HomeMy WebLinkAboutReports - 2023.10.17 - 40639
AGENDA ITEM: Acceptance from the U.S. Department of Justice for the FY 2023 DNA Capacity
Enhancement and Backlog Reduction (CEBR) Program
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Friday, October 27, 2023 7:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3419
Motion to accept the FY 2023 DNA Capacity Enhancement and Backlog Reduction (CEBR)
Program Grant award from the U.S. Department of Justice, Bureau of Justice Assistance in the
amount of $432,347 for the period of October 1, 2023 through September 30, 2025 and authorize
the Chair of the Board of Commissioner to execute the grant award; further, amend the FY 2024-
2025 budgets as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Sheriff’s Office has been awarded Fiscal Year (FY) 2023 DNA Capacity
Enhancement and Backlog Reduction (CEBR) Program Grant funding in the amount of $432,347
from the U.S. Department of Justice (DOJ), Bureau of Justice Assistance (BJA). The grant period is
October 1, 2023 through September 30, 2025. The Oakland County Sheriff’s Office (OCSO)
provides forensic laboratory services to Oakland County and its neighboring communities. Grant
funding will be used to continue three (3) Full-Time Eligible (FTE) Special Revenue (SR) Forensic
Laboratory Analyst positions (#4030901-12173, 12450, and 12451) in the Sheriff's Office
Investigative & Forensic Services Division, Forensic Services Unit. Grant funding will also cover
travel costs for mandatory Department of Justice training.
POLICY ANALYSIS
Acceptance of this grant does not obligate the County to any future commitment, and continuation of
the Special Revenue positions in the grant is contingent upon future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Curtis Childs
Gaia Piir, Sheriff Fiscal Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 10/17/2023
AGENDA DEADLINE: 10/27/2023 7:55 PM
ATTACHMENTS
1. FY 2023 CEBR Grant Acceptance SCHEDULE A
2. Grant Review Sign-Off 2023
3. FY 2023 CEBR_Award Package_OCSO_Unsigned
4. FY 2023 CEBR Formula_Budget_OCSO 9-23_Redacted
COMMITTEE TRACKING
2023-10-10 Public Health & Safety - Forward to Finance
2023-10-11 Finance - Recommend to Board
2023-10-17 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Karen Joliat, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman (15)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, Penny Luebs, Michael Gingell, Janet Jackson (4)
Passed
Oakland County, Michigan
SHERIFF'S OFFICE - 2023 DNA CAPACITY ENHANCEMENT AND BACKLOG REDUCTION (CEBR) PROGRAM - GRANT ACCEPTANCE
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project
ID #
(PROJ)
Regio
n
(REG)
Budget
Fund
Affiliat
e (BFA)
Ledger
Account
Summar
y Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Law Enforcement Grants Investigative & Forensic Svcs FND11005 CCN4030901 RC610313 PRG116240 GRN-1004273 610000 Federal Operating Grants $-$432,347 $-
Total Revenues $-$432,347 $-
E Law Enforcement Grants Investigative & Forensic Svcs FND11005 CCN4030901 SC702010 PRG116240 GRN-1004273 702000 Salaries Regular $-$286,846 $-
E Law Enforcement Grants Investigative & Forensic Svcs FND11005 CCN4030901 SC722740 PRG116240 GRN-1004273 722000 Fringe Benefits -141,217 -
E Law Enforcement Grants Investigative & Forensic Svcs FND11005 CCN4030901 SC732018 PRG116240 GRN-1004273 730000 Travel and Conference -4,284 -
Total Expenditures $-$432,347 $-
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: 2023 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program
FUNDING AGENCY: U.S. Department of Justice (US DOJ), Bureau of Justice Assistance Grant
DEPARTMENT CONTACT PERSON: Kent Gardner/(248) 858-5018
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 09/27/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) may be requested to be placed on the agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Shannon Lee on behalf of Sheryl Johnson (09/22/2023)
Human Resources:
Approved by HR. Continues 3 positions with no changes – Heather Mason (09/22/2023)
Risk Management:
Approved. No County insurance requirements in documentation – Robert Erlenbeck (09/25/2023)
Corporation Counsel:
Approval – Sharon Kessler (09/26/2023)
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: OAKLAND, COUNTY OF
1200 N TELEGRAPH RD DEPT 470
City, State and Zip:PONTIAC, MI 48341
Recipient UEI:HZ4EUKDD7AB4
Project Title: FY 2023 CEBR Formula:
Oakland County Award Number: 15PBJA-23-GG-01296-DNAX
Solicitation Title: BJA FY 23 Formula DNA Capacity Enhancement for Backlog Reduction (CEBR) Program
Federal Award Amount: $432,347.00 Federal Award Date: 9/8/23
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type:Grant
Opportunity Category: D
Assistance Listing:
16.741 - DNA Backlog Reduction Program
Project Period Start Date: 10/1/23 Project Period End Date: 9/30/25
Budget Period Start Date: 10/1/23 Budget Period End Date : 9/30/25
Project Description:
The Oakland County Sheriff’s Office provides law enforcement and forensic laboratory services to
Oakland County and its neighboring communities in Southeast Michigan -a population of more than
1.2 million residents. In addition to its local customer base,the Sheriff’s Office provides services to
more than 50 regional and federal agencies. FY 2023 DNA Capacity Enhancement for Backlog
Reduction (CEBR)formula funding is requested to support the Forensic Science Laboratory’s mission:
to provide its clients,the criminal justice system,and the individuals of the communities that it serves
with the highest quality of forensic services in an efficient and timely manner.
Specifically,grant funds will be used to retain three DNA analyst positions that were established with
prior year CEBR funding for an additional 12-month period. Collectively,these analysts will have a
positive impact on casework throughput,helping to reduce the laboratory’s backlog of crime scene
samples awaiting DNA analysis. In addition,grant funds will be used to replace aging laboratory
equipment and to attend grant-related training,in accordance with the FY 2023 program solicitation.
The Oakland County Sheriff’s Office expects a minimum of 180 cases to be completed with CEBR
funding during the FY 2023 award period,above and beyond what the laboratory is capable of
analyzing without continued grant support.
Page: 1 of 21
Award Letter
September 8, 2023
Dear David Woodward,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs
(OJP) has approved the application submitted by OAKLAND, COUNTY OF for an award under the funding
opportunity entitled 2023 BJA FY 23 Formula DNA Capacity Enhancement for Backlog Reduction (CEBR)
Program. The approved award amount is $432,347.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP , so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and
Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial
assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion,
disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender
identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these
civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/
Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
Page: 2 of 21
These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department
are providing services in a nondiscriminatory manner to their service population or have employment practices that
meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice
and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional
obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal
Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Additional Information Required
NEPA Letter
The scope or location or the proposed project is such that it may not qualify for a categorical exclusion as contained in
Appendix D to Part 61 of Title 28 of the Code of Federal Regulations.
As such, prior to initiation of the project, the grantee may need to complete an Environmental Assessment (EA) and/or
an Environmental Impact Statement (EIS).
Additional information is needed to determine if any of the following activities will be conducted as a result of this
award, whether under the Office of Justice Programs federal action or a related third-party action:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year
flood plain, a wetland, or habitat for an endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment
(5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of
clandestine methamphetamine laboratories)
For more information about NEPA requirements, including which projects may qualify for categorical exclusions, and
the preparation of an environmental review documents, please see:
https://bja.ojp.gov/national-environmental-policy-act-nepa-guidance.
Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator
for the Bureau of Justice Assistance.
NEPA Coordinator
First Name
Orbin Middle Name Last Name
Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Page: 3 of 21
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
OAKLAND, COUNTY OF
UEI
HZ4EUKDD7AB4
Street 1
1200 N TELEGRAPH RD DEPT 470 Street 2
City
PONTIAC
State/U.S. Territory
Michigan
Zip/Postal Code
48341
Country
United States
County/Parish
Province
Award Details
Federal Award Date
9/8/23
Award Type
Initial
Award Number
15PBJA-23-GG-01296-DNAX
Supplement Number
00
Federal Award Amount
$432,347.00
Funding Instrument Type
Grant
Assistance Listing
Number
Assistance Listings Program Title
16.741 DNA Backlog Reduction Program
Statutory Authority
Department of Justice Appropriations Act, 2023 (Pub. L. No. 117-328); 136 Stat. 4459, 4536.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
Page: 4 of 21
2023 BJA FY 23 Formula DNA Capacity Enhancement
for Backlog Reduction (CEBR) Program
Application Number
GRANT13835931
OJP
Program Office
BJA
Grant Manager Name
Christine Torres
Phone Number
202-305-1978
E-mail Address
Christine.Torres@usdoj.gov
Project Title
FY 2023 CEBR Formula: Oakland County
Performance Period Start
Date
10/01/2023
Performance Period End Date
09/30/2025
Budget Period Start Date
10/01/2023
Budget Period End Date
09/30/2025
Project Description
The Oakland County Sheriff’s Office provides law enforcement and forensic laboratory services to
Oakland County and its neighboring communities in Southeast Michigan -a population of more than
1.2 million residents. In addition to its local customer base,the Sheriff’s Office provides services to
more than 50 regional and federal agencies. FY 2023 DNA Capacity Enhancement for Backlog
Reduction (CEBR)formula funding is requested to support the Forensic Science Laboratory’s mission:
to provide its clients,the criminal justice system,and the individuals of the communities that it serves
with the highest quality of forensic services in an efficient and timely manner.
Specifically,grant funds will be used to retain three DNA analyst positions that were established with
prior year CEBR funding for an additional 12-month period. Collectively,these analysts will have a
positive impact on casework throughput,helping to reduce the laboratory’s backlog of crime scene
samples awaiting DNA analysis. In addition,grant funds will be used to replace aging laboratory
equipment and to attend grant-related training,in accordance with the FY 2023 program solicitation.
The Oakland County Sheriff’s Office expects a minimum of 180 cases to be completed with CEBR
funding during the FY 2023 award period,above and beyond what the laboratory is capable of
analyzing without continued grant support.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Page: 5 of 21
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To
Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases
or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
2
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
3
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
4
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2022 award.
Page: 6 of 21
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
5
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
6
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
7
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
8
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/
FY22AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
Page: 7 of 21
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https:/
/www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under
e-CFR "current" data.
10
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
11
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
Page: 8 of 21
12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
14
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to
hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
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B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify
procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with
award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
15
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
16
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or
in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal
statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
17
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
18
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
Page: 10 of 21
financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after October 15, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
19
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
Page: 11 of 21
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
20
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
21
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
22
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
23
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
24
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
Page: 12 of 21
The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/
funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
authorization), and are incorporated by reference here.
25
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
26
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
27
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding
agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
28
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
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Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
29
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
30
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
31
Privacy; quality assurance; CODIS/NDIS The recipient shall ensure that each DNA analysis conducted and DNA profile
generated under this award is maintained pursuant to all applicable Federal privacy requirements, including those
described in 34 U.S.C. section 12592(b)(3). The recipient shall ensure that all forensic DNA analyses conducted with
funding under this award are performed either (1) by accredited government-owned laboratories, or (2) through
accredited fee-for-service vendors. Accreditation must be by a nonprofit professional association of persons actively
involved in forensic science that is nationally recognized within the forensic science community. The recipient shall
ensure that any laboratory that conducts forensic DNA analyses under this award undergoes external audits, not less
than once every two years, that demonstrate compliance with the Quality Assurance Standards for Forensic DNA
Testing Laboratories established by the Director of the Federal Bureau of Investigation. The recipient shall ensure that
all eligible forensic DNA profiles obtained with funding under this award will be entered into the Combined DNA Index
System (CODIS), and, where applicable, uploaded to the National DNA Index System (NDIS). No profiles generated
with funding from this award may be entered into any non-governmental database without prior express written
approval from BJA. If any government-owned forensic laboratory that will receive funding under this award to conduct
Page: 14 of 21
forensic DNA analyses is not a member of NDIS, the laboratory must have a written agreement in place with an NDIS-
participating laboratory for the resulting eligible forensic DNA profiles to be entered into CODIS, and, where applicable,
uploaded into NDIS. If the recipient operates a state-designated DNA database laboratory, the recipient shall ensure
that analyses of DNA database samples and reviews of associated DNA profiles conducted with funding under this
award are performed by a laboratory that (1) is accredited by a nonprofit professional association of persons actively
involved in forensic science that is nationally recognized within the forensic science community; and (2) undergoes
external audits, not less than once every two years, that demonstrate compliance with the requirements of the Quality
Assurance Standards for DNA Databasing Laboratories established by the Director of the Federal Bureau of
Investigation. The recipient shall ensure that any DNA analyzed with funding under this award are analyzed using
commercially available PCR kits accepted by NDIS. The recipient shall also ensure that all DNA profiles obtained from
DNA database samples with funding from this award are entered into CODIS within a reasonable timeframe of
completion of analysis and uploaded into NDIS. The recipient agrees to notify BJA promptly upon any change in the
accreditation status of any of the forensic science laboratories that receive funding under this award, or their
participation in NDIS.
32
No research; nonsupplanting of State or local government funds The recipient shall ensure that none of the funds
provided under this award are used for research or statistical projects or activities as defined by 28 CFR Part 22 or for
research as defined by 28 CFR Part 46. Any questions concerning this provision should be directed to the BJA grant
manager for the award. The recipient shall ensure that Federal funds made available through this award will not
supplant State or local government funds, but instead will be used to increase the amount of funds that would, in the
absence of Federal funds, be available from State or local government sources for activities funded through this award.
The recipient agrees to notify BJA promptly if the recipient receives new State or local government funding for any of
the purposes included in the approved application for this award.
33
The recipient agrees to notify BJA promptly upon any significant reduction in the recipient's estimate of the number of
backlogged forensic DNA cases that will be analyzed within twenty-four months using the funds provided under this
award above and beyond those that will be analyzed using funds from other sources. If applicable, the recipient agrees
to notify BJA promptly upon any significant reduction in the recipient's estimate of the number of DNA database
samples that will be analyzed, or associated DNA profiles reviewed, within twenty-four months using the funds
provided under this award, above and beyond those that can be analyzed or reviewed using funds from other sources.
34
The recipient understands and agrees that gross income (revenues) from fees charged for DNA testing services
constitutes program income (in whole or in part), and that program income must be determined, used, and documented
in accordance with the provisions of 2 C.F.R. 200.307, including as applied to the BJA DNA Capacity Enhancement for
Backlog Reduction Program (also known as the DNA "CEBR" program) by the Department of Justice (DOJ) Grants
Financial Guide, as it may be revised from time to time. The recipient further understands and agrees that both
program income earned during the award period and expenditures of such program income must be reported on the
quarterly and final Federal Financial Reports (SF 425) and are subject to audit. The recipient understands and agrees
that program income earned during the award period only may be expended only for permissible uses of funds
specifically identified in the solicitation for the BJA DNA Capacity Enhancement for Backlog Reduction Program. The
recipient further understands and agrees that program income earned during the award period may not be used to
supplant State or local government funds, but instead may be used only to increase the amount of funds that would, in
the absence of Federal funds or program income, be available from State or local government sources for the
permissible uses of funds listed in the program solicitation. The recipient understands and agrees that program income
that is earned during the final one hundred and twenty (120) days of the award period may, if appropriate, be obligated
(as well as expended) for permissible uses during the one hundred and twenty-day (120-day) period following the end
of the award period. The recipient further understands and agrees that any program income earned during the award
period that is not obligated and expended within one hundred and twenty (120) days of the end of the award period
must be returned to OJP.
35
The recipient understands and agrees that, throughout the award period, it must promptly notify BJA if it either starts or
stops charging fees for DNA testing services, or if it revises its method of allocating fees received for DNA testing
services to program income. Notice must be provided in writing to BJA grant manager for the award within ten (10)
Page: 15 of 21
business days of implementation of the change.
36
Absent prior express written approval from BJA, rates for any lodging charged to the award may not exceed the posted
GSA rate for the location. (If the recipient opts to obtain lodging at a higher rate, the cost differential, including
associated taxes, may not be charged to the award.)
37
Semiannual progress report narratives The recipient agrees that its semiannual progress report narratives will include
the following: (1) a summary of project goals for the award; (2) the award activities performed during the reporting
period; (3) the effects of such award activities toward achieving each project goal for the award; (4) a description of any
observed increases in evidence submissions; and (5) a description of any issues that may negatively impact project
goals for the award.
38
Final progress report. The recipient agrees to submit a final report at the end of this award, documenting all relevant
project activities during the entire period of performance under this award. This report will include the following: a
summary and assessment of the program carried out with the award, which shall include a comparison of pre-award
and post-award DNA-forensic capacity and take into account cumulative performance measurement data. The final
report is due no later than 120 days following the close of this award period or the expiration of any extension periods.
This report will be submitted to the Office of Justice Programs, on-line through the Internet at https://
grants.ojp.usdoj.gov/ .
39
Performance measurement information and data reporting. The award recipient agrees to report quarterly, semi-annual
and final report performance measurement information and data, along with supporting documentation, according to
the instructions specified in the BJA DNA Capacity Enhancement for Backlog Reduction Program and at https://
ojpsso.ojp.gov (the performance measurement internet site), or any superseding guidance communicated by OJP.
These performance measurement information and data will be submitted to the Office of Justice Programs, on-line
through the Internet at https://ojpsso.ojp.gov/. Reported information and data should be complete, accurate, and timely.
For the purposes of performance measurement data reporting, a backlogged forensic biology/DNA case is defined as a
forensic biology/DNA case that has not been completed within 30 days of receipt in the laboratory; a backlogged DNA
database sample is defined as a DNA database sample that has not been completed within 30 days of receipt in the
laboratory. If the recipient uses award funds for procurement contracts to private accredited DNA laboratories for
analysis of forensic DNA casework samples or DNA database samples, the recipient agrees to take any necessary
steps to ensure that reports of such procurement contract expenditures (with respect to the recipient and any
subrecipient) are fully supportable by documentation and consistent with expenditures as reported on quarterly
financial status reports the recipient submits to OJP. The recipient shall ensure that all required performance
measurement information and data are collected throughout the award period.
40
The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
41
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipient’s Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
Page: 16 of 21
training-entity-management.
42
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
43
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
44
The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web-based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER>
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
45
The recipient shall transmit to the BJA grant manager copies of all official award-related press releases at least ten
(10) working days prior to public release. Advance notice permits time for coordination of release of information by BJA
where appropriate and to respond to press or public inquiries.
46
The recipient agrees to budget funds for up to three staff representatives to attend one two-day national meeting in
Washington, D.C. each year for the life of the grant. In addition, the recipient agrees to participate in BJA training
events, technical assistance events, or conferences held by BJA or its designees, upon request.
47
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
accompanying accessories to support UAS.
48
The Project Director and/or any other key program personnel designated in the application shall be replaced only for
compelling reasons. Successors to key personnel must be approved by OJP, and such approval is contingent upon
submission of appropriate information, including, but not limited to, a resume. Changes in program personnel, other
than key personnel, require only notification to OJP and submission of resumes, unless otherwise designated in the
award document.
49
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
Page: 17 of 21
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of
the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal
System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
50
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
51
The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the
development and implementation of the activities to be funded under this award.
Environmental Assessment (EA): The recipient agrees and understands that funded activities (whether conducted by
the recipient or subrecipients or contractors) may require the preparation of an EA as defined by the Council on
Environmental Quality's Regulations for implementing the Procedural Provisions of the National Environmental Policy
Act (NEPA), found at 40 CFR Part 1500. An EA is a concise public document that briefly provides sufficient analysis for
determining whether to prepare an environmental impact statement (EIS) or a finding of no significant impact for the
proposed activity. If in completing an EA for a proposed activity, potential adverse environmental impacts are identified,
the EA will serve as a vehicle for developing either alternative approaches or mitigation measures for avoiding or
reducing the identified adverse environmental impacts.
Modifications: Throughout the term of this award, the recipient agrees that for any activity that is the subject of a
completed EA, it will inform BJA of-- (1) any change(s) that it is considering making to the previously assessed activity
that may be relevant to environmental impact; or (2) any proposed new activities or changed circumstances that may
require assessment as to environmental impact, such as new activities that involve the use of chemicals or involve
construction or major renovation. The recipient will not implement a proposed change or new activity until BJA, with the
assistance of the recipient, has determined whether the proposed change or activity (or changed circumstances) will
require additional review under NEPA. Approval for implementation will not be unreasonably withheld as long as any
requested modification(s) is consistent with eligible program purposes and found acceptable under a BJA-conducted
environmental impact review process.
52
The recipient is authorized to incur obligations, expend and draw down funds, in an amount not to exceed 25% of the
total amount of the award. None of these funds may be used to acquire chemicals, or implement a project involving the
use of chemicals, such as testing of evidence, while this condition remains on the award. The recipient is not
authorized to incur any additional obligations, or make any additional expenditures or drawdowns until the program
office has verified that the recipient has submitted all necessary documentation required to comply with Department of
Justice Environmental Impact Review Procedures found at 28 CFR Part 61, Appendix D, OJP has reviewed and
approved the documentation, and an Award Condition Modification (ACM) has been issued removing this condition.
53
Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Budget Narrative portion of the application and has issued an Award
Page: 18 of 21
Condition Modification (ACM) informing the recipient of the approval.
54
Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Program Narrative portion of the application and has issued an Award
Condition Modification (ACM) informing the recipient of the approval.
[ ]
I have read and understand the information presented in this section of the Federal Award Instrument .
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted
(including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) I have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
Deputy Assistant Attorney General
Name of Approving Official
Maureen Henneberg
Signed Date And Time
9/6/23 10:52 AM
Authorized Representative
Entity Acceptance
Title of Authorized Entity Official
Oakland County Commission Chairman
Signed Date And Time
Page: 19 of 21
Page: 20 of 21
Page: 21 of 21
Purpose Area #4
A. Personnel
Name Position
List each name, if known.List each position, if known.
Forensic Biologist 14 yearly $97,405 $0 $97,405
Forensic Biologist 14 yearly $97,405 $0 $97,405
Forensic Biologist 14 yearly $92,036 $0 $92,036
$286,846 $0 $286,846
Narrative
B. Fringe Benefits
List each grant-supported position receiving fringe benefits.Show the basis for computation.
Base Rate Total Cost Non-Federal
Contribution
Federal
Request
Total(s)
The Oakland County Sheriff's Office (OCSO) requests continuation funding for three DNA analyst positions established with prior-year CEBR funding. Adjustments are made to account for
projected FY 2025 cost of living and step increases, as appropriate, for projected salaries of $97,405 (two positions) and $92,036 (one position) during the second year of the award period.
Wages are prorated at these salaries for 12 months (one year), through September of 2025, as accounted for in the Time Worked column.
All positions remain 100% federally funded and fully dedicated to OCSO’s primary objective of processing crime scene samples for CODIS entrry. A total budget of $286,846 is established
for Personnel costs in the second year of the award period.
Name Computation
$92,036.00 1 100%
Show annual salary rate & amount of time devoted to the project for each name/position.
Salary Rate Time Worked
(# of hours, days, months,
years)
Percentage of
Time Total Cost Non-Federal
Contribution
Federal
Request
$97,405.00 1 100%
$97,405.00 1 100%
Budget Detail - Year 2
Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
(DOJ Financial Guide, Section 3.10)
Computation
1
Purpose Area #4
$50,271 $0 $50,271
$42,700 $0 $42,700
$48,246 $0 $48,246
$141,217 $0 $141,217
Narrative
C. Travel
Purpose of Travel Type of Expense Basis
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
Lodging, Meals, Etc.Per day, mile,
trip, Etc.
Mandatory DOJ Training Transportation Round-trip $500.00 1 3 1 $1,500 $0 $1,500
Mandatory DOJ Training Lodging Night $258.00 2 3 1 $1,548 $0 $1,548
Mandatory DOJ Training Meals Day $79.00 3 3 1 $711 $0 $711Washington, DC Area
Washington, DC Area
Washington, DC Area
Indicate the travel destination.Compute the cost of each type of expense X the number of people traveling.
Cost Quantity # of Staff # of
Trips Total Cost Non-Federal
Contribution
Federal
Request
Total(s)
Fringe benefits are calculated at a percentage of salary for each position, as follows:
FICA (7.65%), Unemployment (0.10%), Workers’ Compensation (1.06%), Retirement (27%), Group Life/Accident (0.26%), Disability (1.60%), and Medical/Dental/Vision
Insurance (13.94%) for a total of 51.61%.
FICA (7.65%), Unemployment (0.10%), Workers’ Compensation (1.06%), Retirement (27%), Group Life/Accident (0.26%), Disability (1.60%), and Medical/Dental/Vision
Insurance (6.17%) for a total of 43.84%.
FICA (7.65%), Unemployment (0.10%), Workers’ Compensation (1.06%), Retirement (27%), Group Life/Accident (0.26%), Disability (1.60%), and Medical/Dental/Vision
Insurance (14.75%) for a total of 52.42%.
Total Fringe Benefits costs of $141,210 are budgeted for the second year of the award period.
Location Computation
$92,036.00 52.42%
$97,405.00 43.84%
$97,405.00 51.61%
2
Purpose Area #4
Mandatory DOJ Training Other N/A $175.00 1 3 1 $525 $0 $525
$4,284 $0 $4,284
Narrative
D. Equipment
$0 $0
$0 $0 $0
Narrative
Total(s)
List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item)
# of Items Unit Cost Total Cost Non-Federal
Contribution
Federal
Request
Washington, DC Area
Total(s)
A travel budget is established for project personnel to attend mandatory DOJ training in the Washington, D.C. metro area in 2025. Because GSA rates are not yet available for the second
year of the award period, travel costs are estimated at FY 2023 rates for planning purposes. Airfare is budgeted @ $500/person, lodging @ $258/night, meal per diem @ $79/day, and
miscellaneous travel costs (airport parking, baggage fees, taxi/shuttle/ride share, etc.) @ $175/person for three attendees. A total budget of $4,284 is budgeted for Travel costs in Year
2 .
Item Computation
3
Purpose Area #4
E. Supplies
$0 $0
$0 $0 $0
Narrative
F. Construction
Purpose
Provide the purpose of the
construction Describe the construction project(s)Compute the costs (e.g., the number of each item to be purchased X the cost per item)
# of Items Cost Total Cost Non-Federal Federal
Total(s)
Description of Work Computation
Provide a list of the types of items to be purchased with grant funds.Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item.
# of Items Unit Cost Total Cost Non-Federal
Contribution
Federal
Request
Supply Items Computation
4
Purpose Area #4
$0 $0
$0 $0 $0
Narrative
$0
$0 $0 $0
Purpose of Travel
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
$0 $0
Federal
RequestCost
Duration
or
Distance
# of
Staff Total Cost Non-Federal
Contribution
Total(s)
Consultant Travel (if necessary)
Location Type of Expense Computation
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Total Cost Non-Federal
Contribution
Federal
Request
Description Purpose Consultant?
Provide a description of the activities to be carried out by
subrecipients.Describe the purpose of the subaward (subgrant)
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total(s)
G. Subawards (Subgrants)
# of Items Cost Total Cost
Contribution
Request
5
Purpose Area #4
$0 $0 $0
Narrative
$0
$0 $0 $0
Purpose of Travel
Indicate the purpose of each trip or
type of trip (training, advisory
group meeting)
$0 $0
Indicate the travel destination.Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling.
Cost
Duration
or
Distance
# of
Staff Total Cost Non-Federal
Contribution
Federal
Request
Total(s)
Consultant Travel (if necessary)
Location Type of Expense Computation
Federal
Request
Provide a description of the products or services to be procured by
contract and an estimate of the costs. Applicants are encouraged to
promote free and open competition in awarding contracts. A
separate justification must be provided for sole source procurements
in excess of the Simplified Acquisition Threshold (currently $150,000).
Describe the purpose of the contract
Is the subaward for a
consultant? If yes, use
the section below to
explain associated
travel expenses
included in the cost.
Total Cost Non-Federal
Contribution
Total
H. Procurement Contracts
Description Purpose Consultant?
6
Purpose Area #4
$0 $0 $0
Narrative
I. Other Costs
$0 $0
$0 $0 $0
Narrative
Total(s)
Federal
RequestQuantityBasisCostLength of Time Total Cost Non-Federal
Contribution
Total
Description Computation
List and describe items that will be paid with grants funds (e.g. rent,
reproduction, telephone, janitorial, or security services, and
investigative or confidential funds).
Show the basis for computation
7
Purpose Area #4
J. Indirect Costs
$0 $0
$0 $0 $0
Narrative
Total(s)
Description Computation
Describe what the approved rate is and how it is applied.Compute the indirect costs for those portions of the program which allow such costs.
Base Indirect Cost Rate Total Cost Non-Federal
Contribution
Federal
Request
8
Budget Summary
A. Personnel $0 $0 $286,846 $0 $0 $0 $0 $0 $0 $0 $286,846
B. Fringe Benefits $0 $0 $141,217 $0 $0 $0 $0 $0 $0 $0 $141,217
C. Travel $0 $0 $4,284 $0 $0 $0 $0 $0 $0 $0 $4,284
D. Equipment $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
E. Supplies $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
F. Construction $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
G. Subawards (Subgrants)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
H. Procurement Contracts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
I. Other $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Direct Costs $0 $0 $432,347 $0 $0 $0 $0 $0 $0 $0 $432,347
J. Indirect Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Project Costs $0 $0 $432,347 $0 $0 $0 $0 $0 $0 $0 $432,347
Budget Summary
Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab.Non-Federal RequestTotal(s)Federal RequestYear 1 Year 2
(if needed)Federal RequestNon-Federal RequestYear 3
(if needed)Federal RequestNon-Federal RequestYear 4
(if needed)Federal RequestNon-Federal RequestDoes this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - Y/N No
Year 5
(if needed)Federal RequestNon-Federal RequestBudget Category
1