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AGENDA ITEM: Acceptance from the State Court Administrative Office for the FY 2024 Juvenile
Drug Court Program
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Thursday, November 16, 2023 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3478
Motion to accept the FY 2024 Michigan Drug Court Grant Program - Juvenile Drug Court - Grant
Agreement in the amount of $40,800 from the State Court Administrative Office, for the period of
October 1, 2023 through September 30, 2024 and authorize the Chair of the Board of
Commissioners to execute the contract agreement; further, amend the FY 2024 budget as detailed
in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Juvenile Drug Court (JDC) program utilizes alternative judicial proceedings to
chemically abuse and dependent non-violent youth offenders, ages 13 to 19, who meet established
eligibility requirements. Similar to the Adult Treatment Court, the program aims to rehabilitate and
then successfully reintegrate these individuals into the community with the goals of increasing public
safety, reducing incarceration or time spent out-of-home, reducing recidivism, as well as reducing
alcohol and drug use amongst the target population.
The JDC program operates under the leadership of a Circuit Court Judge within the parameters
established in our Local Administrative Order (LAO). In addition to the one judge, the JDC treatment
team is currently comprised of representatives from both within the court as well as from the
community, including, but not limited to, an attorney referee, coordinator, data analyst, prosecuting
attorney, defense advisor, caseworker, casework intern, and clinical staff from area treatment
providers. Team members are linked together through a Memorandum of Understanding (MOU),
which outlines the role and responsibilities of each individual, as well as their obligation to protect
participant confidentiality.
The Circuit Court applied for and was awarded a grant from the State Court Administrative Office
(SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2023 through
September 30, 2024. The total program funding for the Juvenile Drug Court (JDC) is $265,355.00,
consisting of $40,800 in grant funding from SCAO and Child Care Fund contribution of $224,555.00
(of which 50% is reimbursable). The court intends to continue the JDC to deal with problems of
increasing recidivism, increasing use of alcohol and illegal drugs, rising system costs, and an
increase in out of home placement days ordered. The JDC Program has one (1) General
Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Youth and Family Caseworker II position
(#3010402-09711) partially funded by the JDC grant with the remaining costs funded by the Child
Care Fund.
This grant is conditioned upon continued interpretation of the contract consistent with the June 4,
2018 letter from the Michigan SCAO, providing that assurance #3 of this year’s grant application
and agreement shall not be constructed as a mandate for future funding of the program from the
funding unit, said letter attached hereto and incorporated by the reference herein.
The grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures.
POLICY ANALYSIS
The acceptance of this grant does not obligate the County to any future commitment and
continuation of the positions in the grant is contingent upon continued future levels of grant funding.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 11/16/2023
AGENDA DEADLINE: 11/16/2023 9:30 AM
ATTACHMENTS
1. Circuit Court – Acceptance of FY24 State Court Administrative Office Juvenile Drug Court
Grant - Schedule A
2. Grant Review Sign-Off FY24
3. FY24 JDC Application Revised Redacted
4. FY24 JDC Award Letter
5. FY2024 JDC SCAO Grant Contract
COMMITTEE TRACKING
2023-11-07 Public Health & Safety - Recommend to Board
2023-11-16 Full Board - Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Philip Weipert
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay
Raman (17)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell (1)
Passed
Oakland County, Michigan
Circuit Court – Acceptance of FY24 State Court Administrative Office Juvenile Drug Court Grant
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Judicial Grants Family Division FND11012 CCN3010402 RC615571 PRG121200 GRN-1003998 615000 State Operating Grants (44,000)(44,000)(44,000)
Total Revenue $(44,000)$(44,000)$(44,000)
E Judicial Grants Family Division FND11012 CCN3010402 SC702010 PRG121200 GRN-1003998 702000 Salaries Regular (29,000)(29,000)(29,000)
E Judicial Grants Family Division FND11012 CCN3010402 SC722740 PRG121200 GRN-1003998 722000 Fringe Benefits Expense (25,000)(25,000)(25,000)
Total Expenditure $(54,000)$(54,000)$(54,000)
R Judicial Grants Family Division FND11012 CCN3010402 RC615571 PRG121200 GRN-1004294 615000 State Operating Grants 40,800 40,800 40,800
Total Revenue $40,800 $40,800 $40,800
E Judicial Grants Family Division FND11012 CCN3010402 SC702010 PRG121200 GRN-1004294 702000 Salaries Regular 25,000 25,000 25,000
E Judicial Grants Family Division FND11012 CCN3010402 SC722750 PRG121200 GRN-1004294 722000 Workers Compensation 43 43 43
E Judicial Grants Family Division FND11012 CCN3010402 SC722760 PRG121200 GRN-1004294 722000 Group Life 60 60 60
E Judicial Grants Family Division FND11012 CCN3010402 SC722770 PRG121200 GRN-1004294 722000 Retirement 6,821 6,821 6,821
E Judicial Grants Family Division FND11012 CCN3010402 SC722780 PRG121200 GRN-1004294 722000 Hospitalization (Personnel)5,176 5,176 5,176
E Judicial Grants Family Division FND11012 CCN3010402 SC722790 PRG121200 GRN-1004294 722000 Social Security 2,166 2,166 2,166
E Judicial Grants Family Division FND11012 CCN3010402 SC722800 PRG121200 GRN-1004294 722000 Dental 243 243 243
E Judicial Grants Family Division FND11012 CCN3010402 SC722810 PRG121200 GRN-1004294 722000 Disability 462 462 462
E Judicial Grants Family Division FND11012 CCN3010402 SC722820 PRG121200 GRN-1004294 722000 Unemployment Insurance (Personnel)17 17 17
E Judicial Grants Family Division FND11012 CCN3010402 SC722850 PRG121200 GRN-1004294 722000 Optical 12 12 12
E Judicial Grants Family Division FND11012 CCN3010402 SC732018 PRG121200 GRN-1004294 730000 Travel and Conference 800 800 800
Total Expenditure $40,800 $40,800 $40,800
GRANT REVIEW SIGN-OFF – 6th Circuit Court
GRANT NAME: FY 2024 Michigan Juvenile Drug Court
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 10/27/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off email and the grant agreement/contract with related documentation) should be placed on the next agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (10/27/2023)
Human Resources:
Approved by Human Resources. Continues partial funding for 1 position with no changes. HR action not required.
– Heather Mason (10/24/2023)
Risk Management:
Approved. Contract allows for alternative to commercial insurance. – Robert Erlenbeck (10/25/2023)
Corporation Counsel:
Approved – Mary Ann Jerge (10/27/2023)
32106 - FY2024 State (MDCGP) Grant Application for Oakland County Sixth32106 - FY2024 State (MDCGP) Grant Application for Oakland County Sixth
Circuit (CO6) Juvenile Drug CourtCircuit (CO6) Juvenile Drug Court
Application DetailsApplication Details
Funding Opportunity: 31902-Fiscal Year 2024 State and Federal Drug/Sobriety Court Grant Programs Application
Funding Opportunity Due Date: Jun 2, 2023 11:59 PM
Program Area: Michigan Drug Court Grant Program (MDCGP)
Status: Submitted
Stage: Final Application
Initial Submit Date: Jun 1, 2023 7:07 PM
Initially Submitted By: Christina Bujak
Last Submit Date: Sep 27, 2023 5:32 PM
Last Submitted By: Christina Bujak
Contact Information
Primary Contact Information
Name:Mr.
SalutationSalutation
Nathanial
First NameFirst Name
Robert
Middle NameMiddle Name
Gilling
Last NameLast Name
Title:
Email*:
Address*:
Drug Treatment Court
Supervisor
1200 North Telegraph Road
Pontiac
CityCity
Michigan
State/ProvinceState/Province
48340
Postal Code/ZipPostal Code/Zip
Phone*:
PhonePhone
###-###-#######-###-####
Ext.Ext.
Fax:248-858-2006
###-###-#######-###-####
To access the WebGrants Access form click To access the WebGrants Access form click here.here.
WebGrants Authorization Approval Form:WebGrantsAccessFormExternalGilling1.pdf
Organization Information
Name*:6th Circuit Court - Oakland County (C06)
Organization Type*:State Court Administrative Office
Tax Id:38-6004876
Organization Website:
Address*:6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
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Pontiac
CityCity
Michigan
State/ProvinceState/Province
48341
Postal Code/ZipPostal Code/Zip
Phone*: ######--######--########Ext.Ext.
Fax: ######--######--########
FY 24 Application
Program InformationProgram Information
Select your court*:C06 Oakland
County*:Oakland
Is your program multi-jurisdictional or,
includes additional counties in the same
jurisdiction? If yes, please list all of the
participating jurisdictions and/or counties.
(e.g. 21st District Court and 23rd District Court (e.g. 21st District Court and 23rd District Court OROR
Clare and Gladwin Counties)Clare and Gladwin Counties)
:
N/A
Please pick your program type*:
Federal Tax ID *:
What is the program's most recent LAO number.What is the program's most recent LAO number.
LAO#
Planning programs enter 0000-00Planning programs enter 0000-00
*:
Chief Judge *:
Program Judge 1 Name*:
Number of years as a program judge.*:
Program Judge 1 Email Address*:
Program Judge 2 Name:
Number of years as a program judge.:
Program Judge 2 Email Address:
Program Judge 3 Name:
Number of years as a program judge.:
Program Judge 3 Email Address:
Program Judge 4 Name:
Program Judge 4 Email Address:
Number of years as a program judge.:
Court Administrator*:
Financial Officer*:
Juvenile Drug Court
38-6004876
2009-02
Honorable Jeffery S. Matis
Honorable Jacob James Cunningham
1-2 years
N/A
N/A
N/A
Mr. Richard Lynch
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Project Director*:
Project Director E-mail Address*:
Project Director Phone Number*:
Authorizing Official (individual who will
sign the grant contract) Name*:
Authorizing Official E-mail Address*:
Authorizing Official Phone Number*:
Authorizing Official Title *:
Mr. Nathanial Gilling
Mr. David Woodward
Chairman of Oakland County Board of Directors
SIGMA Vendor ID #*:
CV0048080
This number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contactThis number begins with CV, followed by 7 digits. Review previous payments from the State for this number. If you would like assistance, please contact
PSC@courts.mi.gov.PSC@courts.mi.gov.
Program OperationsProgram Operations
Is the program applying for planning or
operational funds? *:
Operational Application
How many years has the program been
operational? :
22
When does your program plan to begin
accepting participants? :
What is the program's capacity? :12
What is the current number of active
participants? :
7
Does the program accept transfers? :Yes
Provide a description of your program as it
relates to project goals and funding needs:
The Oakland County Juvenile Drug Court (JDC) is a certified problem-solving court that uses alternative legal procedures to aid non-violent youth
offenders who struggle with substance abuse or dependence. JDC is based on the concept of therapeutic jurisprudence, which incorporates both
treatment and accountability into the criminal justice process. The program is designed to offer juveniles, ages 13 – 19, who meet eligibility criteria,
the opportunity to voluntarily participate and engage in intensive, treatment-focused, community-based probationary services in lieu of other
dispositional plans, including possible out-of-home placement. It is the hope of the program that those who participate in JDC will in turn show a
reduced risk for recidivism, as well as the development of skills and supports necessary for sustained healthy, sober living.
The JDC incorporates a non-adversarial team approach and is led by an Oakland County Circuit Court Judge with the additional support of a
Family Division Referee. The team also includes a program coordinator, caseworker, prosecuting attorney, defense advisor, various
representatives from local mental health treatment providers, data analyst, as well as other stakeholders from within the Court and from the
community. Each team member is tasked with protecting the rights of the individual, while also being held to the highest standard in terms of
maintaining participant confidentiality. Team members are further responsible for understanding State of Michigan legislation as it relates to
problem-solving courts, keeping current with trainings and new developments in the substance use and criminal justice fields, as well as adherence
to the established best practices, essential elements, and guiding principles of treatment courts.
JDC is designed to be approximately 12 – 24 months in length and is structured using a phase system with corresponding levels of incentives,
sanctions, and therapeutic adjustments. There are four phases in total and while each phase is individualized to meet the unique needs of the
participant, there are benchmarks set at each level to ensure that minimum compliance standards are being met. Generically speaking, each
participant will be evaluated and offered ongoing support in the areas of 1.) the ability to maintain contact with their assigned caseworker and
ensure attendance at regularly scheduled court hearings, 2.) adherence with court-ordered conditions of community supervision, 3.) the verified
maintenance of abstinence / sobriety, 4.) participation in an appropriately identified substance abuse treatment program, which may include
concurrent mental health treatment services and prescribed psychotropic mental health medications, and 5.) the development and maintenance of
appropriate daily living skills, compliance with an educational or vocational plan, and productive service as a member of their family and community.
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The JDC program has long relied upon the support of grant funding organized through the State Court Administrative Office (SCAO) for
operational support. A majority of the financial assistance offered through SCAO would be used to assist with the costs that are associated
with personnel, as well as minimal request for assitance with travel / training. In terms of personnel costs, grant funds would assist with helping to
cover the salary and fringe benefits for a Youth and Family Caseworker position, which is filled by the person who is responsible for providing direct
community supervision for the youth, linking the child and family with appropriate resources, as well as reporting compliance information back to the
court. The remainder of the program needs, such as contractual services and supplies, will all be covered through other funding options, such as
the Oakland County General Fund and through reimbursement through the State of Michigan Department of Health and Human Services Child
Care Fund.
Did your program receive SCAO-
administered grant funds in the current
fiscal year?:
Yes
Please select all of the grant programs
which funded this program in the current
fiscal year. :
MDCGP
What was the total amount of SCAO-
administered grant funds the program was
awarded in the current fiscal year?:
$40,000.00
Will the program likely expend all of its
grant award during the current fiscal year?
:
Yes
What are the reasons that the program will
likely not spend the entire grant award
during the current fiscal year? :
Have any of the service(s) and/or good(s)
rates increased from the current fiscal
year?
(e.g. coordinator pay increased from $23/hr to(e.g. coordinator pay increased from $23/hr to
$24.50/hr, drug tests increased from $12 to $15)$24.50/hr, drug tests increased from $12 to $15)
:
Yes
List the service(s) and/or good(s), the
current fiscal year rate, and the new rate.:
Noted below, please see the personnel costs, along with current rates from FY2023 and projected rates for FY2024, which are based on projected
earned merit increases and / or expected “cost of living” adjustments for the one position that we are requesting help covering through grant funds.
Personnel-
Youth and Family Caseworker II: Hourly salary in FY2023 is currently $38.88/hour and could increase up to $40.05/hour in FY2024.
Aside from increases covered above, are
you requesting more grant funds in this
application than the program was awarded
during the current fiscal year?:
Yes
Please explain why more funds are being
requested.
(e.g. (e.g. program expansion, increase in services, orprogram expansion, increase in services, or
operational adjustments)operational adjustments)
:
Additional funds are being requested for FY2024. Outside of the support being sought for the costs associated with personnel, funding is being requested to assist in
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sending one program staffer to the annual MATCP conference.
For the upcoming/next fiscal year, will the
program receive funding from another
source (non-SCAO funding, such as local or
federal funding), or has the program
applied for funding from another source?*:
Yes
Please provide the following information Please provide the following information
1.) Have you received notification of the award? 1.) Have you received notification of the award?
2.) What is the funding source? 2.) What is the funding source?
3.) What is the maximum amount per year? 3.) What is the maximum amount per year?
4.) When will the funds expire? 4.) When will the funds expire?
5.) Are these funds restricted? If yes, please explain.5.) Are these funds restricted? If yes, please explain.
The program does utilize both Oakland County General Fund dollars as well as reimbursement through the State of Michigan Department of Health
and Human Services Child Care Fund to support program operations. In total, the Juvenile Drug Court program will take advantage of
approximately $224,555.00 of funding through these sources. Furthermore, the program is partnering with the Oakland County Board of
Commissioners to attempt to utilize American Rescue Plan Act (ARPA) funds to provide additional services to our problem-solving court programs.
The amount being requested through this source is approximately $200,000.00 in total, which would be used to aide participants in each of our
three Oakland County problem-solving court programs (Adult Treatment Court, Juvenile Drug Court, and Juvenile Mental Health Court). These
ARPA funds, if they were made available as we are only in the application phase, would expire after FY2026, though no award notification has yet
to be received. The funds being requested would only be able to be utilized to provide enhanced support for the programs for expenditures not
covered through this grant request which would include additional technical aide support (for Juvenile Drug Court and Juvenile Mental Health
Court), as well as assistance with transitional housing, childcare costs, transportation, access to technology, and art therapy services for our
clients.
Federal Funding Application (Must be completed if requesting federal funding)
Would you like to be considered for SCAO
administered federal grants ( OHSP and
Byrne JAG)?
If no, there is no need to answer further questionsIf no, there is no need to answer further questions
on this page. on this page. Please save the form and mark asPlease save the form and mark as
complete.complete.
*:
No
OHSP and Byrne JAG funds are available to adult programs only.OHSP and Byrne JAG funds are available to adult programs only.
I have reviewed the grant information in
the blue ribbon (above) and understand the
funding requirements for each source. :
No
I understand that by selecting no to the
question above, my program will not be
considered for OHSP or Byrne JAG funds. :
Yes
Prior Funding
Has the applicant received a prior State
Court Administrative Office grant under
Byrne JAG or OHSP funding? :
No
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Has the applicant received a prior State
Court Administrative Office grant under
Michigan Drug Court Grant Program,
Michigan Mental Health Court Grant
Program, Michigan Veterans Treatment
Court Grant Program, or Swift and Sure
Sanctions Probation Program? :
Yes
Does your county have an Equal
Employment Opportunity Plan (EEOP)?:
Yes
When was the plan formulated? :11/20/2019
Number of Court Employees :350
Total number of the employees that work in the court (not including judges) where the program operates.Total number of the employees that work in the court (not including judges) where the program operates.
Please upload a screenshot of the
court/county status listed in SAM.gov based
on your Federal Unique Entity Identification
(UEI) number.:
image001.png
Will your program collect program income
during the fiscal year? :
No
Pre-Award Financial Risk Assessment
The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The applicant is required to complete a pre-award financial risk assessment as part of the grant application. The questionnaire helps the SCAO assess the financialThe questionnaire helps the SCAO assess the financial
management and internal control systems, and the associated potential risks of an applicant. management and internal control systems, and the associated potential risks of an applicant. The pre-award financial risk assessment should only be completed byThe pre-award financial risk assessment should only be completed by
program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. program and financial staff most familiar with the applicant?s systems, policies, and procedures to ensure the correct responses. The responses directly impact the pre-The responses directly impact the pre-
award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. award risk assessment and should accurately reflect the applicant?s financial management and internal control system at the time of the application. The pre-awardThe pre-award
financial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reportingfinancial risk assessment is an additional factor in determining funding. Applicant risk level may affect the funding decision and/or result in additional reporting
requirements, monitoring, special conditions, or additional award requirements.requirements, monitoring, special conditions, or additional award requirements.
Does the applicant have new individuals
involved with the grant (less than 1 year)?
This includes anyone directly or indirectly
involved with the grant operations and
financial management, (i.e., coordinator,
judge, financial personnel, etc.)
New Individuals/SystemsNew Individuals/Systems
:
Yes
What is the anticipated amount of program
income you will collect during the fiscal
year?:
$0.00
If yes, include name and role within the
program:
Christina Bujak - Court Business Manager new in that role as of 10/22
Does this person handle any financial
aspect of the grant? :
Yes
If yes, please detail their involvement:
Review of quarterly invoices and approval of payments
Does the applicant have any new system
changes within the past 12 months (system
means in relation to purchasing an
organization's system or systems for
purchasing and contracting, including
lease-or-buy decisions, the selection of
contractors, analysis of quoted prices,
negotiation of prices with contractors,
placing and administering of orders, and
expediting delivery of materials or
services). :
No
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services). :
If yes, please describe :
Audit
For this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted GovernmentalFor this section, an ?audit? is conducted by an independent, external auditor using generally accepted auditing standards (GAAS) or Generally Accepted Governmental
Auditing Standards (GAGAS), and results in an audit report with an opinion.Auditing Standards (GAGAS), and results in an audit report with an opinion.
Has the applicant undergone any of the
following types of audits (check all that
apply):
Financial Statement Audit,Single Audit under 2 CFR Part 200
On the most recent audit, what was the
auditor's opinion?:
Qualified Opinion
Were material weaknesses noted in the
report?:
Yes
Were the material weaknesses related to
an SCAO grant? :
No
If the material weaknesses in question are
not directly related to an SCAO grant, could
the material weaknesses have an impact
on SCAO? (e.g., bank reconciliation):
No
Please specify the corrective action:
Improve reporting with new financial system to help identify discrepancies in a timely manner.
Financial Management System
Does the applicant's accounting system
have the capability to identify the receipt
and expenditure of awards funds
separately for each SCAO award? :
Yes
Does the applicant?s accounting system
have the capability to record expenditures
for each SCAO award by the budget cost
categories shown in the approved budget?:
Yes
Does the applicant?s accounting system
have the capability to accurately track
employees actual time spent performing
work for each SCAO award, and to
accurately allocate charges for employee
salaries and wages for each SCAO award,
and maintain records to support the actual
time spent and specific allocation of
charges associated with each applicant
employee? :
Yes
Does the applicant?s accounting system
include budgetary controls to preclude the
applicant from incurring obligations or
costs that exceed the amount of funds
available under an SCAO award (the total
amount of award as well the amount
available in each budget cost category)? :
Yes
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Is the applicant familiar with the ?cost
principles? that apply to recent and future
Federal awards, including the general and
specific principles set out in 2 C. F. R Part
200? :
Yes
Procurement
Does the applicant maintain written
policies and procedures for procurement
transactions that (Check all that apply):
are designed to avoid unnecessary or duplicative purchases?,include standards of conduct that address conflicts of interest?,set out a process for soliciting
goods and services?
Are the applicant?s procurement policies
and procedures designed to ensure that
procurements are conducted in a manner
that provides full and open competition to
the extent practicable, and to avoid
practices that restrict competition? :
Yes
Do the applicant?s procurement policies
and procedures require documentation of
the history of a procurement, including the
rationale for the method of procurement,
selection of contract type, selection or
rejections of contractors, and basis for the
contract price?:
Yes
Does the applicant have written policies
and procedures designed to prevent the
applicant from entering into a procurement
contract under an SCAO award with an
entity or individual that is suspended or
debarred from such contracts, including
provisions for checking for suspended or
debarred prior to award?:
Yes
Subrecipient
Does the applicant have written policies
and procedures, and/or guidance designed
to ensure that any subawards made by the
applicant under an SCAO award (1) clearly
document applicable grant requirements,
(2) are appropriately monitored by the
applicant, and for Federal Grant Applicants
(3) comply with the requirements in 2 C. F.
R. Part 200 (see 2 C. F. R. 200.331)?:
N/A- Applicant doesn't make subawards
Is the applicant aware of the differences
between subawards under SCAO awards
and procurement contracts under SCAO
awards, including the different roles and
responsibilities associated with each? :
N/A- Applicant doesn't make subawards
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Does the applicant have written policies
and procedures designed to prevent the
applicant from making a subaward under
an SCAO award to an entity or individual
who is suspended or debarred from such
subaward, including provisions for
checking for suspended or debarred prior
to award?:
N/A- Applicant doesn't make subawards
Other Federal Risk
Is the applicant designated ?high risk? by a
federal grant-making agency? (High risk
includes any status under which a federal
awarding agency provides additional
oversight due to the applicant?s past
performance, or other programmatic or
financial concerns with the applicant.):
No
List the agency and the reasons for :
CertificationCertification
Certification on behalf of the applicant
(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge(Must be made by the chief executive, executive director, chief financial officer, designated authorized representative (?AOR?), or other official with the requisite knowledge
and authority).and authority).
On behalf of the applicant, I certify to the
State Court Administrative Office that the
information provided above is complete
and correct to the best of my knowledge. I
have the requisite authority and
information to make this certification on
behalf of the applicant.:
No
Name*:Christina Bujak
Title*:Court Business Manager
Phone*:248-452-9564
Date*:06/01/2023
Grant Contact Information
Primary ContactsPrimary Contacts
Program T ype
Program Type*:Juvenile Drug Court
Claims
Name*:Christina Bujak
Email*:bujakc@oakgov.com
Budget
Name*:Christina Bujak
Email*:bujakc@oakgov.com
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Contract Amendments
Name*:Christina Bujak
Email*:bujakc@oakgov.com
Applications
Name*:Christina Bujak
Email*:bujakc@oakgov.com
Certification
Name*:Christina Bujak
Email*:bujakc@oakgov.com
DCCMIS Administration
Name*:Nate Gilling
Email*:gillingn@oakgov.com
Training Registration
Name*:Nate Gilling
Email*:gillingn@oakgov.com
Court Administrator
Name*:Richard Lynch
Email*:Lynchr@oakgov.com
Chief Judge
Name*:Jeffery Matis
Email*:matisj@oakgov.com
Program Judge
Name*:Jacob Cunningham
Email*:CunninghamJJ@oakgov.com
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
Name:
Email:
Other Program Judge ( if applicable)
10 of 13
Name:
Email:
Budget
PersonnelPersonnel
PersonnelPersonnel
Describe the personnel costs (i.e., wages) associated with the proposed project.Describe the personnel costs (i.e., wages) associated with the proposed project.
Victoria Martinuzzi (full-time employee): Youth and Family Caseworker II; In this position, 100% of time will be spent working on this grant (position
costs are 34% funded by the grant request and 66% funded by Child Care Fund). The hourly rate for this position is expected to be $40.05/hour
for FY24. As part of the duties of this position, the caseworker oversees the daily activities of juvenile supervision, links the child and family with
appropriate community supports, as well as reports compliance and progress back to the court. (Total Request of $25,000.00)
The program also utilizes a Treatment Court Coordinator (Youth and Family Casework Supervisor) and Business Analyst, who are both funded
at approximately 50% through the Child Care Fund. Additionally, the program engages the services of a College Intern position to assist the Youth
and Family Caseworker II, which is 100% funded by the Child Care Fund.
Fringe BenefitsFringe Benefits
Fringe BenefitsFringe Benefits
Describe in detail each fringe benefit amount. Describe in detail each fringe benefit amount. If you are requesting funds in the ?Other? category, include a detailed description of those expenses.If you are requesting funds in the ?Other? category, include a detailed description of those expenses.
Victoria Martinuzzi (full-time employee): Youth and Family Caseworker II; Fringe benefits for this position are paid according to the Oakland County
Merit System. The amount is projected based upon a formula and the employee’s actual expenditures. (Total Request of $15,000.00)
ContractualContractual
ContractualContractual
Describe the contractual costs associated with the proposed project.Describe the contractual costs associated with the proposed project.
NameName PositionPosition ComputationComputation RequestRequest
Other Grant OrOther Grant Or
Funding SourceFunding Source
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotal
Victoria MartinuzziVictoria Martinuzzi Youth and Family Caseworker IIYouth and Family Caseworker II See belowSee below $25,000.00$25,000.00 $58,320.00$58,320.00 $0.00$0.00 $0.00$0.00 $83,320.00$83,320.00
Nathanial Gilling; CandaceNathanial Gilling; Candace
Sereno; Grace PetrachSereno; Grace Petrach
Youth and Family Casework Supervisor;Youth and Family Casework Supervisor;
Business Analyst; College InternBusiness Analyst; College Intern
See belowSee below $0.00$0.00 $58,560.00$58,560.00 $0.00$0.00 $0.00$0.00 $58,560.00$58,560.00
$25,000.00 $116,880.00 $0.00 $0.00 $141,880.00
Types of Fringe Benefits to be ClaimedTypes of Fringe Benefits to be Claimed RequestRequest
Other Grant Or FundingOther Grant Or Funding
SourceSource
Local CashLocal Cash
ContributionsContributions
In-KindIn-Kind
ContributionsContributions TotalTotal
FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;FICA; Retirement; Disability; Unemployment; Group Life/Acc.; Wrkr's Comp.;
Medical; Dental; VisionMedical; Dental; Vision
$15,000.00$15,000.00 $43,175.00$43,175.00 $0.00$0.00 $0.00$0.00$58,175.00$58,175.00
$15,000.00 $43,175.00 $0.00 $0.00$58,175.00
Service to beService to be
ProvidedProvided Contractor(s)Contractor(s)ComputationComputationRequestRequest
Other Grant orOther Grant or
Funding SourcesFunding Sources
Local CashLocal Cash
ContributionContribution
Local In-KindLocal In-Kind
ContributionContribution TotalTotalSubrecipient/ContractorSubrecipient/Contractor
Substance AbuseSubstance Abuse
ScreeningScreening
AverHealthAverHealth See belowSee below $0.00$0.00 $15,000.00$15,000.00 $0.00$0.00 $0.00$0.00 $15,000.00$15,000.00ContractorContractor
Treatment ServicesTreatment Services Easter Seals; OaklandEaster Seals; Oakland
Family ServicesFamily Services
See belowSee below $0.00$0.00 $25,000.00$25,000.00 $0.00$0.00 $0.00$0.00 $25,000.00$25,000.00ContractorContractor
Electronic MonitoringElectronic MonitoringHouse ArrestHouse Arrest See belowSee below $0.00$0.00 $5,000.00$5,000.00 $0.00$0.00 $0.00$0.00 $5,000.00$5,000.00ContractorContractor
$0.00 $45,000.00 $0.00 $0.00
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Substance Abuse Screening
These requested funds will be used to pay for drug and alcohol testing to help monitor client recovery efforts. Oakland County contracts with AverHealth for these services.
There is no funding request for this line item. (Total Request of $0.00)
Urine screen with BAC up to $9.00; Urine screen with EtG up to $18.00; BAC only up to $4.00; EtG only up to $12.00; Oral Fluid screen up to $15.00; Specialty screening up
to $5.00; Confirmation screening up to $24.00
Treatment Services
These requested funds will be used to assist with treatment supports such as individual and group therapy, as well as psychiatric evaluations. Providers for these
services may include Easter Seals or Oakland Family Services, each of whom have local offices in the Oakland County area. Treatment services handled through “private
pay” are done so on a sliding fee scale; however, estimates for services are noted as shared by the agencies. There is no funding request for this line item. (Total
Request of $0.00)
Intake session up to $300.00; Individual session up to $250.00; Group session up to $100.00; Psychiatric evaluation up to $300.00; MAT services up to $300.00
Electronic Monitoring
GPS tether monitoring is provided through House Arrest services. The costs for this service are $8.00/day plus an enrollment fee of $45.00 (at approximately 30 to 90 days
for a participant in need). There is no funding request for this line item. (Total Request of $0.00)
SuppliesSupplies
SuppliesSupplies
Describe the supply costs associated with the proposed project.Describe the supply costs associated with the proposed project.
Personal Mileage
Personal mileage is charged at $0.655/mile. Personal mileage is collected when the Youth and Family Caseworker utilizes their own vehicle to travel to / from client visits
in the community, trainings, conferences, etc. There is no funding request for this line item. (Total Request of $0.00)
Incentives
These requested funds will be used to help recognize the efforts and achievement of program participants in the Juvenile Drug Court. Incentives are figured at $15.00 per
phase completed at 4 phases per participant totaling $60.00 per individual. Graduation gifts are also purchased for each individual at a range of $40.00 to $60.00. There
is no funding request for this line item. (Total Request of $0.00)
Type of SupplyType of Supply ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
Personal MileagePersonal Mileage $0.655/mile$0.655/mile $0.00$0.00 $10,000.00$10,000.00 $0.00$0.00 $0.00$0.00 $10,000.00$10,000.00
IncentivesIncentives See belowSee below $0.00$0.00 $5,000.00$5,000.00 $0.00$0.00 $0.00$0.00 $5,000.00$5,000.00
Office SuppliesOffice Supplies See belowSee below $0.00$0.00 $2,000.00$2,000.00 $0.00$0.00 $0.00$0.00 $2,000.00$2,000.00
$0.00 $17,000.00 $0.00 $0.00
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Office Supplies
Office supplies are purchased with reimbursement through Child Care Fund. Supplies are generally purchased through Office Depot and could include items such as
paper, pens, ink, folders, binders, and graduation supplies, etc. There is no funding request for this line item. (Total Request of $0.00)
Travel and TrainingTravel and Training
Travel and TrainingTravel and Training
Describe the travel and training costs associated with the proposed project.Describe the travel and training costs associated with the proposed project.
MATCP Conference
These requested funds will be used to pay for a program staffer to participate in the annual conference including registration fees at $355.00 per person, lodging at
approximately $300.00 (appx. $85 per night + taxes allowable under grant and remainder ($250.00) paid by local funding unit), meals not covered at conference –
approximately $45.00 total (receipt required) and mileage at approximately $100.00 (paid at .65 per mile). Funding for additional staff attendance at the conference is
being requested from a separate funding source ($2,500.00). (Total Request of $800.00)
Indirect CostIndirect Cost
Please upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for thePlease upload the documentation that supports your negotiated rate (state and local government rate agreement or general ledger that includes all operating costs for the
de minimis rate or to request a negotiated a rate).de minimis rate or to request a negotiated a rate).
Supporting Documentation:
Please upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect CostPlease upload the certification of indirect cost if you are using the de minimis rate or if you are requesting a negotiated rate from SCAO. (Certificate of Indirect Cost
template can be found above).template can be found above).
Certificate of Indirect (F&A) Costs:
Describe the process for determining your indirect cost including calculations. Describe the process for determining your indirect cost including calculations. Describe all costs that are included in the base for determining the rate.Describe all costs that are included in the base for determining the rate.
Indirect CostIndirect Cost
Total BudgetTotal Budget
Type of Travel or TrainingType of Travel or Training ComputationComputation RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionLocal Cash Contribution Local In-Kind ContributionLocal In-Kind Contribution TotalTotal
MATCP ConferenceMATCP Conference See belowSee below $800.00$800.00 $2,500.00$2,500.00 $0.00$0.00 $0.00$0.00 $3,300.00$3,300.00
$800.00 $2,500.00 $0.00 $0.00
Type of Indirect CostType of Indirect Cost PercentagePercentage RequestRequest
No Data for TableNo Data for Table
Budget CategoryBudget Category RequestRequest Other Grant or Funding SourcesOther Grant or Funding Sources Local Cash ContributionsLocal Cash Contributions In-Kind ContributionsIn-Kind Contributions Total CostTotal Cost
TotalTotal $40,800.00$40,800.00 $224,555.00$224,555.00 $0.00$0.00 $0.00$0.00 $265,355.00$265,355.00
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Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone 517-373-0128
Thomas P. Boyd
State Court Administrator
September 20, 2023
Honorable Jeffery Matis, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341
Re: Michigan Drug Court Grant Program Award Notification
6th Circuit Court — Juvenile Drug Court
SCAO UI: U10120
Dear Chief Judge Matis:
I am pleased to inform you that your court has been awarded a grant in the amount of
$40,800 from the Michigan Drug Court Grant Program (MDCGP) administered by the State
Court Administrative Office (SCAO). This award is for the grant period October 1, 2023,
through September 30, 2024. The award is contingent upon SCAO being awarded and receiving
federal grant awards in the full amount requested.
Your court’s fiscal year 2024 contract will be e-mailed from DocuSign to your project
director, Nathanial Gilling. Signed contracts must be returned by December 15, 2023. The
budget, based on your court’s actual award, must be updated in WebGrants by November 3,
2023. Instructions for revising your budget are attached to the message your project director will
receive from WebGrants.
Each year we receive grant requests that greatly exceed the total amount spent in the
preceding fiscal year and available funding for awards to courts. However, your grant award
should fully fund your program operations based on recent program spending.
Additionally, SCAO will continue to consider requests for reallocation of grant funds. A
reallocation is a mid-year decrease or increase of your grant award. For example, a program that
needs additional grant funding may request a reallocation to increase the program’s grant award.
Reallocation requests are submitted in WebGrants, and SCAO staff will review and make
September 20, 2023
Page Two
reallocation determinations after second-quarter claims are submitted and after third-quarter
claims are submitted. A reallocation that decreases or increases a program’s grant award are
based on actual prior spending and projected spending for the remainder of the fiscal year.
The Michigan Supreme Court and SCAO greatly appreciate your efforts and passion for
these life-saving court programs. Thank you for making a positive difference in so many lives.
If you have any questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or smitha@courts.mi.gov. For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.mi.gov.
Sincerely,
Thomas P. Boyd
State Court Administrator
cc: Honorable Jacob Cunningham
Andrew Smith, Problem-Solving Courts Manager
Michele Muscat, SCAO Region VI Administrator
Richard Lynch, Court Administrator
Nathanial Gilling, Project Director
Michigan Supreme Court
State Court Administrative Office
Michigan Drug Court Grant Program
Fiscal Year 2024 Contract
Grantee Name: 6th Circuit Court — Juvenile Drug Court
Unique Identifier: U10120
Federal ID Number: 38-6004876
Contract Number: 32106
Grant Amount: $40,800
1. DEFINITIONS GOVERNING CONTRACT
The definitions below govern the terms used in this Contract.
1.01 The term “Contract” as used in this document means the Contract between the State Court
Administrative Office (the “SCAO”) and Grantee, and includes any subsequent amendments thereto.
1.02 The term “Confidential Information” means confidential and/or proprietary information
belonging to the SCAO which is disclosed to the Grantee or which the Grantee otherwise learns of during
the course of or as the direct or indirect result of rendering its Services for the SCAO.
Confidential or Proprietary Information is information not generally known to third parties or to others
who could obtain economic value from their disclosure or use of the information. This includes all
proprietary technical, financial, or other information owned by SCAO or any of its vendors, including
by way of illustration, but not limitation, computerized data, codes, programs and software, written
material, inventions, whether or not patented or patentable, designs, works of authorship, works subject
to or under copyright protection, trade secrets or trademark – protected material, performance standards
concepts, formulae, charts, statistics, financial records and reports of the SCAO or any entity otherwise
affiliated with the SCAO. Confidential or Proprietary Information also includes all confidential and
proprietary material that the Grantee may design, author, create, distribute, or produce during the term
of this Contract when rendering Services thereunder. “Confidential Information” also includes all
individualized, nonaggregated data relating to individuals, including, but not limited to, personally
identifiable information (“PII”) and information protected by the Health Insurance Portability and
Accountability Act. All information gained during the course of Grantee’s retention should be presumed
confidential unless the information is clearly identified otherwise or the circumstances of disclosure
demonstrate it not to be confidential.
1.03 The term “Effective Date” means the date upon which this Contract becomes effective,
which is the date the Contract is signed by both Parties. If the Parties do not sign the Contract on the
same date, the latest specified date will become the Contract’s effective date.
1.04 The term “Employee Benefits” means any and all employee benefits the SCAO provides
to its employees, including, but not limited to, workers’ compensation, retirement, pension, insurance,
DocuSign Envelope ID: A5AB4A35-3986-4C06-9F85-E7259B6E4AEC
fringe, educational training, holiday/sick/vacation pay benefits, or any other similar benefits.
1.05 The term “Grant Amount” is the amount specified as “Grant Amount” on the first page
of this Contract and includes any increases or reductions under Section 17.
1.06 The term “Grantee” as used in this Contract includes the Grantee(s)/party(ies) with which
the SCAO is contracting and the employees with which the SCAO is contracting.
1.07 The term “Grantee’s agents” as used in this Contract includes the Grantee’s agents,
subcontractors, vendors, and subrecipients.
1.08 The term “Liabilities” means any and all liabilities, obligations, damages, penalties,
claims, costs, fees, charges, and expenses, including, but not limited to, fees and expenses of attorneys
and litigation related to the Services provided.
1.09 The term “Parties” includes the SCAO, Grantee, and all of their employees.
1.10 The term “Pre-existing Inventions, Patented and/or Copyrighted Materials” means such
writings, inventions, improvements, or discoveries whether or not under an existing copyright, patent or
copyright/patent application or any other third party intellectual property right that were written,
invented, made, or discovered by the Grantee, including its employees, and/or subcontractors while
engaged in Services under this Contract.
1.11 The terms “Program Expenses” and “Expenses” mean all expenses including, but not
limited to, license fees and all other types of fees, memberships and dues, automobile and fuel expenses,
insurance premiums, copying costs, telephone costs and all other types of costs, and all salary and
expenses incurred by the Grantee, and all other compensation paid to the Grantee’s employees or
subcontractors that the Grantee hires, retains or utilizes for the Grantee’s performance under this
Contract. This term includes allowable program costs as articulated in WebGrants, which are contained
on the “allowable expense” list and in the program budget. This term also includes Travel Expenses as
defined below.
1.12 The term “Services” refers to the goods, services, program activities, projects, and
initiatives that the Grantee provides under this Contract, as described in the Scope of Services, Scope of
Work, and all descriptions of services in any attachments and amendments to the Contract.
1.13 The term “Taxes” refers to any and all federal, state, and local taxes, including, but not
limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or
fees for which Grantee is responsible.
1.14 The term “Travel Expenses” means expenses Grantee incurs for travel including lodging,
mileage, and meals that the Grantee incurs in the reasonable fulfillment of the terms of this Contract.
Reimbursable Travel Expenses must be approved by SCAO before they are incurred.
1.15 The term “WebGrants” refers to the web-based grant management system used by SCAO.
1.16 The term “Work Product” refers to reports, programs, manuals, tapes, and videos,
including training materials, power point presentations or any other written or electronic materials
prepared under this Contract and amendments thereto. It also includes computer data such as programs
and software in various stages of development and source codes and object codes, and any other work
product prepared by the Provider under this Contract and amendments thereto.
2. PARTIES
2.01 This Contract is between the SCAO and the 6th Circuit Court — Juvenile Drug Court
DocuSign Envelope ID: A5AB4A35-3986-4C06-9F85-E7259B6E4AEC
(Grantee).
3. AMOUNT AND GRANT PROGRAM
3.01 The SCAO will reimburse the Grantee up to $40,800 for the Grantee’s expenses under
this Contract.
3.02 The grant funding is from the Michigan Drug Court Grant Program (MDCGP).
4. DURATION
4.01 This Contract covers Services rendered beginning on October 1, 2023, and ending on
September 30, 2024, at 11:59 p.m.
5. TERMS
5.01 This Contract contains the entire agreement between the parties. It does not include any
other written or oral agreements, except the following:
A. Reporting requirements (see Attachment 1),
B. Assurances,
C. Allowable/disallowable expense list,
D. Conditions on Expenses, and
E. Approved grant budget.
6. RELATIONSHIP AND DUTIES
6.01 No employer/employee relationship exists between the Parties. Further, no employee
or subrecipient of the Grantee is an employee of the SCAO. The Grantee is an independent
contractor, not an employee of the SCAO.
6.02 The SCAO is not obligated either under this Contract or by implication to provide and is
not liable to the Grantee for failure to provide the Grantee with Employee Benefits. The Grantee is not
eligible for and will not receive any Employee Benefits from the SCAO.
6.03 The Grantee is responsible for payment of all Taxes arising out of the Grantee’s Services
in accordance with this Contract.
6.04 The Grantee does not, and shall not, have the authority to enter into contracts on the
SCAO’s behalf.
6.05 Except for the Grant Amount, the SCAO and the Michigan Supreme Court (MSC) have
no financial obligation to the Grantee.
6.06 The Grantee agrees to comply with all of the Contract terms, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on expenses, and approved
grant budget.
7. REIMBURSEMENT AND BUDGET
7.01 This is a reimbursement-based grant.
7.02 The Grantee’s Expenses are eligible for reimbursement only if the Grantee incurred the
Expenses during the time period that this Contract is effective. Further, the Grantee’s Expenses are
eligible for reimbursement only after the Grantee has paid the Expenses. Consumable expenses, such
DocuSign Envelope ID: A5AB4A35-3986-4C06-9F85-E7259B6E4AEC
as drug tests, are eligible for reimbursement only if the item can reasonably be consumed (and the
Grantee incurred the expense) during the time period that this Contract is effective.
7.03 The Grantee’s Expenses are eligible for reimbursement only if included on the allowable
expense list and the approved budget.
7.04 The Grantee’s Expenses are eligible for reimbursement only after the Grantee has
exhausted all other available funding options that were designated for the project. Examples of
potential other available funding options include local court or county funding, federal funding,
participant fees, and funding from nonprofit organizations. The Grantee is not required to first spend
funds that were not designated for the project. Once the Grantee has exhausted all other available
funding options that were designated for the project, then the grant funds under this Contract can be
used. If the Grantee has other available funding options that were designated for the project but relies
on the grant funding under this Contract before exhausting the other options, the SCAO may reduce the
reimbursement amount by an amount that is equal to the other available funding options.
7.05 Reimbursements for Travel Expenses (such as mileage) may not exceed the lesser of the
Grantee’s published travel rates or allowable State of Michigan travel rates and must be approved by
the SCAO prior to incurring the expense.
7.06 The Grantee must request Expense reimbursement on a quarterly basis (see Attachment
1). The request to reimburse each Expense must include the hourly rate or cost per unit, amount of
hours worked or number of units, a description of Services provided, the date of the Expense, the
amount requested, and proof that the Grantee has paid the Expense.
7.07 All Expense reimbursement is subject to the SCAO’s approval.
7.08 The Grantee must sign up through the online vendor system to receive reimbursement
payments via electronic funds transfers or direct deposits. To register, go to the Department of
Technology, Management, and Budget’s website.
8. RELIGIOUS PROGRAMMING
8.01 The Grantee will not spend grant funds on a program that has a religious component.
8.02 Before the Grantee refers a person to, or provides a person with, a program with a
religious component, the Grantee must do the following: (1) allow the person to choose whether to
participate in the program, (2) ensure that a person who chooses to not participate is not penalized, and
(3) provide at least one secular option.
9. ASSIGNMENT
9.01 The Grantee may not assign any portion of this Contract except with prior written
approval of the SCAO. If performance is so assigned, all requirements in this Contract shall apply to
such performance and the Grantee shall be responsible for the performance of such Services.
10. PROCURMENT CONTRACTS AND SUBRECIPIENT SUBCONTRACTS
10.01 The Grantee may enter into procurement contracts and subrecipient subcontracts for
activities under this grant.
10.02 The Grantee must provide the SCAO with copies of any procurement contracts if the
SCAO requests them.
DocuSign Envelope ID: A5AB4A35-3986-4C06-9F85-E7259B6E4AEC
10.03 The Grantee must provide the SCAO with copies of any subrecipient subcontracts prior
to requesting reimbursement for subrecipient work. The subrecipient subcontracts must be uploaded in
WebGrants.
10.04 The Grantee must provide a copy of this Contract to all subrecipients and subcontractors.
11. CONFIDENTIAL INFORMATION
11.01 The parties do not expect that medical and treatment information will be obtained,
shared or utilized in this Contract. However, to the extent that it is, all medical and treatment
information of participants served under this Contract is confidential. The SCAO and the Grantee
agree that this information will not be disclosed except as allowed by law.
11.02 The Grantee agrees to comply with the Health Insurance Portability and Accountability
Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code. Some of these requirements
include the following:
A. The Grantee and Grantee’s agents must not share information that is protected
under HIPAA, 42 CFR Part 2, or the Michigan Mental Health Code (the
“Protected Information”). The Grantee is liable for the unauthorized use or
disclosure of Protected Information. This includes Protected Information that
the SCAO provides to the Grantee.
B. The Grantee must include terms in any procurement contract and subrecipient
subcontract that the Grantee’s agents must not share Protected Information.
This includes Protected Information that the SCAO provides to the Grantee.
C. The Grantee must have written policies and procedures about using and
disclosing Protected Information. The policies and procedures must include
provisions that restrict Grantee’s employees’ access to Protected Information.
D. The Grantee must also have a policy to report to the SCAO unauthorized
use or disclosure of Protected Information.
11.03 During Contract performance, the SCAO may disclose Confidential Information to
the Grantee. The Grantee shall not disclose Confidential Information to any third party without prior
approval from the SCAO. If disclosure of Confidential Information is required by law or court order,
the Grantee must notify the SCAO within five business days as provided in Section 27 of this Contract
before disclosure and shall reasonably cooperate with the SCAO to (1) narrowly tailor disclosure and
(2) support SCAO’s efforts to obtain protective orders or other relief as appropriate.
11.04 When Grantee is no longer operating a certified problem-solving court and/or when
Grantee loses its problem-solving court certification or sooner if requested by SCAO, the Grantee
agrees to return all Confidential Information to the SCAO and permanently delete any electronic
copies of the data stored by the Grantee within 30 calendar days thereafter. If requested by the SCAO,
the Grantee will provide written confirmation that deletion has been completed.
11.05 This section survives termination or expiration of this Contract.
12. RIGHTS TO WORK PRODUCT, PRE-EXISTING INVENTIONS, AND IMPROVEMENTS
12.01 All Work Product shall belong to and is owned by the SCAO and is subject to copyright
or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials
DocuSign Envelope ID: A5AB4A35-3986-4C06-9F85-E7259B6E4AEC
produced under this Contract and shall have the right to distribute those materials.
12.02 The SCAO shall have copyright, property, and publication rights in all Work Product
developed in connection with this Contract.
12.03 The SCAO grants the Grantee a royalty-free, nonexclusive license to use any Work
Product developed in the course of executing this Contract that is not Confidential and Proprietary
Information as defined in this Contract. However, the Grantee shall not publish or distribute any Work
Product relating to the Services provided under this Contract.
12.04 The Grantee shall safeguard the Grantee’s property, materials and Work Product. The
SCAO is not responsible and will not be subject to any Liabilities for any claims related to the loss,
damage, or impairment of Provider’s property, materials and/or Work Product.
12.05 The Grantee shall promptly disclose in writing to SCAO all Pre-existing Inventions,
Patented and/or Copyrighted Materials used to provide Services under this Contract.
12.06 The Grantee shall assist the SCAO in determining and acquiring copyrights, patents, or
other such intellectual property protection for any Work Product for which the SCAO desires to obtain
such protection.
12.07 The Grantee warrants that as of the Effective Date of the Contract, there are no Pre-
existing Inventions, Patented and/or Copyrighted Materials for which the Grantee seeks protection or
which the Grantee desires to remove from the Contract provisions before entering into this Contract.
Further, the Grantee warrants that its performance under this Contract will not infringe upon or
misappropriate any third party’s patents, copyrights or other intellectual property rights.
12.08 The Grantee further warrants that as of the Effective Date of the Contract, the Grantee
has obtained all material licenses, authorizations, approvals and/or permits required by law to conduct
its business generally and to perform its obligations under this Contract.
13. INSURANCE
13.01 The Grantee must procure commercial liability insurance or ensure that an adequate
amount of money is set aside in its local budget to cover all reasonable claims related to the Grantee’s
and Grantee’s agents’ Services under this Contract.
14. LIABILITY
14.01 The Grantee is responsible for Liabilities and Expenses that result from the Grantee’s
performance or nonperformance under this Contract. This subsection does not waive governmental
immunity as provided by law.
14.02 The Grantee warrants that, before entering into this Contract, it is not subject to any
liabilities or expenses that could interfere with Contract performance.
14.03 The SCAO is not responsible for Liabilities and Expenses that result from the Grantee’s
or Grantees’ agents’ performance, nonperformance, or property.
14.04 If Grantee contracts with a private third party to carry out the Grantee’s responsibilities
under this Contract, then in that contract Grantee will require the private third parties to indemnify SCAO
and the MSC, including their officers, and employees (the “SCAO, MSC and related entities”) from any
Liabilities that may be imposed upon, incurred by, or asserted against the SCAO, MSC and related
entities arising from the acts or omissions of the private third party under such contact. Any private third
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party who will not agree to such provisions may not be utilized by Grantee to perform services under
this Contract. This subsection does not waive governmental immunity as provided by law.
15. FINANCIAL RECORDS, RETENTION, AND INSPECTION
15.01 The Grantee agrees that all Expenses comply with the standard procedures of the
Grantee’s funding unit.
15.02 The Grantee agrees to maintain financial records that follow generally accepted
accounting principles.
15.03 The Grantee must maintain an accounting system with grant financial records that are
kept separately from the Grantee’s other financial records.
15.04 The Grantee must retain all financial records related to this Contract for at least five years
after the SCAO’s final reimbursement to the Grantee. The Grantee is responsible for the costs to retain
these records.
15.05 If an audit begins before the five-year period expires, and it extends past that period, the
Grantee must retain all records until the audit is complete. Based on the audit, the SCAO may adjust
reimbursement payments. If the audit reveals that the SCAO overpaid the Grantee, the Grantee must
immediately refund those amounts to the SCAO.
15.06 The Grantee agrees that the MSC, the SCAO, the Michigan Department of Treasury, the
State Auditor General, and these parties’ authorized representatives may upon notification audit and copy
the Grantee’s grant financial records.
16. GRANT REPORTING
16.01 The Grantee agrees to timely provide all applicable performance measurement data,
including complete and accurate reports as identified in Attachment 1 related to this Contract so that
the SCAO can meet its reporting requirements. Further, the Grantee agrees to follow the grant reporting
requirements in Attachment 1.
16.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must timely enter data in compliance with the minimum standards established by the SCAO
into the Drug Court Case Management Information System.
16.03 When any required report is 30 calendar days past due, a delinquency notice will be sent
notifying the Grantee that it has 15 calendar days to comply with the reporting requirement. When any
required report is 45 calendar days past due, the Grantee’s funding award will be rescinded and the
SCAO will send a forfeiture notice to the Grantee. Notices will be sent as provided in Section 27 of
this Contract.
17. INCREASES AND REDUCTIONS IN GRANT AMOUNT
17.01 When Grantee cannot spend some or all allocated grant funds, these funds should be
reallocated to other problem-solving courts who can spend them. This ensures that the problem-solving
courts can address as many of the communities’ needs as possible. The Grantee acknowledges that its
failure to spend, provide proof of expenditures, or request reimbursement of Grant Award expenditures
by the financial claims report due dates may trigger the reallocation process outlined in Section 17.05.
Therefore, the Grantee agrees to provide all financial claims on the schedule outlined in Attachment 1.
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Failure of the Grantee to submit all financial claims by their due dates will jeopardize Grantee’s grant
funding and subject the Grantee to the procedures set forth in Section 17.05 below.
17.02 Further, for each participant who is screened for or accepted into the grant program, the
Grantee must enter data in compliance with the minimum standards established by the SCAO into the
Drug Court Case Management Information System.
17.03 The SCAO will monitor Grantee’s progress and expenditure of its Grant Amount.
Grantee must use its best efforts to utilize the full amount of funds awarded.
17.04 If Grantee has made satisfactory progress towards utilization of its Grant Amount and
SCAO or Grantee determines at any time during the Contract Term that Grantee could benefit from
additional grant funds such that its Grant Amount should be increased, Grantee must submit a
reallocation amendment request through Webgrants, stating the amount of additional grant funds
needed, explaining how the additional amount was determined, and outlining the court’s plan to utilize
the additional amount, if awarded.
17.05 If at any time during the Contract term Grantee fails to demonstrate satisfactory progress
towards utilization of its Grant Amount, as determined by SCAO in its sole discretion, SCAO will
implement the following Grant review process:
A. SCAO will notify Grantee that it appears that Grantee is not making satisfactory
progress toward spending its Grant Amount and will request an explanation from
Grantee as to its lack of progress.
B. Grantee must, within 10 business days from the date of the notice, provide an
explanation to SCAO for its lack of satisfactory progress and outline its plan for
fully spending the Grant Amount during the Contract term, or if Grantee cannot
fully spend the Grant Amount, Grantee must request a reduction in the Grant
Amount which aligns with its plan. This information must be submitted by
emailing a letter to Andrew Smith at smitha@courts.mi.gov. Failure to provide
this information within the time specified by SCAO will result in a reduction in
the Grant Amount based on the claims information already submitted by Grantee
and using any other criteria SCAO determines to be relevant.
C. SCAO will determine whether the Grant Amount should remain as initially
awarded, or be reduced and notify Grantee of the decision. Should the Grant
Amount be reduced, Grantee will submit a budget revision in Webgrants by the
date specified by SCAO showing how the reduced Grant Amount will be
allocated for the remaining Contract Term.
D. For communications other than those made through Webgrants and as mentioned
in Subsection 17.05(B), all notices will be sent as provided in Section 27 of this
Contract.
17.06 If at any time during the Contract Term Grantee determines on its own that it will not
fully spend the entire Grant Amount during the Contract Term, the Grantee must submit a reallocation
request to SCAO in Webgrants identifying how much of the Grant Amount the Grantee intends to spend
during the Contract term, and how much the Grantee would like to return to SCAO.
17.07 Whether or not SCAO changes the Grant Amount through reduction or increase, the
Grantee must fully comply with the reporting requirements found in Attachment 1, and the Grantee’s
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obligations under the Contract will remain in effect until Grantee fully complies.
17.08 Section 17 survives termination of this Contract.
18. SUSPENSION OR TERMINATION OF CONTRACT
18.01 In addition to the provisions set forth in Section 17, the SCAO and/or the Grantee may
immediately reduce the project budget, or suspend or terminate this Contract without further liability or
penalty to the SCAO under any of the following circumstances:
A. If any of the terms of this Contract are not adhered to by the
Grantee/subrecipients.
B. If the Grantee proposes or implements substantial changes to the Scope of
Services/Work such that, if originally submitted, the application would not
have been selected for funding.
C. If the Grantee is not certified or submits false certification or falsifies any
other report or document required hereunder. Grantees that are funded with
Swift and Sure Sanctions Probation Program funds are exempt from
certification requirements in Section 24.
D. If the Grantee is charged with or convicted of any criminal activity or offenses
during the term of this Contract or any extension thereof.
E. If funding for this Contract becomes unavailable to the SCAO due to
appropriation or budget shortfalls.
F. If the Grantee does not comply with a contract term, including the reporting
requirements, assurances, allowable/disallowable expense list, conditions on
expenses, and approved grant budget.
G. If any report from Section 16 is at least 45 days late.
18.02 Each Party has the right to terminate this Contract without cause subject to the conditions
below. If the Grantee is the party attempting to terminate the Contract, the Chief Judge of the Grantee
must notify the SCAO in writing of such termination. The Grantee’s obligations under the Contract
cannot be terminated, however, until Grantee fulfills all of the grant reporting requirements under
Attachment 1 as required by the terms of the grant and as otherwise directed by the SCAO. Grantee’s
obligations under this Contract will not be terminated until Grantee has met all grant reporting
requirements as determined by the SCAO.
18.03 If the SCAO terminates this Contract under Section 18, with the exception of termination
stated in Section 18.01(E), the Grantee is not eligible for SCAO grant funding for two years. After the
two-year period, the Grantee must verify in writing with SCAO that the Grantee has corrected the issues.
19. COMPLIANCE WITH LAWS
19.01 The Grantee must comply with all federal, state, and local laws and applicable ethics,
rules, and canons.
20. MICHIGAN LAW
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20.01 This Contract shall be subject to, and shall be enforced and construed under, the laws of
the state of Michigan. Further, the parties agree to litigate any disputes arising directly or indirectly from
the Contract in the Court of Claims in the state of Michigan or if the Court of Claims cannot take
jurisdiction over the dispute then by the Michigan circuit court determined appropriate by the SCAO.
21. CONFLICT OF INTEREST
21.01 Because this Contract involves federal grant funds and contracts with governmental
entities, the SCAO and the Grantee are subject to the provisions of the federal Freedom of Information
Act, found in 5 U.S.C. 552 et. seq., the Contracts of Public Servants with Public Entities Act, found in
MCL 15.321 et seq., and the Standards of Conduct for Public Officers and Employees Act, found in
MCL 15.341 et seq. Further, the Grantee certifies that the Grantee presently has no personal or financial
interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or
degree with the performance of this Contract.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan
or its subdivisions, including real property, personal property, and income taxes.
23. CONTRACT DISPUTE
23.01 The Grantee shall notify the SCAO in writing of the Grantee’s intent to pursue a claim
against the SCAO for breach of any term of this Contract within 10 business days of discovery of the
alleged breach as provided in Section 27 of this Contract.
24. PROGRAM CERTIFICATION
24.01 Under Michigan law, approval and certification by the SCAO is required to begin or to
continue the operation of a drug court, sobriety court, hybrid drug/DWI court, family dependency
treatment court, veteran’s treatment court or mental health court. Any of these programs that are not
certified by Grantee shall not perform any of the functions of that program type, including, but not limited
to, receiving grant funding under the law and shall not be covered by this Contract.
25. PROGRAM REVIEW OR CERTIFICATION SITE VISIT
25.01 The SCAO may review the Grantee onsite. As part of the review, the SCAO may
interview the program’s team members, observe staff meetings and status review hearings, review case
files, review data, and review financial records.
26. AMENDMENT
26.01 Except as provided in Subsections 17.05 and 26.02, the parties may amend this Contract
only in writing signed by both parties.
26.02 The SCAO and the Grantee must submit a budget/project amendment through
WebGrants. An example of a budget amendment is the Grantee requesting to move money from one
approved line item in the budget to another approved line item in the budget, and the SCAO approving
the requested budget amendment. The SCAO and the Grantee must also notify the other party in
WebGrants of any changes in project directors, program judges, agency contacts, financial officers, or
authorizing officials, including changes in names, mailing addresses, e-mail addresses, and telephone
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numbers.
27. DELIVERY OF NOTICE
27.01 Unless otherwise specified in this Agreement, written notices and communications
required under this Contract shall be delivered in one of two forms: (1) by electronic mail; or 2) by
overnight delivery sent by a nationally recognized overnight delivery service to the following:
27.02 The Grantee’s contact person is:
Nathanial Gilling
6th Circuit Court
1200 N. Telegraph Rd.
Pontiac, MI 48341
gillingn@oakgov.com
27.03 The SCAO’s contacts are:
Andrew Smith
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Smitha@courts.mi.gov
and
Ryan Gamby
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, MI 48909
Gambyr@courts.mi.gov
28. NONDISCRIMINATION
28.01 During the performance of this Agreement, the Grantee agrees—
a. To comply with all state and federal nondiscrimination laws and regulations, as
may be amended from time to time.
b. Not to participate directly or indirectly in the discrimination prohibited by any
state or federal nondiscrimination law or regulation, such as federal laws or
regulations as set forth in Appendix B of 49 CFR part 2.
c. To permit access to its books, records, accounts, other sources of information,
and its facilities as required by the SCAO.
d. That, in the event a Grantee fails to comply with any nondiscrimination
provisions in this Agreement, the SCAO will have the right to impose such
Agreement sanctions as it determines are appropriate, including but not limited to
withholding payments to the Grantee under the Agreement until the Grantee
complies; and/or cancelling, terminating, or suspending this Agreement or a
contract or funding agreement, in whole or in part.
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29. GRANTEE’S AUTHORIZING OFFICIAL
29.01 The Grantee’s “Authorizing Official” is the individual who signs this Contract. The
“Authorizing Official” is an official of the Grantee who has the legal authority to, is authorized to, and
can legally sign contracts on behalf of the Grantee and bind the Grantee to the terms of the contracts,
including this Contract. The Authorizing Official may not be a judge or other state employee. By signing
below, the Grantee and Grantee’s Authorizing Official warrant that the Authorizing Official has the
actual authority to sign the Contract on behalf of the Grantee.
29.02 Only one person may sign this Contract as the Grantee’s Authorizing Official. The
Grantee might have more than one individual who is authorized to enter into binding contracts for the
Grantee that is receiving funds, or the Grantee’s local rules might provide that multiple people must sign
contracts. In either case, the Authorizing Official’s signature on this Contract represents the mutual
agreement and acceptance of this Contract by all persons who are authorized to enter into binding
contracts for the Grantee.
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SIGNATURES OF PARTIES
Michigan Drug Court Grant Program
CONTRACT NUMBER: 32106
30. SIGNATURE OF PARTIES
30.01 This Contract is not effective unless signed by both Parties.
30.02 The signatures on this contract are electronic through the DocuSign system.
30.03 The DocuSign system requires an agent of the Grantee to send this Contract to the
Grantee’s Authorizing Official for the Authorizing Official’s review and signature. Selecting the
dropdown below confirms that the Contract can be sent to the Grantee’s Authorizing Official for
signature.
30.04 The DocuSign system requires an agent of the SCAO to send this Contract to the Deputy
State Court Administrator for review and signature. Selecting the dropdown below confirms that the
Contract can be sent to the Deputy State Court Administrator for signature.
6th Circuit Court State Court Administrative Office
Juvenile Drug Court
________________________________ ___________________________________
Authorizing Official’s Signature SCAO Official’s Signature
________________________________ ___________________________________
Authorizing Official’s Name SCAO Official’s Name
________________________________ ___________________________________
Authorizing Official’s Title SCAO Official’s Title
________________________________ ___________________________________
Date Signed by Authorizing Official Date Signed by SCAO Official
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ATTACHMENT 1
FY 2024 REPORTING REQUIREMENTS
October 1, 2023, through September 30, 2024
DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE
February 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of October 1, 2023, through
December 31, 2023.
May 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of January 1, 2024, through
March 31, 2024.
August 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of April 1, 2024, through June 30, 2024.
November 15, 2024* Courts will be reviewing error reports reflecting data entered into
DCCMIS for the time period of July 1, 2024, through
September 30, 2024.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2024* Courts will be confirming user access to DCCMIS.
WEBGRANTS USER AUDIT REPORT
DUE DATE NOTE
January 31, 2024 Courts will be confirming user access to WebGrants.
CLAIMS
DUE DATE NOTE
January 10, 2024 Courts will be reporting on expenditures from October 1, 2023,
through December 31, 2023.
April 10, 2024 Courts will be reporting on expenditures from January 1, 2024,
through March 31, 2024.
July 10, 2024 Courts will be reporting expenditures from April 1, 2024, through
June 30, 2024.
October 10, 2024 Courts will be reporting expenditures from July 1, 2024, through
September 30, 2024.
PROGRESS REPORT
DUE DATE NOTE April 30, 2024*
*Planning Grants – If your court is receiving a FY 2024 planning grant, you are only required to
complete this report if the program becomes operational during this fiscal year.
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