HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 40745DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREAS the Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longer exists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
ar,ah
‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
November 21, 2023
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and Spaulding Township, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Kim McCabe, IT Project Specialist, Oakland County
Kristine Powers, IT Supervisor, Oakland County
Mark Seamon, Clerk, Spaulding Township
Enclosures
David T. Woodward (Oct 20, 2023 14:40 EDT)Oct 20, 2023
Oct 20, 2023
EXHIBIT I
I.T. SERVICES AGREEMENT
ONLINE PAYMENTS
I.T. SERVICES AGREEMENT – EXHIBIT I
Page 1
MR 21258 6/17/2021
INTRODUCTION
The I.T. Service described in this Exhibit (Online Payments) will provide government agencies
with the ability to accept credit card and/or electronic check payments online.
1.0 COUNTY RESPONSIBILITIES
1.1 County will provide an I.T. Service where the general public can make payments
for any type of fees or costs, i.e. pay property taxes, licenses, permits or traffic
tickets by means of a credit card or electronic check, utilizing the Internet.
1.2 If requested by Public Body, County will provide a single public web page that will
reside on County server(s) and include basic information with links to the I.T.
Service for Online Payments. County will not provide content management.
County will provide basic design template customization (header and colors) and
minimal content (basic contact information). URLs will have a G2Gcloud.com
domain name. County has sole discretion as to what may be placed on this one-
page website.
1.3 County will provide Public Body with access to a password protected web site
where Public Body can issue credits and view daily, weekly, and monthly
transaction activity of payments processed through this I.T. Service.
1.4 The Enhanced Access Fee charged to the general public shall be an amount
established by County Board of Commissioners (MISCELLANEOUS
RESOLUTION #07121, County Board of Commissioner Minutes, May 24, 2007,
p. 246) or as revised by County Board of Commissioners.
2.0 PUBLIC BODY RESPONSIBILITIES
2.1 Public Body will be responsible for placing the URL provided by County onto their
website for this service.
2.2 Public Body will include the URL in printed or electronic communications to the
general public regarding this service.
2.3 Public Body shall respond to all questions from the general public regarding
payments. County shall refer questions regarding the amount of payment due or
owing to Public Body.
3.0 SUPPORT
The I.T. Service will be supported by County’s Information Technology (I.T.) Department
as described in the Agreement.
4.0 SERVICE ACCESS AND REQUIREMENTS
4.1 Service Access
4.1.1 Access to the I.T. Service is via an internet browser. The URL for the
general public to initiate the Online Payments service will be provided by
County.
EXHIBIT I
I.T. SERVICES AGREEMENT
ONLINE PAYMENTS
I.T. SERVICES AGREEMENT – EXHIBIT I
Page 2
MR 21258 6/17/2021
4.1.2 Public Body will provide access to this I.T. Service for the general public
via the URL provided by County on the web site owned by Public Body.
4.1.3 The URL for Public Body to view activity reports and to perform all
administrative functions and for the general public to maintain recurring
payments will be provided by County.
4.2 Service Requirements
4.2.1 The general public shall be required to pay County an Enhanced Access Fee
to use this I.T. Service. County will use Enhanced Access Fees to recover
costs associated with this I.T. Service.
4.2.2 The person making the payment will authorize two transactions: (1) one
transaction for payment of monies owed to Public Body and (2) one
transaction for payment of the Enhanced Access Fee. The payment to
Public Body will be deposited in Public Body’s designated account. The
funds for the Enhanced Access Fee will be deposited into an account owned
by County.
5.0 SERVICE COSTS
There is no cost to Public Body for this I.T. Service.
6.0 SHARING OF NET ENHANCED ACCESS FEES
6.1 Public Body will receive 50% of Net Enhanced Access Fees collected from
Online Payments. For purposes of Sharing Net Enhanced Access Fees, if the
Public Body that entered into this Agreement is a Court, any Net Enhanced
Access Fees that can be shared will be directed to and deposited with the Court’s
Funding Unit or Units. Payments will be made quarterly based on the County’s
fiscal year of October 1 through September 30. Net Enhanced Access Fees is
defined as follows:
6.2 County will deduct a percentage from Public Body’s gross Enhanced Access Fees
to cover transactional fees. The percentage will be recalculated every fiscal year
due to changes in County’s costs incurred. County shall list the percentage of
Enhanced Access Fee used to calculate transactional fees on the
www.G2Gcloud.com website.
6.3 Definitions.
6.3.1 Gross Enhanced Access Fees Collected – All fees added to transactions
processed for your agency paid by end-user
6.3.2 County’s Cost for Transactional Fees –Average costs incurred by County
to process transactions for all agencies as a percentage of Gross Enhanced
Access Fees Collected
6.3.3 Transactional Fees Deducted from Gross Enhanced Access Fees – Result
of applying percentage to Gross Enhanced Access Fees Collected
EXHIBIT I
I.T. SERVICES AGREEMENT
ONLINE PAYMENTS
I.T. SERVICES AGREEMENT – EXHIBIT I
Page 3
MR 21258 6/17/2021
6.3.4 Net Enhanced Access Fees Remaining – Result of subtracting costs of
transactional fees from Gross Enhanced Access Fees Collected
6.3.5 50% Shared Back with Public Body- Percentage of Total Net Enhanced
Access Fees to be shared with your agency.
6.3.6 Fees Shared Back with Public Body – Funds your agency will receive.
6.4 Illustration. Below is an example of how the Net Enhanced Access Fees will be
shared:
$5,000 Gross Enhanced Access Fees Collected
x 39% County’s Cost for Transactional Fees
- $1950 Transactional Fees Deducted from Gross Enhanced Access Fees
$3050 Net Enhanced Access Fees Remaining
x50% 50% Shared Back with Public Body
$1525 Fees Shared Back with Public Body
7.0 PROVISION AND MAINTENANCE OF DATA
7.1 Public Body must use the same credit card and check processing entities used by
County. The names and contact information for these entities shall be provided
by County. County shall notify Public Body in advance of any changes to the
third-party entities.
7.2 Public Body shall provide County with all necessary bank account and routing
numbers to give effect to this Agreement.
8.0 LICENSE USE AND ACCESS
County grants to Public Body a nonexclusive license to use County developed
applications needed to receive this I.T. Service. This license cannot be provided to any
other party without County’s consent in writing.
EXHIBIT II
I.T. SERVICES AGREEMENT
OVER THE COUNTER PAYMENTS
I.T. SERVICES AGREEMENT – EXHIBIT II
Page 1
MR 21258 6/17/2021
INTRODUCTION
The I.T. Service described in this Exhibit (Over the Counter Payments) will provide government
agencies with the ability to take credit card payments at the counter and over the phone.
1.0 COUNTY RESPONSIBILITIES
1.1 County will provide an I.T. Service where the general public can make Over the
Counter Payments for any type of fees or costs; i.e. pay property taxes, licenses,
permits or traffic tickets by means of a credit card.
1.2 County will provide Public Body with access to a password protected web site
where Public Body can issue credits and view daily, weekly, and monthly
transaction activity of payments processed through this I.T. Service.
1.3 The Enhanced Access Fee charged to the general public shall be an amount
established by County Board of Commissioners (MISCELLANEOUS
RESOLUTION #07121, County Board of Commissioner Minutes, May 24, 2007,
p. 246) or as revised by County Board of Commissioners.
2.0 PUBLIC BODY RESPONSIBILITIES
2.1 Public Body shall respond to all questions from the general public regarding
payments.
3.0 SUPPORT
The I.T. Service will be supported by County’s Information Technology (I.T.) Department
as described in the Agreement.
4.0 SERVICE ACCESS AND REQUIREMENTS
4.1 Service Access
4.1.1 Access to the I.T. Service is via a credit card reader provided by County
attached to a computer with a connection to an Internet website run by
County.
4.1.2 The URL for Public Body to view activity reports and to perform all
administrative functions will be provided by County.
4.1.3 Public Body will provide access to this I.T. Service for the general public
via computer owned by Public Body an on the premise of the Public Body.
This computer may be operated by Public Body staff or made available
directly to the general public.
4.2 Service Requirements
4.2.1 The general public shall be required to pay County a fee to use this I.T.
Service. County will use fees to recover costs associated with this I.T.
Service.
EXHIBIT II
I.T. SERVICES AGREEMENT
OVER THE COUNTER PAYMENTS
I.T. SERVICES AGREEMENT – EXHIBIT II
Page 2
MR 21258 6/17/2021
4.2.2 The person making the payment will authorize two transactions: (1) one
transaction for payment of monies owed to Public Body and (2) one
transaction for payment of the fee. The payment to Public Body will be
deposited in Public Body’s designated account. The fee will be deposited
into an account owned by County.
5.0 SERVICE COSTS
There is no cost to Public Body for this I.T. Service.
6.0 SHARING OF NET ENHANCED ACCESS FEES
6.1 Public Body will receive 50% of Net Enhanced Access Fees collected from Over
the County Online Payments. For purposes of Sharing Net Enhanced Access Fees,
if the Public Body that entered into this Agreement is a Court, any Net Enhanced
Access Fees that can be shared will be directed to and deposited with the Court’s
Funding Unit or Units. Payments will be made quarterly based on the County’s
fiscal year of October 1 through September 30. Net Enhanced Access Fees is
defined as follows:
6.2 County will deduct a percentage from Public Body’s gross Enhanced Access Fees
to cover transactional fees. The percentage will be recalculated every fiscal year
due to changes in County’s costs incurred. County shall list the percentage of
Enhanced Access Fee used to calculate transactional fees on the
www.G2Gcloud.com website.
6.3 Definitions.
6.3.1 Gross Enhanced Access Fees Collected – All fees added to transactions
processed for your agency paid by end-user
6.3.2 County’s Cost for Transactional Fees –Average costs incurred by County
to process transactions for all agencies as a percentage of Gross Enhanced
Access Fees Collected
6.3.3 Transactional Fees Deducted from Gross Enhanced Access Fees – Result
of applying percentage to Gross Enhanced Access Fees Collected
6.3.4 Net Enhanced Access Fees Remaining – Result of subtracting costs of
transactional fees from Gross Enhanced Access Fees Collected
6.3.5 50% Shared Back with Public Body- Percentage of Total Net Enhanced
Access Fees to be shared with your agency.
6.3.6 Fees Shared Back with Public Body – Funds your agency will receive.
EXHIBIT II
I.T. SERVICES AGREEMENT
OVER THE COUNTER PAYMENTS
I.T. SERVICES AGREEMENT – EXHIBIT II
Page 3
MR 21258 6/17/2021
6.4 Illustration. Below is an example of how the Net Enhanced Access Fees will be
shared:
$5,000 Gross Enhanced Access Fees Collected
x 39% County’s Cost for Transactional Fees
- $1950 Transactional Fees Deducted from Gross Enhanced Access Fees
$3050 Net Enhanced Access Fees Remaining
x50% 50% Shared Back with Public Body
$1525 Fees Shared Back with Public Body
7.0 PROVISION AND MAINTENANCE OF DATA
7.1 Public Body must use the same credit card processing entities used by County.
The names and contact information for these entities shall be provided by County.
County shall notify Public Body in advance of any changes to the third-party
entities.
7.2 Public Body shall provide County with all necessary bank account and routing
numbers to give effect to this Agreement.
8.0 LICENSE USE AND ACCESS
County grants to Public Body a nonexclusive license to use County developed
applications needed to receive this I.T. Service. This license cannot be provided to any
other party without County’s consent in writing.
1
SPAULDING TOWNSHIP
SAGINAW COUNTY
MICHIGAN
October 17, 2023
The regular monthly meeting of the Spaulding Township Board was called to order at
6:00 p.m. at the Township Office Board room with the Pledge of Allegiance to the Flag.
Board members present: Supervisor, Ed Masters, Clerk, Mark Seamon, Treasurer,
Tiffany Fortier, Trustee Tracie Prueter, Trustee, Jay Bruns, also present Secretary Ginger
Scheffler and DPW Director Matt Tanner.
Minutes of the regular monthly meeting held September 19, 2023 were approved as
written.
The Township treasurer’s report was read and approved with a balance on hand as of
September 30, 2023 of $1,160,554.61 all accounts and a general fund balance of
$877,342.26.
The DPW treasurer’s report was read and approved with a balance on hand as of
September 30, 2023 of water $32,631.98 and sewer $16,840.87 with a total of
$49,472.85.
DPW Director Tanner presented quarterly water usage information and a water main
replacement exploration project. John Monsees, Michigan Rural Water Association,
explained the EGLE service line verification program to verify materials used on 20%
(156) water connections by January 1, 2025. The cost of excavating may be about $200
per hole with the possibility of needing two holes per customer.
The Fire Department reported 9 service calls for the month of September. A new rescue
boat has been purchased.
Dick Leach reported on the Cass River Dike and Erosion Control Board business
including the improvements to the south dike on the east side of M-13. The dike is lower
than the approved level (591.6 ft of elevation). A resolution to the elevation issue is
being pursued. Fortier moved and Bruns supported to pay the invoice for dike
improvements to Prairie Grain for $28,000. The motion passed.
A report on the efforts of the township events and action committee was given by the
Supervisor. The appreciation banquet was a success in thanking volunteers. A Trunk or
Treat event will be held October 31. Deanna Nigl suggested the purchase of a small
storage building to be placed in the park. Prueter moved and Bruns supported to renovate
the restroom building and purchase a storage building. The motion passed.
Fortier moved and Prueter supported to end public comments. The motion passed.
2
Fortier moved and Prueter supported to renew an agreement with Oakland County G2G
Cloud Solutions IT Services to receive credit/debit card payments. Tiffany Fortier is
authorized to sign the agreement. The motion passed.
The Mid-Michigan Waste Authority provided an update of services and an estimated cost
for 2024 solid waste services of $168,980.00.
The properties at 2065 Houlihan and 4055 S. Washington are involved in probate
proceedings in an effort to improve the properties.
Supervisor Masters provided an update of the possibility of a low income housing
project.
The Saginaw County Road Commission is planning to install a roundabout at the
intersection of Curtis and Sheridan Roads in 2025.
Fortier moved and Bruns supported to table the decision of accepting an offer for a long
term lease of a communications tower from AT&T. The motion passed.
A motion was moved by Fortier and seconded by Bruns to approve checks #5957 – 5964,
5966 – 5993, payroll #329 - 330 and EFT #192 - 194 for a total amount of $119,261.56.
The motion passed.
A motion was moved by Fortier and seconded by Prueter to approve DPW checks #4325
– 4333 and EFT #356 - 358 for a total amount of $40,913.48. The motion passed.
A motion was moved by Fortier and seconded by Bruns to receive into the DPW treasury
receipts for the month of September in a total amount of $12,859.69. The motion passed.
A motion was moved by Fortier and seconded by Bruns to receive into the Township
treasury receipts for the month of September in a total amount of $36,294.09. The motion
passed.
A motion was made by Fortier and seconded by Prueter to adjourn the meeting. The
motion passed.
The meeting adjourned at 7:20 p.m.
Respectfully submitted:
Mark Seamon
Spaulding Township Clerk