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Home My WebLink AboutReports - 2023.12.07 - 40867 AGENDA ITEM: Acceptance from the Michigan Fitness Foundation for the FY 2024 Supplemental Nutrition Assistance Program Education (SNAP-Ed) Plan DEPARTMENT: Health & Human Services MEETING: Board of Commissioners DATE: Thursday, December 7, 2023 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-3558 Motion to accept the grant funding from the Michigan Fitness Foundation for the FY 2023 Supplemental Nutrition Assistance Program Plan in the amount of $40,370 for the grant period from October 1, 2023 through September 30, 2024 and authorize the Chair of the Board of Commissioners to execute the grant agreement; further, amend the FY 2024 budget as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Michigan Fitness Foundation (MFF) has awarded the Health Division grant funding for “Supplemental Nutrition Assistance Program Education” (SNAP-ED) in the amount of $40,370 for the period October 1, 2023 through September 30, 2024. The grant funding supports nutrition education, health curriculums and food demonstrations to SNAP recipients in Pontiac to improve nutrition and physical activity practices. This agreement is sufficient to continue funding one (1) Special Revenue (SR) Part-Time Non-Eligible (PTNE) 1,000 hours per year Public Health Educator II position (#1060241-11822). The grant acceptance has completed the Grant Review Process in accordance with the Grants Policy. POLICY ANALYSIS Acceptance of this grant does not obligate the County to any future commitment and continuation of the special revenue position in the grant is contingent upon continued future levels of grant funding. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Leigh-Anne Stafford, Director Health & Human Services ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 12/7/2023 AGENDA DEADLINE: 12/07/2023 6:00 PM ATTACHMENTS 1. PH&S - Health FY2024 SNAP-ED Grant_Sch.A 2. Grant Review Sign-Off 3. FY24 SNAP-Ed Subrecipient Contract - OCHD_DRAFT COMMITTEE TRACKING 2023-11-28 Public Health & Safety - Recommend to Board 2023-12-07 Full Board - Adopt Motioned by: Commissioner Charles Cavell Seconded by: Commissioner Ajay Raman Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault (18) No: None (0) Abstain: None (0) Absent: (0) Passed Oakland County, Michigan HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2024 SNAP-ED GRANT Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2024 Amendment FY 2025 Amendment FY 2026 Amendment R Human Services Grants Health FND11007 CCN1060241 RC610313 PRG133350 GRN-1004268 610000 Federal Operating Grants $40,370 $40,370 $40,370 Total Revenues $40,370 $40,370 $40,370 E Human Services Grants Health FND11007 CCN1060241 SC702010 PRG133350 GRN-1004268 702000 Salaries $26,970 $31,342 $31,342 E Human Services Grants Health FND11007 CCN1060241 SC722740 PRG133350 GRN-1004268 722000 Fringe Benefits 1,494 1,645 1,645 SC730982 Interpreter Fees 232 E Human Services Grants Health FND11007 CCN1060241 SC730926 PRG133350 GRN-1004268 730000 Indirect Costs 2,172 1,842 1,842 E Human Services Grants Health FND11007 CCN1060241 SC731388 PRG133350 GRN-1004268 730000 Printing 2,700 1,000 1,000 E Human Services Grants Health FND11007 CCN1060241 SC732018 PRG133350 GRN-1004268 730000 Travel and Conference 2,299 2,000 2,000 E Human Services Grants Health FND11007 CCN1060241 SC750294 PRG133350 GRN-1004268 750000 Materials and Supplies 1,425 1,300 1,300 E Human Services Grants Health FND11007 CCN1060241 SC750448 PRG133350 GRN-1004268 750000 Postage-Standard Mailing 100 100 100 E Human Services Grants Health FND11007 CCN1060241 SC750462 PRG133350 GRN-1004268 750000 Provisions 2,460 1,000 1,000 Periodical Books Publ Sub 200 E Human Services Grants Health FND11007 CCN1060241 SC774677 PRG133350 GRN-1004268 750000 Insurance 318 141 141 Total Expenditures $40,370 $40,370 $40,370 Oakland County, Michigan HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - FY 2023 SNAP-ED GRANT Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2023 Amendment FY 2024 Amendment FY 2025 Amendment R Human Services Grants Health FND11007 CCN1060241 RC610313 PRG133350 GRN-1004002 610000 Federal Operating Grants $59,051 $-$- Total Revenues $59,051 $-$- E Human Services Grants Health FND11007 CCN1060241 SC702010 PRG133350 GRN-1004002 702000 Salaries $43,355 $-$- E Human Services Grants Health FND11007 CCN1060241 SC722740 PRG133350 GRN-1004002 722000 Fringe Benefits 2,282 -- E Human Services Grants Health FND11007 CCN1060241 SC730926 PRG133350 GRN-1004002 730000 Indirect Costs 5,164 -- E Human Services Grants Health FND11007 CCN1060241 SC731388 PRG133350 GRN-1004002 730000 Printing 1,858 -- E Human Services Grants Health FND11007 CCN1060241 SC732018 PRG133350 GRN-1004002 730000 Travel and Conference 2,914 -- E Human Services Grants Health FND11007 CCN1060241 SC750294 PRG133350 GRN-1004002 750000 Materials and Supplies 1,300 -- E Human Services Grants Health FND11007 CCN1060241 SC750448 PRG133350 GRN-1004002 750000 Postage-Standard Mailing 100 -- E Human Services Grants Health FND11007 CCN1060241 SC750462 PRG133350 GRN-1004002 750000 Provisions 1,937 -- E Human Services Grants Health FND11007 CCN1060241 SC774677 PRG133350 GRN-1004002 750000 Insurance 141 Total Expenditures $59,051 $-$- R Human Services Grants Health FND11007 CCN1060241 RC610313 PRG133350 GRN-0001131 610000 Federal Operating Grants $(59,601)$-$- Total Revenues $(59,601)$-$- E Human Services Grants Health FND11007 CCN1060241 SC702010 PRG133350 GRN-0001131 702000 Salaries $(45,699)$-$- E Human Services Grants Health FND11007 CCN1060241 SC722740 PRG133350 GRN-0001131 722000 Fringe Benefits (2,459)-- E Human Services Grants Health FND11007 CCN1060241 SC730926 PRG133350 GRN-0001131 730000 Indirect Costs (4,440)-- E Human Services Grants Health FND11007 CCN1060241 SC731388 PRG133350 GRN-0001131 730000 Printing (1,750)-- E Human Services Grants Health FND11007 CCN1060241 SC732018 PRG133350 GRN-0001131 730000 Travel and Conference (2,648)-- E Human Services Grants Health FND11007 CCN1060241 SC750294 PRG133350 GRN-0001131 750000 Materials and Supplies (1,255)-- E Human Services Grants Health FND11007 CCN1060241 SC750448 PRG133350 GRN-0001131 750000 Postage-Standard Mailing (100)-- E Human Services Grants Health FND11007 CCN1060241 SC750462 PRG133350 GRN-0001131 750000 Provisions (1,250)-- Total Expenditures $(59,601)$-$- GRANT REVIEW SIGN-OFF – Health & Human Services/Health GRANT NAME: FY2024 SNAP-Ed Subrecipient Agreement FUNDING AGENCY: Michigan Fitness Foundation DEPARTMENT CONTACT PERSON: Stacey Sledge 248-452-2151 STATUS: Grant Acceptance (Greater than $10,000) DATE: 11/22/2023 Please be advised that the captioned grant materials have completed internal grant review. Below are the returned comments. The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign- off email and the grant agreement/contract with related documentation) should be placed on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Sheryl Johnson (11/03/2023) Human Resources: Approved by Human Resources. Continues 1 position with no changes. HR action not needed. - Heather Mason (11/03/2023) Risk Management: Approved. Allows for governmental self-insurance. – Robert Erlenbeck (11/06/2023) Corporation Counsel: Approval is contingent on the legal issues (indemnification and any compliance issues) being resolved by the department. - As of 11/22/2023 still being reviewed by Sharon Kessler FY 2024 Michigan Fitness Foundation SNAP-Ed Subrecipient Agreement Institution/Organization ("MFF") Name: Michigan Fitness Foundation Address: P.O. Box 27187 Lansing, MI 48909 Institution/Organization ("GRANTEE") Name: Oakland County Health Division Address: 1200 N. Telegraph Rd, Bldg. 34E Pontiac, MI 48341 EIN No: 38-6004876 Prime Contract No. E20244636-00 Subaward No. FY24 OCHD Awarding Agency (“MDHHS”) Michigan Department of Health and Human Services USDA Food Nutrition Service ALN Title and No. Food Stamp Program 10.561 Subrecipient Period of Performance 10/1/2023 to 09/30/2024 Maximum Amount Funded $40,370 Project Title Supplemental Nutrition Assistance Program – Education (SNAP-ED) A Healthier Pontiac PART I 1.Period of Agreement This Agreement will commence on October 1, 2023 and continue through September 30, 2024. If this Agreement is not fully executed by October 31, 2023, unless a specific limited-time extension is negotiated, no services shall be provided, and no costs incurred until this Agreement is fully executed by both parties. This Agreement is in full force and effect for the period specified. 2.Program Budget and Agreement Amount A.Agreement Amount The total amount of this Agreement is $40,370. MFF under the terms of this Agreement will provide funding not to exceed $40,370. The source of funding provided by MFF and approved indirect rate shall be followed as described in Attachment 1 Budget Summary, of this Agreement, which is part of this Agreement through reference. This Agreement is designated as a Subrecipient relationship (federal funding) and is not a research and development project. B.Equipment Purchases and Title Any Grantee equipment purchases supported in whole or in part through this Agreement must be listed in the supporting Equipment Inventory Schedule which should be included with Grantee’s final progress report. Equipment means tangible, non-expendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Title to items having a unit acquisition cost of less than $5,000 shall vest with Grantee upon acquisition. MFF reserves the right to retain or transfer the title to all items of equipment having 1D R A F T a unit acquisition cost of $5,000 or more, to the extent that MFF’s proportionate interest in such equipment supports such retention or transfer of title.   C. Deviation Allowance A deviation allowance modifying an established budget category by $5,000 or 10%, whichever is greater, is permissible without prior written approval of MFF. Any modification or deviations in excess of this provision, including any adjustment to the total amount of this Agreement, must be made in writing and executed by all parties through an amendment to this Agreement before the modifications can be implemented. This deviation allowance does not authorize new categories, subcontracts, equipment items or positions not shown in Attachment 1 Budget Summary and supporting detail schedules. 3. Purpose The focus of the program is to conduct Supplemental Nutrition Assistance Program Education (SNAP-Ed) as approved and defined in the FY2024 Michigan SNAP-Ed Plan of Work. SNAP-Ed is nutrition education; physical activity promotion; policy, systems, and environmental change efforts; and social marketing that improve the likelihood that persons eligible for SNAP will make healthy food choices within a limited budget and choose physically active lifestyles consistent with the current Dietary Guidelines for Americans and the USDA food guidance. 4. Statement of Work Grantee agrees to undertake, perform and complete the services described in Attachment 2 Program Summary Details Workbook and Narrative, which is part of this Agreement.   5. Financial Requirements The financial requirements shall be followed as described in Part II of this Agreement and Attachment 1 Budget Summary, which are part of this Agreement.   6. Performance/Progress Report Requirements The progress reporting methods shall be followed as described in Part II and Attachment 4 Reporting Due Dates, which are part of this Agreement.   7. General Provisions Grantee agrees to comply with the General Provisions outlined in Part II and Attachment 3 Contact List; Attachment 5 Invoice Signature Authorization; and Attachment 6 Personnel Expense Certification, which are part of this Agreement.   8. Notification All Notices under this Agreement shall be in writing and shall be effective upon receipt and shall be sent using either the RMail or Adobe electronic communication platforms (which certify both sending and receipt of the Notice) to the Grantee or to greilly@michiganfitness.org. 9. Special Conditions A. This Agreement is valid upon signature by Grantee then approval and execution by MFF.   B. This Agreement is conditionally approved subject to and contingent upon availability of funds. C. Based on the availability of funding, MFF may specify the amount of funding the Grantee may expend during a specific time period within the Agreement period. D. MFF will not assume any responsibility or liability for costs incurred by Grantee after October 31, 2D R A F T 2023, if a fully executed agreement is not in place by that date, unless a specific limited-time extension is negotiated prior to the signing of this Agreement.   E. Grantee agrees to receive payments by electronic funds transfer (EFT). 10. Special Certification The individual or officer signing this Agreement certifies by his or her signature that he or she is authorized to sign this Agreement on behalf of the responsible governing board, official or Grantee. 11. Signature Section For Grantee _____________________________________ ____________ Signature Date _____________________________________ _______________________________________ Name Title For the Michigan Fitness Foundation _____________________________________ ____________ Amy Ghannam, President & CEO Date ___________ ___________ PART II GENERAL PROVISIONS I. RESPONSIBILITIES - GRANTEE Grantee, in accordance with the general purposes and objectives of this Agreement, shall: A. Publication Rights 1. Copyright materials only when Grantee exclusively develops books, films, or other such copyrightable materials through activities supported by this Agreement. The copyrighted materials cannot include service recipient information or personal identification data. Grantee grants MFF, MDHHS, and USDA a royalty-free, non-exclusive and irrevocable license to reproduce, publish and use such materials copyrighted by Grantee and authorizes others to reproduce and use such materials.   2. Obtain prior written authorization from MFF for any materials copyrighted by Grantee or modifications bearing acknowledgment of MFF’s and MDHHS’s name prior to reproduction and use of such materials. MFF or MDHHS may modify the material copyrighted by Grantee and may combine it with other copyrightable intellectual property to form a derivative work. MFF and MDHHS will own and hold all copyright and other intellectual property rights in any such derivative work, excluding any rights or interest granted in this Agreement to Grantee. If Grantee ceases to conduct business for any reason or ceases to support the copyrightable materials developed under this Agreement, MFF and MDHHS have the right to 3D R A F T convert its licenses into transferable licenses to the extent consistent with any applicable obligations Grantee has.   3. Obtain prior written authorization from MFF, at least 42 days in advance, and give recognition to MFF and MDHHS in any and all publications, papers and presentations arising from the Agreement activities.   4. Notify MFF 60 days before applying to register a copyright with the U.S. Copyright Office. Grantee must submit an annual report for all copyrighted materials developed by Grantee through activities supported by this Agreement and must submit a final invention statement and certification within 90 days of the end of the agreement period. 5. Not make any media releases related to this Agreement, without prior written authorization from MFF.   B. Fees Guarantee that any claims made to MFF under this Agreement shall not be financed by any sources other than MFF under the terms of this Agreement. Grantee agrees to submit the scope of work in the areas of nutrition and physical activity that may overlap with the work outlined in and for the period of this Agreement. Grantee agrees to submit to MFF within 30 days of receipt for current and pending projects, written documentation of: 1) the funding source(s), 2) funding amount, and 3) brief description that includes anticipated scope of work activities, staff time and effort, noting any impacts on SNAP-Ed time and effort, and evaluation tools. Grantee also shall keep Current and Pending forms for key staff up to date at all times. All documents cited here (#1-#3) and related to overlapping work must be included in the grant records. If the duplicative funding impacts SNAP-Ed programming, an amendment to adjust programming and budget may be submitted prior to May 1, 2024. C. Grant Program Operation Provide the necessary administrative, professional, and technical staff for operation of the grant program. Obtain and maintain all necessary licenses, permits or other authorizations necessary for the performance of this Agreement. Use an accounting system that can identify and account for the funds received from each separate grant, regardless of funding source, and assure that grant funds are not comingled. D. Reporting   Utilize all report forms and reporting formats required by MFF.   E. Record Maintenance/Retention   Maintain adequate program and fiscal records and files, including source documentation, to support program activities and all expenditures made under the terms of this Agreement, as required. Assure that all terms of this Agreement will be appropriately adhered to and that records and detailed documentation for the grant project or grant program identified in this Agreement will be maintained for a period of not less than four (4) years from the date of termination, the date of submission of the final expenditure report or until litigation and audit findings have been resolved. This section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subcontractor that performs activities in connection with this Agreement.   4D R A F T F. Authorized Access 1. Permit within ten (10) calendar days of providing notification and at reasonable times, access by authorized representatives of MFF, MDHHS, Federal Grantor Agency, Inspector Generals, Comptroller General of the United States and State Auditor General, or any of their duly authorized representatives, to records, papers, files, documentation and personnel related to this Agreement, to the extent authorized by applicable state or federal law, rule or regulation.   2. Acknowledge the rights of access in this section are not limited to the required retention period. The rights of access will last as long as the records are retained.   3. Cooperate and provide reasonable assistance to authorized representatives of MFF and others when those individuals have access to Grantee’s grant records.   G. Audits   This section only applies to Grantees designated as subrecipients (see Part I, Section 2. A.).   1. Required Audit or Audit Exemption Notice Submit to MFF a Single Audit Certification form and either a Single Audit, Financial Related Audit, or Audit Exemption Notice as described below. A Financial Related Audit is applicable to for-profit Grantees that are designated as subrecipients. If submitting a Single Audit or Financial Related Audit, Grantees must also submit a corrective action plan prepared in accordance with Title 2 Code of Federal Regulations, Section 200.511(c) for any audit findings that impact MFF funded programs, and management letter (if issued) with a corrective action plan. a. Single Audit Grantees that are a state, local government, or non-profit organization that expend $750,000 or more in federal awards during Grantee’s fiscal year, must submit a Single Audit to MFF, regardless of the amount of funding received from MFF. The Single Audit must comply with the requirements of Title 2 Code of Federal Regulations, Subpart F. The Single Audit reporting package must include all components described in Title 2 Code of Federal Regulations, Section 200.512 (c). b. Financial Related Audit   Grantees that are for-profit organizations that expend $750,000 or more in federal awards during Grantee’s fiscal year must submit either a financial related audit prepared in accordance with Government Auditing Standards relating to all federal awards; or an audit that meets the requirements contained in Title 2 Code of Federal Regulations, Subpart F, if required by the federal awarding agency.   c. Audit Exemption Notice   Grantees exempt from the Single Audit and Financial Related Audit requirements (a. and b. above) must submit an Audit Exemption Notice that certifies these exemptions. 2. Financial Statement Audit Grantees exempt from the Single Audit and Financial Related Audit requirements (that are required to submit an Audit Exemption Notice as described above) must also submit to MFF 5D R A F T a Financial Statement Audit prepared in accordance with generally accepted auditing standards if the audit includes disclosures that may negatively impact MFF funded programs including, but not limited to fraud, going concern uncertainties, financial statement misstatements, and violations of contract and grant provisions. If submitting a Financial Statement Audit, Grantees must also submit a corrective action plan for any audit findings that impact MFF funded programs. 3. Due Date and Where to Send The Single Audit Certification form and most recent required audit and any other required submissions (i.e., corrective action plan, and management letter with a corrective action plan), and/or Audit Exemption Notice must be submitted to MFF within the period of this Agreement and within 30 days of Grantee receiving new Audit notification. Single Audit reports must be submitted simultaneously to MFF and to Federal Audit Clearinghouse by grantees that expend $750,000 or more during their fiscal year in Federal funding (in accordance with Uniform Guidance 2 CFR 200.500). The required submissions must be assembled in PDF files and compatible with Adobe Acrobat (read only). MFF reserves the right to request a hard copy of the audit materials if for any reason the electronic submission process is not successful. 4. Other Audits MFF, MDHHS, or federal agencies may also conduct or arrange for “agreed upon procedures” or additional audits to meet their needs. H. Subcontracting Grantee shall not assign this Agreement or subcontract this Agreement to other parties. I. Notification of Modifications   Provide timely notification to MFF, in writing, of any action by the Grantee’s governing board or any other funding source that would require or result in significant modification in the provision of activities, funding, or compliance with operational procedures.   J. Software Compliance   Ensure software compliance and compatibility with MFF’s data systems for activities provided under this Agreement, including but not limited to stored data, databases, and interfaces for the production of work products and reports. All required data under this Agreement shall be provided in an accurate and timely manner without interruption, failure or errors due to the inaccuracy of Grantee’s business operations for processing date/time data. All information systems, electronic or hard copy, that contain state or federal data must be protected from unauthorized access. K. Evaluation 1. If research and/or evaluation is being conducted concurrently in the areas of nutrition and physical activity that overlaps with the work outlined in and for the period of this Agreement, as defined in Attachment 2, Grantee agrees to submit to MFF within 30 days of receipt for both current and pending projects, written documentation of: 1) the funding source(s), 2) funding amount, and 3) brief description of activities, staff time and effort, noting any impacts on SNAP-Ed time and effort, and outlining evaluation tools, materials, 6D R A F T and processes, provided such information is not otherwise proprietary to the Grantee or a third party. 2.Implement a customized, comprehensive evaluation plan developed in collaboration with MFF Evaluation Services. Should MFF, MDHHS, or USDA determine that additional specific evaluation or reporting components are required at any point in the Agreement year, the Grantee shall comply with these requirements within one (1) month of being notified by MFF. Data sharing agreements must be in place and submitted whenever SNAP-Ed data is used outside of the SNAP-Ed program Agreement. Protection of human subjects is of critical importance, therefore, active Internal Review Board (IRB) protocols and approvals that include the SNAP-Ed target audience covered by this Agreement must be submitted to MFF for coordination with MFF IRBs for SNAP-Ed evaluation. 3.All data collected in support of this Agreement, including evaluation data, must be included in the grant records and submitted to MFF upon request. Evaluation data must be retained according to the general record retention requirements in this contract. L.Mandatory Disclosures 1.Disclose to MFF in writing within 21 days of receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, “Proceeding”) potentially affecting this Agreement involving Grantee, a subcontractor, or an officer or director of Grantee or subcontract, or that arises during the term of this Agreement including: a)All violations of federal and state criminal law involving fraud, bribery, or gratuity violations. b)A criminal Proceeding; c)A parole or probation Proceeding; d)A Proceeding under the Sarbanes-Oxley Act; e)A civil Proceeding involving; i.A claim that might reasonably be expected to adversely affect Grantee’s viability or financial stability; or ii.A governmental or public entity’s claim or written allegation of fraud; or iii. Any complaint filed in a legal or administrative proceeding alleging the Grantee or its subcontractors discriminated against its employees, subcontractors, vendors, or suppliers during the term of this Agreement; or f)A Proceeding involving any license that Grantee is required to possess in order to perform under this Agreement. 2.Notify MFF, at least 90 calendar days before the effective date, of a change in Grantee’s ownership and/or executive management. M.Statement of Work Progress Reports 1.Submit monthly program highlights to MFF no later than the fifteenth (15th) of the following month or as directed by MFF. Program highlights should include a two to three paragraph summary of the activity defined in Attachment 2 and implemented during that 7D R A F T monthly period. Further instruction and clarification can be found in the FY2024 SNAP-Ed Programming and Operations Manual for Subrecipients and on the SNAP-Ed at MFF website. 2. Report at least quarterly in the Partner Update Portal: a) policy, systems, and environmental change (PSE) progress aligned with Grantee’s evaluation plan and b) SNAP-Ed program information, including site locations and programming description, that will be displayed on the Map to Healthy Living website. 3. Submit a mid-year progress report, in narrative form, as directed on the SNAP-Ed at MFF website, no later than April 15, 2024. 4. Submit a final progress report, including program reach information, as directed on the SNAP-Ed at MFF website, due no later than November 1, 2024. N. Conflict of Interest and Code of Conduct Standards 1. Be subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as amended, and 2 CFR 200.318 (c) (1) and (2).   2. Uphold high ethical standards and be prohibited from: a. Holding or acquiring an interest that would conflict with this Agreement;   b. Doing anything that creates an appearance of impropriety with respect to the award or performance of this Agreement;   c. Attempting to influence or appearing to influence any MFF or State employee by the direct or indirect offer of anything of value; or   d. Paying or agreeing to pay any person, other than employees and consultants working for Grantee, any consideration contingent upon the award of this Agreement. 3. Immediately notify MFF of any violation or potential violation of these standards. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subcontractor that performs activities in connection with this Agreement.   O. Travel Costs Be reimbursed for travel costs (including mileage, meals, and lodging) budgeted and incurred related to services provided under this Agreement and the FY2024 SNAP-Ed Programming and Operations Manual for Subrecipients available on the SNAP-Ed at MFF website.   Title 2 CFR 200.475 applies to all Grantees. P. Federal Funding Accountability and Transparency Act (FFATA) Complete and submit the FFATA Executive Compensation report if: 1. Grantee’s federal revenue was 80% or more of its annual gross revenue; 2. Grantee’s gross revenue from federal awards was $25,000,000 or more; AND 3. The public does not have access to the information about executive officer’s compensation through periodic reports filed under Section 13(a) or 15 (d) of the Securities Exchange Act of 1934 or Section 6104 of the Internal Revenue Code of 1986. Q. Insurance Requirements 1. Maintain a minimum of the insurances or self-insurance listed below and is responsible for all deductibles. All required insurance must: 8D R A F T a. Protect the Michigan Fitness Foundation and State of Michigan from claims that may arise out of, are alleged to arise out of, or result from Grantee’s or a subcontractor’s performance. b. Be primary and non-contributing to any comparable liability insurance (including self- insurance) carried by the State; and c. Be provided by a company with an A.M. Best rating of “A” or better and a financial size of VII or better, or self-insurance as authorized by applicable self-insurance regulations. 2. Insurance Types a. Commercial General Liability Insurance or self-insurance: The Grantee shall provide self- insurance necessary to cover all claims which may arise out of the Grantee’s operations under the terms of this Agreement. The Grantee shall provide proof to the Foundation of such insurance coverage. If the Grantee will deal with children, schools, or the cognitively impaired, coverage must not have exclusions or limitations related to sexual abuse and molestation liability. b. Workers’ Compensation Insurance or self-insurance: Coverage according to applicable laws governing work activities. Waiver of subrogation, except where waiver is prohibited by law. c. Employers Liability Insurance or self-insurance d. Privacy and Security Liability (Cyber Liability) Insurance: cover information security and privacy liability, privacy notification costs, regulatory defense and penalties, and website media content liability. 3. Grantees must require that contractors maintain the required insurances contained in this Section.   4. This Section is not intended to and is not to be construed in any manner as waiving, restricting or limiting the liability of Grantee from any obligations under this Agreement.   5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence which the notifying Party reasonably believes may result in a claim against either Party. The Parties must cooperate with each other regarding such claim.   R. Criminal Background Check 1. Conduct or cause to be conducted a search that reveals information substantially similar to information found on an Internet Criminal History Access Tool (ICHAT) check and a national and state sex offender registry check for each new employee, employee, contractor, contractor employee, or volunteer who, under this Agreement works directly with clients or has access to client information. a. ICHAT: http://apps.michigan.gov/ichat b. Michigan Public Sex Offender Registry: http://www.mipsor.state.mi.us   c. National Sex Offender Registry: http://www.nsopw.gov 2. Conduct or cause to be conducted a Central Registry (CR) check for each new employee, employee, contractor, contractor employee, or volunteer who, under this Agreement works directly with children or vulnerable adults. a. Central Registry: http://www.michigan.gov/mdhhs/0,5885,7-339- 73971_7119_50648_48330-180331---,00.html 9D R A F T 3. Require each new employee, employee, contractor, contractor employee, or volunteer who, under this Agreement, works directly with clients or who has access to client information to notify Grantee in writing of criminal convictions (felony or misdemeanor), pending felony charges, or placement on the Central Registry as a perpetrator, at hire or within 10 days of the event after hiring. 4. Determine whether to prohibit each employee, contractor, contractor employee, or volunteer from performing work directly with clients or accessing information related to clients under this Agreement, based on the results of a positive ICHAT response or reported criminal felony conviction or perpetrator identification. 5. Determine whether to prohibit any employee, contractor, contractor employee, or volunteer from performing work directly with children and/or vulnerable adults under this Agreement, based on the results of a positive CR response or reported perpetrator. 6. Require any employee, subcontractor, subcontractor employee, or volunteer who may have access to any databases of information maintained by the federal government that contains confidential or personal information, including but not limited to federal tax information, to have a fingerprint background check performed by the Michigan State Police. II. RESPONSIBILITIES - MFF MFF, in accordance with the general purposes and objectives of this Agreement, will: A. Reimbursement Provide reimbursement in accordance with the terms and conditions of this Agreement based upon appropriate reports, records, and documentation submitted and maintained by Grantee. B. Report Forms Provide any report forms and reporting formats required by MFF, MDHHS, or USDA at least 10 days prior to their required usage to afford the Grantee an opportunity to review. III. Assurances The following assurances are hereby given to MFF: A. Compliance with Applicable Laws   Grantee will comply with applicable federal and state laws, guidelines, rules, and regulations in carrying out the terms of this Agreement, including the FY2024 Michigan Fitness Foundation SNAP-Ed Programming and Operations Manual for Subrecipients, the FY2024 United States Department of Agriculture (USDA) SNAP-Ed Guidance and included in the Assurances submitted in association with the grant proposal. Grantee will also comply with all applicable general administrative requirements, such as 2 CFR 200, covering cost principles, grant/agreement principles, and audits, in carrying out the terms of this Agreement. Grantee will comply with all applicable requirements in the original grant awarded to MFF if Grantee is a subgrantee. MFF may determine that Grantee has not complied with applicable federal or state laws, guidelines, rules, and regulations in carrying out the terms of this Agreement and may then terminate this Agreement under Part II Section V. B. Program Requirements 1. Grantee agrees to follow the specific eligibility criteria outlined in the USDA 2024 SNAP-Ed Guidance. Grantee shall provide services targeted to current SNAP participants and eligible applicants. Eligible clients who have not applied for SNAP may participate in nutrition 10D R A F T education programs administered at food banks; low-income schools and child care centers; Summer Food Service Program sites; Women, Infants, and Children (WIC) clinics; community centers participating in CACFP; grocery stores; and farmers markets in low-income areas; public housing sites; and other appropriate venues or as otherwise specified in the USDA 2024 SNAP-Ed Guidance or where approval is received by USDA Food and Nutrition Service. Grantee agrees to reach participants who are pre-established in Grantee's Program Summary Details Workbook and Narrative (Attachment 2) and included as such in the FY2024 Michigan SNAP-Ed Plan of Work. 2. Grantee shall have a system in place to account for reach numbers that includes written documentation of a strategy to reasonably ensure unduplicated reach. The written documentation must include all agencies substantiating the strategy; ensuring complementary programming by all agencies and not duplication of effort. The written documentation must be sent to MFF for approval and inclusion in grant records by December 29, 2023. C. Anti-Lobbying Act   Grantee will comply with the Anti-Lobbying Act (31 USC 1352) as revised by the Lobbying Disclosure Act of 1995 (2 USC 1601 et seq), Federal Acquisition Regulations 52.203.11 and 52.203.12, and Section 503 of the Departments of Labor, Health and Human Services, and Education, and Related Agencies section of the FY 1997 Omnibus Consolidated Appropriations Act (PL 104-209). Further, Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. D. Non-Discrimination 1. In the performance of any contract or purchase order resulting here from, Grantee agrees not to discriminate against any individual or group for employment or service delivery and access, with respect to their hire, tenure, terms, conditions or privileges of employment, programs and services provided or any matter directly or indirectly related to employment, because of race, sex, religion, age, national origin, color, height, weight, marital status, gender identification or expression, sexual orientation, partisan considerations, or a disability or genetic information that is unrelated to the individual’s ability to perform the duties of the particular job or position or to receive services. Grantee further agrees that every subcontract entered into for the performance of any contract or purchase order resulting therefrom will contain a provision requiring non-discrimination in employment, activity delivery and access, as herein specified binding upon each subcontractor. This covenant is required pursuant to the Elliot-Larsen Civil Rights Act (1976 PA 453, as amended, MCL 37.2101 et seq.) and the Persons with Disabilities Civil Rights Act (1976 PA 220, as amended, MCL 37.1101 et seq.), and any breach thereof may be regarded as a material breach of the contract or purchase order. 2. Grantee will comply with all federal statutes relating to nondiscrimination. These include but are not limited to:   a. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; b. Title IX of the Education Amendments of 1972, as amended (20 USC §§1681-1683, and 11D R A F T 1685-1686), which prohibits discrimination on the basis of sex;   c. Section 504 of the Rehabilitation Act of 1973, as amended (29 USC §794), which prohibits discrimination on the basis of disabilities;   d. The Age Discrimination Act of 1975, as amended (42 USC §§6101- 6107), which prohibits discrimination on the basis of age;   e. The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse;   f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;   g. §§523 and 527 of the Public Health Service Act of 1944 (42 USC 290dd-2), as amended, relating to confidentiality of alcohol and drug abuse patient records;   h. Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and,   i. The requirements of any other nondiscrimination statute(s) which may apply to the application.   3. Additionally, assurance is given to MFF that proactive efforts will be made to identify and encourage the participation of minority-owned and women- owned businesses, and businesses owned by persons with disabilities in contract solicitations. Grantee shall include language in all contracts awarded under this Agreement: (1) prohibiting discrimination against minority-owned and women-owned businesses and businesses owned by persons with disabilities in subcontracting; and (2) making discrimination a material breach of contract. MFF may request Grantee hiring and procurement policies assurances of non- discrimination. E. Debarment and Suspension Grantee will comply with Federal Regulation, 2 CFR Part 180 and certifies to the best of its knowledge and belief that it, its employees and its contractors: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or contractor; 2. Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;   3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in section 2; and 4. Have not within a three-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default.   5. Have not committed an act of so serious or compelling a nature that it affects Grantee’s 12D R A F T present responsibilities. F. Federal Requirement: Pro-Children Act 1. Grantee will comply with the Pro- Children Act of 1994 (PL 103-227; 20 USC 6081 et seq.), which requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted by and used routinely or regularly for the provision of health, day care, early childhood development activities, education, or library activities to children under the age of 18, if the activities are funded by federal programs either directly or through state or local governments, by federal grant, contract, loan or loan guarantee. The law also applies to children’s activities that are provided in indoor facilities that are constructed, operated, or maintained with such federal funds. The law does not apply to children’s activities provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; activity providers whose sole source of applicable federal funds is Medicare or Medicaid; or facilities where Women, Infants, and Children (WIC) coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Grantee also assures that this language will be included in any subawards which contain provisions for children’s activities. 2. Grantee also assures, in addition to compliance with PL 103-227, any activity or activity funded in whole or in part through this Agreement will be delivered in a smoke-free facility or environment. Smoking shall not be permitted anywhere in the facility, or those parts of the facility under the control of Grantee. If activities are delivered in facilities or areas that are not under the control of Grantee (e.g., a mall, restaurant or private work site), the activities shall be smoke-free.   G. Hatch Act and Intergovernmental Personnel Act Grantee will comply with the Hatch Political Activity Act (5 USC 1501-1509 and 7321- 7326), and the Intergovernmental Personnel Act of 1970 (PL 91-648), as amended by Title VI of the Civil Service Reform Act (PL 95-454, 42 USC 4728-4763). Federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally assisted programs.   H. Employee Whistleblower Protections   The Grantee will comply with 41 USC 4712 and shall insert this clause in all contracts related to the Agreement. I. Clean Air Act and Federal Water Pollution Control Act   Grantee will comply with the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended.   1. This Agreement and anyone working on this Agreement will be subject to the Clean Air Act and Federal Water Pollution Control Act and must comply with all applicable standards, orders or regulations issued pursuant to these Acts. Violations must be reported to MFF.   J. Victims of Trafficking and Violence Protection Act   Grantee will comply with the Victims of Trafficking and Violence Protection Act of 2000 (PL 106- 386), as amended.   13D R A F T 1. This Agreement and anyone working on this Agreement will be subject to PL 106-386 and must comply with all applicable standards, orders or regulations issued pursuant to this Act. Violations must be reported to MFF.   K. Procurement of Recovered Materials   Grantee will comply with section 6002 of the Solid Waste Disposal Act of 1965 (PL 89-272), as amended.   1. This Agreement and anyone working on this Agreement will be subject to section 6002 of the Solid Waste Disposal Act and must comply with all applicable standards, orders or regulations issued pursuant to this act. Violations must be reported to MFF. L. Contracted Services For any contracted service, activity or product, Grantee will ensure: 1. If this Agreement is not fully executed by October 31, 2023, unless a specific limited-time extension is negotiated, no service shall be provided, and no costs incurred until this Agreement is fully executed by both parties. An exception may be granted by MFF if Grantee makes a written request of MFF within 30 days of execution of this Agreement.   2. That any executed contract shall require the contractor to comply with all applicable terms and conditions of this Agreement. In the event of a conflict between this Agreement and the provisions of the contract, the provisions of this Agreement shall prevail. A conflict between this Agreement and a contract, however, shall not be deemed to exist where the contract: contains additional non-conflicting provisions not set forth in this Agreement; restates provisions of this Agreement to afford Grantee the same or substantially the same rights and privileges as MFF; or requires the contractor to perform duties and/or services in less time than that afforded Grantee in this Agreement.   3. That the contract does not affect Grantee’s accountability to MFF for the contracted activity.   4. That any billing or request for reimbursement for contract costs is supported by a valid contract and adequate source documentation on costs and services. 5. That Grantee will submit a copy of the executed contract if requested by MFF.   M. Procurement   1. Grantee will ensure that all purchase transactions, whether negotiated or advertised, shall be conducted openly and competitively in accordance with the principles and requirements of 2 CFR 200. Funding from this Agreement shall not be used for the purchase of foreign goods or services. Preference must be given to goods and services that are manufactured or provided by: • Michigan businesses, if they are competitively priced and of comparable quality • Michigan businesses owned and operated by veterans, if they are competitively priced and of comparable quality Records shall be sufficient to document the significant history of all purchases and shall be maintained for a minimum of four years after the end of the Agreement period. 14D R A F T 2. Grantee shall be exclusively restricted to purchases of those services and/or commodities that are reasonable and necessary to the provision of services identified herein. Grantee shall make purchases, in accordance with 2 CFR Part 200 and Grantee’s agency-wide written procurement procedures. N. Health Insurance Portability and Accountability Act To the extent that the Health Insurance Portability and Accountability Act (HIPAA) is applicable to Grantee under this Agreement, Grantee assures that it is in compliance with requirements of HIPAA including the following: 1. Grantee must not share any protected health information provided by MFF that is covered by HIPAA except as permitted or required by applicable law; or to a subcontractor as appropriate under this Agreement.   2. Grantee will ensure that any subcontractor will have the same obligations as Grantee not to share any protected health data and information from MFF that falls under HIPAA requirements in the terms and conditions of the subcontract.   3. Grantee must only use the protected health data and information for the purposes of this Agreement.   4. Grantee must have written policies and procedures addressing the use of protected health data and information that falls under the HIPAA requirements. The policies and procedures must meet all applicable federal and state requirements including the HIPAA regulations. These policies and procedures must include restricting access to the protected health data and information by Grantee’s employees.   5. Grantee must have a policy and procedure to immediately report to MFF any suspected or confirmed unauthorized use or disclosure of protected health information that falls under the HIPAA requirements of which Grantee becomes aware. Grantee will work with MFF to mitigate the breach and will provide assurances to MFF of corrective actions to prevent further unauthorized uses or disclosures. MFF may demand specific corrective actions and assurances and Grantee must provide the same to MFF.   6. Failure to comply with any of these contractual requirements may result in the termination of this Agreement in accordance with Part II, Section V, Agreement Termination.   7. In accordance with HIPAA requirements, Grantee is liable for any claim, loss or damage relating to unauthorized use or disclosure of protected health data and information, including without limitation MFF’s costs in responding to a breach, received by Grantee from MFF or any other source.   8. Grantee will enter into a business associate agreement should MFF determine such an agreement is required under HIPAA.   O. Website Incorporation  MFF is not bound by any content on Grantee’s website unless expressly incorporated directly into this Agreement. MFF is not bound by any end user license agreement or terms of use unless specifically incorporated in this Agreement or any other agreement signed by MFF. The Grantee may not refer to MDHHS or MFF, or use the agencies’ respective logos, on the Grantee’s website without the prior approval through MFF. 15D R A F T P. Survival The provisions of this Agreement that impose continuing obligations will survive the expiration or termination of this Agreement. Q. State Data 1. Ownership. MI DHHS’s (the ‘Department’) data (“State Data,” which will be treated by Grantee as Confidential Information) includes: (a) the Department’s data, user data, and any other data collected, used, processed, stored, or generated as the result of this Agreement; (b) personally identifiable information (“PII“) collected, used, processed, stored, or generated as the result of this Agreement, including, without limitation, any information that identifies an individual, such as an individual’s social security number or other government-issued identification number, date of birth, address, telephone number, biometric data, mother’s maiden name, email address, credit card information, or an individual’s name in combination with any other of the elements here listed; and, (c) protected health information (“PHI”) collected, used, processed, stored, or generated as the result of this Agreement, which is defined under the Health Insurance Portability and Accountability Act (HIPAA) and its related rules and regulations. State Data is and will remain the sole and exclusive property of the Department and all right, title, and interest in the same is reserved by the Department. 2. Grantee Use of State Data. Grantee is provided a limited license to State Data for the sole and exclusive purpose of providing the activities outlined in the Agreement’s Statement of Work, including a license to collect, process, store, generate, and display State Data only to the extent necessary in the provision of the Agreement’s Statement of Work. Grantee must: (a) keep and maintain State Data in strict confidence, using such degree of care as is appropriate and consistent with its obligations as further described in this Agreement and applicable law to avoid unauthorized access, use, disclosure, or loss; (b) use and disclose State Data solely and exclusively for the purpose of providing the activities described in the Statement of Work, such use and disclosure being in accordance with this Agreement, any applicable Statement of Work, and applicable law; (c) keep and maintain State Data in the continental United States and (d) not use, sell, rent, transfer, distribute, commercially exploit, or otherwise disclose or make available State Data for Grantee’s own purposes or for the benefit of anyone other than the Department without the Department’s prior written consent. Grantee's misuse of State Data may violate state or federal laws, including but not limited to MCL 752.795. 3. Extraction of State Data. Grantee must, within five business days of the Department’s request, provide the Department, without charge and without any conditions or contingencies whatsoever (including but not limited to the payment of any fees due to Grantee), an extract of the State Data in the format specified by the Department. 4. Backup and Recovery of State Data. Grantee is responsible for maintaining a backup of State Data and for an orderly and timely recovery of such data. Grantee must maintain a contemporaneous backup of State Data that can be recovered within two hours at any point in time. 5. Loss of Compromise of Data. In the event of any act, error or omission, negligence, misconduct, or breach on the part of Grantee that compromises or is suspected to compromise the security, confidentiality, or integrity of State Data or the physical, technical, administrative, or organizational safeguards put in place by Grantee that relate to the 16D R A F T protection of the security, confidentiality, or integrity of State Data, Grantee must, as applicable: (a) notify MFF as soon as practicable but no later than 24 hours of becoming aware of such occurrence; (b) cooperate with MFF in investigating the occurrence, including making available all relevant records, logs, files, data reporting, and other materials required to comply with applicable law or as otherwise required by MFF; (c) in the case of PII or PHI, at the MFF’s sole election, (i) with approval and assistance from MFF, notify the affected individuals who comprise the PII or PHI as soon as practicable but no later than is required to comply with applicable law, or, in the absence of any legally required notification period, within five calendar days of the occurrence; or (ii) reimburse the MFF for any costs in notifying the affected individuals; (d) in the case of PII, provide third-party credit and identity monitoring services to each of the affected individuals who comprise the PII for the period required to comply with applicable law, or, in the absence of any legally required monitoring services, for no less than 24 months following the date of notification to such individuals; (e) perform or take any other actions required to comply with applicable law as a result of the occurrence; (f) pay for any costs associated with the occurrence, including but not limited to any costs incurred by MFF in investigating and resolving the occurrence, including reasonable attorney’s fees associated with such investigation and resolution; (g) without limiting Grantee’s obligations of indemnification as further described in this Agreement, indemnify, defend, and hold harmless MFF for any and all claims, including reasonable attorneys’ fees, costs, and incidental expenses, which may be suffered by, accrued against, charged to, or recoverable from MFF in connection with the occurrence; (h) be responsible for recreating lost State Data in the manner and on the schedule set by the MFF without charge to MFF; and, (i) provide to MFF a detailed plan within 10 calendar days of the occurrence describing the measures Grantee will undertake to prevent a future occurrence. Notification to affected individuals, as described above, must comply with applicable law, be written in plain language, not be tangentially used for any solicitation purposes, and contain, at a minimum: name and contact information of Grantee’s representative; a description of the nature of the loss; a list of the types of data involved; the known or approximate date of the loss; how such loss may affect the affected individual; what steps Grantee has taken to protect the affected individual; what steps the affected individual can take to protect himself or herself; contact information for major credit card reporting agencies; and, information regarding the credit and identity monitoring services to be provided by Grantee. MFF will have the option to review and approve any notification sent to affected individuals prior to its delivery. Notification to any other party, including but not limited to public media outlets, must be reviewed, and approved by the MFF in writing prior to its dissemination. The parties agree that any damages relating to a breach of this section are to be considered direct damages and not consequential damages. R. Non-Disclosure of Confidential Information 1. Grantee agrees that it will use Confidential Information solely for the purpose of this Agreement. Grantee agrees to hold all Confidential information in strict confidence and not to copy, reproduce, sell, transfer or otherwise dispose of, give or disclose such Confidential Information to third parties other than employees, agents, or subcontractors of a party who have a need to know in connection with this Agreement or to use such Confidential Information for any purpose whatsoever other than the performance of this Agreement. Grantee must take all reasonable precautions to safeguard the Confidential Information. These precautions must be at least as great as the precautions Grantee takes to protect its own confidential or proprietary information. All MFF and Grantee communications related 17D R A F T to the scope of this Agreement shall be considered confidential. Meaning of Confidential Information For this Agreement the term “Confidential Information” means all information and documentation of a part that: a. Has been marked “confidential” or with words of similar meaning, at the time of disclosure by such part;   b. If disclosed orally or not marked “confidential” or with words of similar meaning, was subsequently summarized in writing by the disclosing party and marked “confidential” or with words of similar meaning;   c. Should reasonably be recognized as confidential information of the disclosing party;   d. Is unpublished or not available to the general public; or   e. Is designated by law as confidential.   The term “Confidential Information” does not include any information or documentation that was: a. Subject to disclosure under the Michigan Freedom of Information Act (FOIA);   b. Already in the possession of the receiving party without an obligation of confidentiality; c. Developed independently by the receiving party, as demonstrated by the receiving party, without violating the disclosing party’s proprietary rights;   d. Obtained from a source other than the disclosing party without an obligation of confidentiality; or   e. Publicly available when received or thereafter became publicly available (other than through an unauthorized disclosure by, through or on behalf of, the receiving part).   2. Grantee must notify MFF within 1 business day after discovering any unauthorized use or disclosure of Confidential Information. Grantee will cooperate with MFF in every way possible to assist Grantee in regaining possession of the Confidential Information and prevent further unauthorized use or disclosure. S. Data Privacy and Information Security 1. Undertaking by Grantee. Without limiting Grantee’s obligation of confidentiality as further described, Grantee is responsible for establishing and maintaining a data privacy and information security program, including physical, technical, administrative, and organizational safeguards, that is designed to: (a) ensure the security and confidentiality of the State Data; (b) protect against any anticipated threats or hazards to the security or integrity of the State Data; (c) protect against unauthorized disclosure, access to, or use of the State Data; (d) ensure the proper disposal of State Data; and (e) ensure that all employees, agents, and subcontractors of Grantee, if any, comply with all of the foregoing. In no case will the safeguards of Grantee’s data privacy and information security program be less stringent than the safeguards used by MFF, and Grantee must always comply with all applicable State policies and standards, which are available to Grantee upon request. 18D R A F T 2. Audit by Grantee. No less than annually, Grantee must conduct a comprehensive independent third-party audit of its data privacy and information security program and provide such audit findings to MFF. 3. Right of Audit by State. Without limiting any other audit rights, MFF has the right to review Grantee’s data privacy and information security program prior to the commencement of the Agreement’s Statement of Work and from time to time during the term of this Agreement. During the providing of the Agreement’s Statement of Work, on an ongoing basis from time to time and without notice, MFF, at its own expense, is entitled to perform, or to have performed, an on-site audit of Grantee’s data privacy and information security program. In lieu of an on-site audit, upon request by MFF, Grantee agrees to complete, within 45 calendar days of receipt, an audit questionnaire provided by the MFF regarding Grantee’s data privacy and information security program. 4. Audit Findings. Grantee must implement any required safeguards as identified by MFF or by any audit of Grantee’s data privacy and information security program. T. Cap on Salaries None of the funds awarded to the Grantee through this Agreement shall be used to pay, either through a grant or other external mechanism, the salary of an individual at a rate in excess of Executive Level ll. The current rates of pay for the Executive Schedule are located on the United States Office of Personnel Management web site, http://www.opm.gov, by navigating to Policy -- Pay & Leave -- Salaries & Wages. The salary rate limitation does not restrict the salary that a Grantee may pay an individual under its employment; rather, it merely limits the portion of that salary that may be paid with funds from this Agreement. IV. Financial Requirements A. Reimbursement Method   As used in this Agreement, "Cost Documentation" refers to the FY2024 SNAP-Ed Budget Summary attached hereto as Attachment 1. Grantee will be reimbursed as follows: The Actual Cost Reimbursement Method shall be used in claiming reimbursement under this Agreement. The Cost Documentation is hereby made a part of this Agreement. Grantee certifies that the FY2024 SNAP-Ed Budget Summary (“Budget” or “Budget Summary”) has been prepared in accordance with the Budget Completion Instructions provided by MFF. This document details the amount and purpose of expenditures for which Grantee shall use funds paid under this Agreement. Grantee is authorized to expend funds only for those resources indicated in Attachment 1 that are allowable, properly allocated, reasonable and necessary, and, as appropriate, pre-approved, as defined in the Budget Summary and outlined in the FY2024 Programming and Operations Manual for Subrecipients and utilized to deliver approved programming. Reimbursement from MFF is based on the understanding that MFF funds will be paid up to the total Grantee funding award as agreed to in the approved budget. B. Financial Report Submission Grantee shall submit a monthly invoice to MFF. The invoice shall indicate actual expenditures incurred broken out by category of expense in the performance of this Agreement for the period being billed and the units of service delivered. The invoice shall be submitted to MFF within fifteen (15) days from the end of the monthly billing period. Monthly invoices are due to MFF no 19D R A F T later than the fifteenth (15th) of the following month. MFF may not make a payment to Grantee for billings submitted more than 90 days after the end of a billing period. Obligations incurred prior to or after the period covered by this Agreement shall be excluded from Grantee’s Monthly Invoice. 1. Grantee shall submit all supporting documentation to MFF for each monthly invoice through the Partner Portal. Grantee shall retain all supporting documentation for this Agreement in their formal grant record. 2. If MDHHS or MFF identifies questioned costs that cannot be substantiated, MFF may, at its discretion, and after consultation with Grantee, require Grantee to submit a revised monthly invoice to reflect adjustment for disallowed costs. Submission of revised billings to MFF shall be made within a time schedule established by MFF and Grantee. C. Reimbursement Mechanism   MFF shall make payments to Grantee after Grantee’s monthly invoice and program highlights are reviewed and approved and MFF has subsequently been reimbursed by MDHHS. All Grantees must sign up to receive all MFF payments as Electronic Funds Transfers (EFT)/Direct Deposits. D. Final Obligations and Financial Reporting Requirements Year-end encumbrance and final invoice due dates will be determined by MDHHS. The due date for the final invoice for actual costs will be sent out by MFF to Grantee once MFF is notified of year-end deadlines by MDHHS. A closing statement of cumulative costs incurred and/or encumbered, must be submitted to MFF by the announced due date. Subsequently final invoice for actual costs, not to exceed encumbered costs submitted, must be submitted to MFF, by announced due date, and shall constitute Grantee’s final financial report. In no case may any funds under this Agreement be expended after the end of the period of performance or the termination of this Agreement’s term. E. Unobligated Funds   Funds not used within the agreement period and for the explicit purpose outlined in this Agreement must be returned to MFF. F. Indirect Costs  Grantee is allowed to use an approved state or federal indirect rate certified by an appropriate cognizant agency in their budget calculations and financial status reporting. If Grantee does not have an existing approved state or federal indirect rate, they may use a 10% de minimis rate in accordance with Title 2 Code of Federal Regulations (CFR) Part 200 to recover their indirect costs. Grantee must provide indirect rate documentation to MFF for review and approval before those expenses can be reimbursed. If Grantee is unable to obtain sufficient indirect rate documentation or receive MFF approval of the provided indirect rate documentation, Grantee is not permitted indirect cost reimbursement. Rather, Grantee may only be reimbursed for allowable direct expenses. Provisional indirect rates will appear on Attachment 1 Budget Summary. V. Agreement Termination   MFF may cancel this Agreement without further liability or penalty to MFF for any of the following reasons: 20D R A F T A. This Agreement may be terminated by either party by giving fifteen (15) days written notice to the other party stating the reasons for termination and the effective date.   B. This Agreement may be terminated on 30 days prior written notice upon the failure of either party to carry out the terms and conditions of this Agreement, provided the alleged defaulting party is given notice of the alleged breach and fails to cure the default within the 30-day period. C. This Agreement may be terminated immediately if Grantee or an official of Grantee or an owner is convicted of any activity referenced in Section III.E. of this Agreement during the term of this Agreement or any extension thereof. D. Immediately if MFF determines that Grantee fails or has failed to meet its obligations under Part 2 Section III. S. VI. Stop Work Order   MFF may suspend any or all activities under this Agreement at any time. MFF will provide Grantee with a written stop work order detailing the suspension. Grantee must comply with the stop work order upon receipt. MFF will not pay for activities, Grantee’s incurred expenses or lost profits, or any additional compensation during a stop work period.   VII. Final Reporting Upon Termination   Should this Agreement be terminated by either party, within fifteen (15) days after the termination, Grantee shall provide MFF with all financial, performance and other reports required as a condition of this Agreement. MFF will make payments to Grantee for allowable reimbursable costs not covered by previous payments or other state or federal programs. Grantee shall immediately refund to MFF any funds not authorized for use and any payments or funds advanced to Grantee in excess of allowable reimbursable expenditures. VIII. Severability If any part of this Agreement is held invalid or unenforceable, by any court of competent jurisdiction, that part will be deemed deleted from this Agreement and the severed part will be replaced by agreed upon language that achieves the same or similar objectives. The remaining Agreement will continue in full force and effect. IX. Waiver   Failure to enforce any provision of this Agreement will not constitute a waiver to enforce any other provision of this Agreement.   X. Amendments   Any changes to this Agreement will be valid only if made in writing and executed by all parties to this Agreement. Any change proposed by Grantee which would affect MFF funding of any project, in whole or in part in Part I, Section 2.C. of this Agreement, must be submitted in writing to MFF for approval immediately upon determining the need for such change. Grantee shall, upon request of MFF and receipt of a proposed amendment, amend this Agreement. XI. Liability   All liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct service delivery, to be carried out by Grantee in the performance of this Agreement shall be the responsibility of Grantee, and not the responsibility of MFF, if the liability, loss, or damage is caused by, or arises out of, the actions or failure to act on the 21D R A F T part of Grantee, any subcontractor, anyone directly or indirectly employed by Grantee, provided that nothing herein shall be construed as a waiver of any governmental immunity that has been provided to Grantee or its employees by statute or court decisions. MFF is not liable for consequential, incidental, indirect or special damages, regardless of the nature of the action. XII. State of Michigan Agreement This Agreement must be exclusively governed by the laws and construed by the laws of Michigan, excluding Michigan’s choice-of-law principle. All claims related to or arising out of this Agreement, or its breach, whether sounding in contract, tort, or otherwise, must likewise be governed exclusively by the laws of Michigan, excluding Michigan’s choice-of-law principles. Any dispute as a result of this Agreement shall be resolved in the State of Michigan. XIII. Indemnification Each party to this Agreement will remain responsible for any claims arising out of that party’s performance of this Agreement as provided by this Agreement or by law. This Agreement is not intended to increase or decrease either party’s liability for or immunity from tort claims. This Agreement is not intended to nor will it be interpreted as giving either party a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this agreement. Nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Subcontractor or its employees by statute or court decisions. In the event Grantee becomes involved in or is threatened with litigation, Grantee shall immediately notify MFF and MFF may enter into such litigation to protect the interest of MFF. XIV. Compliance If Grantee fails to comply with requirements as set forth in this Agreement, and within allotted time frames mutually established, MFF may, at its discretion, invoke sanctions on Grantee, which may include, but are not limited to, actions to collect disallowed costs and/or cancellation of this Agreement. 22D R A F T Michigan Fitness Foundation FY2024 SNAP-Ed 28,464$ 1 28,464$ -$ 7,117$ 1 100$ 2 2,700$ 3 1,425$ 4 2,460$ 5 200$ 6 232$ 2,299$ 1 590$ 2 1,709$ 318$ 1 318$ 38,198$ 2,172$ 40,370$ Salary and Fringe SNAP-Ed Grant Award (ALN #10.561) Health Educator-To be hired Indirect Cost Amount (if not % of Direct Expenditures) Describe basis (e.g., % of salary and fringe) and enter $ amount 8.05% on salary only Oakland County Health Division FY2024 SNAP-Ed Budget Summary This worksheet populates automatically when data is entered on subsequent tabs. Contracted Staff TOTAL DIRECT EXPENDITURES Conference / Workshop Travel Travel Local Program Travel TOTAL GRANT AWARD Liability insurance Printing Tasting and Food Supplies Food Provisions HSHC subscriptions Translation fees Program Expenses Postage Administrative / Space / Miscellaneous Attachment 1 23D R A F T FY 2024 SNAP-ED PROGRAM SUMMARY NARRATIVE SUBRECIPIENT GRANTEE Oakland County Health Division – A Healthier Pontiac 1. SMART Objectives We will work with our assigned MFF evaluator to develop an evaluation plan and program SMART Objectives. 2. Programming Table Programming table information is entered in our FY 2024 Program Summary Details workbook and included as part of Attachment 2 . We estimate a total reach of 1,610 3. Program Description Children, youth, and older adult participants will receive direct nutrition education, reinforced by PSE changes that make healthy choices more available in aligned settings and systems such as early childhood centers, schools, and senior centers. Our program is comprehensive and aims to engage individuals throughout the lifespan and involves community engagement to ensure population needs are met, maximum impact is made, and sustainability is assured. Sustainability will be ensured through determining feasibility of long-term approaches and providing community partners continued technical assistance to aid future implementation. Our staff will work with program sites to develop a shared action plan that meets the target communities’ needs. • Youth Strategy o Grow It, Try It, Like It: We will provide in person direct education with a minimum of 2 series with 6 lessons each at a general frequency of once/week for early childhood and kindergarten age children. o Health Schools, Healthy Communities: We will provide a minimum of 4 direct education series (2 for second grade and 2 for fourth grade) with 6 lessons each at a general frequency of once/week for second and fourth grade children. Sessions will be held in perso n. o PSE: We will work with at least one early childhood education center to complete the Healthy Kids, Healthy Future Checklist to help identify policy, system, and environmental change work that can be accomplished. We will plan and prepare for implementation and will utilize this tool to assess strengths and weaknesses of policies, programs, and practices related to nutrition and physical activity at the early childhood center. We will provide guidance and technical support in development and implementation of policy, procedure, or environmental supports to promote health in the early childhood center, determined by results of the Healthy Kids, Health Fut ure checklist. • Older Adult Strategy o Fresh Conversations: Will provide in person direct education to older adults for a minimum of 4 series with 10 lessons each at a frequency of one time per week. o PSE: Work with at least one senior center to continue supporting their community gardening initiatives that launched in FY23 and move into the planning for sustainability phase. We will provide technical support in creating a garden maintenance plan that includes recruiting, training, and sustaining a volunteer base, and establishing supportive partnerships. We will also provide guidance on aspects such as securing funding or in-kind support for supplies and materials, using the Community Gardening Toolkit as a resource. Attachment 2 24D R A F T • Broad Community-based PSE Efforts: o Use a collaborative approach to explore expansion of SNAP-Ed programming into other SNAP-Ed eligible Oakland County communities in FY 2025 through examination Oakland County Health Division’s Community Health Assessment results. We will utilize the comprehensive, county-wide community health assessment data to identify eligible communities and populations and hold community conversations to better understand specific community needs to aid preparing for implementation of expanded programming in FY 2025. Digital behavioral nudges aligned with materials from reputable organizations will reinforce nutrition and physical activity messaging targeted in direct education and PSE activities and will be distributed on social media channels. Facebook will be the primary s ocial media channel used, which was identified as the primary way Pontiac residents receive their information in the 2021 Pontiac Community Survey. Families and community members will also be engaged through participating in related community events and so cial marketing approaches such as newsletter articles, list serve communications, presentations in community meetings, one-on-one outreach conversations, etc. Oakland County Health Division’s (OCHD) will utilize their Healthy Pontiac, We Can! (HPWC!) coalition to advance a multi-sector collaborative approach in all SNAP-Ed work. Our SNAP-Ed work directly provides positive outcomes outlined in the HPWC strategic plan such as partnering with local agencies to bring health education classes to the community and partnering to support and expand community gardening opportunities. HPWC represents diverse community sectors who serve SNAP eligible populations, are SNAP-Ed delivery sites and/or have partnered with SNAP-Ed in the past. These relationships inform planning, implementation, and evaluation of strategies; ensure community needs are addressed; enable culturally competent approaches and improve outreach opportunities. HPWC partnerships will help OCHD’s SNAP-Ed programming be tailored to target audiences with cultural relevance. This will be achieved through input opportunities via key informant interviews and planning meetings with stakeholders within priority audiences and cultural representatives, assessment activities such as surveys, process evaluation throughout programming, client-centered education techniques and use of materials. Moving forward we will continue to explore opportunities for PSE strategies that SNAP-Ed can contribute to. 4. Rationale for Programming Selection of core interventions are based on results from OCHD’s Healthy Pontiac, We Can! 2022-2025 Strategic planning process which is implemented every three years. Community input is assessed through a review of local nutrition and physical activity indicators, examination of available community assessments, a Pontiac Community Survey, and use of qualitative tools to gain feedback from residents, partners, and key stak eholders. • Youth Strategy o Grow It, Try It, Like It (DE): A gap analysis conducted by the HPWC coalition through intentional partner meetings and examination of the Map 2 Healthy Living portal identified that there is a current lack of available nutrition education and related PSE interven tions in Pontiac’s head start/pre-kindergarten settings. Additionally, partner meetings with coalition members in Pontiac determined th at while there has been a substantial expansion of physical activity opportunities and supports for early childhood programming, however there is still a significant gap in early childhood nutrition education programming. Through key informant interviews with school staff, requests for a longer curriculum for kindergarteners were voiced. The evidence base for Grow It, Try It, Like It indicates introducing pre-school children to fruits and vegetables can influence food acceptance and preferences that have the potential to influence health over the lifespan. (Grow It, Try It, Like It, USDA, Team Nutrition, 2014, Laura Thomas, Med, RD, LD; Heidi Bishop, program analyst, FNS, USDA). The Grow It, Try It, Like It curriculum has been updated by USDA’s Team Nutrition to now include tips on how to include older children in the learning as well (Grow It, Try It, Like It 2019). o Health Schools, Healthy Communities (DE): The evidence-base for Healthy Schools, Healthy Communities (HSHC) indicates 77% of children in grades 3-5 in schools and community settings ate more fruits and 52% ate more vegetables after program implementation 25D R A F T (Michigan Fitness Foundation 2018). At the end of FY22 OCHD HSHC implementation in Pontiac, 63% of youth participants planned to eat more fruit in the future and 34% wanted to eat more vegetables. (Michigan Fitness Foundation That’s Me, My Choices Survey 2022 report). Requests for continued programming to improve healthy eating behaviors of students has also been voiced through key informant interviews with school staff. o PSE strategy at Early Childhood Settings: PSE strategies identified at early childhood locations through the Healthy Kids, Healthy Future checklist will identify goals to work towards in relation to serving healthy food and beverages, encouraging more physical activity, limiting screen time, and supporting breastfeeding. An estimated 70% of children’s time in early care and education is spent being sedentary (i.e., sitting or lying down), and less than 3% may be spent engaging in moderate-to-vigorous physical activity. (Source: American Academy of Pediatrics, American Public Health Association, and National Resource Center for Health and Safety in Child Care and Early Education. Preventing Childhood Obesity in Early Care and Education, 3rd ed.) The Healthy Kids, Healthy Future check list was developed specifically for early childhood centers and is likely to create positive outcomes within the center. • Older Adult Strategy o Fresh Conversations (DE): The evidence base for Fresh Conversations indicates reduced chronic disease burden and promotes healthy aging including healthy eating, increased physical activity, reduced screen time, and proper food safety techniques among sen iors (Michigan Fitness Foundation 2020). Adult respondents over age 65 who took the Pontiac Community Survey (2021) indicated eating lower than state averages of fruits and vegetables, 43% wanted to learn more about nutrition through adult nutrition classes and 34% through taste tests or recipes demonstrations. Further, 89% reported engaging in less than nationally recommended physical activity. Fresh Conversations combines key nutrition messages, recipe tasting options and physical activity discussions as a method to improve dietary habits and physical activity in older adults. o PSE strategy at Community Gardens: Community gardens improve access to and consumption of fruits and vegetables and increase physical activity for gardeners, are a suggested strategy to improve food security and increase fruit and vegetable availability, promote healthy eating, reduce obesity, and improve participants’ mental health and social connectedness (County Health Rankings/Roadmaps- University of Wisconsin Population Health Institute 2019). Pontiac residents expressed interest in knowledge, support, and expansion of community, urban, and home gardening classes/opportunities for all ages as determined by the 2021 H ealthy Pontiac, We Can! Coalition Strategic Planning process that included a Pontiac Community Survey. 69% of survey respondents reported they would be interested in growing fruits and vegetables either at home or in community locations (i.e., schools, libraries, senior centers, community organizations). This also fulfills requests for continued support at the senior center community garden, voiced through key informant interviews with senior center staff and community members. • Broad Community-based PSE Efforts: o PSE Strategy to Increase Access to Healthy Foods: The Health Division has identified a need for SNAP-Ed staffing to examine results and be informed by a broader community health needs assessment to explore potential expansion SNAP-Ed programming to other Oakland communities in upcoming years. 65.3% of the households in Oakland County below poverty do not receive SNAP benefits (US Census Bureau ACS 5-year 2017-2021) which further demonstrates the need for expanded community exploration and engagement to best determine needs for implementation of policy, system, and environmental change level work to improve health outcomes. All strategies identified involve community exploration and engagement to learn from the source to ensure population needs are met, maximum impact is made, and sustainability is assured. 5. Materials 26D R A F T Title & Author/Source or Social Media Activity Description Core (C) or Supplemental (S) Anticipated Modifications by Audience Associated Intervention(s) Healthy Schools, Healthy Communities – MFF Nutrition education with lesson plans, activities, food tastings, physical activities, and handouts C N/A N/A Fresh Conversations - MFF Fresh Conversations (FC) is a direct education, newsletter-based intervention for seniors C N/A N/A Grow It, Try It, Like It - USDA Nutrition education with lesson plans, activities, food tastings, physical activities, and handouts C Integrating the tips and suggestions from USDA Team Nutrition 2019 curriculum to engage more suitably with kindergarteners. N/A Healthy Kids, Healthy Future Checklist - Nemours Checklist to identify to rate early childhood centers on best practices for creating health futures for kids S N/A PSE Strategies at Early Childhood Centers Community Gardening Toolkit – University of Missouri Extension Resource for gardeners, garden organizers and other professionals who want to start a new community garden or enhance an existing garden. S N/A PSE Strategies at Community Gardens Digital behavioral nudges aligned with USDA, FDA, and U.S.HHS Customized messages that are locally and culturally relevant to reach target audiences and encourage healthy eating habits and regular physical activity S N/A HSHC, Grow It Try It Like It, Fresh Conversations 27D R A F T DE Detail - Oakland County Health Division Complete the table below for your program. Enter a new row for each intervention and community. DE Intervention Community (enter one community per row) Supplemental materials (separate multiple items with a comma) Under 5 yr Ages 5-7 (grades K-2) Ages 8-10 (3rd-5th grade) Ages 11-13 (6th-8th grade) Ages 14-17 (grades 9- 12) Adults 18-59 Ages 60-75 Ages 75+ Special audience considerations Indirect channel(s) (separate multiple items with a comma) Indirect channel audience(s) (separate multiple items with a comma) # of returning sites # of new sites Total DE reach Total IC reach from DE Explanation of DE reach calculation Explanation of IC reach calculation for DE Implementation time of year (Fall, Winter, Spring, Summer) (separate multiple items with a comma) Fresh Conversations Pontiac Newsletters, NERI x x N/A hard copy materials, social media, NERI senior center attendees 2 2 80 40 Estimated 20 participants at 4 sites = 80 Half of all overall participants may share supplemental materials with others in their household. 80 reached in DE divded in half = 40 Spring, Summer Healthy Schools, Healthy Communities Pontiac NERI x x N/A hard copy materials, social media, NERI parents of participants 1 0 120 168 Estimated 30 students per classroom x 4 classrooms = 120 IC reach is 1.4 x DE reach which includes participant families Winter, Spring Grow It, Try It, Like It Pontiac N/A x x N/A hard copy materials, social media parents of participants 1 1 40 56 Average 20 participants per setting x 2 settings = 40 IC reach is 1.4 x DE reach which includes participant families Spring, Summer DE Focus Audience (mark all that apply with an 'x') 28D R A F T PSE Detail - Oakland County Health Division Complete the table below for your program. Enter a new row for each PSE strategy and community. PSE Strategy Assessment(s)/ Tool(s)/ Approach(es) (separate multiple items with a comma) Community (enter one community per row) Supplemental materials (separate multiple items with a comma) Under 5 yr Ages 5-7 (grades K-2) Ages 8-10 (3rd-5th grade) Ages 11-13 (6th- 8th grade) Ages 14-17 (grades 9- 12) Adults 18-59 Ages 60- 75 Ages 75+ Special audience considerations Planning and preparing for implementation (e.g., contacting sites, assessment, training) Adopting changes Maintaining changes Conducting follow-up assessments, evaluation, and/or monitoring Indirect channel(s) (separate multiple items with a comma) Indirect channel audience(s) (separate multiple items with a comma) # of returning sites # of new sites Total PSE reach Total IC reach from PSE Explanation of PSE reach calculation Explanation of IC reach calculation for PSE PSE strategies at community gardens Community Gardening Toolkit – University of Missouri Extension Pontiac N/A x x N/A x electronic materials, hard copy materials senior center attendees 1 0 70 35 The average number of seniors that attend the Bowens Senior Center is 700 annually. We anticipate the garden reaching 10% of attendees. We estimate that half of the engaged participants will share resources at home. We count .5 IC reach per person directly reached for a total of 35 IC reach PSE strategies in early childhood settings Healthy Kids, Healthy Future Checklist Pontiac N/A x x N/A x electronic materials, hard copy materials parents of participants 0 1 0 0 Since we are only in planning stage, there is no adoption of change and therefore no reach. Since we are only in planning stage, there is no adoption of change and therefore no reach. PSE strategies to increase access to healthy foods Oakland County Community Health Assessment Oakland County N/A x x x x x x x x N/A x electronic materials, hard copy materials parents of participants 0 1 0 0 This strategy includes community exploration and while FY24 may not have any direct impact on residents through PSE, it will allow for residents to communicate wants/needs for the future. This strategy includes community exploration and while FY24 may not have any direct impact on residents through PSE, it will allow for residents to communicate wants/needs for the future. PSE Focus Audience (mark all that apply with an 'x')Anticipated PSE Stage(s) (mark all that apply with an 'x') 29D R A F T ATTACHMENT 3 FY 2024 SNAP‐Ed Subrecipient Agreement Contact List for the Foundation and Grantee Michigan Fitness Foundation Oakland County Health Division Authorized Official Name: Amy Ghannam Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908‐3802 Fax: (517) 347‐8145 Email: aghannam@michiganfitness.org Authorized Official Name: David Woodward Address: 1200 N. Telegraph Rd, Bldg. 34E PonƟac, MI 48341 Telephone: 248‐858‐0100 Fax: Email: woodwardd@oakgov.com Programming Contact Name: Sarah Panken Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908‐3822 Email: slpanken@michiganfitness.org Programming Contact Name: Jessica Kotowski Address: 1200 N. Telegraph Rd, Bldg. 34E PonƟac, MI 48341 Telephone: 248‐563‐7792 Email: kotowskij@oakgov.com Financial Contact Name: George Reilly Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908‐3808 Email: greilly@michiganfitness.org Financial Contact Name: Sheryl Johnson Address: 1200 N. Telegraph Rd, Bldg. 34E PonƟac, MI 48341 Telephone: 248‐858‐0049 Email: johnsonsh@oakgov.com Administrative Contact Name: Marci Scott Address: Michigan Fitness Foundation PO Box 27187 Lansing, MI 48909 Telephone: (517) 908‐3862 Email: mscott@michiganfitness.org PSE Contact Name: Jessica Kotowski Address: 1200 N. Telegraph Rd, Bldg. 34E PonƟac, MI 48341 Telephone: (248) 563‐7792 Email: kotowskij@oakgov.com 30D R A F T ITEM DUE DATE Invoice – October Program Highlights – October November 15, 2023 M2HL Update Portal Program & location updates November 30, 2023 December 15, 2023 Invoice – December Program Highlights – December January 16, 2024 M2HL Update Portal PSE progress; program & location updates January 16, 2024 February 15, 2024 Invoice – February Program Highlights – February March 15, 2024 Invoice – March Expanded Mid-Year Program Highlights Summative in nature, covering October 1–March 31 April 15, 2024 M2HL Update Portal PSE progress; program & location updates April 15, 2024 May 15, 2024 Invoice – May Program Highlights – May June 17, 2024 Invoice – June Program Highlights – June July 15, 2024 M2HL Update Portal PSE progress; program & location updates July 15, 2024 August 15, 2024 All Program Evaluations Completed and Submitted Unless programming is provided in September August 30, 2024 Invoice – August Program Highlights – August September 16, 2024* Invoice – September No Program Highlights Due Information is captured in the Year-End Report Invoice TBD* November 1, 2024** Equipment Inventory November 1, 2024** FY 2024 Reporting Due Dates *Date subject to change based on year-end calendar established by MDHHS and MFF. Notification of the August and September due dates will be sent closer to the reporting dates. **Year-End reporting may consist of multiple components and the due dates for each may be staggered from mid-October into early November. Details will be provided closer to the reporting dates. This institution is an equal opportunity provider. Invoice – November Program Highlights – November Invoice – January Program Highlights – January Invoice – April Program Highlights – April Invoice – July Program Highlights – July FY 2024 Year-End Report Attachment 4 31D R A F T ATTACHMENT 5 FY 2024 Invoice Signature Authorization Form Please identify two individuals from your organization who are authorized to sign the monthly Michigan Fitness Foundation SNAP-Ed Invoices sent to the Foundation on behalf of the organization contracted in FY24 SNAP-Ed Subrecipient Agreement attached hereto. * Please note that in many cases, the people who sign monthly invoices may be different from the Authorized Organization Representative who sign contracts. These individuals can be program or finance staff authorized to sign invoices. Name Name Title Title Organization Organization 32D R A F T ATTACHMENT 6 FY 2024 SNAP-Ed Personnel Expense Certification A. Standards for documentation of personnel expenses as defined in OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.430. 1. SNAP-Ed personnel expenses must: a) Be supported by a system of internal controls: accurate, allowable and allocable charges. b) Be incorporated into agency’s official records. c) Reflect total activity for which employee is compensated. d) Encompass federally assisted and all other activity for which employee is compensated. e) Comply with established accounting practices. f) Support distribution of salary and wages across all activities and cost objective. 2. Budget estimates do not qualify as charges but may be used for interim accounting purposes. 3. Practices for constituting a full workload vary for Institutes for Higher Education (IHE), and records may reflect categories of activity expressed as a percentage distribution of total. 4. When recoding salary and wages for IHE to federal awards, a precise assessment is not always feasible nor is it expected (see §200.430 for more detail). 5. Charges for salaries and wages of nonexempt employees must be supported by records indicating the total number of hours worked each day. B. Hourly Rate and Fringe Benefit Calculations Submit, for each person contributing time and effort to SNAP-Ed as noted in Attachment 1 Budget Summary, an Hourly Rate and Fringe Benefit Calculation form showing how their respective hourly rate and fringe benefits are calculated. Each staff member should be listed separately denoting all variables used for hourly rate and fringe benefit calculations. One document can be submitted itemizing all staff. C. Certification I am a representative of my organization, qualified to certify by my signature below, that 1) my agency has the above standards for documenting personnel expenses in place, which align with the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards §200.430, and 2) any additional documentation provided to substantiate employee hourly rates and fringe benefits is accurate and aligns with our agency’s payroll records. _____________________________________ ____________ Signature Date ________________________________________ ______________________________________ Name Title Organization If you have questions, please contact George Reilly, Director of Grant Operations (517) 908-3808 or greilly@michiganfitness.org 10/10/2023 Sheryl H. Johnson Fiscal Services Officer Oakland County, Michigan 33D R A F T