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HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 40880DeeAreeetattainaiid itttte teteratbeteneareteet MISCELLANEOUS RESOLUTION :|#21288 June 17,2021 BY:Commissioner Gwen Markham,Chairperson,Finance Committee IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Chairperson,Ladies and Gentlemen: WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263, approved the Department of Information Technology's Comprehensive Information Technology Services Agreementenabling the Department to make additional technology services available to public bodies;and WHEREAS the Department of Information Technology has made the following modifications to the Comprehensive I.T.Services Interlocal Agreement and Exhibits: e Agreement Updated references to Browser.Standards required to use the services, Exhibit |-Updated the County’s Cost for Transactional Fees, Exhibit ll -Updated the County's Cost for Transactional Fees, Exhibit tll -Updated the County's Cost for Transactional Fees, Exhibit lV -Remove the third-party vendor that is no longer in use, Exhibit V —Removed references to the Public List of Contracts that no longer exists, Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists, Exhibit XIII -Removed references to the Public List of Contracts that no longer exists, Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning Committee and CLEMIS Advisory Committee, All Exhibits -Updated section titles and references for consistency across all exhibits. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice Advice with fees described in the Exhibits. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive Information Technology Services Agreement.' Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution. ar,ah ‘Commissioner Gwen Markham,District #9 Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #21258 :a June 17,2021 Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted. AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn, Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20) NAYS:None.(0)’ A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted. _.HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MGCL 45.559A(7) STATE OF MICHIGAN): COUNTY OF OAKLAND) |,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office. In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021, Lisa Brown,Oakland County December 27, 2023 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 – Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Orchard lake Village, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Kim McCabe, IT Project Specialist, Oakland County Kristine Powers, IT Supervisor, Oakland County Rhonda McClellan, Clerk, City of Orchard Lake Village Enclosures ORGANIZATION MEETING CITY OF ORCHARD LAKE VILLAGE MINUTES OF THE REGULARCITY COUNCIL AND ZONING BOARD OF APPEALS MEETING NOVEMBER 20,2023 Mayor Finkelstein called the meeting to order at 7:00 p.m.The meeting was conducted at City Hall.Mayor Finkelstein led the Pledge of Allegiance.Director of City Services Gerry McCallum administered roll call for attendance. COUNCIL PRESENT:Mayor Finkelstein,Mayor Pro Tem Mclntyre,Councilmembers Sullivan, Leeb,Kroger,Steuer &Mandel ABSENT:None STAFF:Director of City Services Gerry McCal|um,Chief Jeffrey Gomez,City Attorney Mary Kucharek &Assistant City Attorney Monica Koleci CITIZENS,VOLUNTEERS,PETITIONERS:Jackie Beach,Julie Wash,Richie George,DuAnne Sonneville,Gordon &Carol Allardyce,Tracy Krettlin,Joe George,Byron Turnquist,Ann Sutschek,Melissa Woodington,Kelly Frost,George Mandel,Michael &Jamie Jones,Andrew Murphy,Jamie Steuer,Brenda Steuer,Paul Hart,Roger Wessel,Dave Albery,Dave Scott, Noah Arbit,Dean Kiriluk&Ann Dzibua Noah Arbit swore in David Steuer &Kelly Mandel as Councilmembers for the City of Orchard Lake Village City Council. Current Mayor Norm Finkelstein turned the gavel over to current Mayor Pro Tem for the election of Mayor. A MOTION WAS OFFERED BY MAYOR PRO TEM MCINTYRE AND SECONDED BY COUNCILMEMBER KROGER TO NOMINATENORM FINKELSTEIN AS MAYOR OF THE CITY OF ORCHARD LAKE VILLAGE MOTION CARRIED 7-0 Mayor Finkelstein indicated he would now seek nominations for Mayor Pro Tem. A MOTION WAS OFFERED BY COUNCILMEMBERSULLIVAN AND SECONDED BY COUNCILMEMBERLEEB TO NOMINATE BRUCE MCINTYREAS MAYOR PRO TE MOFTHECITYOFORCHARDLAKEVILLAGE 7-0 OCTOBER 16 2023 REGULAR CITY COUNCIL MEETING MINUTES _S.: 2023 ,,, ETING OCTOBER 18 2023 CLOSED COUNCIL MEET NOVEMBER 6,2023 SPECIAL COUNCIL MEE AUDIENCE INPUT 8.ELECTED OFFICIALS A MOTION WAS OFFERED BY COUNCILMEMBERKROGER AND SECONDED BY COUNCILMEMBER SULLIVAN TO APPROVE THE OCTOBER 16,2023 REGULAR CITY COUNCILMEETING MINUTES MOTION CARRIED 7-0 OCTOBER 18.SPECIAL COUNCIL ME MINUTES A MOTION WAS OFFERED BY MAYOR PRO TEM MCINTYREAND SECONDED BY COUNCILMEMBER KROGER TO APPROVE THE OCTOBER 18,2023 SPECIAL COUNCIL MEETING MINUTES MOTION CARRIED 7-0 ING MINUTES A MOTIONWAS OFFERED BY MAYOR PRO TEM MCINTYRE AND SECONDED BY COUNCILMEMBER KROGER TO APPROVE THE OCTOBER 18,2023 CLOSED CIT YCOUNCILMEETINGMINUTES MOTION CARRIED 7-0 TING MINUTES A MOTION WAS OFFERED BY COUNCILMEMBERSULLIVAN AND SECONDED BY COUNCILMEMBERKROGER TO APPROVE THE NOVEMBER 6,2023 SPECIAL COUNCIL MEETING MINUTES MOTION CARRIED 7-0 COMMENTS At 7:11 p.m.Mayor Finkelstein allowed for audience input and elected officials’comments Ann Sutschek,resident at 4540 Arline Dr,has concerns about parking near St.Thomas Montessori school.The school had a celebration and the traffic/parking situation went from Pontiac Trail all the way to the natural trail.Mrs.Sutschek stated that this is an ongoing situation every day and would like Council to find a solution.Chief Gomez indicated he has observed the situation and will be setting up a meeting with the school administration. Richie George,resident at 5565 Shore Dr,explained that he would like Council to consider changing the ordinance for where you are able to place your dock on the lake.Mr.Geroge is currently having issues with his neighbor’s dock on his property line.He would like to see there be a minimum footage away from property lines and have the City enforce rules. At 7:22 p.m.Mayor Finkelstein asked to proceed to the Department Reports. OATH OF OFFICE FOR POLICE CHIEF JEFFR POLICE DEPT.MONTHLYREPORT DEPT.OF PUBLIC WORKS MONTHLY REPO EY GOMEZ Mayor Finkelstein explained that Jeffrey Gomez has been with the City of Orchard Lake for 14 years.He started as a road officer,was promoted to sergeant/lieutenant and now is being recognized and promoted to Chief of Police. Noah Arbit swore in Chief Gomez as the Chief of Police for the City of Orchard Lake Village. Retired Chief George commented that he has worked with Chief Gomez for 10 years and he feels this is a great choice for the city. Chief Gomez recognized Officer Grubb with a merit service award for an incident on September 2,2023. Chief Gomez recognized Officer Grubb &Sgt.Whittle with a merit service award for an incident on September 17,2023. Chief Gomez recognized Sgt.Whittle with a merit service award for an incident on October 1, 2023. Chief Gomez recognized Officer Baxendale with a departmental citation award for an incident on October 1,2023 Chief Gomez recognized Officer Hunt with a departmental citation award for an incident on October 1,2023. Chief Gomez recognized Officer Frost from West Bloomfield Police Dept.with a merit service award for an incident on October 1,2023. Chief Gomez recognized Dean Kiriluk,resident at 4868 Willow Lane,with a citizen citation award for an incident on October 1,2023. DEPARTMENT REPORTS Chief Gomez reported for the month of October 2023 there were 85 calls for service,11 criminal/civil complaints,11 crash reports and 113 traffic violations issued. RT Director of City Services McCa|lum stated for the month of October 2023 buildings &grounds were up due to getting ready for the open house that took place on October 22”“.Equipment maintenance was very busy as well as the DPW is getting ready for the winter months ahead BUILDING DEPT.MONTHLY REPORT LOYEES,,,, _,,, PLANNING COMMISSIONMONTHLY REPOR ACCTS PAYABLEICASH DISBURSEMENTS8:FINANCIAL STATEMENTS Director of City Services McCa|lum explained for the month of October 2023 there were no new single-family homes issued,however Dan Pratt was very busy conducting 46 inspections on active building permits. EMP REPORTS Director of City Services McCal|um presented the October 2023 Employees Report. T Director of City Services McCal|um stated at the November 7,2023 Planning Commission meeting,the Commission held a Public Hearing on Zoning Ordinance revisions to Article IV, Section 4.09 (A)(Fireplaces)and Section 4.09 (D)(Swimming Pools)and to Article IV,Section 4.15 (D)(2)(b)(HVAC Equipment)relative to screening requirements for swimming pool equipment.The Commission approved the language on all these changes and voted to send it to City Council for a first reading. The Commission also reviewed a revised draft Master Plan that was revised by the city Planner based upon input from the Commission over numerous months.The plan was presented by the assistant City Planner,Chris Doozan,and discussed with the Commission. There are additional revisions needed and the 2”“revised Master Plan will be presented to the Commission at its December 5,2023 meeting. A MOTIONWAS OFFERED BY MAYOR PRO TEM MCINTYRE AND SECONDED BY COUNCILMEMBERLEEB TO ACCEPT THE OCTOBER 2023 DEPARTMENT REPORTS MOTION CARRIED 7-0 FINANCIAL REVIEW A MOTION WAS OFFERED BY COUNCILMEMBERLEEB AND SECONDED BY COUNCILMEMBERKROGER TO ACCEPT THE ACCOUNTS PAYABLEICASH DISBURSEMENTSAND FINANCIALSTATEMENTS ROLL CALL VOTE TO ACCEPT THE ACCOUNTS PAYABLEICASH DISBURSEMENTSAND FINANCIALSTATEMENTS MOTION CARRIED 7-0:AYE BY ROLL CALL:ALL NAY:NONE ABSENT:NONE BUDGET AMENDMENTSFY 2023-2411“QUARTER) Director McCa|lum explained the percent of General Fund Balance to operating expenses decreased from 15.0%to 11.0%with operating expenses increasing approximately $158,000 since the budget was adopted. Several amendments in the General Fund Budget include an increase in Admin Fees &Transfer Fee Penalty and a substantial increase in Interest and Investments and an increase in Refunds and Reimbursements. Amendments in the General Fund Budget Expense side include an increase in C|erk’s Office Salaries due to negotiated contracts.An increase in IT Support/Subscriptions due to the new City Hall Campus construction.An increase in Police Dept.Part Time Officers for the hiring of a part time office for proper shift coverage and an increase in Deferred Compensation Match per the retirement/separation agreement of a former employee.A major increase in the Capital Outlay Buildings &Grounds major improvements for the completion of the Police Dept. expansion and new DPW building.These expenses included additional items that were not previously expensed,such as office furniture,landscaping,additional security cameras,etc. A decrease in Transfer to Local Road Fund clue to the City not be selected for the MDOT Category B Grant fund.Additional road paving for Fiscal Year 2023/24 will not be able to be performed. Overall,with these major amendments in the General Fund,resulted in a substantial decrease in the fund balance reserves resulting in a decrease of the percent of operating expenses from 15.0%to 11.0%.Although the 11.0%is below the minimum fund balance of 15%set by City Council resolution,Director McCa|lum is confident that after the Audit for FY 2022-23 is completed,the original fund balance that we began with at the beginning of the current Fiscal Year 2023-24 will be higher than budgeted.Also,the City is due to receive American Rescue Plan Act (ARPA)funds,which can be used to offset the General Fund contribution to the Local Roads for paving. Building Dept.&Code Enforcement Fund amendments include an increase in Building Dept. Interest on Investments and an Increase in prior Fund Balance Revenue and an increase in Prior Year Fund Balance use. The Local Road Fund in both the revenue and expense side reflects the decrease in Transfer from the General Fund for road paving and more importantly reflects the denial on the MDOT Category B grant funding.Some adjustments in the Upper Straits Lake SAD Fund to reflect actual expenditures for the current fiscal year. A MOTION WAS OFFERED BY MAYOR PRO TEM MCINTYRE AND SECONDED BY COUNCILMEMBER KROGER TO ACCEPT BUDGET AMENDMENTSFY 2023-24 ( 157QUARTER) ROLL CALL VOTE TO ACCEPT BUDGET AMENDMENTSFY 2023-24 (157 QUARTER) MOTION CARRIED 7-0:AYE BY ROLL CALL:ALL NAY:NONE ABSENT:NONE MMUNITYDEVELOPMENTBLOCK GRANT (CDBG) ZONING BOARD OF APPEALS COMMUNITYDEVELOPMENT BLOCK GRANT ICDBGIANNUAL APPLICATION FY 2024 8-RESOLUTION APPROVAL APPROVAL OF THE 2024 GREATER WEST BLOOMFIELD CABLE COMMUNICATIONSCOMMISSION 1GWBCCC)BUDGET &REVISED ALLOCATION PUBLIC HEARING —CO FUNDING 2024 Mayor Finkelstein opened the Public Hearing at 8:05 p.m. No public comment. Mayor Finkelstein closed the Public Hearing at 8:06 p.m. At 8:07 p.m.Mayor Finkelstein asked to proceed to the Zoning Board of Appeals. A MOTION WAS OFFERED BY MAYOR PRO TEM MCINTYREAND SUPPORTED BY COUNCILMEMBERKORGER TO RECESS FOR THE PURPOSE OF HEARING CASES AS THE ZONING BOARD OF APPEALS MOTION CARRIED 7-0 Mayor Finkelstein asked for a motion to approve the October 16,2023 meeting minutes. A MOTION WAS OFFERED BY COUNCILMEMBERSULLIVAN AND SUPPORTED BY MAYOR PRO TEM MCINTYRE TO APPROVE THE OCTOBER 16,2023 MEETIN GMINUTES MOTION CARRIED 7-0 At 8:08 p.m.Mayor Finkelstein asked to adjourn the Zoning Board of Appeals REGULAR BUSINESS 1. A MOTION WAS OFFERED BY COUNCILMEMBERKROGER AND SECONDED BY COUNCILMEMBERSTEUER TO APPROVE THE COMMUNITYDEVELOPMENTBLOCK GRANT (CDBG)ANNUAL APPLICATION FY 2024 &RESOLUTION MOTION CARRIED 7-0 2. OF CABLE REVENUE Dave Albery,Executive Director of the Greater West Bloomfield Cable Communications Commission,presented the 2024 Budget to City Council.GWBCCC has already received approval from West Bloomfield Twp.and has presented to Keego Harbor & Sylvan Lake as well.The Commission proposes that the budget be funded entirely by the four communities’cable joint venture fund.In 2011,the communities agreed that FIRST READING ZONING ORDINANCEAMENDMENTNO.14.01 ARTICLE IV SECTION 4.09 [D][SWIMMINGPOOLS}RELATIVETO SETBACKS FOR IN- GROUND SWIMMINGPOOLS ON THE FIRST READING ZONING ORDINANCE AMENDMENTNO.14.01,ARTICLE IV, SECTION 4.15 §D|_12]jB)(HVAC EQUIPMENT]RELATIVE TO SCREENING REQUIREMENTS FOR SWIMMINGFO support of the commissions annual budget be apportioned pursuant to each community’s annual share of revenue.Support for the 2024 budget willtherefore be allocated among the communities when the year is closed in the first quarter of 2025 5%revenue from cable subscribers available for use by each community at its discretion. 2%revenue from cable subscribers,restricted to cable—relateduse pursuant to federal and state law and deposited into the cable joint venture fund,a fund maintained by the four communities to support the services provided by the GWBCCC. The commission proposed that in 2024,each community deposit 10%of the larger revenue ?gure (.5%of cable operators gross revenue)to the cable joint venture fund. Dave Scott,mentioned that according to Google analytics analysis of the CivicCenterTV.com website over the last 12 months,3,500 unique viewers in GWB visited the website to view live and on-demand programming.The same service reports that over 35,000 visited globally.Mr.Scott also stated that on YouTube,4,400 videos were watched over the past 12 months in West Bloomfield Twp.with 146,000 views globally. A MOTION WAS OFFERED BY MAYOR PRO TEM MCINTYRE AND SECONDED BY COUNCILMEMBERLEEB TO APPROVE THE 2024 GREATER WEST BLOOMFIELD CABLE COMMUNICATIONSREVISED ALLOCATIONOF CABLE REVENUE MOTION CARRIED 7-0 A MOTION WAS OFFERED BY COUNCILMEMBERLEEB AND SECONDED BY COUNCILMEMBER KROGER TO APPROVE THE 2024 GREATER WEST BLOOMFIELD CABLE COMMUNICATIONSBUDGET MOTION CARRIED 7-0 LAKESIDE A MOTION WAS OFFERED BY COUNCILMEMBERKROGER AND SECONDED BY COUNCILMEMBERLEEB TO APPROVE THE FIRST READING ZONING ORDINANCE AMENDMENTNO.14.01,ARTICLE IV, SECTION 4.09 (D)(SWIMMING POOLS)RELATIVETO SETBACKS FOR IN -GROUND SWIMMINGPOOLS ON THE LAKESIDE MOTION CARRIED 7-0 OL EQUIPMENT SECOND READING&ADOPTIONOF GENERAL ORDINANCEAMENDMENT ARTICLE III,FIRE CODE,SECTION 20-42 OPEN BURING IT SERVICES AGREEMENT WITHOA RESOLUTION URGING WEST BLOOMFIELD SCHOOL DISTRICT TO RECONSIDER THEIR PLAN TO DEMOLISH ROOSEVELT ELEMENTARY SCHOOL IN KEEGO HARBOR A MOTIONWAS OFFERED BY COUNCILMEMBERLEEB AND SECONDED BY COUNCILMEMBERKROGER TO APPROVE THE FIRST READING ZONING ORDINANCEAMENDMENTNO.14.01,ARTICLE IV,SECTION 4.15 (D)(2)(B)(HVAC EQUIPMENT)RELATIVE TO SCREENING REQUIREMENTS FOR SWIMMINGPOOL EQUIPMENT MOTION CARRIED 7-0 Byron Turnquist,from West Bloomfield Fire Dept.,stated that West Bloomfield Township amended their Fire Prevention and Protection Ordinance several months ago.The City's contract with West Bloomfield Township,for fire service,requires the City to adopt their fire ordinances to ensure consistent enforcement throughout the Township and the Tri- Cities. A MOTION WAS OFFERED BY COUNCILMEMBERKROGER AND SECONDED BY COUNCILMEMBER STEUER TO APPROVE THE SECOND READING &ADOPTION OF GENERAL ORDINANCEAMENDMENT,ARTICLE III,FIRE CODE,SECTION 20-42 OPEN BURNING MOTION CARRIED 7-0 KLANDCOUNTY A MOTIONWAS OFFERED BY MAYOR PRO TEM MCINTYREAND SECONDED BY COUNCILMEMBERKROGER TO APPROVE IT SERVICES AGREEMENT WITH OAKLAND COUNTY FOR 5 YEARS MOTION CARRIED 7-0 A MOTION WAS OFFERED BY MAYOR PRO TEM MCINTYRE AND SECONDED BY COUNCILMEMBERKROGER TO APPROVE THE RESOLUTION URGING WEST BLOOMFIELDSCHOOL DISTRICT TO RECONSIDER THEIR PLAN TO DEMOLISH ROOSEVELT ELEMENTARY SCHOOL IN KEEGO HARBOR MOTION CARRIED 7-0 8.COUNCIL REPORTS None ADJOURNMENT THERE BEING NO FURTHER BUSINESS,MAYOR PRO TEM MCINTYREMOTIONE DTOADJOURNTHEMEETINGAT8:41 p.m.MAYOR FINKELSTEIN SECONDED THE MOTION MOTION CARRIED 7-0 Norm Finkelstein Rhonda McClellan Mayor City Clerk/Treasurer DH 12/12/2023 David T. Woodward (Dec 18, 2023 12:18 EST)Dec 18, 2023 Dec 18, 2023