each
calendar month.
-Progress reports will be submitted no later than 20 days after the end of each quarter through the federal Performance
Page 1 of 1FY2024
MICHIGAN STATE POLICE
GRANTS MANAGEMENT DIVISION
PROGRAM BUDGET SUMMARY
MSP PROJECT # JAG-72181-N.E.T.-2024
Attachment 3-A
View at 100% or Larger
Use WHOLE DOLLARS Only
1
Of
1
Page
9/19/2023
DATE PREPARED
Oakland County Narcotic Enforcement Team (N.E.T.)
PROGRAM
48341
ZIP CODE
Michigan
STATE
Pontiac
CITY
1200 N. Telegraph Rd.
MAILING ADDRESS (Number and Street)
County of Oakland
CONTRACTOR NAME
38-6004876
FEDERAL ID NUMBER
AMENDMENT #
AMENDMENT[ ]ORIGINAL[ ]
BUDGET AGREEMENT
To:From:
BUDGET PERIOD
10/01/2023 09/30/2024
EXPENDITURE CATEGORY
SOURCE OF FUNDS
10. STATE AGREEMENT
11. LOCAL
14. TOTAL FUNDING
$195,372.00
$195,372.00
$0.00
$0.00
$195,372.00
$0.00
$195,372.00
1. SALARIES & WAGES
2. FRINGE BENEFITS
3. TRAVEL
4. SUPPLIES & MATERIALS
5. CONTRACTUAL (Subcontracts/Subrecipients)
6. EQUIPMENT
7. OTHER EXPENSES
TOTAL BUDGET
$195,372.00 $0.00 $195,372.00
$195,372.00 $0.00 $195,372.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$195,372.00 $0.00 $195,372.00
(Sum of Lines 1-7)
8. TOTAL DIRECT EXPENDITURES
9. TOTAL EXPENDITURES
Page 1 of 1FY2024
MICHIGAN STATE POLICE
GRANTS MANAGEMENT DIVISION
PROGRAM BUDGET - COST DETAIL SCHEDULE
MSP PROJECT # JAG-72181-N.E.T.-2024
PROGRAM
CONTRACTOR NAME
BUDGET PERIOD DATE PREPARED
To:From:
AMENDMENTORIGINAL
BUDGET AGREEMENT AMENDMENT #
Oakland County Narcotic Enforcement Team (N.E.T.)
County of Oakland
10/01/2023 09/30/2024 9/19/2023
N/A
1. SALARY & WAGES
POSITION DESCRIPTION TOTAL SALARYPOSITIONS
REQUIREDCOMMENTS
Sergeant 1 1 61054.0000
Sergeant 2 1 61054.0000
PTNE Office Support Clerk 14432.0000
APA 1 58832.0000
195372.00001. TOTAL SALARY & WAGES:
2. FRINGE BENEFITS (Specify)
HEARING INS.
OTHER (specify)HOSPITAL INS.
FICA
UNEMPLOY INS.
RETIREMENT
LIFE INS.
VISION INS.WORK COMP.
DENTAL INS.COMPOSITE RATE
AMOUNT %
N/A
2. TOTAL FRINGE BENEFITS:
3. TRAVEL
3. TOTAL TRAVEL:
4. SUPPLIES & MATERIALS
4. TOTAL SUPPLIES & MATERIALS:
Attachment 3 - B
Page 1 of 2FY2024
5. CONTRACTUAL (Specify Subcontracts/Subrecipients)
Name AmountAddress
5. TOTAL CONTRACTUAL:
6. EQUIPMENT (Specify items)
6. TOTAL EQUIPMENT:
7. OTHER EXPENSES
7. TOTAL OTHER:
9. TOTAL EXPENDITURES (Sum of lines 8-9)
Use Additional Sheets as Needed
8. TOTAL DIRECT EXPENDITURES:8. TOTAL DIRECT EXPENDITURES (Sum of Totals 1-7)195372.0000
195372.0000
Attachment 3 - B
Page 2 of 2FY2024
PERFORMANCE/PROGRESS/PMT REPORT REQUIREMENTS
Attachment 4
A. The Contractor shall submit the following reports on the following dates:
Performance Management Tool (PMT) reporting will take place no later than 20 days after the end of each quarter through the
federal PMT system located at : http://www.bjaperformancetools.org
Additional quarterly progress reports are also required by all Byrne JAG grantees. In addition to the PMT report, grantees must
complete the individualized quarterly progress report supplied by the MSP Byrne JAG Section . These reports are available on
www.michigan.gov/cjgrants. This report is also due by the 20th of the month following each quarter and must be attached to
MAGIC+.
Quarterly due dates are outlined below:
1st Quarter: October 1, 2023 through December 31, 2023 Due Date: January 20, 2024
2nd Quarter: January 1, 2024 through March 31, 2024 Due Date: April 20, 2024
3rd Quarter: April 1, 2024 through June 30, 2024 Due Date: July 20, 2024
4th Quarter: July 1, 2024 through September 30, 2024 Due Date: October 20, 2024
Financial Status Reports (FSR) must be submitted on a monthly basis, no later than 30 days after the close of each calendar
month. Requests for reimbursement must be submitted for the month in which payment by your agency was made. Dates are
outlined below:
10/01/23 - 10/31/23 Due 11/30/23
11/01/23 - 11/30/23 Due 12/30/23
12/01/23 - 12/31/23 Due 01/30/24
01/01/24 - 01/31/24 Due 02/28/24
02/01/24 - 02/28/24 Due 03/30/24
03/01/24 - 03/31/24 Due 04/30/24
04/01/24 - 04/30/24 Due 05/30/24
05/01/24 - 05/31/24 Due 06/30/24
06/01/24 - 06/30/24 Due 07/30/24
07/01/24 - 07/31/24 Due 08/30/24
08/01/24 - 08/31/24 Due 09/30/24
09/01/24 - 09/30/24 Due 10/30/24
An Obligation Report is due no later than August 31. If a Final FSR has been submitted prior to this date, an Obligation Report is
not required. The Obligation Report should only include expenditures your agency has obligated for the month of September.
Expenses on this report must be obligated in September but may be paid in September or October. The Final FSR will include
expenses your agency has actually paid and does not need to equal your obligation report amount but may not be over.
B. Any such other information as specified in the Statement of Work, Attachment 2, shall be
developed and submitted by the Contractor as required by the Contract Manager.
C. The Contract Manager shall evaluate the reports submitted as described in Attachment 4,
Items A and B for their completeness and adequacy.
D. The Contractor shall permit the Department or its designee to visit and to make an evaluation
of the project as determined by Contract Manager.
Page 1 of 1FY2024
MICHIGAN STATE POLICE
GRANTS MANAGEMENT DIVISION
FINANCIAL STATUS REPORT
MSP PROJECT # JAG-72181-N.E.T.-2024
Mail Code
Contractor Name
Street Address
City, State, ZIP Code
Contract Number
Project - Title
Report Period
Agreement Period
Program Code
Date Prepared
FE ID Number
Reasons for Corrections:
Category
1. Salaries and Wages
2. Fringe Benefits
3. Travel
4. Supplies & Materials
5. Contracual (Sub-Contracts)
6. Equipment
7. Other Expenses
8. TOTAL DIRECT
9. Indirect Costs: Rate %
10. TOTAL EXPENDITURES
11. State Agreement
12. Local
Current Period Corrections Previous
YTD
Agreement
YTD
Budget Balance
AgreementExpenditures
SOURCES OF FUNDS:
16. TOTAL FUNDING
CERTIFICATION: I certify that I am authorized to sign on behalf of the grantee agency and that this is an accurate statement of expenditures and collections
for the report period. Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported.
Project Director
Telephone Number
Financial Director
Telephone Number
FOR STATE USE ONLY
AY INDEX AMOUNTPCAOBJ CODE
1st Source
2nd Source
Thru
Thru
Attachment 5
Page 1 of 1FY2024
Attachment 6
UD-040 (10/02)
MEMORANDUM
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
DATE: August 13, 2013
TO: Department Members
FROM: Nancy Becker Bennett, Director, Grants and Community Services Division (GCSD)
SUBJECT: Discrimination Complaint Procedures for Federal Grant-Funded Projects
I. Purpose
As a condition for receiving funding from the U.S. Department of Justice (DOJ), all recipients and
subrecipients of such funding must comply with applicable federal civil rights laws. This document will
establish written procedures for MSP employees and DOJ -funded grant subrecipients to follow if a complaint
alleging discrimination is received from clients, customers, program participants, or consumers of a MSP
subrecipient implementing funding from the DOJ.
II. Policy
Recipients and subrecipients of DOJ funding may not discriminate in employment on the basis of race, color,
national origin, religion, sex, and disability. They also may not discriminate in the delivery of services or
benefits on the basis of race, color, national origin, religion, sex, disability, and age. The MSP will notify
subrecipients of their required compliance with the following statues and regulations through the interagency
agreement:
■ The Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42
U.S.C. § 10604(e)); the Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the
Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans
with Disabilities Act of 1990 (42 U.S.C. §§ 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681,
1683, 1685-86); the Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-07), Ex. Order 13279 (equal
organizations); and 28 C.F.R. Part 38 (U.S. Department of Justice Equal Treatment for Faith -Based
Organizations).
■ 28 CFR 42.301 et seq, which requires recipients determine if it is required to formulate an Equal
Employment Opportunity Plan (EEOP). If the recipient is not required to formulate an EEOP, it will submit a
certification form to the U.S. Department of Justice, Office of Justice Programs , Office for Civil Rights (OCR),
and the Office of Personnel Management (OPM) indicating that it is not required to develop an EEOP. If the
recipient is required to develop an EEOP, but is not required to submit the EEOP to the OCR , it will submit a
FY2024 Page 1 of 4
Attachment 6
certification form to the OCR and the MSP certifying that it has an EEOP on file which meets the applicable
requirements. If the recipient is awarded a grant of $500,000 or more and has fifty or more employees, it will
submit a copy of its EEOP to the OCR and OPM . Non-profit organizations, Indian Tribes, and medical and
educational institutions are exempt from the EEOP requirement , but are required to submit a certification form
to the OCR to claim the exemption (a copy of the form should also be submitted to the OPM).
■ Title VI of the Civil Rights Act of 1964 and the Omnibus Crime Control and Safe Streets Act of 1968m, which
require subrecipients to provide meaningful access to programs and activities to Limited English Proficient
(LEP) persons.
■ The Michigan Elliott-Larsen Civil Rights Act , MCL 37.2101 et. Seq, which prohibits discriminatory practices,
policies, and customs in the exercise of those rights based upon religion, race, color, national origin, age, sex,
height, weight, familial status, or marital status in Michigan.
■ The Michigan Persons With Disabilities Civil Rights Act , Act 220 of 1976, which defines the civil rights of
persons with disabilities; to prohibit discriminatory practices, policies, and customs in the exercise of those
rights; to prescribe penalties and to provide remedies; and to provide for the promulgation of rules.
These laws also prohibit agencies from retaliating against an individual for taking action or participating in
action to secure rights protected by these laws.
In the event that a Federal or State court, or Federal or State Administrative Agency , makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against the Contractor, subcontractor or vendor, they will forward a copy of the finding will be
forwarded to the Office for Civil Rights , Office of Justice Programs and the Department .
The MSP will notify its own employees of their required compliance with the preceding civil rights statutes and
regulations through an Official Order .
III. Definitions
Contract means any Government contract or subcontract or any federally assisted construction contract or
subcontract.
Complainant is a party that makes a complaint or files a formal charge.
Discrimination means treating an individual or a group of individuals adversely because of protected class
status; or using a test, standard, or employment practice that has the effect if illegally excluding or screening in
or out of a protected class.
MSP Employee is an individual providing services for and paid by the State of Michigan/Michigan State Police,
including independent contractors, union and non-union employees, managers and supervisors, enlisted
members and civilians.
Recipient is the entity which receives a monetary award from the DOJ.
Subcontract means any agreement or arrangement between a contractor and any person (in which the
parties do not stand in the relationship of an employer and an employee):
1. For the purchase, sale or use of personal property or nonpersonal services which in whole or in part, is
necessary to the performance of any one or more contracts; or
2. Under which any portion of the contractor's obligation under any one or more contracts is performed,
undertaken or assumed.
FY2024 Page 2 of 4
Attachment 6
Subcontractor is any person holding a subcontract, and, for the purposes of this definition, any person who
has held a subcontract subject to the order. The term "first-tier subcontractor" refers to a subcontractor
holding a subcontract with a prime contractor.
Subrecipient is the entity that receives a monetary award from the DOJ recipient.
Subrecipient Employee is an individual or subcontractor being paid using DOJ grant funds.
IV. Complaint Procedures
The following are MSP’s procedures for accepting and responding to discrimination complaints from
subrecipient employees, clients, customers, program participants, or consumers of a MSP subrecipient
implementing funding from the DOJ:
1. All discrimination complaints associated with DOJ grants shall be submitted to the Grants and Community
Services Division (GCSD) by mail, telephone or e-mail to:
Michigan State Police
Grants and Community Services Division
333 S. Grand Ave.
Lansing, MI 48909
(517) 373-2960
MSP-CJGrants@michigan.gov
2. The GCSD Director will send the complainant a letter within 10 days from the date it was received to
acknowledge receipt of the complaint, notify the complainant that it has been submitted to the Michigan
Department of Civil Rights, and inform the complainant that he or she may also file a complaint directly with
the federal Office for Civil Rights (OCR) at:
Office of Justice Programs
Office for Civil Rights
810 7th Street NW
Washington, DC 20531
(202) 307-0690
Fax: (202) 616-9865
TTY: (202) 307-2027
3. Within 10 days of the receipt of the complaint, the GCSD Director will send an email to the DOJ
subrecipient to notify the agency that a complaint against has been filed against it.
4. The GCSD Director will forward the complaint to the Inspector of the MSP Office of Human Resources
(OHR) immediately upon receipt of the complaint. The OHR Inspector or his or her designee will serve as the
coordinator for all complaints regarding civil rights violations and will immediately forward the complaint to the
Michigan Department of Civil Rights by emailing MDCRServiceCenter@michigan.gov. If MDCR informs the
MSP that it does not have jurisdiction to investigate the complaint , the OHR Inspector will forward the
complaint to the OCR for investigation.
The preceding complaint procedures are an attachment to the subrecipient contracts for all DOJ grants
awarded by the MSP. Subrecipients must notify all clients, customers, program participants, or consumers of
the types of prohibited discrimination, as well as the complaint procedures, in writing. Notification may include
placing posters in an area that may be easily viewed by all and/or providing a paper copy to each of the listed
FY2024 Page 3 of 4
Attachment 6
types of individuals. Subrecipients must forward all discrimination complaints to the MSP as described in the
complaint procedures. Subcontractors, clients, customers, program participants or consumers may also
report complaints to the Office of Justice Programs /Office for Civil Rights or the Michigan Department of Civil
Rights directly, but the MSP must be notified of the complaint by the subrecipient as soon as the complaint is
known.
The MSP will ensure that all subrecipients are in compliance with the identified statutes and regulations by
reviewing subrecipient procedures during site visits and other subrecipient monitoring activities.
5. The MSP, in cooperation with MDCR and OCR, will review and complete complaint investigations within
120-days. Complainants will receive written notification of the completion of the investigation and any
associated findings within 10-days of the completion of the investigation. If the complexity of the investigation
precludes this 120 day timeline from being met, the MSP shall notify the complainant in writing when it
becomes aware that the investigation will not meet the 120 day timeline. This correspondence shall include a
new timeline with an estimated completion date.
V. Training
All DOJ-funded MSP employees and subrecipients will receive periodic training at least once every contract
year regarding their responsibility to comply with applicable federal civil rights in their capacity as a recipient of
federal funds. Additionally, training will include review of these complaint procedures, including the employee's
responsibility to refer discrimination complaints from clients, customers, program participants, or consumers
to the appropriate MSP contact . The GCSD will provide DOJ-grant subrecipients and DOJ-funded MSP
employees with access to OCR training modules, found on OCR's website,
http://www.ojp.usdoj.gov/about/ocr/assistance.htm. Subrecipients will be required to certify they have
completed this training during the first quarter of each grant cycle as part of their grant award agreement with
the MSP.
These procedures and training requirements will also be disseminated to MSP employees via departmental
memorandum and posted on the MSP intranet website . New employees will receive a copy of the procedures
and access to the DHS training program during initial job training from any supervisor managing DOJ-funded
employees.
VI. Monitoring
The GCSD has implemented a two-part process to ensure and monitor sub-recipients compliance with civil
rights laws. Applicants must annually complete and submit to the GCSD the Civil Rights Compliance
Questionnaire. Additionally, MSP grant advisors will complete the Civil Rights Compliance Questionnaire with
applicants during on-site monitoring visits.
VII. Policy Dissemination
This policy shall be distributed to all MSP employees via a department -wide memorandum contingent upon
final OCR approval. Additionally, the policy will be distributed via MSP's grant award agreement with
DOJ-funded subrecipients as part of the standard grant award package.
FY2024 Page 4 of 4
Attachment 7
Federal Civil Rights Compliance Checklist
1.If the subrecipient is required to prepare an Equal Employment Opportunity Plan (EEOP) in accordance
with 28 C.F.R. §§ 42.301-.308, does the subrecipient have an EEOP on file for review ?
□ Yes □ No
If yes, on what date did the subrecipient prepare the EEOP?
2.Has the subrecipient submitted an EEOP Short Form to the Office for Civil Rights (OCR), Office of
Justice Programs (OJP), U.S. Department of Justice (DOJ), if required by 28 C.F.R. §§ 42.301-.308? If
the subrecipient is not required to submit an EEOP Short Form to the OCR , has it submitted a
certification form to the OCR claiming a partial or complete exemption from theEEOP requirements ?
□ Yes- submitted an EEOP Short Form
□ Yes- submitted a certification
□ No
If the subrecipient prepared an EEOP Short Form , on what date did the subrecipient prepare it?
3.How does the subrecipient notify program participants and beneficiaries that it does not discriminate on
the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services (e.g.
posters, inclusion in brochures or other program materials, etc.)?
Comments:
4.How does the subrecipient notify employees that it does not discriminate on the basis of race, color,
national origin, religion, sex, and disability in employment practices (e.g. posters, dissemination of
relevant orders or policies, inclusion in recruitment materials, etc.)?
Comments:
5. Does the subrecipient have written policies or procedures in place for notifying program beneficiaries
how to file complaints alleging discrimination by the subrecipient with the [State Administering Agency ]
or the OCR?
□ Yes □ No
If yes, an explanation of these policies and procedures:
Page 1 of 3FY2024
Attachment 7
6. If the subrecipient has 50 or more employees and receives DOJ funding of $25,000 or more, has the
subrecipient taken the following actions:
•Adopted grievance procedures that incorporate due process standards and provide for the
prompt and equitable resolution of complaints alleging a violation of the DOJ regulations
implementing Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R. Part 42,
Subpart G, which prohibit discrimination on the basis of a disability in employment practices
and the delivery of services.
□ Yes □ No
•Designated a person to coordinate compliance with the prohibitions against disability
discrimination contained in 28 C.F.R. Part 42, Subpart G.
□ Yes □ No
• Notified participants, beneficiaries, employees, applicants, and others that the subrecipient does
not discriminate on the basis of disability.
□ Yes □ No
Comments:
7. If the subrecipient operates an education program or activity, has the subrecipient taken the following
actions:
Adopted grievance procedures that provide for the prompt and equitable resolution of complaints
alleging a violation of the DOJ regulations implementing Title IX of the Education Amendments of
•1972, found at 28 C.F.R. Part 54, which prohibit discrimination on the basis of sex.
□ Yes □ No
•Designated a person to coordinate compliance with the prohibitions against sex discrimination
contained in 28 C.F.R. Part 54.
□ Yes □ No
•Notified applicants for admission and employment, employees, students, parents, and others
that the subrecipient does not discriminate on the basis of sex in its educational programs or
activities.
□ Yes □ No
Comments:
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Attachment 7
8.Has the subrecipient complied with the requirement to submit to the OCR any findings of discrimination
against the subrecipient issued by a federal or state comi or federal or state administrative agency on
the grounds of race, color, religion, national origin, or sex?
□ Yes □ No
Comments:
9. What steps has the subrecipient taken to provide meaningful access to its programs and activities to
persons who have limited English proficiency (LEP)?
Comments, including an indication of whether the subrecipient has developed a written policy on
providing language access services to LEP persons :
10.Does the subrecipient conduct any training for its employees on the requirements under federal civil
rights laws?
□ Yes □ No
Comments:
11.If the subrecipient conducts religious activities as part of its programs or services, does the subrecipient
do the following:
a. Provide services to everyone regardless of religion or religious belief.
□ Yes □ No
b.Ensure that it does not use federal funds to conduct inherently religious activities, such as
prayer, religious instruction, or proselytization, and that such activities are kept separate in time
or place from federally-funded activities.
□ Yes □ No
c.Ensure that participation in religious activities is voluntary for beneficiaries of federally-funded
programs.
□ Yes □ No
Page 3 of 3FY2024