HomeMy WebLinkAboutReports - 2023.11.16 - 40707
AGENDA ITEM: Acceptance from the U.S. Department of Health and Human Services Health
Resources and Services Administration for the 2023 Community Project Funding/Congressionally
Directed Spending Facilities and/or Equipment Projects Program
DEPARTMENT: Health & Human Services
MEETING: Board of Commissioners
DATE: Thursday, November 16, 2023 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3448
Motion to approve the acceptance of the 2023 Community Project Funding/Congressionally
Directed Spending Facilities and/or Equipment Projects grant award from the Department of Health
and Human Services Health Resources and Human Services Administration for the period
September 30, 2023 through September 29, 2026, in the amount of $1,200,000 and authorize the
Chair of Board of Commissioner to execute the grant agreement; further, amend the FY 2024
budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Health Division was awarded funding through the 2023 Community Project
Funding/Congressionally Directed Spending Facilities and/or Equipment Projects grant in the
amount of $1,200,000 for the period September 30, 2023 through September 29, 2026. The funding
will directly support expansion of the Health Division Laboratory facility to meet the growing public
health needs of the community.
The funding will be used for the expansion of a Health Division Laboratory, equipped with advanced
technology to meet the growing public health needs of the community. The implementation of this
project will enhance the capacity and capabilities of the Laboratory. Digital-drop-PCR
instrumentation – currently used for COVID testing – will be improved to expand the County’s
testing capabilities to trace the source of pollutants and monitor water quality at beaches throughout
Oakland County. Hologic Panther digital instruments will be utilized to improve public health testing
for influenza and hepatitis viruses, STDs and bacterial pathogens. This expansion will increase the
capacity of OCHD testing, allowing the Health Division to process more labs for partner
organizations and access to quality care.
The grant agreement has completed the Grant Review Process in accordance with the Grant Policy
Procedures.
No county match required.
POLICY ANALYSIS
acceptance of this grant does not obligate the county to any future commitment and continuation of
this program is contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Leigh-Anne Stafford, Director Health & Human Services
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 11/16/2023
AGENDA DEADLINE: 11/16/2023 9:30 AM
ATTACHMENTS
1. PH&S Health_Community Project Funding_Congressional Direct_Sch.A (1)
2. Grant Acceptance Review Sign-Off
3. NoA
COMMITTEE TRACKING
2023-11-07 Public Health & Safety - Forward to Finance
2023-11-08 Finance - Recommend to Board
2023-11-16 Full Board - Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Philip Weipert
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay
Raman (17)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell (1)
Passed
Oakland County, Michigan
HEALTH AND HUMAN SERVICES - COMMUNITY PROJECT FUNDING/CONGRESSIONALLY DIRECTED SPENDING
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Regio
n
(REG)
Budget
Fund
Affiliat
e (BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Human Service GrantsHealth FND11007 CCN1060201 RC610313 PRG133150 GRN-1004339 610000 Federal Operating Grants $1,200,000 $1,200,000 $1,200,000
Total Revenues $1,200,000 $1,200,000 $1,200,000
E Human Service GrantsHealth FND11007 CCN1060201 SC730373 PRG133150 GRN-1004339 730000 Contracted Services 1,200,000 1,200,000 1,200,000
Total Expenditures $1,200,000 $1,200,000 $1,200,000
GRANT REVIEW SIGN-OFF – Health & Human Services / Health Division
GRANT NAME: Community Project Funding/Congressionally Directed Spending
FUNDING AGENCY: Michigan Department of Health & Human Services
DEPARTMENT CONTACT: Stacey Smith 248-452-2151
STATUS: Acceptance (Greater than $50,000)
DATE: 10/12/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) should be placed on the next agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved– Sheryl Johnson (10/092023)
Human Resources:
Approved by Human Resources. No position impact – Heather Mason (10/06/2023)
Risk Management:
Approved. No County insurance requirements – Robert Erlenbeck (10/09//2023)
Corporation Counsel:
Approved - Sharon Kessler (10/10/2023)
Department of Health and Human Services
Health Resources and Services Administration
Notice of Award
FAIN# CE152780
Federal Award Date: 09/22/2023
Recipient Information
1. Recipient Name
OAKLAND, COUNTY OF
1200 N Telegraph Rd
Pontiac, MI 48341‐1032
2. Congressional District of Recipient
11
3. Payment System Identifier (ID)
1386004876A4
4. Employer Identification Number (EIN)
386004876
5. Data Universal Numbering System (DUNS)
136200362
6. Recipient's Unique Entity Identifier
HZ4EUKDD7AB4
7. Project Director or Principal Investigator
Leigh‐Anne Stafford
Director Health & Human Services‐APP
staffordl@oakgov.com
(248)858‐1293
8. Authorized Official
David Woodward
Board Chair ‐ Commissioner
woodwardd@oakgov.com
(248)296‐5033
Federal Agency Information
9. Awarding Agency Contact Information
Shelia Burks
Grants Management Specialist
Office of Federal Assistance Management (OFAM)
Division of Grants Management Office (DGMO)
sburks@hrsa.gov
(301) 443‐6452
10. Program Official Contact Information
Benjamin Williams
Healthcare Systems Bureau (HSB)
bwilliams2@hrsa.gov
(301) 287‐0241
Federal Award Information
11. Award Number
1 CE1HS52780‐01‐00
12. Unique Federal Award Identification Number (FAIN)
CE152780
13. Statutory Authority
Consolidated Appropriations Act, 2022, (PL 117‐103)
14. Federal Award Project Title
Community Project Funding/Congressionally Directed Spending ‐ Construction
15. Assistance Listing Number
93.493
16. Assistance Listing Program Title
Congressional Directives
17. Award Action Type
New
18. Is the Award R&D?
No
Summary Federal Award Financial Information
19. Budget Period Start Date 09/30/2023 ‐ End Date 09/29/2026
20. Total Amount of Federal Funds Obligated by this Action $1,200,000.00
20a. Direct Cost Amount
20b. Indirect Cost Amount
21. Authorized Carryover $0.00
22. Offset $0.00
23. Total Amount of Federal Funds Obligated this budget period $1,200,000.00
24. Total Approved Cost Sharing or Matching, where applicable $0.00
25. Total Federal and Non‐Federal Approved this Budget Period $1,200,000.00
26. Project Period Start Date 09/30/2023 ‐ End Date 09/29/2026
27. Total Amount of the Federal Award including Approved
Cost Sharing or Matching this Project Period $1,200,000.00
28. Authorized Treatment of Program Income
Addition
29. Grants Management Officer – Signature
Tammy Ponton on 09/22/2023
30. Remarks
Page 1
A printer version document only.The document may contain some accessibility challenges for the screen reader users.To access same information,a fully 508 compliant accessible HTML version is available on the HRSA Electronic Handbooks.If you need more
information,please contact HRSA contact center at 877-464-4772,8 am to 8 pm ET,weekdays.
Healthcare Systems Bureau (HSB)
Notice of Award
Award Number: 1 CE1HS52780‐01‐00
Federal Award Date: 09/22/2023
31. APPROVED BUDGET: (Excludes Direct Assistance)
[X]Grant Funds Only
[ ]Total project costs including grant funds and all other financial participation
a.Salaries and Wages:$0.00
b.Fringe Benefits:$0.00
c.Total Personnel Costs:$0.00
d.Consultant Costs:$0.00
e.Equipment:$0.00
f.Supplies:$0.00
g.Travel:$0.00
h.Construction/Alteration and Renovation:$0.00
i.Other:$0.00
j.Consortium/Contractual Costs:$0.00
k.Trainee Related Expenses:$0.00
l.Trainee Stipends:$0.00
m.Trainee Tuition and Fees:$0.00
n.Trainee Travel:$0.00
o.TOTAL DIRECT COSTS:$1,200,000.00
p.INDIRECT COSTS (Rate: % of S&W/TADC):$0.00
q.TOTAL APPROVED BUDGET:$1,200,000.00
i. Less Non‐Federal Share:$0.00
ii. Federal Share:$1,200,000.00
32. AWARD COMPUTATION FOR FINANCIAL ASSISTANCE:
a.Authorized Financial Assistance This Period $1,200,000.00
b.Less Unobligated Balance from Prior Budget Periods
i. Additional Authority $0.00
ii. Offset $0.00
c.Unawarded Balance of Current Year's Funds $0.00
d.Less Cumulative Prior Award(s) This Budget Period $0.00
e.AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION $1,200,000.00
33. RECOMMENDED FUTURE SUPPORT:
(Subject to the availability of funds and satisfactory progress of project)
YEAR TOTAL COSTS
Not applicable
34. APPROVED DIRECT ASSISTANCE BUDGET: (In lieu of cash)
a. Amount of Direct Assistance $0.00
b. Less Unawarded Balance of Current Year's Funds $0.00
c. Less Cumulative Prior Award(s) This Budget Period $0.00
d. AMOUNT OF DIRECT ASSISTANCE THIS ACTION $0.00
35. FORMER GRANT NUMBER
36. OBJECT CLASS
41.11
37. BHCMIS#
38. THIS AWARD IS BASED ON THE APPLICATION APPROVED BY HRSA FOR THE PROJECT NAMED IN ITEM 14. FEDERAL AWARD PROJECT TITLE AND IS SUBJECT TO THE
TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE AS:
a. The program authorizing statue and program regulation cited in this Notice of Award; b. Conditions on activities and expenditures of funds in certain other applicable
statutory requirements, such as those included in appropriations restrictions applicable to HRSA funds; c. 45 CFR Part 75; d. National Policy Requirements and all other
requirements described in the HHS Grants Policy Statement; e. Federal Award Performance Goals; and f. The Terms and Conditions cited in this Notice of Award. In the event
there are conflicting or otherwise inconsistent policies applicable to the award, the above order of precedence shall prevail. Recipients indicate acceptance of the award, and
terms and conditions by obtaining funds from the payment system.
39. ACCOUNTING CLASSIFICATION CODES
FY‐CAN CFDA DOCUMENT
NUMBER AMT. FIN. ASST.AMT. DIR. ASST.SUB PROGRAM CODE SUB ACCOUNT CODE
23 - 370CONS 93.493 23CE1HS52780 $1,200,000.00 $0.00 N/A 23CE1HS52780
NOTICE OF AWARD (Continuation Sheet)Date Issued: 9/22/2023 8:47:41 AM
Award Number: 1 CE1HS52780-01-00
Page 2
HRSA Electronic Handbooks (EHBs) Registration Requirements
The Project Director of the grant (listed on this NoA) and the Authorizing Official of the grantee organization are required to register (if not already
registered) within HRSA's Electronic Handbooks (EHBs). Registration within HRSA EHBs is required only once for each user for each
organization they represent. To complete the registration quickly and efficiently we recommend that you note the 10-digit grant number from box
4b of this NoA. After you have completed the initial registration steps (i.e.,created an individual account and associated it with the correct grantee
organization record), be sure to add this grant to your portfolio. This registration in HRSA EHBs is required for submission of noncompeting
continuation applications. In addition, you can also use HRSA EHBs to perform other activities such as updating addresses, updating email
addresses and submitting certain deliverables electronically. Visit
https://grants3.hrsa.gov/2010/WebEPSExternal/Interface/common/accesscontrol/login.aspx to use the system. Additional help is available online
and/or from the HRSA Call Center at 877-Go4-HRSA/877-464-4772.
Terms and Conditions
Failure to comply with the remarks, terms, conditions, or reporting requirements may result in a draw down restriction being placed
on your Payment Management System account or denial of future funding.
Grant Specific Condition(s)
1.
Due Date: Within 120 Days of Budget Start Date
The award recipient must consult with the HRSA Project Officer and environmental reviewer to determine if other environmental compliance
reviews are required for the proposed project. Additional information will be provided within 120 days of the Project Period Start Date to
identify the extent of the information that will be needed for this specific project. This information may include an Environmental Assessment
(EA) under NEPA, consultation under Section 106 of the National Historic Preservation Act with the State Historic Preservation Officer
(SHPO) / Tribal Historic Preservation Officer (THPO) (and any other consulting parties if identified), a hazardous materials survey, Coastal
Zone Consistency Determination, Floodplain Management, Environmental Justice, etc. The documentation must be completed and
submitted to HRSA for review and approval. This condition must be approved and lifted from the Notice of Award prior to initiating any
physical site preparation, demolition, alteration and renovation, or construction related to the project. Funds may only be drawn down for pre-
construction activities, such as the purchase of moveable equipment, completion of architectural and engineering plans, licensing and
permitting requirements, State Historic Preservation Office/Tribal Historic Preservation Office consultation, and preparation of the EA or
related testing and surveys.
2.
Due Date: Within 60 Days of Budget Start Date
Within 60 days of the Project Period Start Date, submit a revised construction schedule providing more detailed information and project
milestones into HRSA’s Electronic Handbook. Provide an overall project schedule, including the number of months for each of the following
critical milestones within the three-year budget/project period (36 months): planning, obtain required permits and/or variances, meet Federal
environmental and historic preservation requirements, awarding of contracts, alteration/renovation period, and expected project completion
date. Describe the current status of the project including any steps that may have been accomplished to date and identify the person or entity
accountable for each milestone. Contact the assigned Project Officer for additional information.
3.
Due Date: Within 60 Days of Budget Start Date
Within 60 days of Project Period Start Date, the award recipient must submit into HRSA's Electronic Handbook a revised SF-424C budget
page, revised budget justification and revised equipment list, in accordance with the application guidance.
Please move Project Management fees to line 5 of the budget.
Please move costs for Signage, Voice and Data lines, and Security System updates to line 9 (Construction).
The costs shown on line 7 (Site Work) consist of demolition and construction activities. Please move those costs to line 8 (Demolition)
and line 9 (Construction).
Please amend the Budget Narrative to indicate the total project costs on line 16 and the amount of grant funding requested on line 17.
Please fill line 17 of the SF-424C.
The equipment list shows $22,028 in equipment costs while the Budget Justification and SF-424C each show $24,500. Please check
and revise all budget documents to ensure that all costs are consistently accounted for.
The Contingency costs are more than the allowable amount (5% of the sum of lines 7,8, & 9). Please amend.
4.
Due Date: Within 60 Days of Budget Start Date
Within 60 days of the Project Period Start Date, the award recipient must submit schematic drawings including floor plan(s) and, if
applicable to the project, a site plan that provide clear and complete information on the project into HRSA’s Electronic Handbook to support
the requested funding amount for this project. Floor plans/site plans must be drawn to scale including proposed exam rooms, waiting area,
etc. Documents must include rough dimensions for major project components. Drawings should clearly identify the project components that
are being proposed, as well as distinguishing improved space from unaffected space. Contact the assigned Project Officer for additional
information.
NOTICE OF AWARD (Continuation Sheet)Date Issued: 9/22/2023 8:47:41 AM
Award Number: 1 CE1HS52780-01-00
Page 3
Revised Schematic:
Please amend the second-floor plan to indicate the construction activities that will occur at each affected location.
Grant Specific Term(s)
1.
45 CFR Part 75 applies to all federal funds associated with the award. Part 75 has been effective since December 26, 2014. All references
to prior OMB Circulars for the administrative and audit requirements and the cost principles that govern Federal monies associated with this
award are superseded by the Uniform Guidance 2 CFR Part 200 as codified by HHS at 45 CFR Part 75.
2.
As required by the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109–282), as amended by section 6202 of Public
Law 110–252, recipients must report information for each subaward of $30,000 or more in Federal funds and executive total compensation,
as outlined in Appendix A to 2 CFR Part 170. You are required to submit this information to the FFATA Subaward Reporting System (FSRS)
at https://www.fsrs.gov/ by the end of the month following the month in which you awarded any subaward. The FFATA reporting requirements
apply for the duration of the project period and so include all subsequent award actions to aforementioned HRSA grants and cooperative
agreement awards (e.g., Type 2 (competing continuation), Type 5 (non-competing continuation), etc.). Subawards to individuals are exempt
from these requirements. For more information, visit: https://www.hrsa.gov/grants/ffata.html.
3.
All post-award requests, such as significant budget revisions or a change in scope, must be submitted as a Prior Approval action via the
Electronic Handbooks (EHBs) and approved by HRSA prior to implementation. Grantees under “Expanded Authority,” as noted in the
Remarks section of the Notice of Award, have different prior approval requirements. See “Prior-Approval Requirements” in the DHHS Grants
Policy Statement: https://www.hhs.gov/sites/default/files/grants/grants/policies-regulations/hhsgps107.pdf.
4.
The funds for this award are in a sub-account in the Payment Management System (PMS). This type of account allows recipients to
specifically identify the individual grant for which they are drawing funds and will assist HRSA in monitoring the award. Access to the PMS
account number is provided to individuals at the organization who have permissions established within PMS. The PMS sub-account code
can be found on the HRSA specific section of the NoA (Accounting Classification Codes). Both the PMS account number and sub-account
code are needed when requesting grant funds. Please note that for new and competing continuation awards issued after 10/1/2020,
the sub-account code will be the document number.
You may use your existing PMS username and password to check your organizations’ account access. If you do not have access, complete a
PMS Access Form (PMS/FFR Form) found at: https://pmsapp.psc.gov/pms/app/userrequest. If you have any questions about accessing
PMS, contact the PMS Liaison Accountant as identified at:
http://pms.psc.gov/find-pms-liaison-accountant.html
Program Specific Term(s)
1.
On September 15, 2010, the United States Department of Justice published revised Americans with Disabilities Act (ADA) regulations in
the Federal Register that update and amend some of the provisions in the original 1991 ADA regulations (see http://www.ada.gov/). These
changes include revised accessibility standards, called the 2010 Standards for Accessible Design (2010 Standards), which establish
minimum criteria for accessibility in design and construction (http://www.ada.gov/2010ADAstandards_index.htm).
2.
The award recipient must submit an annual Federal Financial Report with expense date for each consecutive twelve (12) month budget
period. This report is submitted through the Payment Management System (PMS).
3.
This Notice of Award (NoA) is issued to inform your organization of the awarding of Community Project Funding/Congressionally Directed
Spending (CPF/CDS): Construction Projects (HRSA-23-117) funding. This funding is authorized by the FY 2023 Consolidated
Appropriations Act (P.L. 117-328) for projects that relate to the construction and renovation (including equipment) of health care and other
facilities. This award cannot be transferred to another entity.
4.
Each budget has a Federal Percentage Share based upon the award amount and the total allowable costs. Grant funds can only be drawn
down from the Payment Management System (PMS) as allowable costs are incurred. Unless otherwise authorized, draw down should be
done in the same proportion as the grant is to total project costs in the approved budget. For example, for a project with a total allowable
cost of $100,000, and a federal contribution of $75,000, the federal share is 75 percent. If $100 in allowable costs are incurred, then $75 of
grant funds would be drawn down from PMS to pay this incurred cost, while the other $25 will be paid by other sources of funds. The draw
down percentage may be re-evaluated based on any modifications to the project that have been received from the grantee and approved by
HRSA.
5.
Equipment includes all moveable equipment that has a useful life of more than one year and a per-unit acquisition cost of $5,000 or more,
including information technology systems. Moveable equipment can be readily shifted from place to place without requiring a change in the
utilities or structural characteristics of the space. Any equipment purchased with your CDS award must be procured, maintained, tracked,
and disposed of in accordance with 45 CFR part 75.
6.Applicants that are NOT required to file a Notice of Federal Interest, still acknowledge with the receipt of the Notice of Award that the Federal
NOTICE OF AWARD (Continuation Sheet)Date Issued: 9/22/2023 8:47:41 AM
Award Number: 1 CE1HS52780-01-00
Page 4
interest exists in real property and equipment and will be maintained in accordance with 45 CFR Part 75 UNIFORM ADMINISTRATIVE
REQUIREMENTS FOR AWARDS AND SUBAWARDS TO INSTITUTIONS OF HIGHER EDUCATION, HOSPITALS, OTHER NONPROFIT
ORGANIZATIONS, or 45 CFR Part 75 UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE
AGREEMENTS TO STATE AND LOCAL GOVERNMENTS, as applicable. The recipient shall maintain adequate documentation to track
and protect the Federal Interest. For real property, adequate documentation will also include communications between the lessor and the
lessee related to protecting such interest, in accordance with the standard award terms and conditions. Such documentation should be
available for subsequent review by HRSA.
7.
The preferred method for accomplishing construction development is by soliciting for competitive bids and then selecting the lowest
responsive and responsible bid (where the contractor has adequately responded to the terms, conditions, and specification of the bid and
has the capability to satisfactorily perform the contract). However, some award recipients may wish to accomplish construction using their
own work force (force account). The award recipient must justify the use of force account by demonstrating that it would be more cost
effective and that qualified personnel are available to accomplish the work. Consultation with the Project Officer is needed to determine if
force account labor will be permitted.
8.
If a Notice of Federal Interest (NFI) is required, HRSA's Federal interest is subordinate to all pre-existing mortgages or obligations recorded
against the property. HRSA's Federal interest is also subordinate to loans and obligations identified in the application as sources of
financing for the project. Future modifications and new mortgages and obligations will require prior approval.
9.
You will need to submit a pre-award prior approval request to HRSA for review of any costs incurred up to 90 day prior to the Consolidated
Appropriations Act, 2023 (P.L. 117-328; enacted December 29, 2022). Please refer to HRSA-23-117 for further guidance.
10.
The award recipient does not have expanded authority under this program. Items that require prior approval from the awarding office as
indicated in 45 CFR Part 75. HRSA has not waived cost-related or administrative prior approvals for recipients unless specifically stated
on this Notice of Award] or 45 CFR Part 75, or the HHS Grants Policy Statement Prior-Approval Requirements, must be submitted in
through the Electronic Handbook. Only responses to prior approval requests signed by the GMO and authorized under a Notice of Award
are considered valid. award recipients who take action on the basis of responses from other officials do so at their own risk. Such
responses will not be considered binding by or upon the HRSA.
HRSA requires award recipients to seek prior approval through the Electronic Handbook for: (a) all pre-award costs, (b) rebudgeting of
funds between construction and nonconstruction work; (c) rebudgeting of project costs exceeding 25 percent of the total approved budget
(inclusive of direct and indirect costs and Federal funds and required matching or cost sharing) for that budget period; (d) changes in
project scope, which occurs when the recipient proposes to change (or changes) the objectives, aims, or purposes identified in the
approved application, including changing location, changing the approved design under a construction grant, eliminating a primary care
delivery site, or making budget changes that cause a project to change substantially from that which was approved. Approval of a prior
approval request may be conditioned by new terms and conditions that must be met and lifted from the Notice of Award prior to
implementing work.
11 .
An award recipient may acquire a variety of commercially available goods or services in connection with a grant-supported project or
program. Award recipients may use their own procurement procedures that reflect applicable state and local laws and regulations, as long
as those procedures conform to the following applicable U.S. Department of Health and Human Services (HHS) regulations: HHS
regulations at 45 Code of Federal Regulations (CFR) 75 UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND
AUDIT REQUIREMENTS FOR HHS AWARDS. States must follow the requirements at Title 45 CFR 75. Generally, States must follow the
same policies and procedures they use for procurements from non-Federal funds. Local and Tribal governments must follow the
requirements at 45 CFR 75.
12.
All program income generated as a result of awarded funds must be used for approved project-related activities. Any program income
earned by the recipient must be used under the addition/additive alternative. Additional requirements found at 45 CFR § 75.307.
13.
Although this NoA approves funds for the project(s) identified in the submitted application, HRSA may take action to withdraw the approval
and funds for the project(s) if subsequent events lead HRSA to conclude that a project as originally proposed is ineligible or cannot be
completed. Subsequent events could include, but are not limited to, non-compliance with the implementation of the project (such as
excessive drawdown, improper procurement, conflicts of interests, etc.), significant changes to the location or physical scope of the project
without prior approval, or the identification of previously undocumented environmental or historic preservation issues that lead the HRSA to
conclude that the proposed project cannot be carried out consistent with the eligibility and program requirements. If this occurs, please
contact the assigned Project Officer to discuss.
Standard Term(s)
1.
Your organization is required to have the necessary policies, procedures, and financial controls in place to ensure that your organization
complies with all legal requirements and restrictions applicable to the receipt of federal funding, per HRSA Standard Terms (unless
otherwise specified on your Notice of Award), and Legislative Mandates. The effectiveness of these policies, procedures, and controls is
NOTICE OF AWARD (Continuation Sheet)Date Issued: 9/22/2023 8:47:41 AM
Award Number: 1 CE1HS52780-01-00
Page 5
subject to audit.
Reporting Requirement(s)
1.
Due Date: Annually (Budget Period) Beginning: Budget Start Date Ending: Budget End Date, due 90 days after end of reporting
period.
The recipient must submit, within 90 days after budget period end date, an annual Federal Financial Report (FFR). The report should reflect
cumulative reporting within the project period of the document number. All FFRs must be submitted through the Payment Management
System (PMS). Technical questions regarding the FFR, including system access should be directed to the PMS Help Desk by submitting a
ticket through the self-service web portal (PMS Self-Service Web Portal), or calling 877-614-5533.
2.
Due Date: Within 90 Days of Project End Date
Within 90 days of project completion, the award recipient must submit into HRSA's Electronic Handbook a final SF-424C budget page,
budget justification, and equipment list (if applicable), for the completed project.
3.
Due Date: Within 90 Days of Project End Date
Within 90 days of project completion, the award recipient must scan and upload photographs, with brief descriptions, of the project prior to
initiating work, during renovation/construction, and of the completed project, including exterior shots (front, rear of building), major rooms and
examples of grant provided major equipment items, into the EHB for the approved project.
4.
Due Date: Within 90 Days of Project End Date
Within 90 days of project completion, the award recipient will submit documentation for the approved project certifying that the project have
been completed in accordance with the previously provided certified documents and in accordance with all mandatory requirements
imposed on+D3 federally-assisted projects by specific laws enacted by Congress, Presidential Executive Orders, or Departmental Policy,
as well as all applicable program standards, State codes, and local codes and ordinances.
5.
Due Date: Semi-Annually (Budget Period) Beginning: Budget Start Date Ending: Budget End Date, due 30 days after end of
reporting period.
The award recipient will submit a semi-annual Progress Report for the approved project(s) into the HRSA Electronic Handbook (EHB)
approximately every six months until the project is completed.
6.
Due Date: Within 90 Days of Project End Date
The award recipient must submit within 90 days after the project end date the SF-428 (Tangible Personal Property Report) with the SF-428B
(Final Report Attachment) and if applicable the SF-428S (Supplemental Sheet). These documents must be completed using the Electronic
Handbooks (EHBs). The award recipient is required to report federally-owned property, acquired equipment with an acquisition cost of
$5,000 or more for which HRSA has reserved the right to transfer title, and residual unused supplies with total aggregate fair market value
exceeding $5,000. Records for equipment acquired with Federal funds shall be retained for three years after final disposal.
Failure to comply with these reporting requirements will result in deferral or additional restrictions of future funding decisions.
Contacts
NoA Email Address(es):
Name Role Email
Leigh-Anne Stafford Point of Contact staffordl@oakgov.com
Leigh-Anne Stafford Program Director staffordl@oakgov.com
David Woodward Authorizing Official woodwardd@oakgov.com
Note: NoA emailed to these address(es)
All submissions in response to conditions and reporting requirements (with the exception of the FFR) must be submitted via EHBs. Submissions
for Federal Financial Reports (FFR) must be completed in the Payment Management System (https://pms.psc.gov/).
NOTICE OF AWARD (Continuation Sheet)Date Issued: 9/22/2023 8:47:41 AM
Award Number: 1 CE1HS52780-01-00
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