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Home My WebLink AboutInterlocal Agreements - 2021.06.17 - 40883DeeAreeetattainaiid itttte teteratbeteneareteet MISCELLANEOUS RESOLUTION :|#21288 June 17,2021 BY:Commissioner Gwen Markham,Chairperson,Finance Committee IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Chairperson,Ladies and Gentlemen: WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263, approved the Department of Information Technology's Comprehensive Information Technology Services Agreementenabling the Department to make additional technology services available to public bodies;and WHEREAS the Department of Information Technology has made the following modifications to the Comprehensive I.T.Services Interlocal Agreement and Exhibits: e Agreement Updated references to Browser.Standards required to use the services, Exhibit |-Updated the County’s Cost for Transactional Fees, Exhibit ll -Updated the County's Cost for Transactional Fees, Exhibit tll -Updated the County's Cost for Transactional Fees, Exhibit lV -Remove the third-party vendor that is no longer in use, Exhibit V —Removed references to the Public List of Contracts that no longer exists, Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists, Exhibit XIII -Removed references to the Public List of Contracts that no longer exists, Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning Committee and CLEMIS Advisory Committee, All Exhibits -Updated section titles and references for consistency across all exhibits. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice Advice with fees described in the Exhibits. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive Information Technology Services Agreement.' Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution. ar,ah ‘Commissioner Gwen Markham,District #9 Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #21258 :a June 17,2021 Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted. AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn, Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20) NAYS:None.(0)’ A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted. _.HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MGCL 45.559A(7) STATE OF MICHIGAN): COUNTY OF OAKLAND) |,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office. In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021, Lisa Brown,Oakland County TUESDAY, DECEMBER 5, 2023 7:30 P.M. A regular meeting of the council of the City of Clawson, held in the Municipal Building, 425 N. Main Street, was called to order by Mayor Paula Millan at 7:30 p.m. The words of wisdom were given by Pastor Stephen Trachsel, Grace Apostolic Church. ROLL CALL: PRESENT: Councilmember Anderson, Councilmember Binkowski, Mayor Millan, Mayor Pro Tem Moffitt, Councilmember Shepard ABSENT: None STAFF PRESENT: City Manager Joseph Rheker, Assistant City Manager Nik Stepnitz, City Attorney Renis Nushaj, Assistant to City Manager G. Machele Kukuk, Police Chief Kellie Bauss AGENDA ITEM NO. 5 CM 23-195 CONSIDERATION OF APPROVING THE AMENDED AGENDA - Removing the following items from the Consent Agenda: A. Minutes of the City Council Organizational Meeting – November 20, 2023 B. Minutes of the Regular City Council Meeting – November 21, 2023 - Move Agenda Item No. 9.E. - Consideration of appointing G. Machele Kukuk as City Clerk to be considered before 9.A. New Business - Add to Agenda Item No. 9.F – Councilmember Binkowski’s proposed Code of Ordinance Amendment – No Bid Override MOTION BY: Mayor Pro Tem Moffitt SUPPORTED BY: Councilmember Shepard RESOLVED, the Agenda be approved as amended. CARRIED UNANIMOUSLY. AGENDA ITEM NO. 6 - PUBLIC COMMENTS – ITEMS ON AGENDA There was no present wishing to speak. AGENDA ITEM NO. 7 - PROCLAMATIONS | PRESENTATIONS A. Promotion and swearing in of Officer Michael Fowler as a Sergeant. Lila Hodaj, Notary Public, administered the Oath of Office to Sergeant Michael Fowler. B. Presentation by the Guardian Angels Catholic School FTC Robotics Team – 6th- 8th Graders Representatives of G.A. BOTS Robotics Team from Guardian Angels School gave a presentation and demonstration. PROCLAMATIONS | PRESENTATIONS (Continued) C. Downtown Authority Informational Meeting and updates from Director, Joan Horton – in accordance with the Recodified Tax Increment Financing Act, Act 57 of 2018 for the purpose of informing the public of goals and direction of the Authority. Joan Horton, DDA Director, was present to give updates as required in accordance with the Recodified Tax Increment Financing Act, Act 57 of 2018 for the purpose of informing the public of goals and direction of the Authority. AGENDA ITEM NO. 8 CM 23-196 CONSIDERATION OF APPROVING THE CONSENT AGENDA AS AMENDED C. List of Bills in the amount of $178,039.26. MOTION BY: Mayor Pro Tem Moffitt SUPPORTED BY: Councilmember Shepard RESOLVED, the Consent Agenda as amended be approved. CARRIED UNANIMOUSLY. CM 23-197 CONSIDERATION OF MOVING AGENDA ITEM NO. 9.D. AND 9.E. TO THE BEGINNING OF NEW BUSINESS AND ADD AGENDA ITEM NO. 9.F. CODE OF ORDINANCE AMENDMENT TO BE CONSIDERED AT THE END OF NEW BUSINESS ALONG WITH THE REVIEW AND CONSIDERATION OF THE MINUTES OF NOVEMBER 20, 2023 AND NOVEMBER 21, 2023 MOTION BY: Mayor Pro Tem Moffitt SUPPORTED BY: Councilmember Binkowski RESOLVED, the Agenda be amended to move Agenda Item No. 9.D. and 9.E. to be considered at the beginning of New Business and add Agenda Item No. 9.F. Code of Ordinance Amendment to be considered at the end of New Business along with the review and consideration of the minutes of November 20, 2023 and November 21, 2023, be approved. CARRIED UNANIMOUSLY. NEW BUSINESS AGENDA ITEM NO. 9.D. CM 23-198 CONSIDERATION OF ACCEPTING THE RESIGNATION FROM CITY CLERK AUGUST GITSCHLAG MOTION BY: Councilmember Shepard SUPPORTED BY: Councilmember Anderson RESOLVED, the resignation of City Clerk August Gitschlag effective immediately and to authorize the City Attorney to negotiate the separation agreement among the parties, be approved. AYES: Councilmember Shepard, Councilmember Anderson, Mayor Millan NAYS: Mayor Pro Tem Moffitt, Councilmember Binkowski MOTION CARRIED. AGENDA ITEM NO. 9.E. CONSIDERATION TO APPOINTING G. MACHELE KUKUK AS INTERIM CITY CLERK EFFECTIVE IMMEDIATELY MOTION BY: Mayor Pro Tem Moffitt SUPPORTED BY: MOTION FAILED DUE TO LACK OF SUPPORT. ORIGINAL MOTION CM 23-199 CONSIDERATION OF APPOINTING G. MACHELE KUKUK AS CITY CLERK MOTION BY: Councilmember Shepard SUPPORTED BY: Councilmember Anderson RESOLVED, that G. Machele Kukuk be appointed as City Clerk, be approved. AYES: Councilmember Anderson, Councilmember Binkowski, Mayor Millan, Councilmember Shepard NAYS: Mayor Pro Tem Moffitt MOTION CARRIED. AMENDED MOTION CM 23-200 CONSIDERATION OF AMENDING THE MOTION OF APPOINTING G. MACHELE KUKUK AS CITY CLERK BE SUBJECT TO A CONTRACT NEGOTIATED BY THE CITY ATTORNEY AND APPROVAL OF CITY COUNCIL MOTION BY: Councilmember Binkowski SUPPORTED BY: Mayor Pro Tem Moffitt RESOLVED, that the amendment to the motion for appointing G. Machele Kukuk as City Clerk be subject to a contract negotiated by the City Attorney and approval of the City Council. AYES: Councilmember Binkowski, Mayor Pro Tem Moffitt NAYS: Councilmember Shepard, Councilmember Anderson, Mayor Millan MOTION FAILED. Lila Hodaj, Notary Public, administered the Oath of Office to G. Machele Kukuk as City Clerk. AGENDA ITEM NO. 9.A. Mayor Millan opened the public hearing at 8:40 p.m. Nate Hara, 413 Park, requested the ordinance amendment be read. Mayor Millan closed the public hearing at 8:41 p.m. CM 23-201 CONSIDERATION OF THE SECOND READING AND ADOPTION OF ORDINANCE NO. 777 - TO AMEND THE CITY OF CLAWSON FIRE DEPARTMENT PENSION PLAN SPECIFICALLY CHAPTER 2 OF THE CLAWSON CODE ADMINISTRATION BY MAKING MODIFICATIONS TO ARTICLE VII ENTITLED BOARDS, COMMISSIONS AND AUTHORITIES, DIVISION 3 FIRE DEPARTMENT PENSION BOARD OF TRUSTEES SECTION 2-370(A)(3) OF THE CLAWSON CODE BY DELETING SUCH SECTIONS AND REPLACING THE SAME AS PROVIDED MOTION BY: Councilmember Shepard SUPPORTED BY: Mayor Pro Tem Moffitt RESOLVED, the second reading and adoption of Ordinance No. 777 to amend the City of Clawson Fire Department Pension Plan specifically chapter 2 of the Clawson code administration by making modifications to Article VII entitled Boards, Commissions and Authorities, Division 3 Fire Department Pension Board of Trustees Section 2 -370(a)(3) of the Clawson Code by deleting such sections and replacing the same as provided. CARRIED UNANIMOUSLY. AGENDA ITEM NO. 9.B. CM 23-202 CONSIDERATION OF A RESOLUTION TO RENEW THE INTERLOCAL AGREEMENT FOR INFORMATION TECHNOLOGY (I.T.) SERVICES FOR NEW GIS SERVICES BETWEEN OAKLAND COUNTY AND THE CITY OF CLAWSON MOTION BY: Councilmember Binkowski SUPPORTED BY: Councilmember Shepard RESOLVED, the resolution for the renewal of the Interlocal Agreement for Information Technology (I.T.) Services between Oakland County and the City of Clawson be approved and to authorize the Mayor and City Manager to sign the Agreement where required. CARRIED UNANIMOUSLY. AGENDA ITEM NO. 9.C. DISCUSSION OF CITY COUNCIL MEETING DATES FOR 2024 CALENDAR YEAR IN ACCORDANCE WITH THE NEW CHARTER THE FOLLOWING MOTION WAS OFFERED: CM 23-203 CONSIDERATION TO SET THE SCHEDULED FOR THE CITY COUNCIL TO MEET AT 7:30 P.M. ON THE FIRST AND THIRD TUESDAY OF EACH MONTH, WITH THE EXCEPTION OF THE FIRST TUESDAY IN AUGUST AND NOVEMBER WHERE THE FIRST MEETING IS HELD ON WEDNESDAY TO AVOID CONFLICT WITH ELECTION DAY MOTION BY: Councilmember Binkowski SUPPORTED BY: Councilmember Shepard RESOLVED, the city council meetings be scheduled at 7:30 p.m. on the first and third Tuesday of each month, except for the first Tuesday in August and November where the first meeting will be held on Wednesday to avoid conflict with Election Day, be approved. CARRIED UNANIMOUSLY. MOTION AMENDED AGENDA ITEM NO. CM 23-204 CONSIDERATION OF AMENDING THE MOTION TO INCLUDE THE FIRST MEETING IN AUGUST TO BE HELD ON WEDNESDAY TO AVOID CONFLICT WITH ELECTION DAY MOTION BY: Mayor Pro Tem Moffitt SUPPORTED BY: Councilmember Binkowski RESOLVED, the original motion be amended to include the first meeting on August 6th to be held on Wednesday, August 7th to avoid conflict with Election Day, be approved. CARRIED UNANIMOUSLY. AGENDA ITEM NO. 9.F. CM 23-205 CONSIDERATION OF DIRECTING THE CITY ATTORNEY TO PREPARE A REVISION TO THE CODE OF ORDINANCES SECTION 2-208, WHICH CONCERNS OVERRIDING THE OPEN BID ORDINANCE – TO CHANGE THE REQUIREMENT FOR OVERRIDE FROM FOUR COUNCILMEMBERS TO AT LEAST 75% OF COUNCILMEMBERS MOTION BY: Councilmember Binkowski SUPPORTED BY: Councilmember Shepard RESOLVED, the City Attorney be directed to prepare a revision to the Code of Ordinances Section 2-208 to change the requirement for override of the Open Bid Ordinance from four councilmembers to at least 75% of councilmembers, be approved. AYES: Councilmember Binkowski, Mayor Pro Tem Moffitt, Councilmember Shepard NAYS: Councilmember Anderson, Mayor Millan MOTION CARRIED. CM 23-206 CONSIDERATION OF AMENDING THE MINUTES OF THE ORGANIZATIONAL MEETING HELD ON NOVEMBER 20, 2023 AND AMENDING THE MINUTES OF THE REGULAR CITY COUNCIL HELD ON NOVEMBER 21, 2023 MOTION BY: Mayor Pro Tem Moffitt SUPPORTED BY: Councilmember Shepard RESOLVED, the Minutes of the Organizational Meeting held on November 20, 2023 be amended to reflect the proper spelling of Councilmember Moffitt and the Regular City Council Meeting minutes held on November 21, 2023 be amended to reflect the proper Motion and Support for adjournment, be approved. A. Minutes of the City Council Organizational meeting held on Monday, November 20, 2023, as amended. B. Minutes of the Regular City Council meeting held on Tuesday, November 21, 2023, as amended. CARRIED UNANIMOUSLY. OLD | UNFINISHED BUSINESS PUBLIC COMMENTS – ITEMS NOT ON THE AGENDA Madelyn Waldeck, 1520 N. Selfridge, a sophomore at Clawson High School gave a presentation of the project she is working on in her Civics class regarding the need for a 4 way stop sign at Phillips & Washington due to the Elementary students moving to this school campus in 2024. Blake Reynold, 953 Grant Ave, questioned how long it would take to install the stop sign at Phillips & Washington. Char Larson, Clawson Chamber of Commerce, gave a chamber update. Weston Haske, 278 John M, questioned the cost of the stop sign – would it be a reason for not installing the sign. Joan Horton, DDA Director, gave an update on the Downtown Dollars for sale. CITY CLERK’S REPORT City Clerk Machele Kukuk gave the following report: - Boards & Commissions – Vacancies - Compensation Commission – required to meet in the odd year – which is due to meet - however due to a lack of members on the board - we do not have a quorum currently. CITY ATTORNEY’S REPORT City Attorney Renis Nushaj gave the following report: - Civil Rights Complaint filed by a former police officer – has been dismissed without violation by the City of Clawson. - Update on prosecutions for the City of Clawson. CITY MANAGER’S REPORT City Manager Joseph Rheker gave the following report: - Gave special thanks to those who assisted with the Clawson Tree Lighting - Update on goals and objectives CITY COUNCIL COMMENTS Mayor Millan commented on a meeting with the Clawson Schools – to see if both bodies would come together to see if we could capitalize on each other’s strengths. MOTION BY: Councilmember Shepard SUPPORTED BY: Mayor Pro Tem Moffitt RESOLVED, that the meeting be adjourned at 9:44 p.m. CARRIED UNANIMOUSLY. _______________________________ ______________________________ Paula Millan, Mayor G. Machele Kukuk, City Clerk David T. Woodward (Dec 20, 2023 13:29 EST)Dec 20, 2023 Dec 20, 2023 December 28, 2023 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 – Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the City of Clawson, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Kim McCabe, IT Project Specialist, Oakland County Kristine Powers, IT Supervisor, Oakland County Machele Kukuk, Clerk, City of Clawson Enclosures