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HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 40826DeeAreeetattainaiid itttte teteratbeteneareteet MISCELLANEOUS RESOLUTION :|#21288 June 17,2021 BY:Commissioner Gwen Markham,Chairperson,Finance Committee IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Chairperson,Ladies and Gentlemen: WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263, approved the Department of Information Technology's Comprehensive Information Technology Services Agreementenabling the Department to make additional technology services available to public bodies;and WHEREAS the Department of Information Technology has made the following modifications to the Comprehensive I.T.Services Interlocal Agreement and Exhibits: e Agreement Updated references to Browser.Standards required to use the services, Exhibit |-Updated the County’s Cost for Transactional Fees, Exhibit ll -Updated the County's Cost for Transactional Fees, Exhibit tll -Updated the County's Cost for Transactional Fees, Exhibit lV -Remove the third-party vendor that is no longer in use, Exhibit V —Removed references to the Public List of Contracts that no longer exists, Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists, Exhibit XIII -Removed references to the Public List of Contracts that no longer exists, Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning Committee and CLEMIS Advisory Committee, All Exhibits -Updated section titles and references for consistency across all exhibits. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice Advice with fees described in the Exhibits. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive Information Technology Services Agreement.' Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution. ar,ah ‘Commissioner Gwen Markham,District #9 Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #21258 :a June 17,2021 Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted. AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn, Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20) NAYS:None.(0)’ A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted. _.HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MGCL 45.559A(7) STATE OF MICHIGAN): COUNTY OF OAKLAND) |,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office. In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021, Lisa Brown,Oakland County December 19, 2023 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 – Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and Groveland Township, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Kim McCabe, IT Project Specialist, Oakland County Kristine Powers, IT Supervisor, Oakland County Janell Keller, Clerk, Groveland Township Enclosures David T. Woodward (Nov 30, 2023 11:46 EST)Nov 30, 2023 Nov 30, 2023 November 14, 2023 minutes APPROVED 1 GROVELAND TOWNSHIP BOARD REGULAR MEETING THIS MEETING WAS HELD November 14, 2023 7:00 pm PLEDGE OF ALLEGIANCE CALL TO ORDER DePalma called the regular meeting of the Groveland Township Board to order at 7:02pm. Members present were: ☒ Robert DePalma, Supervisor ☒ Jenell Keller, Clerk ☒ Theresa Bills, Treasurer ☒ James Christopher, Trustee ☒ Gina Muzzarelli, Trustee Also in attendance: ☒ Fire Chief Mason APPROVED AGENDA: • DePalma wanted to table Item H: Ordinance Fees, Dec agenda • Bills wanted to add to New Business: Item M: Step Increases Bills motioned to approve the agenda as submitted with the two amendments. The motion was supported by Muzzarelli ALL IN-FAVOR - MOTION CARRIED APPROVED MINUTES: Reviewed Township and Fire Board Minutes from October 10, 2023. DePalma wanted to amend Page 3 of the Township Minutes under Item B, regarding the parking lot, wanted to add “in areas” after “Allied agreed to scrap scrape the lot 1 ½ inches Muzzarelli noted the spelling issues and to add on Page 2 under Investment Reports, add “monthly” and to change “50,000 to 60,000” to “40,000 to 50,000 monthly” Muzzarelli wanted to amend the Fire Board Minutes under New Business hiring Austin West was hired “as on call” Bills noticed some typos on the Township Minutes. Under Discuss CDBG change “Can potentially use funds for clearing demolition on house on “Dyer Rd” to “Jossman Rd” and under HAYA change date “October 278th to “October 27th” November 14, 2023 minutes APPROVED 2 Bills motioned to accept the changes of the minutes as noted in her draft. Christopher supported. ALL IN FAVOR- MOTION CARRIED FINANCIALS REVIEWED BUDGET AMENDMENTS: No budget amendments APPROVED ACCOUNTS PAYABLES: Keller Reviewed Accounts Payables and Distribution Reports General Fund Total: $135,144.74 BLD: $362.85 Fire Fund Total: $24689.11 T & A: 701: $ 250.21 Keller moved to accept the Account Payables report. Muzzarelli second ROLL CALL VOTE-ALL IN FAVOR-MOTION CARRIED REVENUE & EXPENSE REPORT: • $4272.00 came in on an insurance claim for the cemetery, tree that came down, stone will be replaced in the spring • 20,931.00 will be moved tri-party monies INVESTMENT REPORTS: • Board Meeting was on the 14th • Made $42,677.00 in interest this past month PRESENTATIONS: Tena Alvaredo-HAYA-DID NOT PRESENT PUBLIC HEARING: CDBG November 14, 2023 minutes APPROVED 3 • Application due by Dec 1,2023 • Haven and mobile home repair alternate each year • No clear answer on who has qualified, or if funds being used • 43% must be low income serviced by the stations for fire department application • Have $7100.00 we can allocate • As of Oct 16, changed what we can allocate towards public service projects • Public hearing today • Need to get the word out that we have this available Muzzarelli opened this to a public hearing. 7:18 pm Bills second. Opened to public- no response DePalma closed public meeting. 7:19pm Bills second Keller motioned to give $3500.00 to Haven for the next program year and remaining funds to County Home Improvement Fund. Add Robert DePalma as signing officer. Bills second. ROLL CALL VOTE-ALL YES MOTION CARRIED UNFINISHED BUSINESS: None. NEW BUSINESS: A. Approve Authorized signers for the depositories • After Patti Back retired, we needed to update approved signers. • Jenell Keller, Clerk and Laura Baughey, Deputy Clerk will be added to Genysis Credit Union as approved signers Bills motioned to approve the signers as listed on the document with the correction to Jenell’s last name. Keller supported. ALL IN FAVOR – MOTION CARRIED B. Cybersecurity • Brochure provided by Brightline • Brightline covers: Risk management, Security Awareness, Security Controls, Incident Response. • We need to check into Decker and IT Wright if we are offered the same services along with Cyber attacks November 14, 2023 minutes APPROVED 4 C. HB 4965 on Peg • This is the bill to try to stop paying peg fees on streaming services that come across cable companies • Trying to get exemption on that • 80,000-100,000 a year • Francize Franchise fees and Peg Fees D. Lift Assist Cost- TABLED E. Renewal of Phone Contract • 60-day window • Options: Auto renew 1 year for $260.00/month or 3 years for $195.90/month; offers are at the current market • Had our phones for 5 years Bills motioned that we remain with Star2Star under the current contract with same coverages for 1 year. Christopher supported. ROLL CALL VOTE-ALL YES-MOTION CARRIED F. NoHaz 2024 • Dec/Jan more to come • 9 million pounds removed • Cost will go up for 2024 • Assume 10% increase in participation in 2024 • $10 a trip at Groveland, will go up to $15 G. “I Voted Sticker” Contest • 3 elections, 30 days of voting in 2024 • Go into communities, positive spin on Voting • 2 months for the kids to design in grades: K-5, 6-12th • Winning stickers will have the appropriate stickers available at each polling location • Selfie stations Keller motioned to participate in this voting competition with an estimated cost of $1000.00- $1500.00. Supported Muzzarelli ROLL CALL VOTE-ALL YES-MOTION CARRIED H. Ordinance Fees-TABLED November 14, 2023 minutes APPROVED 5 I. IT Contract Renewal • Contract Renewal for IT Services • G2G Cloud, Site residents use to go online to pay their taxes, pet license, waste haulers etc. pay by phone or electronic check • Have a share back program • Keeping 35% and giving us 35% • Need an authorized signer Keller motioned to designate Robert DePalma as the signer and to renew the IT services agreement for Oakland County IT Services including all addendums and attachments as submitted. Christopher second. ROLL CALL VOTE-ALL YES-MOTION CARRIED K. HAYA Board Members • Established a new board member • Approve Laura Rainey Keller motioned submit this resolution to approve Laura Rainey as their newly appointed board member. Muzzarelli second ALL IN FAVOR-MOTION CARRIED L. Oakland County Youth Assistance Meeting • Annual Breakfast: Robert DePalma and Jenell Keller going M. Step Increases • Budget meeting in Feb 2023 • Discussed the starting salary for new full-time hires, no change in 8 years • Due to rates of inflation and increase we should act with step increases every 3 months, instead of every 6 months Bills motioned that we accelerate the step increase schedule for the new office administrator to every 3 months instead of every 6 months effective with the December 2, 2023 pay. Christopher second. ALL IN FAVOR- MOTION CARRIED Keller motioned that Laura Baughey has been with Groveland Township for 3 months on Monday, November 20, 2023 and to approve the step increase on her December 2nd pay. Muzzarelli second ROLL CALL VOTE-ALL YES-MOTION CARRIED MISCELLANEOUS REPORTS: November 14, 2023 minutes APPROVED 6 HAYA – Holly Area Youth Assistance: • Basic computers classes at the Richter center • Vet to vet Dinner 3rd Monday of the month • Tree lighting • Dickens festival on the Nov 24th • Groveland at the top of the list that they serve • Logic class, making blessing backpacks • Trivia night in January • Looking for a new location by June 2024 BGYA - Brandon/Groveland Youth Assistance: • Meeting November 14th, 2023 • 18 new cases in October, most came from the school district • Love & Logic Program, 9 families were involved, very positive feedback • New emergency cards just finished, Blackhawk Hot Line phone number changed, ok2say goes to the police, Blackhawk is recorded and the message is given to the administrators to the schools, • New card is BLUE and dated 2023/2024 • Christmas in the village in downtown Ortonville December 2, 2023 • Youth Recognition Committee will be meeting to review the last couple of years and going over this coming year events PLANNING COMMISSION: • Still working out Planning Commission and Zoning with the placement of language for detached buildings. • Camp Tamarack has placed a fence around the property BOARD OF ZONING APPEALS: • Office still interested in going to training; classes coming soon SUPERVISOR: • Cement in two weeks for the new tech park • Defense and Advance Manufacturing Seminar: multiple 3d printing styles, trying to use 3D printing in airlines industry and military • 3D printing has an association we would like to consider for our future marketing • Made a new video of our office look for it on our Groveland Township website • 217 cars at the car show CLERK: November 14, 2023 minutes APPROVED 7 • Started in September we have been using WOTA. The Holly area, had 500 people use their services, October was 600 people • Clerks Association meeting December 7th 2023 • “I Voted” Sticker Contest • Having 200 people at the poles for November 7th election • 456 Absentee Ballots • Brandon Millage Renewal passed, Goodrich Sinking Fund did not TREASURER: • Vinny Bills put together a super cool Car Show video • MTA is offering half for all online classes • Fraud protection, ACH Debit blocking is set up on all our accts • Positive Pay set up on accounts • Special assessments this winter Paddison Drain, effects 150 parcels special, 1,2, 3 ,10 and 11, special assessment on bald eagle lake drain, 1 parcel of consumers energy land • taxes bills are ready to go by December 1st, drop box is available if the office is not open PUBLIC COMMENTS: None. ADJOURNMENT: There being no further business on the agenda, DePalma motioned to adjourn meeting and break for fire board at 8:17pm. Supported by Keller ALL IN FAVOR BY PROCLAMATION. Respectfully Submitted, Laura Baughey Recording Secretary November 14, 2023 minutes APPROVED 8 FIRE Board Reconvened for Fire board meeting at 8:27pm. • 88 Calls last month – 822 for the year • 31 calls a month, 2 calls a day • Ladder is back in service, $10444.00, checking again in 5 years • Engine 1 is back, speed governor, high idle, captain did a test on it, down at apollo • Engine 4 • Engine 2 • Alpha 3 is at service • 3 tires go bad • Thanks day, cooking 7 turkeys, contacted health department know • Receive grant for $2000 for the camera system • Received grant for 10,000.00 for gear, submit bills before the gear • Public meeting for fire board, with new fees as well bills motioned to adjourn fire board meeting at 8:33pm. Muzzarelli supported. All in favor by proclamation.