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HomeMy WebLinkAboutResolutions - 2024.01.18 - 40916 AGENDA ITEM: Amendment #2 to the 2022-2024 Law Enforcement Services Agreement with the Charter Township of Commerce DEPARTMENT: Sheriff’s Office MEETING: Board of Commissioners DATE: Thursday, January 18, 2024 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-3705 _ 24-3 Motion to adopt the attached suggested resolution. ITEM CATEGORY SPONSORED BY Interlocal Agreement Penny Luebs INTRODUCTION AND BACKGROUND The Charter Township of Commerce has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Township (M.R. #21518) and paragraph 29 of the agreement provided that an amendment to this agreement must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Commerce. This is a request to amend the 2022-2024 Law Enforcement Agreement with the Charter Township of Commerce to add one (1) Patrol Sergeant position beginning on January 27, 2024 and continuing until the current agreement expires or is terminated. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Curtis Childs, Undersheriff Gaia Piir, Sheriff Fiscal Officer ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 1/18/2024 David Woodward, Board of Commissioners Approved - 1/18/2024 Hilarie Chambers, Executive's Office Approved - 1/19/2024 Lisa Brown, Clerk/Register of Deeds Final Approval - 1/24/2024 AGENDA DEADLINE: 01/18/2024 6:00 PM ATTACHMENTS 1. Sheriff Amendment #2 LES Agreement with Commerce Schedule A 2. Sheriff 2022-2024 LES Agreement Commerce Amend #2 3. Sheriff's Office - LES Commerce Amend #2 HR Write Up (002) 4. Request from Commerce COMMITTEE TRACKING 2024-01-09 Public Health & Safety - Forward to Finance 2024-01-10 Finance - Recommend to Board 2024-01-18 Full Board - Adopt Motioned by: Commissioner Ajay Raman Seconded by: Commissioner Ann Erickson Gault Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: Kristen Nelson, Michael Spisz (2) Passed January 18, 2024 RESOLUTION #2023-3705 _ 24-3 Sponsored By: Penny Luebs Sheriff’s Office - Amendment #2 to the 2022-2024 Law Enforcement Services Agreement with the Charter Township of Commerce Chair and Members of the Board: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and authorizes its Chairperson to sign Amendment #2 to the original Oakland County Sheriff's Office 2022 – 2024 Law Enforcement Services Agreement with the Charter Township of Commerce. BE IT FURTHER RESOLVED to create one (1) GF/GP full time eligible Sergeant position in the Sheriff’s Office, Patrol Services Division, Commerce Unit (#4030620). BE IT FURTHER RESOLVED that one (1) cell phone, one (1) body worn camera, and one (1) prep radio be added to inventory to satisfy the requirements of Amendment #2. BE IT FURTHER RESOLVED that the future level of service, including the continuation of position(s), is contingent upon the level of funding associated with this agreement. BE IT FURTHER RESOLVED that this amendment will take effect January 27, 2024 and continue until the current agreement expires or is terminated. BE IT FURTHER RESOLVED that the FY 2024 budget is amended as detailed in the attached Schedule A. Chair, the following Commissioners are sponsoring the foregoing Resolution: Penny Luebs. Date: January 18, 2024 David Woodward, Commissioner Date: January 19, 2024 Hilarie Chambers, Deputy County Executive II Date: January 24, 2024 Lisa Brown, County Clerk / Register of Deeds COMMITTEE TRACKING 2024-01-09 Public Health & Safety - Forward to Finance 2024-01-10 Finance - Recommend to Board 2024-01-18 Full Board - Adopt Motioned by Commissioner Ajay Raman seconded by Commissioner Ann Erickson Gault to adopt the attached Interlocal Agreement: Amendment #2 to the 2022-2024 Law Enforcement Services Agreement with the Charter Township of Commerce. Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: Kristen Nelson, Michael Spisz (2) Passed ATTACHMENTS 1. Sheriff Amendment #2 LES Agreement with Commerce Schedule A 2. Sheriff 2022-2024 LES Agreement Commerce Amend #2 3. Sheriff's Office - LES Commerce Amend #2 HR Write Up (002) 4. Request from Commerce STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 18, 2024, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac, Michigan on Thursday, January 18, 2024. Lisa Brown, Oakland County Clerk / Register of Deeds Oakland County, Michigan SHERIFF'S OFFICE - AMENDMENT #2 TO 2022-2024 LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND) Cost Center (CCN) # Account # (RC/SC) Program # (PRG) Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2024 Amendment FY 2025 Amendment FY 2026 Amendment R General Fund Patrol Services FND10100 CCN4030601 RC632093 PRG110000 630000 Sheriff Special Deputies $112,633 $170,081 $170,081 $112,633 $170,081 $170,081 E General Fund Patrol Services FND10100 CCN4030601 SC702010 PRG116180 REG40040 702000 Salaries $67,209 $100,813 $100,813 E General Fund Patrol Services FND10100 CCN4030601 SC712010 PRG116180 REG40040 702000 Overtime $378 $9,685 $9,685 E General Fund Patrol Services FND10100 CCN4030601 SC722790 PRG116180 REG40040 722000 FICA $5,141 $7,712 $7,712 E General Fund Patrol Services FND10100 CCN4030601 SC722770 PRG116180 REG40040 722000 Retirement $16,291 $24,437 $24,437 E General Fund Patrol Services FND10100 CCN4030601 SC722810 PRG116180 REG40040 722000 Disability $1,008 $1,512 $1,512 E General Fund Patrol Services FND10100 CCN4030601 SC722820 PRG116180 REG40040 722000 Unemployment $40 $60 $60 E General Fund Patrol Services FND10100 CCN4030601 SC722760 PRG116180 REG40040 722000 Group Life $175 $262 $262 E General Fund Patrol Services FND10100 CCN4030601 SC722750 PRG116180 REG40040 722000 Workers Comp.$591 $887 $887 E General Fund Patrol Services FND10100 CCN4030601 SC722780 PRG116180 REG40040 722000 Medical $15,224 $15,224 $15,224 E General Fund Patrol Services FND10100 CCN4030601 SC722800 PRG116180 REG40040 722000 Dental $714 $714 $714 E General Fund Patrol Services FND10100 CCN4030601 SC722850 PRG116180 REG40040 722000 Optical $35 $35 $35 E General Fund Patrol Services FND10100 CCN4030601 SC731304 PRG116180 REG40040 730000 Officers Training $419 $628 $628 E General Fund Patrol Services FND10100 CCN4030601 SC750070 PRG116180 REG40040 750000 Deputy Supplies $653 $980 $980 E General Fund Patrol Services FND10100 CCN4030601 SC750581 PRG116180 REG40040 750000 Uniforms $305 $458 $458 E General Fund Patrol Services FND10100 CCN4030601 SC772618 PRG116180 REG40040 770000 Equipment Rental $455 $682 $682 E General Fund Patrol Services FND10100 CCN4030601 SC773535 PRG116180 REG40040 770000 Info Tech CLEMIS $153 $229 $229 E General Fund Patrol Services FND10100 CCN4030601 SC774677 PRG116180 REG40040 770000 Insurance Fund $3,371 $5,057 $5,057 E General Fund Patrol Services FND10100 CCN4030601 SC778675 PRG116180 REG40040 770000 Telephone Communications $471 $706 $706 Total Expenditures $112,633 $170,081 $170,081 E General Fund Patrol Services FND10100 CCN4030601 SC788001 PRG116180 REG40040 BFA53600 788001 Transfer Out - Radio $7,200 $-$- E General Fund Patrol Services FND10100 CCN4030601 SC788001 PRG116180 REG40040 BFA63600 788001 Transfer Out - Info Tech 3,410 -- E General Fund Non-Departmental FND10100 CCN9090101 SC730359 PRG196030 730000 Contingency (10,610)-- Total Capital Costs $-$-$- R Radio Communications FND53600 CCN1080310 RC695500 PRG115150 BFA10100 695500 Transfer In - Gen Fund $7,200 $-$- Total Revenue $7,200 $-$- E Radio Communications FND53600 CCN1080310 SC796500 PRG115150 796500 Budgeted Equity Adj $7,200 $-$- Total Expenses $7,200 $-$- R Information Technology FND63600 CCN1080601 RC695500 PRG152096 BFA10100 695500 Transfer In - Gen Fund $3,410 $-$- R Information Technology FND63600 CCN1080601 RC665882 PRG152096 665882 Planned Use of Balance (3,410)-- R Information Technology FND63600 CCN1080601 RC630658 PRG152096 630000 Equipment Rental 455 682 682 Total Revenue $455 $682 $682 E Information Technology FND63600 CCN1080601 SC761121 PRG152096 761000 Depreciation Equipment $455 $682 $682 Total Expenses $455 $682 $682 1/3/2024 OAKLAND COUNTY SHERIFF'S OFFICE 2022-2024 LAW ENFORCEMENT SERVICES AGREEMENT WITH CHARTER TOWNSHIP OF COMMERCE Amendment 2 Pursuant to Paragraph 29 of the 2022-2024 Law Enforcement Services Agreement between the COUNTY and the CHARTER TOWNSHIP OF COMMERCE (the “Agreement”), the parties hereby agree to amend said Agreement to add one (1) Patrol Sergeant position in accordance with the attached Exhibit 1 (Schedule A) beginning on the effective date of this Amendment 2. The attached Exhibit 1 replaces and supersedes the Schedule A attached to the Agreement beginning on the effective date of this Amendment 2. This Amendment 2 shall take effect on January 27, 2024 and shall continue until the Agreement expires or is terminated. All other provisions in the Agreement not otherwise affected by the attached Exhibit 1 remain in full force and effect. FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this Amendment 2 and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment 2 on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Amendment 2. IN WITNESS WHEREOF, Larry Gray, Supervisor of the Charter Township of Commerce, hereby acknowledges that he has been authorized by a resolution of the Municipality’s governing body to execute this Amendment 2 on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment 2. EXECUTED: __________________________ DATE: _______________ Larry Gray Supervisor WITNESSED: _________________________ DATE: _______________ Melissa Creech Clerk IN WITNESS WHEREOF, David T. Woodward, Chairperson, Oakland County Board of Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment 2 on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: __________________________ DATE:_______________ David T. Woodward, Chairperson Oakland County Board of Commissioners WITNESSED: __________________________ DATE: _______________ County of Oakland Exhibit 1 SCHEDULE A Charter Township of Commerce 2022-2024 Law Enforcement Services Agreement Amendment #2, effective January 27, 2024 SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY NOTE: For each “Deputy II (w/fill)” identified above, the O.C.S.O. will, at no additional cost to the Municipality, provide a substitute Sheriff’s Deputy (i.e., a “fill-in”) to provide Law Enforcement Services to the Municipality whenever a contracted “Deputy II (w/fill)” is absent from the Municipality during any 80-hour biweekly period for any reason except those reasons enumerated in Paragraph 6.1 of the Agreement. NOTE: The O.C.S.O. will not assign any trainees to perform the duties of any Sheriff’s Deputy contracted for and assigned to perform Law Enforcement Services under this Agreement. Rank of Sheriff’s Deputies Contracted Number of Sheriff's Deputies Contracted Biweekly Charge for each Sheriff’s Deputy to Municipality in 2024 Annual Costs 2024 Captain $8,199.29 Lieutenant 1 $7,200.79 $187,220 Patrol Sergeant 3 $6,541.59 $510,244 Detective Sergeant 1 $6,691.21 $173,971 Deputy II (w/fill) $6,693.55 Deputy II (no- fill) 26 $5,837.46 $3,946,123 Deputy II (no- fill/no-vehicle) 2 $5,555.78 $288,901 Patrol Investigator (no-fill) 7 $6,041.25 $1,099,507 Deputy I (no- fill) $5,437.23 Technical Office Specialist 1 $3,186.33 $82,844 TOTAL 41 $6,288,810 REQUEST: 1. It is requested that the Oakland County Board of Commissioners approves and authorizes its Chairperson to sign Amendment #2 to the original Oakland County Sheriff's Office 2022 – 2024 Law Enforcement Services Agreement with the Charter Township of Commerce. 2. To create one (1) GF/GP full time eligible Sergeant position in the Sheriff’s Office, Patrol Services Division, Commerce Unit (#4030620). PROPOSED FUNDING: Law Enforcement Service Agreement with the Charter Township of Commerce. OVERVIEW: The Charter Township of Commerce has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Township (M.R. #21518) and paragraph 29 of the agreement provided that an amendment to this agreement must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Commerce. This is a request to amend the 2022-2024 Law Enforcement Agreement with the Charter Township of Commerce to add one (1) Sergeant position beginning on January 27, 2024, and continuing until the current agreement expires or is terminated. It is requested that the Oakland County Board of Commissioners approves and authorizes its Chairperson to sign Amendment #2 to the original Oakland County Sheriff's Office 2022 – 2024 Law Enforcement Services Agreement with the Charter Township of Commerce. It is also requested to create one (1) GF/GP full time eligible Sergeant position in the Sheriff’s Office, Patrol Services Division, Commerce Unit (#4030620). It is requested that one (1) cell phone, one (1) body worn camera, and one (1) prep radio be added to inventory to satisfy the requirements of Amendment #2. The future level of service, including the continuation of position(s), is contingent upon the level of funding associated with this agreement. This amendment will take effect January 27, 2024, and continue until the current agreement expires or is terminated. The FY 2024 budget is amended as detailed in the attached Schedule A. COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested. PERTINENT SALARIES FY 2024 *Note: Annual rates are shown for illustrative purposes only. Class Gr Period Base 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year Sergeant --Annual Bi-wkly 98,820 3,800.76 100,813 3,877.44 103,011 3,961.98 *Note: Annual rates are shown for illustrative purposes only. SALARY AND FRINGE BENEFIT SAVINGS **Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only. Actual costs are reflected in the budget amendment. Create one (1) GF/GP FTE Sergeant position Salary at 1 Year Step $100,813 Fringes @34.59% $34,871 Total Health Care Based Fringes $15,973 Cost $151,657