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Home My WebLink AboutInterlocal Agreements - 2021.06.17 - 40820MINUTES REGULAR BOARD MEETING MONDAY, OCTOBER 2, 2023 - 6:30 PM REMOTE ELECTRONIC MEETING 40700 ROMEO PLANK ROAD, CLINTON TOWNSHIP, MI 48038 Call to Order The regular meeting of the Board of Trustees was called to order at 6:30 p.m., held both publicly at the Clinton Township Civic Center, Board Chambers, and virtually. Also in attendance was Mr. Jack Dolan, Township Attorney. Pledge of Allegiance The Pledge of Allegiance was recited, led by Supervisor Cannon. Roll Call Present: Robert Cannon, Kim Meltzer, Paul Gieleghem, Michael Keys, Tammy T. Patton, Julie Matuzak Absent: None Approval of Agenda Kim Meltzer requested the following additions to tonight's Agenda: Item #5: Request by the Election Commission to fill the Election Commission vacancy created by the resignation of Trustee Joie West Item #6: Request purchase of Modus Election Software Paul Gieleghem motioned, seconded by Tammy T. Patton to receive and approve tonight's Agenda, as amended. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed 1. Consent Agenda Michael Keys motioned, seconded by Tammy T. Patton to receive and approve the Consent Agenda, as submitted. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed a. Approval of Minutes of the September 18, 2023 Regular Board of Trustees meeting b. Approval of Bills c. FF new hire approval d. Approval of Appointment to Utility Worker Position - William Addelia e. Approval of Appointment to Utility Worker Position - Ronald Demski f. Approval of Appointment to Utility Worker Position - Corey Jalbert g. Approval of Appointment to Utility Worker Position - Jason Jessie h. Approval of Appointment to Utility Worker Position - Shawn Quinn i. Approval of Appointment to Equipment Operator Position - Public Services j. Personnel Vacancy Review Committee - Recommendation k. Interlocal Agreement/ G2G Cloud Solutions 2. Public Hearing - Annual Resolution Adjusting Special Assessment Lighting Districts Julie Matuzak motioned, seconded by Tammy T. Patton to receive and file the letter dated September 19, 2023 from the Township Assessor and close the public hearing and adopt the Annual Resolution Adjusting Special Assessment Lighting Districts, as presented. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed 3. 0.45 Acres. Fronting the Side of Cass Avenue, West of Groesbeck Highway - Addressed as 21222 Cass Avenue - Parcel #16-11-10-377-025 - Site Development Plan Approval for Proposed Addition to Printing by Johnson MF #S1025-A Tammy T. Patton motioned, seconded by Kim Meltzer to receive and file the letter dated August 25, 2023, from the Township Planning Commission and approve the proposed site development plan for Printing by Johnson, .45 acres, fronting the south side of Cass Avenue, west of Groesbeck Highway, addressed as 21222 Cass Avenue - Parcel #16-11-10-377-025. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed 4. 2.11 Acres, Fronting the South Side of Hall Road, West of Gratiot Avenue - Addressed as 24276 Hall Road - Parcel #16-11-01-201-023 - Special Land Use Approval and Site Development Plan Approval for Proposed Chipotle Restaurant Tammy T. Patton motioned, seconded by Kim Meltzer to receive and file the letter dated June 23, 2023 from the Township Planning Commission and approve the special land use and site development plan for a Restaurant with Drive-Thru, on 2.11 acres, fronting the south side of Hall Road, west of Gratiot, addressed as 24276 Hall Road, Parcel #16-11-01-201-023. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed 5. ADD ON: Request by the Election Commission to fill the Election Commission vacancy created by the resignation of Trustee Joie West Kim Meltzer motioned, seconded by Tammy T. Patton to receive and file the request from the Township Clerk and approve the appointment of Trustee Julie Matuzak to fill the vacancy on the Election Commission created by the resignation of Trustee Jenifer "Joie" West. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed 6. ADD ON: Request purchase of Modus Election Software Tammy T. Patton motioned, seconded by Julie Matuzak to receive and file the letter dated September 28, 2023 from the Township Clerk and approve the request to purchase Election Modus Software for the amount of $32,000 with $20,000 in annual maintenance; further the Board approves the requested 12,000 budget amendment. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed Public Comment Public comments by Sam Buschell. Motion To Adjourn Tammy T. Patton motioned, seconded by Michael Keys to adjourn at 7:05 a.m. Ayes: Robert Cannon, Kim Meltzer, Julie Matuzak, Michael Keys, Paul Gieleghem, Tammy T. Patton Nays: None Abstain: None Absent: None Passed Kim Meltzer, Clerk, Charter Township of Clinton DeeAreeetattainaiid itttte teteratbeteneareteet MISCELLANEOUS RESOLUTION :|#21288 June 17,2021 BY:Commissioner Gwen Markham,Chairperson,Finance Committee IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Chairperson,Ladies and Gentlemen: WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263, approved the Department of Information Technology's Comprehensive Information Technology Services Agreementenabling the Department to make additional technology services available to public bodies;and WHEREAS the Department of Information Technology has made the following modifications to the Comprehensive I.T.Services Interlocal Agreement and Exhibits: e Agreement Updated references to Browser.Standards required to use the services, Exhibit |-Updated the County’s Cost for Transactional Fees, Exhibit ll -Updated the County's Cost for Transactional Fees, Exhibit tll -Updated the County's Cost for Transactional Fees, Exhibit lV -Remove the third-party vendor that is no longer in use, Exhibit V —Removed references to the Public List of Contracts that no longer exists, Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists, Exhibit XIII -Removed references to the Public List of Contracts that no longer exists, Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning Committee and CLEMIS Advisory Committee, All Exhibits -Updated section titles and references for consistency across all exhibits. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice Advice with fees described in the Exhibits. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive Information Technology Services Agreement.' Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution. ar,ah ‘Commissioner Gwen Markham,District #9 Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #21258 :a June 17,2021 Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted. AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn, Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20) NAYS:None.(0)’ A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted. _.HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MGCL 45.559A(7) STATE OF MICHIGAN): COUNTY OF OAKLAND) |,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office. In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021, Lisa Brown,Oakland County David T. Woodward (Nov 30, 2023 11:46 EST)Nov 30, 2023 Nov 30, 2023 December 6, 2023 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 – Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Charter Township of Clinton, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Kim McCabe, IT Project Specialist, Oakland County Kristine Powers, IT Supervisor, Oakland County Kim Meltzer, Clerk, Clinton Township Enclosures