HomeMy WebLinkAboutReports - 2023.12.07 - 40854
AGENDA ITEM: Approval and Acceptance of 2024 Joint Project Agreement (JPA) with the U.S.
Department of Commerce (USDOC) for Use of Space Located in Annex I Office Building
DEPARTMENT: Facilities Management
MEETING: Board of Commissioners
DATE: Thursday, December 7, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3617
Motion to approve the attached one-year Joint Project Agreement (JPA) between the U.S.
Department of Commerce and the County of Oakland for the use of building space in the Annex I
building on the County campus and authorizes the Chair of the Board of Commissioners to execute
the agreement; further, amend the FY 2024 Budget detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Contract Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
This is a request to continue an annual lease with the Dept. of Commerce Export that uses space
on campus. The U.S. Department of Commerce (DOC) Export Assistance Center (USEAC)
promotes exports of U.S. goods and services through the U.S. Foreign Commercial Service
worldwide network of offices, and works to protect U.S. business interests abroad. The Oakland
County Board of Commissioners in MR#13013 allowed the DOC to use building space in the Annex
I building on the County campus for many years. County Administration has decided to continue the
office space lease to DOC but at a reduced footprint in the Annex I building (see exhibit A) on
campus. The DOC has agreed to pay annual rent in the amount $8,331.60 based on 2024 annual
building and operations costs by the County. Oakland County Corporation Counsel, the
Departments of Facilities Management and Economic Development have reviewed and approved
the JPA which will become effective when signed by both parties with a term of 10/1/2023 to
09/30/2024. Included in the rent the County will provide janitorial service, general building
maintenance, security, grounds work, parking and utilities.
POLICY ANALYSIS
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Paul Zachos, Property Management Specialist
Jeanne Broad, Director Economic Development
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 12/7/2023
AGENDA DEADLINE: 12/07/2023 6:00 PM
ATTACHMENTS
1. 24 JPA 008 Oakland County Pontiac MI (003)
2. Exhibit A - Annex I - Floor Plan - Dept of Commerce
3. BOC MR #13013
4. Facilities_FY2024 JPA with USDOC for Use of Space in Annex I Office Bldg_Sch.A
COMMITTEE TRACKING
2023-11-29 Economic Development & Infrastructure - Recommend to Board
2023-12-07 Full Board - Adopt
Motioned by: Commissioner Charles Cavell
Seconded by: Commissioner Ajay Raman
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay
Raman, Ann Erickson Gault (18)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
1
AGREEMENT
ESTABLISHING A JOINT PROJECT (JPA)
BETWEEN THE
U.S. & FOREIGN COMMERCIAL SERVICE, GLOBAL MARKETS,
INTERNATIONAL TRADE ADMINISTRATION
U.S. DEPARTMENT OF COMMERCE
AND
OAKLAND COUNTY, MICHIGAN
DOC Agreement Number: 24-JPA-008
I. PARTIES
This document constitutes an Agreement the between the U.S. & Foreign Commercial Service
(US&FCS), Global Markets (GM), of the International Trade Administration (ITA) within the U.S.
Department of Commerce (DOC) and the County of Oakland (County), through its Department of
Economic Development.
II. AUTHORITIES
The US&FCS has authority to participate in export promotion projects/activities with the County
under:
(1) 15 U.S.C. Section 1525, the Department’s Joint Project Authority, which provides that the
Department may enter into joint projects with non-profit, research, or public organizations
on matters of mutual interest, the costs of which are equitably apportioned; and
(2) 15 U.S.C. Section 4721, which authorizes US&FCS to promote U.S. exports and support
U.S. commercial interests abroad.
III. PURPOSE
Pursuant to this Agreement the parties will work together to promote U.S. exports from Oakland
County. This project enables the parties to pool resources to facilitate the identification of export-
ready companies in Oakland County and to provide them enhanced benefits such as client
counseling and overseas market assistance. The sharing of office space will assist US&FCS and
Oakland DEDCA in meeting the exporting needs of the business community in Oakland County,
especially small- and medium-sized companies. To this end, the parties will share office space
located at, 1025 S Campus Drive, Annex 1, Building 47 West, Waterford, Michigan.
Oakland County Department of Economic Development is responsible for ensuring the economic
growth and business development of Oakland County and has developed an aggressive business
assistance function to support and promote small businesses and exporters located throughout
Oakland County.
2
The Commercial Service - Pontiac promotes exports of U.S. goods and services through
US&FCS’s worldwide network of offices and works to protect U.S. business interests abroad.
This project is necessary and essential to further the mission of US&FCS as identified in 15 U.S.C.
Section 4721 in that it will:
• Increase the number of identified export-ready and new-to-market Oakland County
companies and promote awareness and usage of US&FCS products and services designed
to assist U.S. companies to export, generate revenue, and create jobs.
• Expand US&FCS outreach efforts to Oakland County technology and service companies
and enhance on-site one-stop-shop support to better serve clients.
The US&FCS has determined that this project cannot be done as effectively without the
participation of Oakland County Department of Economic Development because of the major role
it plays in economic development for businesses throughout Oakland County.
• Oakland County Department of Economic Development is aggressive in its outreach and
support of Oakland County businesses.
• Oakland County Department of Economic Development has expertise in international trade
matters arising from its aggressive business assistance to promote exporting by Oakland
County businesses.
IV. MUTUAL INTEREST OF THE PARTIES
This project is of mutual interest to the parties because both parties recognize that U.S. companies,
particularly small businesses and exporters, are a critical part of a strong economy and critical to
an increase in jobs in Oakland County. Oakland County companies and companies throughout
eastern Michigan will benefit by having access to Oakland County Department of Economic
Development programs and US&FCS export programs at one location and to technology that
facilitates relationships between local businesses and resources available outside of their
immediate area. US&FCS and the County agree that this project furthers their mutual interest in
promoting international business activities.
V. RESPONSIBILITIES OF THE PARTIES
A. US&FCS agrees to perform the following activities and provide the following resources in
support of the joint project activity:
1. Assign two (2) US&FCS trade specialists to work with Oakland County Department
of Economic Development and Oakland County businesses to provide market
information and counseling, including conducting such activities in the space provided
by Oakland County Department of Economic Development. The employees’ duty
station will be in Pontiac, MI at the U.S. Commercial Service – Pontiac, MI. The
US&FCS staff will be under the supervision of the U.S. Export Assistance Center
(USEAC) Director. These persons shall not be deemed employees of the County.
2. Involve as appropriate, one personnel from related federal trade finance entity, EXIM
Bank, who will also conduct activities when appropriate in the space provided by
3
Oakland County Department of Economic Development. US&FCS will enter into an
interagency agreement with EXIM Bank regarding use of the space by its personnel,
an such interagency agreement shall be consistent with the terms of this Agreement.
3. Pay salary costs, travel expenses and all other operational costs for official US&FCS
business incurred by the US&FCS staff.
4. Provide Oakland County Department of Economic Development with appropriate
market, industry and other international trade data, selected reference materials,
publications and export-related information consistent with ITA and DOC policy.
5. Work with Oakland County Department of Economic Development to identify,
coordinate and execute trade promotion programs.
6. Participate with Oakland County Department of Economic Development in events
sponsored by business incubators and economic development organizations located in
the county that promote small businesses and exporters.
7. Jointly host business seminars and workshops with Oakland County Department of
Economic Development.
8. Participate in regularly scheduled meetings with Oakland County Department of
Economic Development to discuss US&FCS services and market information pertinent
to expanding exports and assisting Oakland County businesses and entrepreneurs.
9. Supply the office with the standard US&FCS computer hardware and software.
10. Provide and pay for internet access and usage.
B. The County agrees to perform the following activities and provide the following resources in
support of the joint project activity:
1. Coordinate and promote business assistance activities, programs, trade events and
initiatives undertaken with US&FCS, as appropriate and consistent with ITA and DOC
policy.
2. Jointly host business seminars and workshops with US&FCS.
3. Provide use of 636 square feet of office space located at 1025 S Campus Dr, Annex 1,
Building 47 West, Waterford, MI.
4. Participate in regularly scheduled meetings with US&FCS to discuss US&FCS services
and market information pertinent to expanding exports and assisting Oakland County
businesses and entrepreneurs.
5. Participate with US&FCS in events sponsored by business incubators and economic
development organizations located in the county that promote small business and
exporters.
6. Provide routine custodian and security services, including snow removal, for the office
space.
7. Provide a reasonable number of parking spaces for US&FCS staff and visitors.
8. Provide and pay for all utilities for the office space.
VI. EQUITABLE APPORTIONMENT OF COSTS
The costs of this project are equitably apportioned as outlined in the attached budget (Exhibit A).
The US&FCS’ estimated in-kind costs for this project are $28,500. Direct Cost is $8,331.60
annually. Billing will be quarterly at $2082.90. US&FCS total estimated in-kind and direct costs
for this project are $36.831.60. The County’s estimated in–kind costs for this project are $36,000.
4
DUNS Number: 929956225
Treasury Account Symbol: 13 2024 2024 1250
CBS ACCS Number: 55/24/6089610-000 55-07-0004-07-00-00-00-00 23-20
VII. CONTACTS
The contacts of each party to this Agreement are:
Jennifer Moll
Director
Commercial Service, Pontiac
1200 N Telegraph, North Office Building 26E
Pontiac, MI 48341
Phone: 313-212-8693
Email: Jennifer.moll@trade.gov
Jeanne Broad
Interim Director
Oakland County Economic Development & Community Affairs
2100 Pontiac Trail Rd.
Waterford, MI 48328
Phone : (248) 622-9973
Email : broadj@oakgov.com
Edward P. Joss
Director
Oakland County Department of Facilities Management
One Public Works Drive
Waterford, MI 48328
Phone: (248) 721-1204
Email: josse@oakgov.com
The parties agree that if there is a change regarding the information in this section, the party making
the change will notify the other party in writing within 30 days of such change.
VIII. PERIOD OF AGREEMENT AND MODIFICATION/TERMINATION
The Agreement will become effective when signed by both parties. The Agreement will terminate
on September 30, 2024 but may be amended or extended at any time by mutual written consent
of the parties. This Agreement contains the entire agreement between the parties hereto and shall
not be modified, amended or supplemented, or any rights herein waived, unless such amendment
or modification to this Agreement (i) is in writing; (ii) refers to this Agreement; and (iii) is executed
by an authorized representative of each party. This Agreement supersedes any and all previous
agreements, whether written or oral, between the parties.
5
Either party may terminate this Agreement by providing 60 days written notice to the other party.
In the event this Agreement is terminated, each party shall be solely responsible for the payment
of any expenses it has incurred. Any obligations under this Agreement are subject to the
availability of appropriated funds and to applicable laws and regulations.
IX. OTHER PROVISIONS
Should disagreement arise on the interpretation of the provisions of this Agreement, or
amendments and/or revisions thereto, that cannot be resolved at the operating level, the area(s) of
disagreement shall be stated in writing by each party and presented to the other party for
consideration. If agreement on interpretation is not reached within thirty days, the parties shall
forward the written presentation of the disagreement to respective higher officials for appropriate
resolution.
X. THEREFORE, the parties hereto have caused this Agreement to be executed by their
duly authorized officers and mutually agree on the terms.
James Golsen
Deputy Director General
United States and Foreign Commercial Service
14th Street and Constitution Ave, NW
Washington, D.C. 20230
____________________________________________ Date: ____________________
David T. Woodward
Chairperson, Oakland County Board of Commissioners
1200 North Telegraph Road
Pontiac, MI 48341
____________________________________________ Date: ____________________
6
24 JPA 008
Exhibit A
ESTIMATED BUDGET
US&FCS
In Kind
Salaries (10%)$20,000
Operational Costs $1,500
Travel $2,000
Joint programming & trade events $2,500
Shared business assistance activities & outreach $2,500
Total in Kind $28,500
$8.331.60
$36,831.60
Direct Costs
Costs Related to Use of Office Space
US&FCS Total
Oakland County In Kind
Salaries (10%)$20,000
Joint programming & trade events $2,500
Use of shared conference spaces $2,000
Shared business assistance activities & outreach $2,500
Security costs $2,500
Operational costs and utilities $6,500
Oakland County Total $36,000
Exhibit A
MISCELLANEOUS RESOLUTION #13013 January 23, 2013
BY: PLANNING AND BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT — APPROVAL AND ACCEPTANCE OF
MEMORANDUM OF AGREEMENT (MOA) WITH THE U.S. DEPARTMENT OF COMMERCE
(USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Economic Development and Community Affairs (Oakland
DEDCA) is responsible for ensuring the economic growth and development of Oakland County
and has developed an aggressive business assistance function to support and promote small
businesses and exporters located throughout Oakland County; and
WHEREAS the Pontiac U.S. Export Assistance Center (USEAC) promotes exports of
U.S. goods and services through the U.S. and Foreign Commercial Service (US&FCS) worldwide
network of offices, and works to protect U.S. business interests abroad; and
WHEREAS BusinessUSA (BUSA)supports innovation and entrepreneurship in the U.S.
business community to enhance U.S. economic resiliency, assist U.S. job creation, and help
American firms transform themselves into globally competitive enterprises; and
WHEREAS the Oakland DEDCA has, and desires to continue to, work closely with the
US&FCS and BUSA offices on campus to foster economic development across Oakland County;
and
WHEREAS the U.S. Department of Commerce (USDOC) has drafted the Memorandum
of Agreement (MOA) attached and Oakland County Corporation Counsel and the Department of
Facilities Management has reviewed the MOA; and
WHEREAS the parties will review this agreement at least once every two (2) years to
determine whether it should be revised, renewed, or canceled; and
WHEREAS the MOA will become effective when signed by all parties, will terminate at
the end of two (2) years, and may be amended at any time by written agreement of the parties;
and
WHEREAS US&FCS and BUSA will provide its own furniture, computers, fax machines,
office equipment, etc., and reimburse the County, at its standard rate, for phone service; and
WHEREAS the County would provide janitorial service, general building maintenance,
security, grounds work, a reasonable number of parking spaces, and utilities except for network /
IT services; and
WHEREAS the MOA provides for the use of approximately 3,707 gross square feet of
office space within the Annex I building from January, 2013 through January, 2014 at a rate of $-
0- per square foot; and
WHEREAS in exchange for the County providing the building space at a rate of $-0- per
square foot, the US&FCS and BUSA agree to:
• work with Oakland DEDCA and Oakland County businesses to provide market
information and counseling;
• provide appropriate market, industry, and other international trade data, selected
reference materials, publications, and export-related information as consistent with
!TA and DOC policy;
• identify, coordinate, and execute trade promotion programs;
• participate in events sponsored by business incubators and economic development
organizations located in the county that promote small businesses and exporters;
• host business seminars and workshops;
• promote County business programs, services and events on the BusinessUSA.Gov
webs ite
for the duration of the leasehold; and
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
WHEREAS any party may terminate this agreement by providing 120 days written notice
to the other parties.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached MOA.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby
directs its Chairperson or his designee to execute the attached 11/10A and all other related
documents between the County of Oakland and USDOC, which may be required,
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby
terminates the existing lease between the County and USDOC.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of
the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
MEMORANDUM OF AGREEMENT
ESTABLISHING A
JOINT PROJECT
BETWEEN
OAKLAND COUNTY, MICHIGAN
AND
U.S. DEPARTMENT OF COMMERCE
Through its Bureaus:
International Trade Administration
(U.S. and Foreign Commercial Service, Pontiac U.S. Export Assistance Center)
and
Office of the Secretary, U.S. Department of Commerce
(Office of the Chief Financial Officer/Assistant Secretary for Administration, BusinessUSA)
DOC Agreement Number: 1301-12-SA
OCE Agreement Number:
PARTIES
This document constitutes an agreement between the County of Oakland (County), through its Department of
Economic Development and Community Affairs (Oakland DEDCA) and the U.S. Department of Commerce (DOC)
through its bureaus (1) the International Trade Administration, U.S. and Foreign Commercial Service (hereinafter
US&FCS) and (2) the U.S. Department of Commerce's Office of the Secretary, Office of the Chief Financial
Officer/Assistant Secretary for Administration, BusinessUSA (hereinafter BUSA), (collectively, the parties).
AUTHORITIES
The US&FCS and B USA have authority to participate in business development and export promotion
projects/activities with the County under:
15 U.S.C. Section 1525, the Department's Joint Project Authority, which provides that the
Department may enter into joint projects with nonprofit, research, or public organizations on
matters of mutual interest, the cost of which is equitably apportioned;
(2) 15 U.S.C. Section 4721, which authorizes US&FCS to promote U.S. exports, and protect U.S.
business interests abroad; and
15 U.S.C. Section 1512, which authorizes DOC to foster, promote, and develop the foreign and
domestic commerce of the United States.
(1 )
(3)
1
III. PURPOSE
Pursuant to this agreement, the parties will work together to promote exports and business growth from Oakland
County. To this end, the parties will establish an office for US&FCS services, information and counseling.
Oakland DEDCA is responsible for ensuring the economic growth and development of Oakland County and has
developed an aggressive business assistance function to support and promote small businesses and exporters located
throughout Oakland County.
The Pontiac U.S. Export Assistance Center (USEAC) promotes exports of U.S. goods and services through
US&ECS's worldwide network of offices, and works to protect U.S. business interests abroad.
BUSA supports innovation and entrepreneurship in die U.S. business community, in order to enhance U.S.
economic resiliency, assist U.S. job creation and help American firms transform themselves into globally
competitive enterprises. BUSA is designed to make it easier for businesses to access the full range of Government
programs and services. BUSA works across the DOC bureaus to promote their respective programs.
This project is necessary and essential to further the mission of DOC as identified in 15 U.S.C. Section 4721 and
Section 1512, in that it will:
e Increase the number of identified export-ready and new-to-market Oakland County companies, and
promote awareness and usage of US&FCS products and services and other DOC resources designed to
assist U.S. companies to export, generate revenue, and create jobs.
• Expand US&FCS outreach efforts to Oakland County technology and service companies and enhance on-
site one-stop-shop support to better serve clients.
• Because of the parties' coordination and collaboration, increase Oakland County companies' use of
businessusa,gov, which provides one-stop electronic access to federal, state, local and non-profit business
assistance resources.
The US&FCS and BUSA have determined that this project cannot be done as effectively without the participation of
Oakland DEDCA because of the major role Oakland DEDCA plays in economic development for businesses
throughout Oakland County.
IV. MUTUAL INTEREST OF TITE PARTIES
This project is of mutual interest to the parties because US&FCS, BUSA, and the County recognize that U.S.
companies, particularly small businesses and exporters, are a critical part of a strong economy and critical to an
increase in jobs in Oakland County. Oakland County companies and companies throughout eastern Michigan will
benefit by having access to all DOC export programs at one location and to technology that facilitates relationships
between local businesses and resources available outside of their immediate area. US&FCS, BUSA, and the County
agree that this project furthers their mutual interest in promoting international and domestic business activities.
V. RESPONSIBILITIES OF THE PARTIES
A. US&FCS agrees to perform the following activities and provide the following resources in support of the
joint project activity:
I. Staff the office with US&FCS trade specialists to work with Oakland DEDCA and Oakland County
businesses to provide market information and counseling. These persons shall not be deemed employees
of the County.
2. Pay salary costs, travel expenses, and all other operational costs for official US&FCS business incurred
by the US&FCS staff.
3. Provide Oakland DEDCA with appropriate market, industry and other international trade data, selected
reference materials, publications, and export-related in fotmation as consistent with ITA and DOC policy.
4. Work with Oakland DEDCA to identify, coordinate, and execute trade promotion programs.
5. Participate with BUSA and Oakland DEDCA in events sponsored by business incubators and economic
development organizations located in the county that promote small businesses and exporters.
6. Jointly host business seminars and workshops with Oakland DEDCA and BUSA.
2
7. Participate in regularly scheduled meetings with Oakland DEDCA and BUSA to discuss DOC services and
market information pertinent to expanding exports and assisting Oakland County businesses and
entrepreneurs.
8. Coordinate with BUSA to supply the office with the standard DOC computer hardware and software
packages and general office supplies.
9. Reimburse the County, at its standard rate, for phone service.
10. Provide and pay for Internet access and usage.
B. BUSA agrees to perform the following activities and provide the following resources in support of the joint
project activity:
1. Pay salary costs, travel expenses, and all other operational costs for official BUSA business incurred by its
staff members stationed in Oakland County, MI.
2. Jointly host business seminars and workshops with Oakland DEDCA and US&FCS.
3. Participate in regularly scheduled meetings with Oakland DEDCA and US&FCS to discuss DOC services
and market information pertinent to expanding exports and assisting Oakland County businesses and
entrepreneurs.
4. Participate with US&FCS and Oakland DEDCA in events sponsored by business incubators and economic
development organizations located in the county that promote small businesses and exporters.
5. Promote Oakland DEDCA's business programs, services and events, as appropriate, on the
BusinessUS.A.Gov website.
6. Coordinate with US&FCS to supply the office with standard DOC computer hardware and software
packages and general office supplies.
7. Reimburse the County, at its standard rate, for phone service.
C. The County agrees to perform the following activities and provide the following resources in support of the
joint project activity:
1. Provide use of 3,707 square feet of office space located at 1025 S Campus Dr, Annex 1, Building 47
West, Waterford, MI.
2. Coordinate and promote business assistance activities, programs, trade events and initiatives undertaken
with US&FCS and BUSA, as appropriate and consistent with ITA and DOC policy.
3. Jointly host business seminars and workshops with US&FCS and BUSA.
4. Participate in regularly scheduled meetings with US&FCS and BUSA to discuss DOC services and market
information pertinent to expanding exports and assisting Oakland County businesses and entrepreneurs.
5. Participate with US&FCS and BUSA in events sponsored by business incubators and economic
development organizations located in the county that promote small businesses and exporters.
6. Provide routine custodian and security services, including snow removal for the office space.
7. Provide a reasonable number of parking spaces for DOC staff and visitors.
8. Provide and pay for all utilities for the office space.
9. Provide phone service for the office space, except that US&FCS and BUSA separately shall reimburse
the County for the phone service at the County's standard rates.
VI. EQUITABLE APPORTIONMENT OF COSTS
The costs of this project are equitably apportioned as outlined in the attached budget (Exhibit A)
The DOC's estimated costs for this project are 5132,400. The County's estimated costs for this project are
$137,525.
3
VII. CONTACTS
The contacts of each party to this agreement are:
Richard Corson
Director, Pontiac U.S. Export Assistance Center
Phone: 248-975-9604
Fax: 248-975-9606
Email: Richard.corsonCiArade.gov
Cynthia Martin
Customer Service Manager, BusinessUSA
Phone: 248-975-9697
Fax: 248-975-9802
Email: CSlatingCa),commerceconnect.gov
Matthew A. Gibb
Deputy County Executive
Phone: 248-976-9636
Fax: 248-452-9215
Gibbm()oakgov.com
Oakland County Department of Facilities Management
Attention: Director
One Public Works Drive
Waterford, MI 48328
Phone: 248-858-0160
Fax: 248.4 5 2.2250
Email: holdsworthagoakgov.com
The parties agree that if there is a change regarding the information in this section, the party making the change
will notify the other party in writing within 30 days of the change.
VIII. PERIOD OF AGREEMENT AND MODIFICATION/TERMINATION
This agreement will become effective when signed by all parties. The agreement will terminate at the end of two (2)
years but may be amended at any time by written agreement of the parties. The parties will review this agreement at
least once every two (2) years to determine whether it should be revised, renewed, or canceled.
Further, while this agreement will serve as a two-year umbrella agreement, under this agreement US&FCS and
BUSA will obligate funds to cover phone charges only for Fiscal Year 2013 (from the effective date of the
agreement through September 30, 2013). US&FCS and BUSA will obligate funds for future fiscal years pursuant to
yearly amendments to this agreement, subject to the availability funds. Each amendment obligating funds for phone
expenses will include estimated costs for the current year's phone charges and a revised Statement of Budget.
Any party may terminate this agreement by providing 120 days written notice to the other party.. In the event this
agreement is teiminated, each party shall be solely responsible for the payment of any expenses it has incurred. This
agreement is subject to the availability of funds.
IX. OTHER PROVISIONS
Should disagreement arise on the interpretation of the provisions of this agreement, or amendments and/or revisions
thereto, that cannot be resolved at the operating level, the area(s) of disagreement shall be stated in writing by each
party and presented to the other party for consideration. If agreement on interpretation is not reached within thirty
days, the parties shall forward the written presentation of the disagreement to respective higher officials for
4
appropriate resolution.
Under the Inspector General Act of 1978, as amended, 5 USC App. 3, a review of this agreement may he
conducted at any time. The Inspector General of the Department of Commerce, or any of his or her duly
authorized representatives, shall have access to any pertinent books, documents, papers and records of the parties
to this agreement, whether written, printed, recorded, produced, or reproduced by any mechanical, magnetic or
other process or medium, in order to make audits, inspections, excerpts, transcripts, or other examinations as
authorized by law.
X. SIGNATURES
This agreement is approved on behalf of the parties by:
Charles Ford Date
Acting Assistant Secretary for Trade Promotion and Director General
Of the U.S. & Foreign Commercial Service
le Street and Constitution Ave. NW
Washington, DC 20230
Dennis Alvord
Executive Director
BusinessUSA
14 th and Constitution Ave., NW
Room 2830
Washington, DC 20230
Michael J. Gingell Date
Chairperson, Oakland County Board of Commissioners
1200 North Telegraph Road
Pontiac, MI 48341
Date
5
Exhibit A: Statement of Budget
ESTIMATED EXPENDITURES ASSOCIATED
US&FCS (In Kind)
THE ,IPA
Salaries (15%) 60,000
Office Supplies 2,000
Travel Expenses 5,000
Telephones 3,600
O ffice Furniture & Equipment 20,000
US&FCS TOTAL $90,600
BUSA (In Kind)
Salaries (10%) 36,000
Office Supplies 1,000
Travel Expenses 300
Telephones 2,000
Business assistance activities and outreach 2,500
BUSA TOTAL $41,800
DOC TOTAL $132,900
COUNTY (In Kind)
Salaries (15%) 75,000
Office Space (3707 s.f.) 60,000
Utilities 600
Parking Space 200
Security 500
Custodian Services 1,225
COUNTY TOTAL $137,525
6
Resolution #13013 January 23, 2013
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #13013) February 7, 2013
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT — APPROVAL AND ACCEPTANCE OF
MEMORANDUM OF AGREEMENT (MOA) WITH THE U.S. DEPARTMENT OF COMMERCE
(USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above
referenced resolution and finds:
1. The resolution approves and authorizes a Memorandum of Agreement (MOA)
between Oakland County and the U.S. Department of Commerce for U.S. and
Foreign Commercial Services (US&FCS) and Business USA (BUSA) offices
located in the Administrative Annex I building.
2. The MOA provides for the use of approximately 3,707 gross square feet of office
space in the Administrative Annex I building by Commerce Connect and Export
Assistance from January 2013 through January 2014 at no charge to the U.S.
Department of Commerce.
3. Under terms of the Agreement. US&FCS and BUSA will provide furniture,
computers, and office equipment and reimburse the County for telephone
service.
4. Oakland County will provide janitorial service, general building maintenance,
security, grounds work, parking, and utilities except for network/IT services.
5. The parties to the Agreement will review the MOA at least once every two years
to determine whether the agreement should be revised, renewed, or canceled.
6. Annual In-kind costs for the Agreement are estimated at $132,400 for the U.S.
Department of Commerce and $137,525 for Oakland County as noted in Exhibit
A of the agreement.
7. A FY 2013 budget amendment is recommended to adjust lease revenue and
building space charges for January 2013 through September 2013:
Facilities Maint & Operations #63100 FY 2013
Revenues:
1040702-140010-635017 Ext. Agencies Rev ($40,608)
1040702-140010-631386 Office Space Rental GFGP 40,608
Total Revenues $ 0
General Fund #10100
Revenues:
9010101-196030-665882 Planned Use of Fund Bal
Total Revenues
Expenditures
1090201-171000-770631 Bldg Space Cost Ailoc.
Total Expenditures
$ 40,608
40,608
$ 40,608
$ 40,608
FtN E
7
A
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Quarles absent.
Resolution #13013 February 7,2013
Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted.
AYES: Dwyer, Gershenson, Gosselin, Hatchett, Hoffman, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted.
I HEREBY APPROVE THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown : Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 7,
2013, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7 th day of February, 2013.
Lisa Brown, Oakland County
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - APPROVAL AND ACCEPTANCE OF 2024 JOINT PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN ANNEX I OFFICE
BUILDING
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Facilities M&O Facilities Engineering Admin FND63100 CCN1040702 RC635017 PRG140010 635000 Ext. Agencies Rev $801.36 $-$-
Total Revenues $801.36 $-$-
E Facilities M&O Facilities Engineering Admin FND63100 CCN1040702 RC796500 PRG140500 796500 Budget Equity Adjustment $801.36 $-$-
Total Expenditures $801.36 $-$-
Oakland County, Michigan
FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - APPROVAL AND ACCEPTANCE OF 2024 JOINT PROJECT AGREEMENT (JPA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN ANNEX I OFFICE
BUILDING
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Facilities M&O Facilities Engineering Admin FND63100 CCN1040702 RC635017 PRG140010 635000 Ext. Agencies Rev $801.36 $-$-
R Facilities M&O Facilities Engineering Admin FND63100 CCN1040702 RC631386 PRG140010 631000 Office Space Rental GFGP $(801.36)
Total Revenues $-$-$-
E General Fund Planning and Local Business Dev.FND10100 CCN1090201 SC770631 PRG171000 770000 Bldg Space Cost Allocation $801.36 $-$-
E General Fund Non-Departmental FND10100 CCN9010101 SC730359 PRG196030 730000 Contingency $(801.36)
Total Expenditures $-$-$-