The URL can be used to link to this page

Home My WebLink AboutReports - 2023.11.16 - 40705 AGENDA ITEM: Acceptance from the State Court Administrative Office for the FY 2024 Drug Court Program DEPARTMENT: 52-1 District Court (Novi) MEETING: Board of Commissioners DATE: Thursday, November 16, 2023 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-3440 Motion to accept the FY 2024 Michigan Drug Court Grant Program from the State Court Administrative Office in the amount of $110,000, for the period of October 1, 2023, through September 30, 2024 and authorize the Chair of the Board of Commissioners to execute the grant agreement; further, amend the FY 2024 budget is amended per the attached Schedule A. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The 52nd District Court, Division I (Novi) applied for grant funds of $149,624 and was awarded a grant in the amount of $110,000 from the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) effective October 1, 2023, through September 30, 2024. The grant funding will be used to continue an existing special revenue (SR), full-time eligible (FTE), Probation Officer position (#3020205-11415). The Probation Officer will assist with managing the Specialty Treatment Court (STC) caseload, conduct substance abuse assessments for all potential defendants who meet the STC criteria, attend staffing and review hearings, conduct home/site visits, attend the 2024 Michigan Association of Treatment Court Professionals (MATCP) conference and participate in graduation ceremonies. The FY 2024 grant funds will cover the existing full time eligible Probation Officer position (#3020205-11415) and expenses related to attending the 2024 Michigan Association of Treatment Court Professionals (MATCP) Conference. This grant is conditioned upon continued interpretation of the contract consistent with the September 20, 2023, letter from the SCAO, providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. The grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Alexandra Black, District Court Administrator ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 11/16/2023 AGENDA DEADLINE: 11/16/2023 9:30 AM ATTACHMENTS 1. 52-1 District Court – Acceptance from the State Court Administrative Office for the FY 2024 Drug Court Program - Schedule A 2. D52 1 Hybrid ADULT 3. FY 2024 52-1 DTC Webgrants App Final 4. Grant Review Sign-Off FY 24 Drug Court Program COMMITTEE TRACKING 2023-11-07 Public Health & Safety - Forward to Finance 2023-11-08 Finance - Recommend to Board 2023-11-16 Full Board - Adopt Motioned by: Commissioner Yolanda Smith Charles Seconded by: Commissioner Philip Weipert Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay Raman (17) No: None (0) Abstain: None (0) Absent: Charles Cavell (1) Passed Oakland County, Michigan 52-1 District Court – Acceptance from the State Court Administrative Office for the FY 2024 Drug Court Program Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2024 Amendment FY 2025 Amendment FY 2026 Amendment R Judicial Grants Division - I Novi FND11012 CCN3020205 RC615571 PRG121050 GRN-1004001 615000 State Operating Grants $(101,000.00)$(101,000.00)$(101,000.00) $(101,000.00)$(101,000.00)$(101,000.00) E Judicial Grants Division - I Novi FND11012 CCN3020205 SC702010 PRG121050 GRN-1004001 702000 Salaries Regular $(67,000.00)$(67,000.00)$(67,000.00) E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722740 PRG121050 GRN-1004001 722000 Fringe Benefit Expense $(34,000.00)$(34,000.00)$(34,000.00) $(101,000.00)$(101,000.00)$(101,000.00) R Judicial Grants Division - I Novi FND11012 CCN3020205 RC615571 PRG121050 GRN-1004271 615000 State Operating Grants $110,000.00 $110,000.00 $-$- E Judicial Grants Division - I Novi FND11012 CCN3020205 SC702010 PRG121050 GRN-1004271 702000 Salaries Regular $74,000.00 $74,000.00 $74,000.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722750 PRG121050 GRN-1004271 722000 Workers Compensation $57.00 $57.00 $57.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722760 PRG121050 GRN-1004271 722000 Group Life $152.00 $152.00 $152.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722770 PRG121050 GRN-1004271 722000 Retirement $20,061.00 $20,061.00 $20,061.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722780 PRG121050 GRN-1004271 722000 Hospitalization (Personnel)$6,631.00 $6,631.00 $6,631.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722790 PRG121050 GRN-1004271 722000 Social Security $5,482.00 $5,482.00 $5,482.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722800 PRG121050 GRN-1004271 722000 Dental $390.00 $390.00 $390.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722810 PRG121050 GRN-1004271 722000 Disability $1,170.00 $1,170.00 $1,170.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722820 PRG121050 GRN-1004271 722000 Unemployment Insurance (Personnel)$43.00 $43.00 $43.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC722850 PRG121050 GRN-1004271 722000 Optical $14.00 $14.00 $14.00 E Judicial Grants Division - I Novi FND11012 CCN3020205 SC732018 PRG121050 GRN-1004271 730000 Travel and Conference $2,000.00 $2,000.00 $2,000.00 $110,000.00 $110,000.00 $110,000.00 Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone 517-373-0128 Thomas P. Boyd State Court Administrator September 20, 2023 Honorable Joseph Fabrizio, Chief Judge 52-1 District Court 48150 Grand River Ave. Novi, MI 48374 Re: Michigan Drug Court Grant Program Award Notification 52-1 District Court — Hybrid DWI/Drug Court (Adult Drug Court) SCAO UI: U10103 Dear Chief Judge Fabrizio: I am pleased to inform you that your court has been awarded a grant in the amount of $110,000 from the Michigan Drug Court Grant Program (MDCGP) administered by the State Court Administrative Office (SCAO). This award is for the grant period October 1, 2023, through September 30, 2024. The award is contingent upon SCAO being awarded and receiving federal grant awards in the full amount requested. Your court’s fiscal year 2024 contract will be e-mailed from DocuSign to your project director, David Campbell. Signed contracts must be returned by December 15, 2023. The budget, based on your court’s actual award, must be updated in WebGrants by November 3, 2023. Instructions for revising your budget are attached to the message your project director will receive from WebGrants. Each year we receive grant requests that greatly exceed the total amount spent in the preceding fiscal year and available funding for awards to courts. However, your grant award should fully fund your program operations based on recent program spending. Additionally, SCAO will continue to consider requests for reallocation of grant funds. A reallocation is a mid-year decrease or increase of your grant award. For example, a program that needs additional grant funding may request a reallocation to increase the program’s grant award. Reallocation requests are submitted in WebGrants, and SCAO staff will review and make reallocation determinations after second-quarter claims are submitted and after third-quarter September 20, 2023 Page Two claims are submitted. A reallocation that decreases or increases a program’s grant award are based on actual prior spending and projected spending for the remainder of the fiscal year. The Michigan Supreme Court and SCAO greatly appreciate your efforts and passion for these life-saving court programs. Thank you for making a positive difference in so many lives. If you have any questions about the grant or need assistance regarding best practices, please contact Andrew Smith at 517-373-0954 or smitha@courts.mi.gov. For assistance in publicizing the success of your court, please contact John Nevin at 517-373-0129 or nevinj@courts.mi.gov. Sincerely, Thomas P. Boyd State Court Administrator cc: Honorable Travis Reeds Honorable Robert Bondy Honorable David Law Andrew Smith, Problem-Solving Courts Manager Michele Muscat, SCAO Region VI Administrator Alexandra Black, Court Administrator David Campbell, Project Director 32104 - FY 2024- MDCGP - Drug Court DC521/ Oakland 32104 - FY 2024- MDCGP - Drug Court DC521/ Oakland Application De tailsApplication De tails Funding Opportunity: 31902-Fiscal Year 2024 State and Federal Drug/Sobriety Court Grant Programs Application Funding Opportunity Due Date: Jun 2, 2023 11:59 PM Program Area: Michigan Drug Court Grant Program (MDCGP) Status: Correcting 11/03/2023 Stage: Final Application Initial Submit Date: May 9, 2023 9:18 AM Initially Submitted By: David Campbell Last Submit Date: Last Submitted By: Contact Information Primary Contact Information Name:Mr. SalutationSalutation David First NameFirst Name Middle NameMiddle Name Campbell Last NameLast Name Title:Probation Supervisor Email*:Campbelld@oakgov.com Address*:4850 Grand River Ave Novi CityCity Michigan State/ProvinceState/Province 48374 Postal Code/ZipPostal Code/Zip Phone*:(248) 305-6451 PhonePhone ###-###-#######-###-#### Ext.Ext. Fax:(248) 305-5295 ###-###-#######-###-#### To access the WebGrants Access form click To access the WebGrants Access form click here.here. WebGrants Authorization Approval Form:Campbell Webgrants Access.pdf Organization Information Name*:52nd District Court First Division - Oakland County (D52-1) Organization Type*:State Court Administrative Office Tax Id: Organization Website: Address*:48150 Grand River Ave. 1 of 15 Novi CityCity Michigan State/ProvinceState/Province 48374 Postal Code/ZipPostal Code/Zip Phone*:(248) 305-6144 ###-###-#######-###-#### Ext.Ext. Fax:(248) 305-5970 ###-###-#######-###-#### FY 24 Application Program InformationProgram Information Select your court*:D52-1 (Novi) Oakland County*:Oakland Is your program multi-jurisdictional or, includes additional counties in the same jurisdiction? If yes, please list all of the participating jurisdictions and/or counties. (e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR Clare and Gladwin Counties)Clare and Gladwin Counties) : Please pick your program type*:Adult District Drug Court Federal Tax ID *:38-6004876 What is the program's most recent LAO number.What is the program's most recent LAO number. LAO# Planning programs enter 0000-00Planning programs enter 0000-00 *: 2015-26 Chief Judge *:Joseph Fabrizio Program Judge 1 Name*:Travis Reeds Number of years as a program judge.*:>2 years Program Judge 1 Email Address*:reedst@oakgov.com Program Judge 2 Name:Robert Bondy Number of years as a program judge.:>2 years Program Judge 2 Email Address:bondyr@oakgov.com Program Judge 3 Name:David Law Number of years as a program judge.:>2 years Program Judge 3 Email Address:lawd@oakgov.com Program Judge 4 Name: Program Judge 4 Email Address: Number of years as a program judge.: Court Administrator*:Alexandra Black Financial Officer*:Kyle Jen Project Director*:David Campbell 2 of 15 Project Director E-mail Address*:campbelld@oakgov.com Project Director Phone Number*:248-305-6451 Ext.Ext. Authorizing Official (individual who will sign the grant contract) Name*: David T. Woodward Authorizing Official E-mail Address*:woodwardd@oakgov.com Authorizing Official Phone Number*:248-858-0100 Ext.Ext. Authorizing Official Title *:Chairman, Oakland County Board of Commissioners SIGMA Vendor ID #*: cv0048080 This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact PSC@courts.mi.gov.PSC@courts.mi.gov. Program OperationsProgram Operations Is the program applying for planning or operational funds? *: Operational Application How many years has the program been operational? : 10 When does your program plan to begin accepting participants? : What is the program's capacity? :30 What is the current number of active participants? : 18 Does the program accept transfers? :Yes Provide a description of your program as it relates to project goals and funding needs: Our program’s goal is to reduce recidivism in the drug abusing population by providing them treatment and support to foster recovery from their addiction. Recovery for most drug addiction takes a minimum of 12 months of sobriety before the participant can physically start to undo the damage done to their bodies from their active drug addiction. Our program seeks to help provide support and resources in the early stages of recovery through intensive treatment, monitoring and testing. The early stages of recovery are generally very difficult for our participants as they try to change both physically and mentally. The stress from the requirements of the program are great, but necessary to foster long term recovery in our participants. The funding our program receives provides the funding for our Drug Court Treatment officer which is an extremely important component. The Drug Court officer provides not only the necessary resources to the participant, but also provides stability in what is usually a very chaotic life. We discovered in the early years of our program that switching probation officers every fiscal year was a disservice to the participants as it did not allow them to foster a nurturing and trusting relationship with the Drug Court officer. While the continuity of the Drug Court officer has been instrumental in the program’s success, it has also required an increase request for funding each year. Because of the increased cost in base salary as well as fringe benefits for the Drug Court Officer, we have had to remove or significantly reduce other line items for services directly designed to assist the participant during their path to recovery. For FY 2024, we are asking for enough funding to reinstate these line tems in order to offer additional emotional & financial support to our participants, which in turn leads to better program outcomes. Did your program receive SCAO- administered grant funds in the current fiscal year?: Yes 3 of 15 Please select all of the grant programs which funded this program in the current fiscal year. : MDCGP What was the total amount of SCAO- administered grant funds the program was awarded in the current fiscal year?: $101,000.00 Will the program likely expend all of its grant award during the current fiscal year? : Yes What are the reasons that the program will likely not spend the entire grant award during the current fiscal year? : Have any of the service(s) and/or good(s) rates increased from the current fiscal year? (e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to $24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15) : Yes List the service(s) and/or good(s), the current fiscal year rate, and the new rate.: Although we had to remove the line item specifically for the Oakland County Sheriff’s Department overtime to assist us with home visits, the original grant request for FY 2023 did have this as a service. In FY 2023, the overtime expense for the Sheriff's deputy was $75.60 per overtime hour. At the time this application is being submitted exact costing information is not available due to cost of living increases, however, we expect the OT hour will not exceed $80.00 per hour as we calculated the FY 2023 rate of $75.60 and factored in a 5% cost of living increase. Also, the costing information for our Drug Court Officer will also increase. In FY 2023 the Salary expenses were budgeted at $67,000 while benefits were at $32,532. Based on current projections for FY 2024, the salary line item is expected to increase to $72,817.91 while the benefits will increase to $39,409.83. This costing information are approximations as cost of living increase has not been calculated or determined by Oakland County. Aside from increases covered above, are you requesting more grant funds in this application than the program was awarded during the current fiscal year?: Yes Please explain why more funds are being requested. (e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or operational adjustments)operational adjustments) : While our FY 2023 Grant award was enough to cover the salary and benefits of our Drug Court Officer, it required us to eliminate nearly ever other costing line item, including the ones that were specifically implemented for the purpose of offsetting costs incurred by our participants, such as the paying for drug testing for the first 60 days for program participants, purchasing drug testing cups to be used during home visits and office appointments, graduation gifts, gift cards/incentives and participant supplies. Additionally, with projected cost of living and merit increases the personnel expenses for our Drug Court Officer will also increase. 4 of 15 For the upcoming/next fiscal year, will the program receive funding from another source (non-SCAO funding, such as local or federal funding), or has the program applied for funding from another source?*: No Please provide the following information Please provide the following information 1.) Have you received notification of the award? 1.) Have you received notification of the award? 2.) What is the funding source? 2.) What is the funding source? 3.) What is the maximum amount per year? 3.) What is the maximum amount per year? 4.) When will the funds expire? 4.) When will the funds expire? 5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain. Federal Funding Application (Must be completed if requesting federal funding) Would you like to be considered for SCAO administered federal grants ( OHSP and Byrne JAG)? If no, there is no need to answer further questionsIf no, there is no need to answer further questions on this page. on this page. Please save the form and mark asPlease save the form and mark as complete.complete. *: Yes OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only. I have reviewed the grant information in the blue ribbon (above) and understand the funding requirements for each source. : Yes I understand that by selecting no to the question above, my program will not be considered for OHSP or Byrne JAG funds. : Yes Prior Funding Has the applicant received a prior State Court Administrative Office grant under Byrne JAG or OHSP funding? : No Has the applicant received a prior State Court Administrative Office grant under Michigan Drug Court Grant Program, Michigan Mental Health Court Grant Program, Michigan Veterans Treatment Court Grant Program, or Swift and Sure Sanctions Probation Program? : Yes Does your county have an Equal Employment Opportunity Plan (EEOP)?: Yes When was the plan formulated? :11/20/2019 Number of Court Employees :50 Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates. Please upload a screenshot of the court/county status listed in SAM.gov based on your Federal Unique Entity Identification (UEI) number.: Federal UEI SAM.pdf Will your program collect program income during the fiscal year? : No Pre-Award Financial Risk Assessment 5 of 15 The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre- award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements. Does the applicant have new individuals involved with the grant (less than 1 year)? This includes anyone directly or indirectly involved with the grant operations and financial management, (i.e., coordinator, judge, financial personnel, etc.) New Individuals/SystemsNew Individuals/Systems : No What is the anticipated amount of program income you will collect during the fiscal year?: $0.00 If yes, include name and role within the program: Does this person handle any financial aspect of the grant? : If yes, please detail their involvement: Does the applicant have any new system changes within the past 12 months (system means in relation to purchasing an organization's system or systems for purchasing and contracting, including lease-or-buy decisions, the selection of contractors, analysis of quoted prices, negotiation of prices with contractors, placing and administering of orders, and expediting delivery of materials or services). : No If yes, please describe : Audit For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion. Has the applicant undergone any of the following types of audits (check all that apply): On the most recent audit, what was the auditor's opinion?: Were material weaknesses noted in the report?: Were the material weaknesses related to an SCAO grant? : If the material weaknesses in question are not directly related to an SCAO grant, could the material weaknesses have an impact on SCAO? (e.g., bank reconciliation): Please specify the corrective action: 6 of 15 Financial Management System Does the applicant's accounting system have the capability to identify the receipt and expenditure of awards funds separately for each SCAO award? : Yes Does the applicant?s accounting system have the capability to record expenditures for each SCAO award by the budget cost categories shown in the approved budget?: Yes Does the applicant?s accounting system have the capability to accurately track employees actual time spent performing work for each SCAO award, and to accurately allocate charges for employee salaries and wages for each SCAO award, and maintain records to support the actual time spent and specific allocation of charges associated with each applicant employee? : Yes Does the applicant?s accounting system include budgetary controls to preclude the applicant from incurring obligations or costs that exceed the amount of funds available under an SCAO award (the total amount of award as well the amount available in each budget cost category)? : Yes Is the applicant familiar with the ?cost principles? that apply to recent and future Federal awards, including the general and specific principles set out in 2 C. F. R Part 200? : No Procurement Does the applicant maintain written policies and procedures for procurement transactions that (Check all that apply): Are the applicant?s procurement policies and procedures designed to ensure that procurements are conducted in a manner that provides full and open competition to the extent practicable, and to avoid practices that restrict competition? : Yes Do the applicant?s procurement policies and procedures require documentation of the history of a procurement, including the rationale for the method of procurement, selection of contract type, selection or rejections of contractors, and basis for the contract price?: Yes 7 of 15 Does the applicant have written policies and procedures designed to prevent the applicant from entering into a procurement contract under an SCAO award with an entity or individual that is suspended or debarred from such contracts, including provisions for checking for suspended or debarred prior to award?: Yes Subrecipient Does the applicant have written policies and procedures, and/or guidance designed to ensure that any subawards made by the applicant under an SCAO award (1) clearly document applicable grant requirements, (2) are appropriately monitored by the applicant, and for Federal Grant Applicants (3) comply with the requirements in 2 C. F. R. Part 200 (see 2 C. F. R. 200.331)?: N/A- Applicant doesn't make subawards Is the applicant aware of the differences between subawards under SCAO awards and procurement contracts under SCAO awards, including the different roles and responsibilities associated with each? : N/A- Applicant doesn't make subawards Does the applicant have written policies and procedures designed to prevent the applicant from making a subaward under an SCAO award to an entity or individual who is suspended or debarred from such subaward, including provisions for checking for suspended or debarred prior to award?: N/A- Applicant doesn't make subawards Other Federal Risk Is the applicant designated ?high risk? by a federal grant-making agency? (High risk includes any status under which a federal awarding agency provides additional oversight due to the applicant?s past performance, or other programmatic or financial concerns with the applicant.): List the agency and the reasons for : CertificationCertification Certification on behalf of the applicant (Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge and authority).and authority). On behalf of the applicant, I certify to the State Court Administrative Office that the information provided above is complete and correct to the best of my knowledge. I have the requisite authority and information to make this certification on behalf of the applicant.: Yes 8 of 15 Name*:David Campbell Title*:52-1 District Court Drug Court Program Cordinator Phone*:248-305-6451 Date*:04/03/2023 Grant Contact Information Primary ContactsPrimary Contacts Program T ype Program Type*: Claims Name*: Email*: Budget Name*: Email*: Contract Amendments Name*: Email*: Applications Name*: Email*: Certification Name*: Email*: DCCMIS Administration Name*: Email*: Training Registration Name*: Email*: Court Administrator Name*: Email*: Chief Judge 9 of 15 Name*: Email*: Program Judge Name*: Email*: Other Program Judge ( if applicable) Name: Email: Other Program Judge ( if applicable) Name: Email: Other Program Judge ( if applicable) Name: Email: Other Program Judge ( if applicable) Name: Email: Budget PersonnelPersonnel PersonnelPersonnel Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project. Our Drug Court participants require very intense supervision and monitoring. In the initial phase of the program, participants will present for twice weekly appointments with their probation officer, twice monthly review hearings with the treatment team, which includes their sentencing judge, and monthly visits at the participants home during an unannounced search. Participants will gradually progress to weekly and eventually bi-weekly appointments with their probation officer and monthly review hearings with the treatment team toward the end of their program participation, which is a minimum of 18 months total in program duration. Caseloads for the drug court officer should not exceed 30 participants as the high risk & high needs of the participants require intensive supervision and availability. In order to provide direct and specialized service to individuals with a drug addiction, the full time Drug Court probation officer would continue to be solely responsible for the Drug Court clients. This officer is minimally required to complete the free online training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program such as the yearly MATCP Conference. Further, due to the need for constant evaluation of this program, the Drug Court probation officer is ensuring adequate information is input into DCCMIS and will evaluate program progress and outcome on a routine basis. The Drug Court officer is also responsible for assisting with preperation and monitoring compliance with grants. Our program in past years was able to support a part time clerical position to assist with the data entry, however, all DCCMIS case management information will be entered and monitored by the Drug Court Officer. NameName PositionPosition ComputationComputation RequestRequest Other Grant Or FundingOther Grant Or Funding SourceSource Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal ChristinaChristina MastrangeloMastrangelo Drug Court ProbationDrug Court Probation OfficerOfficer $37.146 x 2080$37.146 x 2080 hourshours $74,000.00$74,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00$74,000.00$74,000.00 $74,000.00 $0.00 $0.00 $0.00$74,000.00 10 of 15 Christina M astrange lo: Senior Probation Officer, FTE (40 hours per week), 40 hours per week will be spent working on the grant, this position is supported 100% by the grant funds, the average hourly rate is approximately $37.146 (this average includes estimated rate increases the employee may be eligible for during the grant year). Total of $77,264.42 for Fiscal Year 2024. Approximately $37.146 per hour x 2080 hours = $77,264.42 Fringe BenefitsFringe Benefits Fringe BenefitsFringe Benefits Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses. The full time Drug Court probation officer position will require fringe benefits as they will be working over 32 hours per week. Fringe Benefits will total the amount as listed above. ContractualContractual ContractualContractual Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project. Alcohol/ Drug Te sting: In past grant years, we have been able to utilize grant funds to assist participants with the costs of their drug and alcohol testing. The transition from active addiction to a treatment court program is extremely difficult for new participants, as many of them are unemployed and lack a positive support system at home. Participation in this program is completely voluntary, which is typically an indication of their desire to obtain recovery. There are many factors that may deter individuals from entering or being successful in a treatment court program; however as indicated by past participant survey’s, the financial burden and stress are significant areas of concern. All new participants in the program are required to submit to daily drug and alcohol testing for at least the first 60 days, which often adds to their already high levels of stress and financial concerns. The daily testing during the initial phase of the program is based on feedback from participants that reported it keeps them ‘focused on not using’ and that every day they tested negative was a source of pride and measure of success. We are seeking funding to provide assistance with drug and alcohol monitoring during the first 60 days in the program through a contractor, Drop Zone. This will provide the participant ample time to concentrate on their sobriety, find employment and build their support system without the increased stress and financial burden of the cost of testing. Drop Zone currently provides us a discounted rate for our treatment court participants of $8 per test (drug and alcohol). Drop Zone utilizes a specialized pbt straw that has a built in screen designed to filter out airborne virus’s and partials, including the COVID -19 virus. This filter provides both the tester and participant a safer and healthier testing environment, which is especially beneficial considering the continued concerns regarding COVID-19 variants. Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest Other Grant Or FundingOther Grant Or Funding SourceSource Local CashLocal Cash ContributionsContributions In-KindIn-Kind ContributionsContributions TotalTotal Dental, Disability, Group Life Insurance, Hospitalization, Workers Comp,Dental, Disability, Group Life Insurance, Hospitalization, Workers Comp, Retirement, Social SecurityRetirement, Social Security $34,000.00$34,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00$34,000.00$34,000.00 $34,000.00 $0.00 $0.00 $0.00$34,000.00 Service to beService to be ProvidedProvided Contractor(s)Contractor(s)ComputationComputation RequestRequest Other Grant orOther Grant or FundingFunding SourcesSources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotalSubrecipient/ContractorSubrecipient/Contractor Alcohol & DrugAlcohol & Drug TestingTesting Drop ZoneDrop Zone 15 Participants x (60 days x $8 per test)15 Participants x (60 days x $8 per test)$0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00$0.00$0.00ContractorContractor Home VisitsHome Visits Oakland CountyOakland County Sheriff'sSheriff's DepartmentDepartment ($80 per hour x 10 hours of home visits per($80 per hour x 10 hours of home visits per month) x 12 monthsmonth) x 12 months $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00$0.00$0.00ContractorContractor ElectronicElectronic Monitoring/Monitoring/ InterlocksInterlocks Home ConfinementHome Confinement & Nationwide& Nationwide 30 days of service x $8/day = $240 x 2 months =30 days of service x $8/day = $240 x 2 months = $480 + $75 enrollment = $555 x 15 Part. =$480 + $75 enrollment = $555 x 15 Part. = $8,325$8,325 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00$0.00$0.00ContractorContractor $0.00 $0.00 $0.00 $0.00 11 of 15 For FY 2024 we estimate 15 new clients will enter the program, which is projected based on taking the average number of new participants each of the last 3 years and factoring in a small margin of error which would increase the possible admissions. We do believe that this is a conservative number of new admission with possible eligible participants increasing due to the legalization of marijuana as well as the ongoing mental health issues readily identified over the past several years. Our court is already seeing an increase in drug use/abuse by the general caseload population which we feel will present itself with additional participants during FY 2024. Therefore, we expect to see roughly 15 new participants into our program during FY 2024, all of which we would like to be able to fund for the first 60 days of their mandatory drug and alcohol testing. Drop Zone Testing: This agency will provide observed 12 panel urine drug screens and preliminary breath tests to participants during their initial 60 days of program participation. This agency will provide confirmation testing on disputed tests, but the participant would be responsible for those service/ confirmation fees. Estimating 15 participants x 60 days x $8 per test = $7,200. After the first 60 days of testing is completed, the participant will be responsible for the remainder of their testing in the treatment program. Oakland County She riff De puty Ov e rtime : The Drug Court Program is requesting funds to allocate and assist in the ability to conduct home visits on participants. Home Visits are an essential element of the Drug Court procedures and are critical to the participant and program’s success. The 52-1 District Court encompasses 6 separate police agencies and 3 substations for the Oakland County Sheriff’s Department. Some of the agencies only have 2-3 police officers on the road at any given time. Requesting those agencies pull an officer off the road from patrol to assist with home visits creates not only a hardship within the department, but also the potential of reducing community safety during that time. Additionally, this partnership with the Oakland County Sheriff Office for home visits, has allowed us to accept participants who live on the edge of our jurisdiction but still within Oakland County. This provides participants the abitlity to participate in our program, when they otherwise would be excluded. Utilizing an Oakland County Sheriff’s Deputy would allow us to accept these individuals into our program as we would be able to conduct home visits. This is especially helpful given the limited amount of drug court availability in County. Therefore, we are requesting approximately 10 hours of overtime for a D-II/ Patrol Deputy to conduct home visits on a monthly basis for the entire 12 month period of FY 2024. The actual per hour overtime cost for a D-II/ Patrol Deputy is unknown at this time, but is calculated at a will not exceed amount of $80.00 per hour. This figure is calculated taking the known FY 2023 amount of $75.60 per hour and factoring in a 5% cost of living increase to come up with a value of $79.38/ hour. DII/ Patrol Deputy: $80.00 hourly rate x approximately 10 hours of home visits per month x 12 months = $9,600. Ele ctronic M onitoring/ Inte rlocks: Portable Alcohol Monitoring is often a necessary component of any treatment court especially for the early stages of the program when transportation is most difficult for program participants. An Electronic Monitoring device is a great option to help participants stay compliant with their daily alcohol testing requirement without the added pressure of finding transportation to a testing agency. For those participants that are fortunate enough to have a valid drivers license, funding a month of their interlock expenses is not only a benefit to them financially, but also to the program to ensure the participant is complying with their daily testing requirement. Home Confinement and Nationwide are just two of the several companies that are listed vendors with our county for services such as Electronic Monitoring. We are asking for funds to cover enrollment expenses not to exceed $75 as well as the daily costs of the various Electronic Monitoring/Interlock devices at a not to exceed $8 per day cost over a standard 30 day time frame. Assuming we gain 15 new participants in FY 2024, we would like to be able to fund each of them for 60 days with either an Interlock or Portable Alcohol Monitoring Unit. Estimating 15 new participants to be funded at a rate not to exceed $75 for enrollment + $480 monthly expenses (60 days at a not to exceed $8 per day cost) = $555 x 15 participants = $8,325. . SuppliesSupplies 12 of 15 SuppliesSupplies Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project. Te sting Supplie s: To assist participants with any potential inability to pay for testing after the first 60 days, random office drug tests, and home visit testing we are requesting funding for testing supplies. Due to the specialized type of drugs this population uses, we would like to purchase instant testing cups that not only test for the standard 10 panel type of drugs, but also specialized substances such as K2, Fentanyl, and Ethyl glucuronide (ETG). This type of testing cup will allow for quicker identification of a wide range of use, which in turn allows for a more immediate assessment for viable treatment options. We estimate testing 25 participants @ 1 test per month x 12 months = 300 tests for the grant period. Tests purchased through Abbott Laboratory’s (formerly Redwood Toxicology) cost $4.40 per iCup test x 300 tests = $1320. Testing Supplies: 300 tests x $4.40 per iCup test = $1320 Ince ntiv e s / Graduation Supplie s: Our program is requesting funds to purchase gift cards as a incentives for positive compliance. Positive reinforcement of a participant’s sobriety has proven to be extremely useful in getting the participant to want to maintain sobriety. Especially during the early stages of recovery and treatment. Therefore, we would ask to be able to purchase gift cards, at a not to exceed value of $20 per card, to help encourage positive/ sober behaviors. Estimating that 10 gift cards would be utilized each month at a cost of $20 per gift card, for a total of $200 per month. Factor that over 12 months would then equal $2,400 in incentives. Additionally, each participant that successfully completes the entire program will receive a graduation gift at their graduation ceremony. Our program has averaged 6 graduates over the past 2 graduation ceremonies but are hopeful that number will increase to 8 for FY 2024. We would like to budget for 8 participants to graduate, with graduations being held twice per year for a total of 16 graduates in FY 2024. Estimating 16 graduates with an average gift of $20 per would equal a total of $320. Incentives/ Graduation Gifts: 10 gift cards per month @ $20 each per month = $200 x 12 months = $2400 for Incentives. Further, estimating 16 total graduates x $20 / graduate graduation gift = $320; $2,400 for monthly incentives + $320 for graduation gifts = $2,720. Participant Supplie s: Our program is asking for funds so we can provide participants, upon entry into the program, with a welcome packet which contains a folder, motivational notebook/ reflection journal, calendar and writing utensil. Due to the fact, participants are usually disorganized and overwhelmed with the requirements of the program, these materials afford the participant a way to begin to put structure into their lives. They also provide organization and accountability to an otherwise chaotic life. We would like to budget a not to exceed amount of $50 per participant for these supplies. Estimating 15 new participants for FY 2024 would then be $750. Graduation Re fre she me nts: The Drug Court traditionally holds two graduation ceremonies per year with refreshments (deserts/appetizers) provided to the participants, participants families and members from the community. To continue with social distancing requirements and other Type of SupplyType of Supply ComputationComputation RequestRequest Other Grant or FundingOther Grant or Funding SourcesSources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal Testing SuppliesTesting Supplies 25 tests per month x 12 months = 300 tests x $4.40 per iCup test25 tests per month x 12 months = 300 tests x $4.40 per iCup test = $1,320= $= $1320= $1,320= $= $1320 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 Incentives & GraduationIncentives & Graduation SuppliesSupplies $2,400 for monthly incentives + $320 for graduation gifts =$2,400 for monthly incentives + $320 for graduation gifts = $2,720.$2,720. $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 Participant SuppliesParticipant Supplies 15 new participants x $50 for participant supplies15 new participants x $50 for participant supplies $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 GraduationGraduation RefreshmentsRefreshments Not to exceed $75 per graduation x 2 graduations in FY 2024 =Not to exceed $75 per graduation x 2 graduations in FY 2024 = $150$150 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 13 of 15 safety protocols, we are asking for $75 for each of the ceremonies to purchase prepackaged desserts, an assortment of snack food and individual bottle water. The not to exceed amount for these items would be $75 per graduation x 2 graduations for a total of $150. Travel and TrainingTravel and Training Travel and TrainingTravel and Training Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project. The estimated cost for the 2024 Michigan Association of Treatment Court Professionals conference which is schedueld to be held on May 8, 2023 & May 9, 2023, at the Lansing Center in Lansing, MI is registration is $355 per attendee. The program director and drug court probation officer will need to attend. 2024 M ichigan Association of Tre atme nt Court Profe ssionals Confe re nce : $355.00 per attendee x 2 attendees = $710.00. Additionally with the changes in allowable expenses, reimbursement for hotel expenses at the State Rate of $85/ night for 2 nights for both the Program Director and Probation Officer. Total Cost would be $340.00. Rate for lodging is calculated as follows: ($85.00/ night x 2 nights) = $170.00 x 2 attendees = $340.00 Further round trip costs for travel which are estimated to be approximately 60 miles one way from the 52-1 District Court to the Lansing Center in Lansing. For round trip, estimated mileage would be 120 miles per person x 2 attendees for 240 miles, reimbursed at the state rate of $0.585 per mile. Total cost would be approximately $140.40 Rate for mileage is calculated as follows: ( 120 miles x 0.585 per mile) = $70.20 x 2 attendees = $140.40. Finally, while most meals are covered through the conference, some are not. The agenda for the 2024 MATCP Conference is not available but taking the agenda from the 2023 MATCP and assuming the per diem will be the same, the Conference will cover breakfasts and 1 Lunch, which would mean reimbursements would be submitted for 1 lunch and 2 dinners based on the state rates of $10.25 per lunch and $24.25 per dinner. Total cost would be approximately $117.50. Rate for meal per diem is calculated as follows: ($10.25 per lunch x 1 lunch = $10.25) + ($24.25 per dinner x 2 dinners = $48.50) = $58.75 per person x 2 attendees = $117.50. Therefore, the estimated total cost for 2 to attend the 2024 MATCP conference is as follows: Registration ($710.00) + Lodgings ($340.00) + Mileage ($140.40) + Meal Per Diem ($117.50) which will equal $1,307.90. Indirect CostIndirect Cost Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest Other Grant orOther Grant or Funding SourcesFunding Sources Local CashLocal Cash ContributionContribution Local In-KindLocal In-Kind ContributionContribution TotalTotal 2024 Michigan Association of Treatment2024 Michigan Association of Treatment Court Professionals ConferenceCourt Professionals Conference Registration ($710) + Hotel ($340) + MileageRegistration ($710) + Hotel ($340) + Mileage ($140.40)�+ Meal Per Diem ($117.50) =$1307.40($140.40)�+ Meal Per Diem ($117.50) =$1307.40 $2,000.00$2,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00 $2,000.00 $0.00 $0.00 $0.00 14 of 15 Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate). Supporting Documentation: Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost template can be found above).template can be found above). Certificate of Indirect (F&A) Costs: Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate. Indirect CostIndirect Cost Total BudgetTotal Budget Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest No Data for TableNo Data for Table Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost TotalTotal $110,000.00$110,000.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $110,000.00$110,000.00 15 of 15 GRANT REVIEW SIGN-OFF – 52nd District Court, 1st Division GRANT NAME: FY 2024 Michigan Drug Court Grant Program Driving while Impaired FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan DEPARTMENT CONTACT PERSON: David Campbell 248-305-6451 STATUS: Grant Acceptance (Greater than $10,000) DATE: 10/20/2023 Please be advised that the captioned grant materials have completed internal grant review. Below are the returned comments. The grant agreement is less than or equal to $10,000 and does not require a separate resolution or placement on the Board of Commissioners’ liaison committee agenda, and therefore may be directly submitted to the Chairperson of the Board of Commissioners for signature (if necessary). The grant agreement will be included in the subsequent quarterly forecast resolution with a WHEREAS statement and a budget amendment if necessary. DEPARTMENT REVIEW Management and Budget: Approved – Sheryl Johnson (10/16/2023) Human Resources: Approved by Human Resources. No position impact. – Heather Mason (10/17/2023) Risk Management: Approved. Contract allows for an alternative to commercial insurance – Robert Erlenbeck (10/18/2023) Corporation Counsel: Approved. CC conducted a legal review of the contract and found no unresolved legal issues. CC confirmed with David Campbell that the department reviewed the contract, and they have no questions or issues with their ability to comply. — Heather Lewis (10/20/2023)