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AGENDA ITEM: Acceptance from State Court Administrative Office of the FY 2024 Juvenile Mental
Health Program
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Thursday, November 16, 2023 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3477
Motion to accept the FY 2024 Michigan Drug Court Grant Program - Juvenile Mental Health Court -
Grant Agreement in the amount of $39,000 from the State Court Administrative Office, for the period
of October 1, 2023 through September 30, 2024 and authorize the Chair of the Board of
Commissioners to execute the contract agreement; further, amend the budget for FY 2024 as
detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Juvenile Mental Health Court (JMHC) is a problem-solving court that uses
alternative legal procedures to aid non-violent youth offenders who are challenged with serious
mental health needs. JMHC is based on the concept of therapeutic jurisprudence, which
incorporates treatment and accountability into the criminal justice process. The program is designed
to offer juveniles, ages 11 – 19, who meet eligibility criteria, including those with a primary diagnosis
of a Serious Mental Illness, Developmental Disability, Serious Emotional Disturbance, and / or Co-
Occurring Disorder, the opportunity to voluntarily participate and engage in intensive, treatment-
focused, community-based probationary services in lieu of other dispositional plans, including
possible out-of-home placement or hospitalization. It is the hope of the program that those who
participate in JMHC will in turn show a reduced risk for recidivism as well as the development of
skills and support necessary to live a life in which their mental health needs are properly managed
and contribute to a better sense of individual well-being. This is the second year of this specialty
court docket.
The Circuit Court applied for and was awarded a new grant from the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program, with a grant period of October 1, 2023 through
September 30, 2024. The total program funding for the new Juvenile Mental Health Court (JMHC) is
$281,125, consisting of $39,000 in grant funding from SCAO and Child Care Fund reimbursements
of approximately $241,875 (of which 50% is reimbursable). The court intends to deal specifically
with the problem of increasing mental health issues, rising system costs, and an increase in out of
home placement days ordered. The $39,000 in grant funding will be used to provide a part-time
Mental Health Liaison provided through an interlocal government agreement between the Circuit
Court and Oakland Community Health Network.
This grant is conditioned upon continued interpretation of the contract consistent with the June 4,
2018 letter from the Michigan SCAO, providing that assurance #3 of this year’s grant application
and agreement shall not be constructed as a mandate for future funding of the program from the
funding unit, said letter attached hereto and incorporated by the reference herein.
The grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures.
POLICY ANALYSIS
The acceptance of this grant does not obligate the County to any future commitment and
continuation of the positions in the grant is contingent upon continued future
levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 11/16/2023
AGENDA DEADLINE: 11/16/2023 9:30 AM
ATTACHMENTS
1. Circuit Court – Acceptance of FY24 State Court Administrative Office Juvenile Mental Health
Grant - Schedule A
2. Grant Review Sign-Off JMHC
3. FY24 JMHC Application with Amended Budget Redacted
4. FY24 JMHC Award Letter
5. FY2024 JMHC SCAO Grant Contract
COMMITTEE TRACKING
2023-11-07 Public Health & Safety - Recommend to Board
2023-11-16 Full Board - Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Philip Weipert
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay
Raman (17)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell (1)
Passed
Oakland County, Michigan
Circuit Court – Acceptance of FY24 State Court Administrative Office Juvenile Mental Health Grant
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Judicial Grants Family Division FND11012 CCN3010402 RC615571 PRG121200 GRN-1004039 615000 State Operating Grants $(30,000.00)$(30,000.00)$(30,000.00)
Total Revenue $(30,000.00)$(30,000.00)$(30,000.00)
E Judicial Grants Family Division FND11012 CCN3010402 SC731458 PRG121200 GRN-1004039 730000 Professional Services $(30,000.00)$(30,000.00)$(30,000.00)
Total Expenses $(30,000.00)$(30,000.00)$(30,000.00)
R Judicial Grants Family Division FND11012 CCN3010402 RC615571 PRG121200 GRN-1004300 615000 State Operating Grants $39,000.00 $39,000.00 $39,000.00
Total Revenue $39,000.00 $39,000.00 $39,000.00
E Judicial Grants Family Division FND11012 CCN3010402 SC730450 PRG121200 GRN-1004300 730000 Defense Attorney Fees $3,900.00 $3,900.00 $3,900.00
E Judicial Grants Family Division FND11012 CCN3010402 SC731458 PRG121200 GRN-1004300 730000 Professional Services $32,650.00 $32,650.00 $32,650.00
E Judicial Grants Family Division FND11012 CCN3010402 SC732018 PRG121200 GRN-1004300 730000 Travel and Conference $800.00 $800.00 $800.00
E Judicial Grants Family Division FND11012 CCN3010402 SC750245 PRG121200 GRN-1004300 750000 Incentives $1,650.00 $1,650.00 $1,650.00
$39,000.00 $39,000.00 $39,000.00
GRANT REVIEW SIGN-OFF – 6th Circuit Court AWD00412
GRANT NAME: FY 2024 Michigan Juvenile Mental Health Court
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/23/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) should be placed on the next agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/16/2023)
Human Resources:
Approved by Human Resources. No position impact. – Heather Mason (10/16/2023)
Risk Management:
Approved. Grants allows alternative to commercial liability insurance.
The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s.
and Grantee’s agents’ Services under this Contract. – Robert Erlenbeck (10/16/2023)
Corporation Counsel:
Approved – Mary Ann Jerge (10/23/2023)
32108 - FY2024 State (MMHCGP) Grant Application for Oakland County Sixth32108 - FY2024 State (MMHCGP) Grant Application for Oakland County Sixth
Circuit (CO6) Juvenile Mental Health CourtCircuit (CO6) Juvenile Mental Health Court
Application De tailsApplication De tails
Funding Opportunity:
31903-Fiscal Year 2024 Michigan Mental Health Court Grant Program (MMHCGP) Operational and Planning Programs
Funding Opportunity Due Date: Jun 2, 2023 11:59 PM
Program Area: Michigan Mental Health Court Grant Program (MMHCGP)
Status: Correcting
11/03/2023
Stage: Final Application
Initial Submit Date: Jun 1, 2023 6:40 PM
Initially Submitted By: Christina Bujak
Last Submit Date:
Last Submitted By:
Contact Information
Primary Contact Information
Name:Mr.
SalutationSalutation
Nathanial
First NameFirst Name
Robert
Middle NameMiddle Name
Gilling
Last NameLast Name
Title:Drug Treatment Court Supervisor
Email*:gillingn@oakgov.com
Address*:1200 North Telegraph Road
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48340
Postal Code/ZipPostal Code/Zip
Phone*:248-452-2154
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:248-858-2006
###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:WebGrantsAccessFormExternalGilling1.pdf
Organization Information
Name*:6th Circuit Court - Oakland County (C06)
Organization Type*:State Court Administrative Office
Tax Id:38-6004876
Organization Website:
1 of 9
Address*:6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341
Postal Code/ZipPostal Code/Zip
Phone*:(248) 858-0950
###-###-#######-###-####
Ext.Ext.
Fax:(248) 858-1999
###-###-#######-###-####
Grant Contact Information
Primary ContactsPrimary Contacts
Program Type
Program Type*:Juvenile Mental Health Court
Claims
Name*:
Email*:
Christina Bujak
Budget
Name*:
Email*:
Christina Bujak
Contract Amendments
Name*:
Email*:
Christina Bujak
Applications
Name*:
Email*:
Christina Bujak
Certification
Name*:
Email*:
Christina Bujak
DCCMIS Administration
Name*:
Email*:
Nate Gilling
Training Registration
Name*:
Email*:
Nate Gilling
Court Administrator
2 of 9
Name*:
Email*:
Richard Lynch
Chief Judge
Name*:
Email*:
Jeffery Matis
Program Judge
Name*:
Email*:
Hon. Julie McDonald
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
Name:
Email:
FY 24 Application
Program InformationProgram Information
Select your court*:C06 Oakland
County*:Oakland
Is your program multi-jurisdictional or,
includes additional counties in the same
jurisdiction? If yes, please list all of the
participating jurisdictions and/or counties.
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
:
N/A
Please pick your program type*:Juvenile Mental Health Court
Federal Tax ID *:38-6004876
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
2022-13
3 of 9
Chief Judge *:
Program Judge 1 Name*:
Number of years as a program judge.*:
Program Judge 1 Email Address*:
Program Judge 2 Name:
Number of years as a program judge.:
Program Judge 2 Email Address:
Program Judge 3 Name:
Number of years as a program judge.:
Program Judge 3 Email Address:
Program Judge 4 Name:
Program Judge 4 Email Address:
Number of years as a program judge.:
Court Administrator*:
Financial Officer*:
Project Director*:
Project Director E-mail Address*:
Project Director Phone Number*:
Authorizing Official (individual who will
sign the grant contract) Name*:
Authorizing Official E-mail Address*:
Authorizing Official Phone Number*:
Authorizing Official Title *:
Honorable Jeffery S. Matis
Honorable Julie A. McDonald
< 1 year
N/A
N/A
N/A
Mr. Richard Lynch
Mr. Kyle Jen
Mr. Nathanial Gilling
EExxtt..
Mr. David Woodward
EExxtt..
Chairman of Oakland County Board of Commissioners
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Application
How many years has the program been
operational? :
1
When does your program plan to begin
accepting participants? :
What is the program's capacity? :15
What is the current number of active
participants? :
6
Does the program accept transfers? :Yes
4 of 9
Provide a description of your program as it
relates to project goals and funding needs:
The Oakland County Juvenile Mental Health Court (JMHC) is a problem-solving court that uses alternative legal procedures to aid non-violent youth offenders who are
challenged with serious mental health needs. JMHC is based on the concept of therapeutic jurisprudence which incorporates treatment and accountability into the
criminal justice process. The program is designed to offer juveniles, ages 11 – 19, who meet eligibility criteria, including those with a primary diagnosis of a Serious
Mental Illness, Developmental Disability, Serious Emotional Disturbance, and / or Co-Occurring Disorder, the opportunity to voluntarily participate and engage in intensive,
treatment-focused, community-based probationary services in lieu of other dispositional plans, including possible out-of-home placement or hospitalization. It is the hope
of the program that those who participate in JMHC will in turn show a reduced risk for recidivism as well as the development of skills and supports necessary to live a life
in which their mental health needs are properly managed and contribute to a better sense of individual well-being.
The JMHC incorporates a non-adversarial team approach and is led by an Oakland County Circuit Court Judge with the additional support of a Family Division Referee.
The team also includes a program coordinator, caseworker, prosecuting attorney, defense advisor, Oakland Community Health Network liaison, various representatives
from local mental health treatment providers, data analyst, as well as other stakeholders from within the Court and from the community. Each team member is tasked with
protecting the rights of the individual, while also being held to the highest standard in terms of maintaining participant confidentiality. Team members are further
responsible for understanding State of Michigan legislation and statutes as it relates to problem-solving courts, keeping current with trainings and new developments in
the mental health and criminal justice fields, as well as adherence to the established best practices, essential elements, and guiding principles of treatment courts.
JMHC is designed to be approximately 12 – 24 months in length and is structured using a phase system with corresponding levels of incentives, sanctions, and
therapeutic adjustments. There are four phases in total and while each phase is individualized to meet the unique needs of the participant, there are benchmarks set at
each level to ensure that minimum compliance standards are being met. Generically speaking, each participant will be evaluated and offered ongoing support in the
areas of 1.) the ability to maintain contact with their assigned caseworker and attendance at regularly scheduled court hearings, 2.) adherence with court-ordered
conditions of community supervision, 3.) the verified maintenance of abstinence / sobriety, if necessary, 4.) participation in appropriately identified mental health treatment
program, which may include prescribed psychotropic mental health medications, and 5.) the development and maintenance of appropriate daily living skills, compliance
with an educational or vocational plan, and productive service as a member of their family and community.
The JMHC program is in the second year of seeking grant funding support through the State Court Administrative Office (SCAO). The financial assistance offered through
SCAO would be used to assist with different areas of need, including the costs that are associated with contractual services, program supplies, as well as travel /
training. First, in terms of contractual services, which is the largest part of the request, funding would aid in helping to cover and offset expenses related to our part-time
mental health liaison, which is a requirement per statute for operation of the program, as well as other assitance with treatment services (individual and group therapy,
psychiatric supports, etc.), substance abuse screening, and electronic tether monitoring. Next, the financial grant assistance would allow for reimbursement for program
supplies in the form of incentives to recognize participants who are able to meet certain milestones throughout their program involvement. Finally, financial assistance is
being sought to aid in sending one program staff member to the annual MATCP conference. The remainder of the program needs, such as personnel costs, as well as
further needs associated with travel and training, will all be covered either fully or in part through other funding options, such as the Oakland County General Fund and
through reimbursement through the State of Michigan Department of Health and Human Services Child Care Fund.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MMHCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$30,000.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
5 of 9
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
No
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
Additional funding is being requested for FY2024. The entire grant award of $30,000 received last year was solely utilized to help offset some of
the costs of our part-time mental health liaison position. This year, we are asking for additional funds to help cover some of the costs associated
with other contractual needs such as treatment services (individual and group therapy, psychiatric supports, etc.), substance abuse screening,
electronic tether monitoring, and incentive purchases. In FY2023 the program was new and initially encountered difficulty in staffing the PTE OCHN
position. Due to that staffing issue some funds were returned to SCAO mid-year. The program is now fully staffed, as of April 2023, and that level
of staffing is expected to continue.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
Yes
Please provide the following information Please provide the following information
1.) Have you received notification of the award? 1.) Have you received notification of the award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
The program does utilize both Oakland County General Fund dollars as well as reimbursement through the State of Michigan Department of Health
and Human Services Child Care Fund to support program operations. In total, the Juvenile Mental Health Court program will take advantage of
approximately $249,875.00 of funding through these sources. Furthermore, the program is partnering with the Oakland County Board of
Commissioners to attempt to utilize American Rescue Plan Act (ARPA) funds to provide additional services to our problem-solving court programs.
The amount being requested through this source is approximately $200,000.00 in total, which would be used to assist participants in each of our
three Oakland County problem-solving court programs (Adult Treatment Court, Juvenile Drug Court, and Juvenile Mental Health Court). These
ARPA funds, if they were made available, would expire after FY2026, though no award notification has yet to be received. The funds being
requested would only be able to be utilized to provide enhanced support for the programs for expenditures not covered through this grant request
which would include an additional technical aide support (for Juvenile Drug Court and Juvenile Mental Health Court), as well as assistance with
transitional housing, childcare costs, transportation, access to technology, and art therapy services for our clients.
Budget
PersonnelPersonnel
6 of 9
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
There is no assistance with personnel being sought through this grant funding opportunity. The program staff include a Treatment Court
Coordinator (Youth and Family Casework Supervisor), Business Analyst, and Youth and Family Caseworker I, with each position
being covered through the Child Care Fund. Additionally, the program has the ability to utilize the services of a College Intern position to assist the
Youth and Family Caseworker I, which is currently unfilled, but would be 100% funded by the Child Care Fund. (Total Request of $0.00)
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
There is no assistance with fringe benefits being sought through this grant funding opportunity. The costs associated with employee benefits for
the Youth and Family Caseworker II position, College Intern, and 24% of the Youth and Family Casework Supervisor and Business analyst, are
covered through the Child Care Fund. (Total Request of $0.00)
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
Substance Abuse Screening
These requested funds will be used to pay for drug and alcohol testing to help monitor client recovery efforts. Oakland County contracts with
AverHealth for these services. There is no funding request for this line item. (Total Request of $2000.00)
NameName PositionPosition RatesRates RequestRequest
Other Grant OrOther Grant Or
FundingFunding
SourceSource
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Bobbie BentonBobbie Benton Youth and Family Caseworker IIYouth and Family Caseworker II $38.88/hour - $49.00/hour$38.88/hour - $49.00/hour $0.00$0.00 $83,320.00$83,320.00 $0.00$0.00 $0.00$0.00 $83,320.00$83,320.00
Nathan Gilling,Nathan Gilling,
Candace Sereno, andCandace Sereno, and
VacantVacant
Youth and Family Casework Supervisor,Youth and Family Casework Supervisor,
Business Analyst, and College InternBusiness Analyst, and College Intern
$41.75/hour - $55.00/hour, $30.62/hour -$41.75/hour - $55.00/hour, $30.62/hour -
$40.00/hour, $18.31/hour - $30.00/hour$40.00/hour, $18.31/hour - $30.00/hour
$0.00$0.00 $58,560.00$58,560.00 $0.00$0.00 $0.00$0.00 $58,560.00$58,560.00
$0.00 $141,880.00 $0.00 $0.00 $141,880.00
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
FICA, Retirement, Disability, Unemployment, Group Life/Accident, Worker's Comp,FICA, Retirement, Disability, Unemployment, Group Life/Accident, Worker's Comp,
Medical, Dental, VisMedical, Dental, Vis
$0.00$0.00 $67,995.00$67,995.00 $0.00$0.00 $0.00$0.00$67,995.00$67,995.00
$0.00 $67,995.00 $0.00 $0.00$67,995.00
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)RatesRates RequestRequest
Other Grant or FundingOther Grant or Funding
SourcesSources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotalSubrecipient/ContractorSubrecipient/Contractor
Defense AttorneyDefense Attorney
AdvisorAdvisor
Nicole SmithsonNicole Smithson $75 per$75 per
hourhour
$3,900.00$3,900.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $3,900.00$3,900.00ContractorContractor
Substance AbuseSubstance Abuse
ScreeningScreening
AverHealthAverHealth SeeSee
belowbelow
$2,000.00$2,000.00 $5,000.00$5,000.00 $0.00$0.00 $0.00$0.00 $7,000.00$7,000.00ContractorContractor
OCHN LiaisonOCHN Liaison Oakland Community HealthOakland Community Health
NetworkNetwork
SeeSee
belowbelow
$24,050.00$24,050.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $24,050.00$24,050.00ContractorContractor
Treatment servicesTreatment services Easter Seals; OaklandEaster Seals; Oakland
Family ServicesFamily Services
SeeSee
belowbelow
$5,600.00$5,600.00 $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $15,600.00$15,600.00ContractorContractor
ElectronicElectronic
MonitoringMonitoring
House ArrestHouse Arrest SeeSee
belowbelow
$1,000.00$1,000.00 $2,500.00$2,500.00 $0.00$0.00 $0.00$0.00 $3,500.00$3,500.00ContractorContractor
$36,550.00 $17,500.00 $0.00 $0.00
7 of 9
Urine screen with BAC up to $9.00; Urine screen with EtG up to $18.00; BAC only up to $4.00; EtG only up to $12.00; Oral Fluid screen up to
$15.00; Specialty screening up to $5.00; Confirmation screening up to $24.00
OCHN Liaison
These requested funds will be used to support the part-time position of a OCHN Liaison, which falls under allowable expenses within consultant /
contractor fees and is a position which is requirement per statute for program operation. The OCHN Liaison position is contracted through Oakland
Community Health Network through the establishment of an Inter-Local Governmental Agreement. The OCHN Liaison is tasked with assisting the
program by aiding with training, participant eligibility screenings, substance abuse and mental health assessments, treatment coordination of client
services, community referrals, consultations, and crisis intervention. The upper cost of this position is a total of $38,000.00. (Total Request of
$24,050.00)
Treatment Services
These requested funds will be used to assist with treatment supports such as individual and group therapy, as well as psychiatric evaluations.
Providers for these services may include Easter Seals or Oakland Family Services, each of whom have local offices in the Oakland County area.
Treatment services handled through “private pay” are done so on a sliding fee scale; however, estimates for services are noted as shared by the
agencies. There is no funding request for this line item. (Total Request of $5,600.00)
Intake session up to $300.00; Individual session up to $250.00; Group session up to $100.00; Psychiatric evaluation up to $300.00; MAT services
up to $300.00
Electronic Monitoring
GPS tether monitoring is provided through House Arrest services. The cost for this GPS service is $8.00/day plus an enrollment fee of $45.00. The
total cost of $5,000.00 will be shared between the grant and the Child Care Fund. (Total Request of $1,000.00)
Defense Advisor
The Defense advisor participates in review hearings, team meetings, program sessions/meetings, individual meetings, and assists participants with
legal issues such as IEP paid at a rate of $75 per hour with a planned budget of 52 hours. (Total Request $3,900)
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Personal Mileage
Personal mileage is charged at $0.655/mile. Personal mileage is collected when the Youth and Family Caseworker utilizes their own vehicle to
Type of SupplyType of Supply RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
Personal MileagePersonal Mileage $0.655/mile$0.655/mile $0.00$0.00 $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $10,000.00$10,000.00
IncentivesIncentives See belowSee below $1,650.00$1,650.00 $0.00$0.00 $0.00$0.00 $0.00$0.00 $1,650.00$1,650.00
Office SuppliesOffice Supplies See belowSee below $0.00$0.00 $2,000.00$2,000.00 $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00
$1,650.00 $12,000.00 $0.00 $0.00
8 of 9
travel to / from client visits in the community, trainings, conferences, etc. There is no funding request for this line item. (Total Request of $0.00)
Incentives
These requested funds will be used to help recognize the efforts and achievement of program participants in the Juvenile Drug Court. Incentives
are figured at $15.00 per phase completed at 4 phases per participant totaling $60.00 per individual. Graduation gifts are also purchased for each
individual at a range of $40.00 to $60.00. 15 participants x $110.00 (phase incentive plus average $50.00 graduation gift) equals a total incentive
request of $1,650.00. (Total Request of $1,650.00)
Office Supplies
Office supplies are purchased with reimbursement through Child Care Fund. Supplies are generally purchased through Office Depot and could
include items such as paper, pens, ink, folders, binders, and other graduation supplies, etc. There is no funding request for this line item. (Total
Request of $0.00)
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
MATCP Conference
These requested funds will be used to pay for a program staffer to participate in the annual conference including registration fees at $355.00 per
person, lodging at approximately $300.00 (appx. $85 per night + taxes allowable under grant and remainder ($250.00) paid by local funding unit),
meals not covered at conference – approximately $45.00 total (receipt required) and mileage at approximately $100.00 (paid at .65 per mile).
Funding for additional staff attendance at the conference is being requested from a separate funding source ($2,500.00). (Total Request of
$800.00)
Total BudgetTotal Budget
Type of Travel or TrainingType of Travel or Training RatesRates RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
MATCP ConferenceMATCP Conference See belowSee below $800.00$800.00 $2,500.00$2,500.00 $250.00$250.00 $0.00$0.00 $3,550.00$3,550.00
$800.00 $2,500.00 $250.00 $0.00
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $39,000.00$39,000.00 $241,875.00$241,875.00 $250.00$250.00 $0.00$0.00 $281,125.00$281,125.00
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Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
Thomas P. Boyd
State Court Administrator
September 20, 2023
Honorable Jeffery Matis, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341
Re: Michigan Mental Health Court Grant Program (MMHCGP) Award
Notification
6th Circuit Court — Juvenile Mental Health Court
SCAO UI: U20046
Dear Chief Judge Matis:
I am pleased to inform you that your court has been awarded a grant in the amount of
$39,000 from the Michigan Mental Health Court Grant Program (MMHCGP) administered by
the State Court Administrative Office (SCAO). This award is for the grant period October 1,
2023, through September 30, 2024. The award is contingent upon SCAO being awarded and
receiving federal grant awards in the full amount requested.
Your court’s fiscal year 2024 contract will be e-mailed from DocuSign to your project
director, Mr. Nathanial Gilling. Signed contracts must be returned by December 15, 2023. The
budget, based on your court’s actual award, must be updated in WebGrants by November 3,
2023. Instructions for revising your budget are attached to the message your project director will
receive from WebGrants.
Each year we receive grant requests that greatly exceed the total amount spent in the
preceding fiscal year and available funding for awards to courts. However, your grant award
should fully fund your program operations based on recent program spending.
Additionally, SCAO will continue to consider requests for reallocation of grant funds. A
reallocation is a mid-year decrease or increase of your grant award. For example, a program that
needs additional grant funding may request a reallocation to increase the program’s grant award.
September 20, 2023
Page Two
Reallocation requests are submitted in WebGrants, and SCAO staff will review and make
reallocation determinations after second-quarter claims are submitted and after third-quarter
claims are submitted. A reallocation that decreases or increases a program’s grant award are
based on actual prior spending and projected spending for the remainder of the fiscal year.
The Michigan Supreme Court and SCAO greatly appreciate your efforts and passion for
these life-saving court programs. Thank you for making a positive difference in so many lives.
If you have any questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or smitha@courts.mi.gov. For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.mi.gov.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Julie A. McDonald
Andrew Smith, Problem-Solving Courts Manager
Michele Muscat, SCAO Region VI Administrator
Richard Lynch, Court Administrator
Mr. Nathanial Gilling, Project Director
Michigan Supreme Court
State Court Administrative Office
Michigan Mental Health Court Grant Program
Fiscal Year 2024 Contract
Grantee Name: 6th Circuit Court — Juvenile Mental Health Court
Unique Identifier: U20046
Federal ID Number: 38-6004876
Contract Number: 32108
Grant Amount: $39,000
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term “Contract” as used in this document means the Contract between the State Court
Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto.
1.02 The term “Confidential Information” means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark – protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute, or produce during the term
of this Contract when rendering Services thereunder. “Confidential Information” also includes all
individualized, nonaggregated data relating to individuals, including, but not limited to, personally
identifiable information (“PII”) and information protected by the Health Insurance Portability and
Accountability Act. All information gained during the course of Grantee’s retention should be presumed
confidential unless the information is clearly identified otherwise or the circumstances of disclosure
demonstrate it not to be confidential.
1.03 The term “Effective Date” means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
same date, the latest specified date will become the Contract’s effective date.
1.04 The term “Employee Benefits” means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance,
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.05 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page
of this Contract and includes any increases or reductions under Section 17.
1.06 The term “Grantee” as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.07 The term “Grantee’s agents” as used in this Contract includes the Grantee’s agents,
subcontractors, vendors, and subrecipients.
1.08 The term “Liabilities” means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.09 The term “Parties” includes the SCAO, Grantee, and all of their employees.
1.10 The term “Pre-existing Inventions, Patented and/or Copyrighted Materials” means such
writings, inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, and/or subcontractors while
engaged in Services under this Contract.
1.11 The terms “Program Expenses” and “Expenses” mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as
defined below.
1.12 The term “Services” refers to the goods, services, program activities, projects, and
initiatives that the Grantee provides under this Contract, as described in the Scope of Services, Scope of
Work, and all descriptions of services in any attachments and amendments to the Contract.
1.13 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.14 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred.
1.15 The term “WebGrants” refers to the web-based grant management system used by SCAO.
1.16 The term “Work Product” refers to reports, programs, manuals, tapes, and videos,
including training materials, power point presentations or any other written or electronic materials
prepared under this Contract and amendments thereto. It also includes computer data such as programs
and software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
2. PARTIES
2.01 This Contract is between the SCAO and the 6th Circuit Court — Juvenile Mental Health
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
Court (Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $39,000 for the Grantee’s expenses under
this Contract.
3.02 The grant funding is from the Michigan Mental Health Court Grant Program
(MMHCGP).
4. DURATION
4.01 This Contract covers Services rendered beginning on October 1, 2023, and ending on
September 30, 2024, at 11:59 p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. RELATIONSHIP AND DUTIES
6.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
6.02 The SCAO is not obligated either under this Contract or by implication to provide and is
not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not
eligible for and will not receive any Employee Benefits from the SCAO.
6.03 The Grantee is responsible for payment of all Taxes arising out of the Grantee’s Services
in accordance with this Contract.
6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO’s behalf.
6.05 Except for the Grant Amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
6.06 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
7. REIMBURSEMENT AND BUDGET
7.01 This is a reimbursement-based grant.
7.02 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Further, the Grantee’s Expenses are
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
eligible for reimbursement only after the Grantee has paid the Expenses. Consumable expenses, such
as drug tests, are eligible for reimbursement only if the item can reasonably be consumed (and the
Grantee incurred the expense) during the time period that this Contract is effective.
7.03 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
7.04 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options that were designated for the project. Examples of
potential other available funding options include local court or county funding, federal funding,
participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend
funds that were not designated for the project. Once the Grantee has exhausted all other available
funding options that were designated for the project, then the grant funds under this Contract can be
used. If the Grantee has other available funding options that were designated for the project but relies
on the grant funding under this Contract before exhausting the other options, the SCAO may reduce the
reimbursement amount by an amount that is equal to the other available funding options.
7.05 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee’s published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
7.06 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
7.07 All Expense reimbursement is subject to the SCAO’s approval.
7.08 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget’s website.
8. RELIGIOUS PROGRAMMING
8.01 The Grantee will not spend grant funds on a program that has a religious component.
8.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized, and
(3) provide at least one secular option.
9. ASSIGNMENT
9.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
SCAO requests them.
10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
WebGrants.
10.04 The Grantee must provide a copy of this Contract to all subrecipients and subcontractors.
11. CONFIDENTIAL INFORMATION
11.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee’s agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
“Protected Information”). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected Information that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee’s agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee’s employees’ access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
11.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 27 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and
(2) support SCAO’s efforts to obtain protective orders or other relief as appropriate.
11.04 When Grantee is no longer operating a certified problem-solving court and/or when
Grantee loses its problem-solving court certification or sooner if requested by SCAO, the Grantee
agrees to return all Confidential Information to the SCAO and permanently delete any electronic
copies of the data stored by the Grantee within 30 calendar days thereafter. If requested by the SCAO,
the Grantee will provide written confirmation that deletion has been completed.
11.05 This section survives termination or expiration of this Contract.
12. RIGHTS TO WORK PRODUCT, PRE-EXISTING INVENTIONS, AND IMPROVEMENTS
12.01 All Work Product shall belong to and is owned by the SCAO and is subject to copyright
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
produced under this Contract and shall have the right to distribute those materials.
12.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract. However, the Grantee shall not publish or distribute any Work
Product relating to the Services provided under this Contract.
12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider’s property, materials and/or Work Product.
12.05 The Grantee shall promptly disclose in writing to SCAO all Pre-existing Inventions,
Patented and/or Copyrighted Materials used to provide Services under this Contract.
12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Work Product for which the SCAO desires to obtain
such protection.
12.07 The Grantee warrants that as of the Effective Date of the Contract, there are no Pre-
existing Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or
which the Grantee desires to remove from the Contract provisions before entering into this Contract.
Further, the Grantee warrants that its performance under this Contract will not infringe upon or
misappropriate any third party’s patents, copyrights or other intellectual property rights.
12.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
13. INSURANCE
13.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s
and Grantee’s agents’ Services under this Contract.
14. LIABILITY
14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
14.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s
or Grantees’ agents’ performance, nonperformance, or property.
14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any
Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
entities arising from the acts or omissions of the private third party under such contact. Any private third
party who will not agree to such provisions may not be utilized by Grantee to perform services under
this Contract. This subsection does not waive governmental immunity as provided by law.
15. FINANCIAL RECORDS, RETENTION, AND INSPECTION
15.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee’s funding unit.
15.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
15.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee’s other financial records.
15.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
15.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties’ authorized representatives may upon notification audit and copy
the Grantee’s grant financial records.
16. GRANT REPORTING
16.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
16.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 27 of
this Contract.
17. INCREASES AND REDUCTIONS IN GRANT AMOUNT
17.01 When Grantee cannot spend some or all allocated grant funds, these funds should be
reallocated to other problem-solving courts who can spend them. This ensures that the problem-solving
courts can address as many of the communities’ needs as possible. The Grantee acknowledges that its
failure to spend, provide proof of expenditures, or request reimbursement of Grant Award expenditures
by the financial claims report due dates may trigger the reallocation process outlined in Section 17.05.
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
Therefore, the Grantee agrees to provide all financial claims on the schedule outlined in Attachment 1.
Failure of the Grantee to submit all financial claims by their due dates will jeopardize Grantee’s grant
funding and subject the Grantee to the procedures set forth in Section 17.05 below.
17.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must enter data in compliance with the minimum standards established by the SCAO into the
Drug Court Case Management Information System.
17.03 The SCAO will monitor Grantee’s progress and expenditure of its Grant Amount.
Grantee must use its best efforts to utilize the full amount of funds awarded.
17.04 If Grantee has made satisfactory progress towards utilization of its Grant Amount and
SCAO or Grantee determines at any time during the Contract Term that Grantee could benefit from
additional grant funds such that its Grant Amount should be increased, Grantee must submit a
reallocation amendment request through Webgrants, stating the amount of additional grant funds
needed, explaining how the additional amount was determined, and outlining the court’s plan to utilize
the additional amount, if awarded.
17.05 If at any time during the Contract term Grantee fails to demonstrate satisfactory progress
towards utilization of its Grant Amount, as determined by SCAO in its sole discretion, SCAO will
implement the following Grant review process:
A. SCAO will notify Grantee that it appears that Grantee is not making satisfactory
progress toward spending its Grant Amount and will request an explanation from
Grantee as to its lack of progress.
B. Grantee must, within 10 business days from the date of the notice, provide an
explanation to SCAO for its lack of satisfactory progress and outline its plan for
fully spending the Grant Amount during the Contract term, or if Grantee cannot
fully spend the Grant Amount, Grantee must request a reduction in the Grant
Amount which aligns with its plan. This information must be submitted by
emailing a letter to Andrew Smith at smitha@courts.mi.gov. Failure to provide
this information within the time specified by SCAO will result in a reduction in
the Grant Amount based on the claims information already submitted by Grantee
and using any other criteria SCAO determines to be relevant.
C. SCAO will determine whether the Grant Amount should remain as initially
awarded, or be reduced and notify Grantee of the decision. Should the Grant
Amount be reduced, Grantee will submit a budget revision in Webgrants by the
date specified by SCAO showing how the reduced Grant Amount will be
allocated for the remaining Contract Term.
D. For communications other than those made through Webgrants and as mentioned
in Subsection 17.05(B), all notices will be sent as provided in Section 27 of this
Contract.
17.06 If at any time during the Contract Term Grantee determines on its own that it will not
fully spend the entire Grant Amount during the Contract Term, the Grantee must submit a reallocation
request to SCAO in Webgrants identifying how much of the Grant Amount the Grantee intends to spend
during the Contract term, and how much the Grantee would like to return to SCAO.
17.07 Whether or not SCAO changes the Grant Amount through reduction or increase, the
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Grantee must fully comply with the reporting requirements found in Attachment 1, and the Grantee’s
obligations under the Contract will remain in effect until Grantee fully complies.
17.08 Section 17 survives termination of this Contract.
18. SUSPENSION OR TERMINATION OF CONTRACT
18.01 In addition to the provisions set forth in Section 17, the SCAO and/or the Grantee may
immediately reduce the project budget, or suspend or terminate this Contract without further liability or
penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
C. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program funds are exempt from
certification requirements in Section 24.
D. If the Grantee is charged with or convicted of any criminal activity or offenses
during the term of this Contract or any extension thereof.
E. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
F. If the Grantee does not comply with a contract term, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on
expenses, and approved grant budget.
G. If any report from Section 16 is at least 45 days late.
18.02 Each Party has the right to terminate this Contract without cause subject to the conditions
below. If the Grantee is the party attempting to terminate the Contract, the Chief Judge of the Grantee
must notify the SCAO in writing of such termination. The Grantee’s obligations under the Contract
cannot be terminated, however, until Grantee fulfills all of the grant reporting requirements under
Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. Grantee’s
obligations under this Contract will not be terminated until Grantee has met all grant reporting
requirements as determined by the SCAO.
18.03 If the SCAO terminates this Contract under Section 18, with the exception of termination
stated in Section 18.01(E), the Grantee is not eligible for SCAO grant funding for two years. After the
two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues.
19. COMPLIANCE WITH LAWS
19.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
20. MICHIGAN LAW
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
20.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan or if the Court of Claims cannot take
jurisdiction over the dispute then by the Michigan circuit court determined appropriate by the SCAO.
21. CONFLICT OF INTEREST
21.01 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information
Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in
MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
23. CONTRACT DISPUTE
23.01 The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 27 of this Contract.
24. PROGRAM CERTIFICATION
24.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran’s treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
25. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
25.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may
interview the program’s team members, observe staff meetings and status review hearings, review case
files, review data, and review financial records.
26. AMENDMENT
26.01 Except as provided in Subsections 17.05 and 26.02, the parties may amend this Contract
only in writing signed by both parties.
26.02 The SCAO and the Grantee must submit a budget/project amendment through
WebGrants. An example of a budget amendment is the Grantee requesting to move money from one
approved line item in the budget to another approved line item in the budget, and the SCAO approving
the requested budget amendment. The SCAO and the Grantee must also notify the other party in
WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
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numbers.
27. DELIVERY OF NOTICE
27.01 Unless otherwise specified in this Agreement, written notices and communications
required under this Contract shall be delivered in one of two forms: (1) by electronic mail; or 2) by
overnight delivery sent by a nationally recognized overnight delivery service to the following:
27.02 The Grantee’s contact person is:
Mr. Nathanial Gilling
6th Circuit Court
1200 N. Telegraph Rd.
Pontiac, MI 48341
gillingn@oakgov.com
27.03 The SCAO’s contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Smitha@courts.mi.gov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambyr@courts.mi.gov
28. NONDISCRIMINATION
28.01 During the performance of this Agreement, the Grantee agrees—
a. To comply with all state and federal nondiscrimination laws and regulations, as
may be amended from time to time.
b. Not to participate directly or indirectly in the discrimination prohibited by any
state or federal nondiscrimination law or regulation, such as federal laws or
regulations as set forth in Appendix B of 49 CFR part 2.
c. To permit access to its books, records, accounts, other sources of information,
and its facilities as required by the SCAO.
d. That, in the event a Grantee fails to comply with any nondiscrimination
provisions in this Agreement, the SCAO will have the right to impose such
Agreement sanctions as it determines are appropriate, including but not limited to
withholding payments to the Grantee under the Agreement until the Grantee
complies; and/or cancelling, terminating, or suspending this Agreement or a
contract or funding agreement, in whole or in part.
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
29. GRANTEE’S AUTHORIZING OFFICIAL
29.01 The Grantee’s “Authorizing Official” is the individual who signs this Contract. The
“Authorizing Official” is an official of the Grantee who has the legal authority to, is authorized to, and
can legally sign contracts on behalf of the Grantee and bind the Grantee to the terms of the contracts,
including this Contract. The Authorizing Official may not be a judge or other state employee. By signing
below, the Grantee and Grantee’s Authorizing Official warrant that the Authorizing Official has the
actual authority to sign the Contract on behalf of the Grantee.
29.02 Only one person may sign this Contract as the Grantee’s Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign
contracts. In either case, the Authorizing Official’s signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
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DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
SIGNATURES OF PARTIES
Michigan Mental Health Court Grant Program
CONTRACT NUMBER: 32108
30. SIGNATURE OF PARTIES
30.01 This Contract is not effective unless signed by both Parties.
30.02 The signatures on this contract are electronic through the DocuSign system.
30.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee’s Authorizing Official for
signature.
30.04 The DocuSign system requires an agent of the SCAO to send this Contract to the Deputy
State Court Administrator for review and signature. Selecting the dropdown below confirms that the
Contract can be sent to the Deputy State Court Administrator for signature.
6th Circuit Court State Court Administrative Office
Juvenile Mental Health Court
________________________________ ___________________________________
Authorizing Official’s Signature SCAO Official’s Signature
________________________________ ___________________________________
Authorizing Official’s Name SCAO Official’s Name
________________________________ ___________________________________
Authorizing Official’s Title SCAO Official’s Title
________________________________ ___________________________________
Date Signed by Authorizing Official Date Signed by SCAO Official
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8
ATTACHMENT 1
FY 2024 REPORTING REQUIREMENTS
October 1, 2023, through September 30, 2024
DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE
February 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2023, through
December 31, 2023.
May 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2024, through
March 31, 2024.
August 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2024, through June 30, 2024.
November 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2024, through
September 30, 2024.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2024* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2024 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2024 Courts will be reporting on expenditures from October 1, 2023,
through December 31, 2023.
April 10, 2024 Courts will be reporting on expenditures from January 1, 2024,
through March 31, 2024.
July 10, 2024 Courts will be reporting expenditures from April 1, 2024, through
June 30, 2024.
October 10, 2024 Courts will be reporting expenditures from July 1, 2024, through
September 30, 2024.
PROGRESS REPORT
DUE DATE NOTE April 30, 2024*
*Planning Grants – If your court is receiving a FY 2024 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
DocuSign Envelope ID: 94053106-5847-4790-92B0-31FC1ABDE6E8