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Home My WebLink AboutInterlocal Agreements - 2021.06.17 - 40889DeeAreeetattainaiid itttte teteratbeteneareteet MISCELLANEOUS RESOLUTION :|#21288 June 17,2021 BY:Commissioner Gwen Markham,Chairperson,Finance Committee IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Chairperson,Ladies and Gentlemen: WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263, approved the Department of Information Technology's Comprehensive Information Technology Services Agreementenabling the Department to make additional technology services available to public bodies;and WHEREAS the Department of Information Technology has made the following modifications to the Comprehensive I.T.Services Interlocal Agreement and Exhibits: e Agreement Updated references to Browser.Standards required to use the services, Exhibit |-Updated the County’s Cost for Transactional Fees, Exhibit ll -Updated the County's Cost for Transactional Fees, Exhibit tll -Updated the County's Cost for Transactional Fees, Exhibit lV -Remove the third-party vendor that is no longer in use, Exhibit V —Removed references to the Public List of Contracts that no longer exists, Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists, Exhibit XIII -Removed references to the Public List of Contracts that no longer exists, Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning Committee and CLEMIS Advisory Committee, All Exhibits -Updated section titles and references for consistency across all exhibits. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice Advice with fees described in the Exhibits. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive Information Technology Services Agreement.' Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution. ar,ah ‘Commissioner Gwen Markham,District #9 Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #21258 :a June 17,2021 Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted. AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn, Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20) NAYS:None.(0)’ A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted. _.HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MGCL 45.559A(7) STATE OF MICHIGAN): COUNTY OF OAKLAND) |,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office. In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021, Lisa Brown,Oakland County David T. Woodward (Dec 4, 2023 12:11 EST)Dec 4, 2023 Dec 4, 2023 24255 Thirteen Mile, Suite 190  Bingham Farms, Michigan 48025 Office (248) 644-0044  Fax (248) 644-3254 Email: admin@binghamfarms.org  Website: www.binghamfarms.org The regular meeting minutes of the Council of the Village of Bingham Farms, held at 24255 13 Mile Road, Suite 190, Bingham Farms, Mi., Monday, November 27, 2023 at 7pm. I. Call to Order: 7 pm Trustees present: Lisa Blackburn, Kurt Jones, Debbie Hedge, Aaron Krabill, Kathy Mechigian, D.E. Hagaman. Trustees absent: Diane Howard. Others present: Administrator Ken Marten, Treasurer William Pattyn, Administrative Assistant Yevgeniy Malkin, Joe Hlavaty, Lois Hlavaty, Police Chief Dan Roberts, Fire Chief Tony Averbuch, Jeff DuComb, David Hough, Kathy Hagaman, Brad Shepler, Andrew Johnstone, William West. II. Agenda approval: Motion by Hagaman to approve the agenda, second by Mechigian. Approved 6-0. III. Approval of Meeting Minutes: October 23, 2023: Motion by Jones to approve the minutes as provided in the council packet, second by Hagaman. Approved 6-0. IV. Public comments not on published agenda: Hough read aloud a submitted letter from him expressing that he believes that council is not doing enough to work with residents on issues that are brought before them. K. Hagaman made similar remarks. V. Discussion Topics A. Police Department Monthly Report. Roberts presented the report with additional commentary. B. Fire Department Monthly Report. Averbuch presented the report with additional commentary. C. Administrator’s Report. Marten noted last day for yard waste pickup for the season will be on Dec. 7; and that the December Council meeting will be on held Dec 18 – third Monday, rather than fourth – due to holiday. D. Economic Development Coordinator’s report. Malkin answered several questions from trustees. E. Roads Presentation: Shepler, Johnstone, and West of HRC presented their latest findings and estimates for the village roads project. Following questions and discussion, the council discussed creating roads subcommittee at the December meeting. VI. New Business A. 2024 Meeting calendar: Trustees opted to hold the December 2024 meeting on the third Monday of the month rather than the fourth. Motion by Krabill, second by Mechigian, to approve the 2024 Council Meeting Date calendar. Approved 6-0. B. Institution approved for ACH Arrangements: Following discussion, the resolution was tabled until Dec 18 meeting to amend resolution wording. 24255 Thirteen Mile, Suite 190  Bingham Farms, Michigan 48025 Office (248) 644-0044  Fax (248) 644-3254 Email: admin@binghamfarms.org  Website: www.binghamfarms.org VII. Old Business A. Agreement for IT services between Oakland County and Village VILLAGE OF BINGHAM FARMS RESOLUTION 2023-19 IT Agreement between Oakland County and Village of Bingham Farms At a regular meeting of the Village Council of the Village of Bingham Farms, Oakland County, Michigan, held in the Council Chambers at 24255 West Thirteen Mile Road, Suite 190, Bingham Farms, Michigan 48025, at 7:00 p.m. on November 27, 2023, the following resolution was offered by Trustee Jones and supported by Trustee Krabill: WHEREAS, the Village of Bingham Farms currently has an Agreement for Information Technology Services (“I.T. Services”) with Oakland County, wherein Oakland County has agreed to provide certain I.T. Services to the Village of Bingham Farms, which Agreement will be expiring shortly. WHEREAS, Oakland County has proposed that Bingham Farms enter into the Agreement For I.T. Services Between Oakland County And Village Of Bingham Farms, under which Oakland County would provide certain I.T. Services to the Village of Bingham Farms for a new five year term. WHEREAS, the Village Council is desirous of approving and entering into the Agreement For I.T. Services Between Oakland County And Village Of Bingham Farms and to have Oakland County provide to the Village of Bingham Farms the described I.T. Services for a new five year term. THEREFORE, BE IT RESOLVED, that the Village Council of the Village of Bingham Farms hereby approves the Agreement For I.T. Services Between Oakland County And Village Of Bingham Farms and the applicable Exhibits thereto and authorizes the Village President to sign the Agreement For I.T. Services Between Oakland County And Village Of Bingham Farms, including the applicable Exhibits. AYES: Blackburn, Jones, Krabill, Mechigian, Hagaman, Hedge. NAYES: None. ABSENT: Howard. VIII. Treasurer’s Report: A. Approve November 2023 Bills: Motion by Mechigian, second by Krabill, to approve payment of the October 2023 bills in the following amounts: General Fund, $210,529.92; and Gas & Weight, $2,280.00. Approved 6-0. 24255 Thirteen Mile, Suite 190  Bingham Farms, Michigan 48025 Office (248) 644-0044  Fax (248) 644-3254 Email: admin@binghamfarms.org  Website: www.binghamfarms.org B. Accept Financial Statements for October 2023: Motion by Krabill, second by Hagaman, to approve financial statements as presented. Approved 6-0. IX. Trustee Comments: Hagaman mentioned legal challenges to cable boards lately from cable providers, which may affect the future of Birmingham Area Cable Board grant availability. Mechigian mentioned the Baldwin Public Library renovations are moving along on schedule. X. Adjournment: Motion by Hagaman, second by Mechigian. Adjourned at 9:37pm. Prepared by Yevgeniy Malkin, Administrative Assistant. Approved unanimously by Village Council at its regular meeting of December 18, 2023. January 4, 2024 Michigan Department of State Office of the Great Seal Richard H. Austin Building, 1st Floor 430 W. Allegan Lansing, MI 48918 Dear Office of the Great Seal: On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 – Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements. As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of Oakland and the Village of Bingham Farms, and the authorizing Board of Commissioners Resolution are enclosed for filing by your office. Send confirmation of receipt of this agreement to: Mr. Joseph Rozell, Director of Elections Oakland County Clerk/Register of Deeds County Service Center, Building #14 East 1200 N. Telegraph Rd. Pontiac, MI 48341 (Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.) Contact our office at (248) 858-0564 if you have any questions regarding this matter. Sincerely, COUNTY OF OAKLAND Joseph J. Rozell, CERA Director of Elections Cc: Donna Dyer, Corporation Counsel, Oakland County Erika Munoz-Flores, Corporation Counsel, Oakland County Kim McCabe, IT Project Specialist, Oakland County Kristine Powers, IT Supervisor, Oakland County Ken Marten, Clerk, Village of Bingham Farms Enclosures