HomeMy WebLinkAboutReports - 2023.11.16 - 40737
AGENDA ITEM: Grant Agreement with the City of Southfield for Local Park Improvements under the
Healthy Communities Park and Outdoor Recreation Investment Plan
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Thursday, November 16, 2023 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3542
Motion to approve the attached Healthy Communities Park and Outdoor Recreation Investment Plan
Grant Agreement with the City of Southfield to support local park improvements.
ITEM CATEGORY SPONSORED BY
Grant Gary McGillivray
INTRODUCTION AND BACKGROUND
$500,000 in American Rescue Plan Act funds was allocated for grant funding to the City of
Southfield for local park improvements within the Healthy Communities Plan approved by the Board
in October 2022. The City has requested that these funds be utilized to provide funding support for
a new playground at Beech Woods Park. The grant agreement provides for an upfront payment of
50% to the City with the remaining amount released at project completion (and within ARPA
requirements).
POLICY ANALYSIS
The Board of Commissioners approved the Healthy Communities Park and Outdoor Recreation
Investment Plan (ARPA) on October 20, 2022 through MR #22-338. Included in the Plan
was $500,000 to be used for a splash pad or playground in the City of Southfield. It was determined
to use the funding to support the development of a new playground and shade structure located in
Beech Woods Park. There is no local match required and the total project cost is $625,000 with the
balance of funding coming from the City of Southfield’s Parks and Recreation budget.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Chris Ward, Director Parks & Recreation
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 11/16/2023
AGENDA DEADLINE: 11/16/2023 9:30 AM
ATTACHMENTS
1. Healthy Communities Grant Agreement COMPILED SOUTHFIELD 2023-11-01
COMMITTEE TRACKING
2023-11-07 Legislative Affairs & Government Operations - Recommend to Board
2023-11-16 Full Board - Adopt
Motioned by: Commissioner Yolanda Smith Charles
Seconded by: Commissioner Philip Weipert
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, William Miller III, Yolanda Smith Charles, Brendan Johnson, Ajay
Raman (17)
No: None (0)
Abstain: None (0)
Absent: Charles Cavell (1)
Passed
Page 1 of 7
This Agreement is between the City of Southfield (hereinafter “Grantee”) and the County of
Oakland, by and through its statutory agent, the Oakland County Parks and Recreation
Commission, 2800 Watkins Lake Road, Waterford, MI 48328 (hereinafter “OCPRC”).
Introduction
A. On March 11, 2021, the American Rescue Plan Act of 2021 (ARPA”) was signed into law.
Section 9901 of ARPA amended Title VI of the Social Security Act to add Section 603,
establishing the Coronavirus Local Fiscal Recovery Fund (“LFRF”). Oakland County was
allocated $244,270,949.00 in LFRF monies.
B. The COVID-19 Pandemic and resulting mitigation measures highlighted the essential role
that parks, trails, and natural spaces play in supporting mental and physical health.
C. The United States Department of Treasury issued the Final Rule on April 1, 2022 and
other guidance for qualified uses of LFRF monies. Those qualified uses include park
improvements that serve residents and communities that were disproportionately
impacted by the negative effects of the COVID-19 Pandemic. Oakland County has
determined that the monies used to perform this Agreement fall within the “revenue
loss” eligible use category (Expenditure Category 6.1) under ARPA.
D. The revenue loss eligible use category provides recipients broad latitude to use funds for
the provision of government services to the extent of reduction in revenue due to the
pandemic.
E. Accordingly, the Oakland County Board of Commissioners appropriated 15 million
dollars of LFRF monies, in Miscellaneous Resolution #22-338, to fund and support the
Healthy Communities Park and Outdoor Recreation Investment Plan (“Plan”) created by
OCPRC.
F. The Plan is a comprehensive approach, using LFRF monies, to fund park improvements
in areas disproportionally impacted by the COVID 19 pandemic.
G. Part of the Plan includes a one-time park improvement grant for Grantee.
In consideration of the mutual promises, obligations, representations, and assurance in this
Agreement, the Parties agree to the following:
Project Title (“Project”—which is described in Exhibit A): Beech Woods Playground and Shade
Structure
Grant Amount (“Grant Amount”): $500,000
Local Match Amount (“Match Amount”): Not Applicable—No local match required
Total Project Amount: $625,000
Healthy Communities Park and
Outdoor Recreation Investment Plan
Grant Agreement
Page 2 of 7
Start Date: [Effective Date—defined as the date the last Party to this Agreement signs the
Agreement]
End Date: December 31, 2026
By signing this Agreement, the below individuals certify they are authorized to sign this
Agreement on behalf of their organizations and the Parties will fulfill the terms of this
Agreement, including any attached Exhibits.
Grantee:
___________________________________________
Name: Date
Title:
___________________________________________
Name: Date
Title:
County of Oakland:
___________________________________________
David T. Woodward, Chairperson Date
Oakland County Board of Commissioners
Oakland County Parks and Recreation Commission:
___________________________________________
Gary McGillivray, Chairperson Date
Oakland County Parks and Recreation Commission
1. Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC
within sixty (60) calendar days of the date the Agreement is issued to Grantee. If not,
OCPRC may cancel this Agreement and the monies allocated under this Agreement may be
issued to another entity, in OCPRC’s sole discretion. This Agreement is not effective until
both Parties sign the Agreement. The “Effective Date” shall be the date the last Party signs
the Agreement.
2. Contact Information. This Agreement shall be administered on behalf of OCPRC by the
Planning & Resource Development Unit. All notices, reports, documents, requests, actions,
or other communications required between OCPRC and Grantee shall be submitted to the
contacts identified below. By written notice, the Parties may designate a different contact
with correlating information.
2.1. Grantee Contact
Page 3 of 7
2.1.1. Organization: Southfield Parks and Recreation Department
2.1.2. Name/Title: Terry Fields, Parks and Recreation Director
2.1.3. Address: 26000 Evergreen Road, Southfield, MI 48076
2.1.4. Telephone Number: (248) 796-4617
2.1.5. E-Mail Address: tfields@cityofsouthfield.com
2.2. OCPRC Contact
2.2.1. Name/Title: Donna Folland / Chief – Planning and Resource Development
2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328
2.2.3. Telephone Number: 248-736-9087
2.2.4. E-Mail Address: follandd@oakgov.com
3. Project/Project Period.
3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the
Project Period. Exhibit A is incorporated into this Agreement.
3.2. As defined in this Agreement, “Project Period” means the period of time beginning on
the Effective Date and ending on the End Date listed on page 1 of this Agreement.
3.3. Due to federal regulations, there cannot be an extension of the Project Period. Grantee
shall complete the Project and expend the Grant Amount within the Project Period.
4. Grantee Reporting Requirements:
4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative
report and summary of Project expenditures, in accordance with instructions provided
by OCPRC.
4.2. Within sixty (60) days of Project completion, Grantee shall submit final reporting
documentation on forms provided by OCPRC, including a final reimbursement request
and narrative report, and copies of written materials and/or photographs of grant
recognition signs in accordance with the instructions provided by OCPRC.
5. OCPRC Payments. OCPRC shall make payments of the Grant Amount to Grantee as follows:
5.1. OCPRC shall pay Grantee fifty percent (50%) of the Grant Amount listed on page 1 of
this Agreement with thirty (30) calendar days of the Effective Date. The remaining fifty
percent (50%) of the Grant Amount shall be paid within thirty calendar days of the date
the Project is complete in accordance with Section 4. Any cost overruns incurred to
complete the Project shall be the sole responsibility of Grantee.
5.2. Except for the first payment on the Effective Date, to be eligible for payment, Grantee
must submit a complete payment request to OCPRC on form(s) provided by OCRPC.
5.3. Grantee shall submit documentation of all costs incurred for the Project to OCPRC.
5.4. OCPRC reserves the right to request additional information necessary to substantiate
payments.
5.5. Grantee shall be a registered vendor with the County to receive payments. Registration
can be accomplished by completing a vendor registration through the County Vendor
Registration link on the County Web site. All grant funds will be paid by ACH or Check.
5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or
subcontractors. Grant Amounts shall only be paid to Grantee.
5.7. A determination of Project completion, which may include a site inspection and an
audit, shall be made by OCPRC after Grantee has satisfactorily completed the Project
described in Exhibit A.
Page 4 of 7
5.8. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims
against OCPRC arising under this Agreement. Unless otherwise provided in this
Agreement or by State law, final payment under this Agreement shall not constitute a
waiver of OCPRC’s claims against Grantee.
6. Grantee Assurances/Responsibilities.
6.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances,
and regulations in the performance of this Agreement, including but not limited to,
construction of the Project according to the Americans With Disabilities Act of 1990,
Pub. L. No. 101-336, 104 Stat. 328 (1990) and any other barrier free regulations and
rules.
6.2. Because the Grant Amount includes LFRF monies, Grantee shall comply with the
assurances and requirements contained in Exhibit B. Exhibit B is incorporated into this
Agreement.
6.3. Grantee shall obtain all necessary permits and licenses for construction and
maintenance of the Project. This Agreement shall not be construed to obligate OCPRC
or any other governmental entity to issue any permit or license required for the
Project. Grantee shall solely determine what permits or licenses are required for the
Project, secure the needed permits or licenses, and remain in compliance with such
permits or licenses. Grantee shall retain a copy of all permits or licenses and make
them available to OCPRC upon request.
6.4. Grantee shall have control of the real property upon which the Project is located
through fee simple title, lease, or other recorded interest or have written permission
from the owner of such real property to complete the Project.
6.5. Grantee shall abide by all State and federal threatened and endangered species
regulations when completing Project activities.
6.6. Grantee shall not discriminate against an employee or an applicant for employment in
hiring, any terms and conditions of employment or matters related to employment
regardless of race, color, religion, sex, sexual orientation, gender identity or expression,
national origin, age, genetic information, height, weight, disability, veteran status,
familial status, marital status or any other reason, that is unrelated to the person's
ability to perform the duties of a particular job or position, in accordance with
applicable federal and state laws. Grantee further agrees that any subcontract shall
contain non-discrimination provisions, which are not less stringent than this provision
and binding upon any and all subcontractors. A breach of this covenant shall be
regarded as a material breach of this Agreement.
6.7. Grantee shall require that no individual be denied access to the Project or Project
activities on the basis of race, color, religion, sex, sexual orientation, gender identity or
expression, national origin, age, genetic information, height, weight, disability, veteran
status, familial status, or marital status.
6.8. Grantee is solely responsible for all activities performed under this Agreement and for
the construction and maintenance of the Project. Grantee shall be the sole point of
contact regarding contractual matters for the Project, including payment of any and all
charges resulting from the Project.
Page 5 of 7
6.9. Grantee shall require all contractors and subcontractors constructing or performing the
Project to comply with this Agreement.
6.10. Grantee shall ensure all contractors and subcontractors constructing and
performing the Project are qualified to perform such work.
6.11. Grantee shall be solely responsible for the operation, maintenance, and repair of
the Project subject to this Agreement.
6.12. Grantee shall expend the entire Grant Amount under this Agreement by the
Agreement End Date. Any portion of the Grant Amount not used by that date must be
returned to OCPRC.
6.13. All records related to the Project must be maintained for a minimum of five (5)
years after the final payment has been issued to Grantee by OCPRC.
6.14. Grantee shall install a sign at the Project site stating that the Project or a portion
of the Project was paid for with monies provided by Oakland County and OCPRC.
OCPRC, at its sole cost, shall provide the sign to Grantee. The sign shall remain at the
Project site for a minimum of five (5) years.
7. Liability.
7.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or
maintenance of the Project and any associated Project activities.
7.2. Grantee shall defend any Claim brought against either Party that involves the Project,
involves associated Project activities, or that involves title, ownership, or other rights to
the real property upon which the Project is located.
7.3. Grantee is responsible for all Claims arising under or in any manner related to the
Agreement, the activities authorized by Agreement, or the use and occupancy of the
Project.
7.4. As used in this Agreement, “Claims” mean any alleged losses, claims, complaints,
demands for relief or damages, lawsuits, causes of action, proceedings, judgments,
deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, amounts paid in settlement, and/or other
amounts or liabilities of any kind which are incurred by or asserted against a Party, or
for which a Party may become legally and/or contractually obligated to pay or defend
against, whether direct, indirect or consequential, whether based upon any alleged
violation of the federal or the state constitution, any federal or state statute, rule,
regulation, or any alleged violation of federal or state common law, whether
commenced or threatened.
7.5. Performance of this Agreement is a governmental service and function. This Agreement
does not, and is not intended to, impair, divest, delegate, or contravene any
constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or
immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of
governmental immunity of either Party.
8. Insurance. Grantee shall acquire and maintain insurance or a program of self-insurance,
which Grantee deems necessary, to protect it from liability related to construction and/or
operation of the Project. OCPRC shall not obtain any insurance or provide any self-
insurance for construction and/or operation of the Project.
Page 6 of 7
9. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and
financial audits of the Project and may withhold payment until the audit is satisfactorily
completed. Grantee shall maintain all pertinent records and evidence pertaining to this
Agreement, including grant and any required matching funds, in accordance with generally
accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of
its duly authorized representatives must have access, upon reasonable notice, to such
books, records, documents, and other evidence for the purpose of inspection, audit, and
copying. Grantee shall provide proper facilities for such access and inspection. All records
must be maintained for a minimum of five (5) years after the final payment has been issued
to Grantee by OCPRC.
10. Termination.
10.1. Failure by Grantee to comply with any provision of this Agreement shall be a
material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC
may, in addition to any other remedy provided by law:
10.1.1. Terminate this Agreement;
10.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant
projects with OCPRC until the violation is resolved to the satisfaction of OCRPC;
10.1.3. Withhold action on all pending and future grant applications submitted by
Grantee to OCPRC;
10.1.4. Require repayment of grant funds already paid to Grantee under this
Agreement; and/or
10.1.5. Require specific performance of the Agreement.
10.2. Upon the date of termination, all outstanding reports and documents are due to
OCPRC and after the termination date OCPRC will no longer be liable to pay or
reimburse Grantee any outstanding Grant Amounts.
11. Assignability. Grantee shall not assign or transfer any interest in this Agreement without
prior written authorization of the OCPRC Director.
12. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of
the successors and assigns of the Parties.
13. Waiver. Waiver of any term or condition under this Agreement must be in writing. No
written waiver, in one or more instances, shall be deemed or construed as a continuing
waiver of any term or condition of this Agreement. No waiver by either Party shall
subsequently affect its right to require strict performance of this Agreement.
14. Cumulative Remedies. A Party’s exercise of any remedy shall not preclude the exercise of
any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole
discretion, to determine which remedies are to be exercised and in which order.
15. Changes/Amendments. Any changes to this Agreement requested by Grantee shall be
made in writing and sent to OCPRC contact listed in Section 2 of this agreement. OCPRC
may approve or deny such change, in its sole discretion. Changes requiring an amendment
to this Agreement will be executed by OCPRC and Grantee in the same manner as this
Agreement. This Agreement cannot be modified unless reduced to writing and signed by
both Parties.
Page 7 of 7
16. Severability. If a court of competent jurisdiction finds a term or condition of this
Agreement to be illegal or invalid, then the term or condition shall be deemed severed from
this Agreement. All other terms or conditions shall remain in full force and effect.
17. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
18. Counterparts. This Agreement may be executed in one or more counterparts, including
facsimile or electronic copies, each of which shall be deemed an original, but all of which
shall together constitute one instrument.
19. Entire Agreement. This Agreement sets forth all covenants, promises, agreements,
conditions, and understandings between the Parties concerning the use of the Property.
There are no covenants, promises, agreements, conditions, or understandings, either oral or
written, between the Parties other than are herein set forth.
In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland
County Parks and RecreaƟon Commission (OCPR) for $15M in Oakland County American Rescue Act
(ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recreaƟonal spaces. Within
this OCPR Healthy CommuniƟes Park and Outdoor RecreaƟon Investment Plan Grant Program, funds
have been allocated for grants to communiƟes idenƟfied by the Oakland County Board of Commissioners
for local park and outdoor recreaƟon projects. Project start date is the date of the last signature on the
executed Grant Agreement. Grant projects must be completed and open to the public by December 31,
2026.
Healthy CommuniƟes Grant Steps
Complete grant project descripƟon form – will be aƩached to Grant Agreement as Exhibit A
Execute Grant Agreement by City and Oakland County)
Release of grant funds to community (50% Upon execuƟon of grant agreement and 50% upon
Project compleƟon)
Schedule quarterly status reports
July 31, 2026 – Deadline to submit final report to OCPR
December 31, 2026 – with approval of final report by OCPR, deadline for release of remaining
funds to community. All improvements must be open to the public by this date.
I. Applicant InformaƟon
Project Title: Beech Woods Playground and Shade Structure
Oakland County City, Village, or Township Name: City of Southfield
Name of Primary Grant Contact: Terry Fields
Primary Contact Phone: (248) 796-4617
Primary Contact Email: ƞields@cityofsouthfield.com
Exhibit A
Healthy CommuniƟes Park and
Outdoor RecreaƟon Investment Plan
Grant Project DescripƟon
II. Financial InformaƟon
Total Project Budget: $ 625,000
OCPR Healthy CommuniƟes Grant: $ 500,000
Remaining Project Budget: $ 125,000
Funding Sources: In the table below, indicate all sources of funding for the project, including the OCPR
Healthy CommuniƟes Grant. They must equal or exceed the Total Project Budget.
Funding Source Amount
OCPR Healthy CommuniƟes Grant $ 500,000
Other source: Southfield Parks & RecreaƟon Budget (FY 2023-24) $ 125,000
$
Total Project Budget $ 625,000
Detail Scope: In the table below, indicate scope items for the project, including any conƟngency and
design fees and esƟmated costs.
Scope Item QuanƟty Amount
Playground and Shade Structure 1 $ 625,000
$
$
Total Project Budget $ 625,000
III. Project DescripƟon
1. Indicate how and where this project is addressed in relevant community planning documents,
which may include: 5-Year Parks and RecreaƟon Master Plan, Capital Improvement Plan, Park
Master Plan, Community Master Plan, Complete Streets Plan, Trailway Master Plan, Pathway
Plan, etc. Provide links to relevant online planning documents or add relevant pages to
applicaƟon PDF document. (100 word maximum)
a. InstallaƟon of a playground in this locaƟon is idenƟfied in the July 20, 2021 Beech Woods
Master Plan presentaƟon. hƩps://www.cityofsouthfield.com/sites/default/files/2021-
08/2021-0730-master-plan-presentaƟon.pdf
b. ImplementaƟon of the Beech Woods Master Plan is listed as an acƟon item in the
Southfield Parks and RecreaƟon Master Plan 2022-2026.
hƩps://www.cityofsouthfield.com/sites/default/files/2022-
03/FINAL_Southfield_plan.pdf
2. Describe the physical locaƟon of the proposed project and ownership of the property. (100
words max).
Beech Woods Park, 22200 Beech Rd, Southfield, MI 48033
3. Describe the project design and why it was chosen. (250 words max).
The Beech Woods Park design is thoughtfully crafted to offer an array of amenities that will
enrich the lives of its residents. Among its features, the park includes a newly constructed
parking lot to ensure convenient access for visitors. The centerpiece of the park is an inclusive
play area and playground, designed to provide a safe and engaging environment for children of
all abilities. This inclusive approach promotes social interaction and enables children to develop
valuable friendships while playing together.
To further enhance the park's appeal, a spacious picnic shelter is incorporated into the design.
This shelter serves as a versatile space that can accommodate various events, from small family
gatherings to larger community celebrations. It provides ample room for hosting parties,
reunions, and other social gatherings, fostering a sense of togetherness and strengthening
community bonds.
In addition to the play area and picnic shelter, Beech Woods Park offers well-maintained walking
paths that wind through its natural beauty. These paths provide opportunities for residents to
immerse themselves in nature, enjoy leisurely strolls, and engage in physical activity while
appreciating the tranquility of the surroundings. The park's commitment to promoting an active
and healthy lifestyle is further reinforced by the inclusion of a four-season restroom facility,
ensuring the comfort and convenience of park visitors year-round.
4. Does the project posiƟvely impact equity and jusƟce and/or provide parks and recreaƟon
services that feel safe and welcoming to everyone? If so, please summarize here. (250 words
max).
The emphasis on fostering interacƟons and forming new friendships within the park further
contributes to equity and jusƟce. By creaƟng a welcoming environment that encourages social
engagement, Beech Woods Park helps to build a sense of belonging and promotes social
cohesion within the community. This is parƟcularly important for marginalized groups who may
face social isolaƟon or limited opportuniƟes for connecƟon.
5. Does the project consider sustainable design/construcƟon pracƟces and help build community
resilience and adaptaƟon to climate change? If so, please summarize here. (250 words max).
The Beechwoods Park design incorporate sustainable pracƟces that contribute to community
resilience and help adapt to climate change. Here are a few key items:
A. Sustainable Materials: The goal for the design is to call for sustainable and locally
sourced materials whenever possible during construcƟon. This reduces the carbon
footprint associated with transportaƟon and supports the local economy.
B. NaƟve Landscaping: The design will strive to incorporate naƟve plant species in the
park's landscaping. NaƟve plants are adapted to the local climate and require less
water, ferƟlizer, and maintenance. They also support local ecosystems, aƩract
pollinators, and contribute to biodiversity conservaƟon.
C. Climate-Resilient Design: The design will consider the long-term impacts of climate
change when designing park infrastructure. This may involve incorporaƟng features
like shade structures, heat-resistant materials, and resilient landscaping that can
withstand extreme weather events such as heatwaves, heavy rainfall, or drought.
6. Does the project increase access to spaces and experiences that promote physical, mental, and
social health for all? If so, please summarize here. (250 words max).
The Beechwoods Park design promotes physical health by offering opportuniƟes for physical
acƟvity and exercise, regardless of age or ability by providing an inclusive play area/playground
and well-designed walking paths/ jogging trails that provide spaces where individuals can
engage in various physical acƟviƟes, improving cardiovascular health, strength, and overall
fitness levels. These ameniƟes will be wheelchair-friendly paths and inclusive play areas, ensure
that individuals of all abiliƟes can parƟcipate in physical recreaƟon. The designated green
spaces will have a posiƟve impact on mental well-being, reducing feelings of anxiety, depression,
stress, and contribuƟng to improved mental health for individuals of all backgrounds. The
incorporated spaces will assist with organized acƟviƟes, group exercises, or casual gatherings,
parks facilitate social engagement and create opportuniƟes for community members to connect
with one another, promoƟng a sense of belonging and social and community cohesion.
Wheelchair accessibility, ADA-compliant faciliƟes, mulƟ-generaƟonal play areas, and spaces that
cater to diverse cultural and recreaƟonal preferences will also be incorporated into the park
design.
7. Describe how the project will be managed and maintained long-term, including any
equipment or staffing needs and how they will be addressed. (250 words max)
The managed maintenance long-term will mirror our current management standards which
includes:
- Power washing equipment seasonally and as needed
- Bi-weekly inspecƟons and/or repairs of playground equipment
- Mulching on the grounds as prescribed
- Weed preventaƟve as necessary
- Shade structure included in inspecƟons and would be removed seasonally if prescribed
8. Describe how the project will meet or exceed ADA guidelines. Describe any Universal Design
principles that will be incorporated into the project. (250 words max).
The park project aims to ensure accessibility for individuals with disabiliƟes by uƟlizing:
A. Accessible Pathways: The park will have well-maintained pathways that are wide enough
to accommodate wheelchairs and mobility devices. The surfaces will be smooth and
level, with minimal slopes, to ensure easy navigaƟon for individuals with mobility
challenges.
B. Inclusive Play Areas: The park will feature inclusive play areas designed to accommodate
children of all abiliƟes including wheelchair-accessible play structures, sensory play
elements, and ground-level acƟviƟes to provide a range of play opƟons for children with
diverse needs.
C. Accessible FaciliƟes: Restrooms and picnic areas within the park will be designed to meet
ADA requirements including wide doorways, accessible parking spaces, properly
posiƟoned grab bars, and sinks/countertops at accessible heights.
AddiƟonally, the park project will incorporate Universal Design principles that aim to create
environments accessible and usable by people of all ages, sizes, and abiliƟes including:
A. Flexibility and Adaptability: The park's design will allow for flexibility and adaptability to
accommodate diverse user needs. This may include adjustable seaƟng opƟons, modular play
elements, and adaptable spaces that can be modified to meet changing requirements.
B. Sensory ConsideraƟons: The park will incorporate sensory elements to cater to individuals with
sensory sensiƟviƟes or impairments that include quiet areas and materials with varied textures
and colors.
C. Social Inclusion: Spaces within the park will be designed to foster social interacƟon and inclusion.
This can involve creaƟng gathering areas and seaƟng arrangements that promote engagement
and connecƟon among park visitors.
IV. AƩachments
1. Project locaƟon map
2. Site plan
3. Concept images
Submission
Completed forms should be e-mailed to Donna Folland at follandd@oakgov.com
Contact InformaƟon:
Donna Folland
Chief – Planning and Resource Development
(248) 736-9087
follandd@oakgov.com
AƩachment 1 – Project LocaƟon Map
AƩachment 2 – Site Plan
AƩachment 3 – Concept Images
Exhibit B
AMERICAN RESCUE PLAN ACT (ARPA) ASSURANCES/REQUIREMENTS
The Parties agree:
1. Grant Funding. Subject to the terms and conditions of this Agreement, and in
reliance upon the Grantee’s affirmations set forth below, OCPRC agrees to make,
and the Grantee agrees to accept, the Grant Amount.
a. GRANTEE UNIQUE ENTITY IDENTIFIER: FD51FZFMEDP8
b. FEDERAL AWARD IDENTIFICATION NUMBER (FAIN): SLFRP2640
c. CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER:
21.027
d. FEDERAL AWARD DATE: May 28, 2021
e. THE GRANT AMOUNT IS NOT FOR RESEARCH & DEVELOPMENT
(R&D): The Grant Amount cannot be used for research and development
related expenditures.
f. INDIRECT COST RATE FOR FEDERAL AWARD: Indirect Costs are not
eligible for this Agreement.
g. DEFINED USE OF THE GRANT AMOUNT: The Grant Amount must be
expended in accordance with the guidelines for ARPA funds.
2. Grantee Affirmations:
a. Grantee affirms that any and all representations made to OCPRC in
connection with this Agreement were accurate, truthful and complete and
remain so. Grantee acknowledges that all representations and information
provided have been relied on by the OCPRC to provide funding under this
Agreement. Grantee shall promptly notify OCPRC, in writing, of the
occurrence of any event or any material change in circumstances which
would make any Grantee representation or information untrue or incorrect
or otherwise impair Grantee’s ability to fulfill its obligations under this
Agreement.
b. Grantee may not use grant funds for expenses for which the Grantee has
received any other federal funds or emergency COVID-19 supplemental
funding, whether it be state, federal, or private in nature, for the same
expense. No portion of grant funds may be used for the purpose of obtaining
additional Federal funds under any other law of the United States, except if
authorized by law. Grantee shall promptly notify OCPRC if it receives
insurance proceeds or other disaster assistance (public or private) that
duplicates the funding received under this Agreement. Grant funds may not
be used to cover expenses that were reimbursed by insurance.
c. Grantee shall not carry out any activities under this Agreement that results
in a prohibited duplication of benefits as defined by Section 312 of the
Robert T. Stafford Disaster Relief and Emergency Assistance Act (42
U.S.C. 5155) and in accordance with Section 1210 of the Disaster Recovery
Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442),
which amended Section 312 of the Robert T. Stafford Disaster Relief and
Emergency Assistance Act (42 U.S.C. 5155). If the Grantee receives
duplicate benefits from another source for projects related to this disaster,
the Grantee must refund the benefits provided by the OCPRC to the
OCPRC. Duplication of benefits occurs when Federal financial assistance
is provided to a person or entity through a program to address losses
resulting from a Federally-declared emergency or disaster, and the person
or entity has received (or would receive, by acting reasonably to obtain
available assistance) financial assistance for the same costs from any other
source (including insurance), and the total amount received exceeds the
total need for those costs.
3. Repayment/Remedies. Grantee is subject to repayment to the OCPRC of an
amount equal to the grant funds received by Grantee in the event Grantee has
made material misrepresentations to the OCPRC, voluntary bankruptcy or
insolvency proceedings are commenced against the Grantee and not set aside
within sixty (60) days, or the Grantee fails to otherwise comply with the
requirements of this Agreement. In the event OCPRC later determines the
information Grantee provided in conjunction with this Agreement, or that Grantee
was ineligible for this Agreement, or that Grantee’s use of the grant funds following
receipt was contrary to this Agreement, Grantee agrees to repay the grant funds
to OCPRC in full. OCPRC further retains all rights and remedies allowed in law or
equity, including seeking payment of its reasonable costs and expenses incurred
enforcing its rights and remedies.
4. Access to Records and Audit.
a. Grantee shall maintain all records pertinent to the Agreement and any
amendments, including backup copies, for a period of five (5) years. The
records shall be kept in accordance with generally accepted accounting
practices, and the Grantee shall utilize adequate internal controls and
maintain necessary documentation for all costs incurred, including
documentation and an inventory of all equipment purchased with grant
funds. These internal controls should be in compliance with guidance in
“Standards for Internal Control in the Federal Government” issued by the
Comptroller General of the United States or the “Internal Control Integrated
Framework”, issued by the Committee of Sponsoring Organizations of the
Treadway Commission (COSO).
b. In addition to OCPRC, the U.S. Department of Treasury, or their authorized
representatives, shall be provided the right to audit all records pertaining to
the expenditure and use of grant funds. All records with respect to any
matters covered by this Agreement shall be made available to OCPRC, the
Federal awarding agency, and the Comptroller General of the United States
or any of their authorized representatives, at any time during normal
business hours, as often as deemed necessary, to audit, examine, and
make excerpts or transcripts of all relevant data. Any deficiencies noted in
audit reports must be fully cleared by Grantee within 30 days after receipt
by the Grantee. Failure of Grantee to comply with the audit requirements
will constitute a violation of this Agreement.
c. Grantee must establish and maintain effective internal control over the
Federal award that provides reasonable assurance that they are managing
the award in compliance with Federal statutes, regulations, and the terms
and conditions of the award.
5. Compliance with Laws.
a. Grantee shall comply with all federal, state, and local laws, statutes,
ordinances, regulations, and all requirements applicable to its activities
under this Agreement. This includes the following:
b. Grantee must take reasonable measures to safeguard protected personally
identifiable information, as defined in 2 C.F.R. 200.82, and other information
OCPRC designates as sensitive or the Grantee considers sensitive
consistent with applicable Federal, state, and local laws regarding privacy
and obligations of confidentiality.
c. Grantee must comply with 31 U.S.C. Chapter 38, Administrative Remedies
for False Claims and Statements. Grantee will not pass-through grant funds
to an entity listed in the SAM Exclusions. SAM Exclusions is the list
maintained by the General Services Administration that contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well
as parties declared ineligible under statutory or regulatory authority other
than Executive Order 12549. SAM exclusions can be accessed at
www.sam.gov
d. Grantee must register at sam.gov.
e. Grantee must comply with Title VI of the Civil Rights Act of 1964, and any
implementing regulations, which prohibits entities receiving Federal
financial assistance from excluding from a program or activity, denying
benefits or services, or otherwise discriminating against a person on the
basis of race, color, national origin (including limited English proficiency),
disability, age, or sex (including sexual orientation and gender identity). All
applicable U.S. Department of Treasury Title VI regulations are
incorporated into this Agreement and made a part of this Agreement.
f. Public Body must comply with 2 C.F.R. Part D, Post Federal Award
Requirements, being 200.300 et seq., where applicable.
Revised 06-27-23