HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 40827
MINUTES OF A REGULAR MEETING OF THE MILAN CITY COUNCIL HELD
ON NOVEMBER 13, 2023
147 WABASH ST. MILAN, MICHIGAN 48160
Mayor Kolar called the meeting to order at 7:00 p.m.
Pledge of Allegiance.
COUNCIL MEMBERS PRESENT: Mayor Kolar, Pro-Tem Kerkes, Council Members Baldwin, Kofflin, Nie,
Thompson, and Wayne.
OTHER OFFICERS PRESENT: City Administrator Jim Lancaster, City Clerk Lavonna Wenzel, City Treasurer
Sarah Finch, City Attorney Steve Mann, Police Chief Don Tillery, MIS/Communications Director John Koehler,
and Community Engagement Director Jill Tewsley.
OTHERS PRESENT: David Snyder, Matt Stafford, Matt Tomecek, cliff Franklin, Carrie Ritchie, Hanna Massouh.
APPROVAL OF AGENDA: November 13, 2023
Motion to approve the agenda by Councilmember Nie, seconded by Councilmember Kerkes.
Motion carried unanimously.
APPROVAL OF MINUTES: October 17, 2023 - Regular Meeting Minutes
Motion by Councilmember Nie, seconded by Councilmember Kofflin to approve the meeting minutes.
Motion carried unanimously.
CITIZENS MATTERS FROM THE FLOOR: (5-minute time limit per person)
A. Residents: None.
B. Non-Residents: None.
CONSENT AGENDA:
A. Fundraiser, Parade, Solicitation and Special Event Request (Milan Area Chamber of Commerce – Fun
Run/Walk – Saturday, December 2, 2023 – 7:am to 9:am).
B. Fundraiser, Parade, Solicitation and Special Event Request (Milan Area Chamber of Commerce –
Christmas Parade – Saturday, December 2, 2023 – 6:pm to 7:45pm).
C. Fundraiser, Parade, Solicitation and Special Event Request (Milan Main Street – Pop on Main –
Saturday, November 25, 2023 – 7:am to 3:30:pm).
D. Accept and File Ashley Cepeda’s Resignation from the Planning Commission.
Motion by Councilmember Kerkes, seconded by Councilmember Wayne to approve the Consent Agenda items A
through D. Motion carried unanimously.
MATTERS FOR ACTION:
1. Approve Resolution 2023-17 – A SPARK GRANT AGREEMENT
Motion by Councilmember Baldwin, seconded by Thompson to approve Resolution. Motion carried unanimously.
CITY COUNCIL AGENDA
NOVEMBER 13, 2023
PAGE TWO
2. Approve Resolution 2023-18, A RESOLUTION FOR THE PURPOSE OF AUTHORIZING CITY
ADMINISTRATOR JAMES LANCASTER; TO EXECUTE THE AGREEMENT FOR I.T. SERVICES BETWEEN
OAKLAND COUNTY AND THE CITY OF MILAN ON BEHALF OF THE PUBLIC BODY.
Motion by Councilmember Nie, seconded by Councilmember Kerkes to approve the Resolution.
Motion carried unanimously.
3. Approve $1000.00 per month DPW Director Stipend for James Lancaster retroactively effective July
1, 2023.
Motion by Councilmember Nie, seconded by Councilmember Kerkes to approve the stipend.
Motion carried unanimously.
ITEMS FOR DISCUSSION:
Election announcement provided by Clerk Wenzel.
BILLS PAYABLE AND PAYROLL: $856,498.65
Motion by Councilmember Kofflin, seconded by Councilmember Baldwin to pay the bills as presented.
Motion carried unanimously.
CITIZENS MATTERS FROM THE FLOOR: (3-minute time limit per person)
A. Residents: Matthew Tomecek spoke.
B. Non-Residents: None.
MAYOR, COUNCIL & STAFF REPORTS AND/OR COMMENTS:
Mayor Kolar provided updates on the bike trail for Administrator Lancaster in his absence.
Clerk Wenzel thanked candidates for running encouraged them not to give up. She congratulated newly elected.
And thanked Election Specialist Sue Trudeau and the 10 Election Inspectors for doing an amazing job.
City Attorney Mann congratulated newly elected and re-elected mayor and council.
Chief Tillery announced the police cars have new graphics. He congratulated the newly elected and thanked the
Sons of the American Legion who donated $500.00 to the police fund.
Treasurer Finch congratulated the newly elections. She shared information on possible emails to council
regarding a fraud questionnaire sent by city auditors Gabridge.
MIS/Director Kohler announced upcoming changes in the I.T. Department with a new addition starting next
week, Hanna Massouh.
Community Engagement Director Tewsley congratulated the newly elected. She thanked Vickie Zilke for
donating tiny pumpkins to the Annual Pumpkin Launch. She announced that 15 new names have been added to
the Veterans Wall and was happy they were done in time for Veterans Day.
Councilmember Kerkes thanked all the candidates for running. She shared she was honored to have run with
them. Ms. Kerkes thanked the clerk and her crew for an amazing job.
CITY COUNCIL AGENDA
NOVEMBER 13, 2023
PAGE THREE
Councilmember Nie congratulated newly elected and encouraged to keep moving forward in a positive attitude.
He is pleased to be raising his daughter in this city. He thanked Angie, the new Commander at the American
Legion, for an amazing job on Veterans Day.
Councilmember Wayne thanked everyone for running for mayor and council, she is looking forward to serving
with the current and newly elected. Dr. Wayne thanked the American legion and Jill Tewsley for a great Veterans
Day ceremony. She commended the mayor on his ceremonial speech.
Councilmember Kofflin congratulated the newly elected candidates and the Women’s volleyball team who won
districts.
Councilmember Thompson thanked all the candidates that ran. He thanked the voters for making Mary Kerkes
the 2026/2027 Mayor Pro-Tem.
Councilmember Baldwin thanked everyone that got out and voted, and the candidates that ran.
Mayor Kolar thanked elected, thanked jill for connections magazine. Kolar shared touching thank you that said
thanks and we are ready to work. What to do next.
NEXT REGULAR MEETING:
Tuesday, November 21, 2023, (Agenda Item Submission Deadline, November 15, 2023)
ADJOURNMENT: Motion to adjourn the regular meeting at 7:34pm, by Councilmember Nie, seconded by
Councilmember Thompson. Motion carried unanimously.
____________________________ ______________________________________
Ed Kolar, Mayor Lavonna Wenzel, Clerk
DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREAS the Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longer exists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
ar,ah
‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
December 19, 2023
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the City of Milan, and the authorizing Board of Commissioners Resolution are enclosed for filing by your
office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Kim McCabe, IT Project Specialist, Oakland County
Kristine Powers, IT Supervisor, Oakland County
Lavonna Wenzel, Clerk, City of Milan
Enclosures
David T. Woodward (Nov 30, 2023 11:48 EST)Nov 30, 2023
Nov 30, 2023