HomeMy WebLinkAboutReports - 2024.01.18 - 40923
AGENDA ITEM: Application to the Michigan Department of Environment, Great Lakes and Energy
for the 2024 - 2025 Inland Lake Beach Monitoring Program
DEPARTMENT: Health & Human Services
MEETING: Board of Commissioners
DATE: Thursday, January 18, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3657
Motion to approve the grant application submission to the Michigan Department of Environment,
Great Lakes and Energy for the 2024 - 2025 Inland Lake Beach Monitoring Program in the amount
of $83,946
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division is applying for the 2024-2025 Inland Lake Beach Monitoring
Program grant from the Michigan Department of Environment, Great Lakes and Energy (EGLE),
Water Resources Division in the amount of $83,946. The grant provides funding to monitor inland
lake beaches and conduct microbial source tracking to identify hosts and locations of fecal
contamination through December 31, 2025.
The grant application has completed the Grant Review Process in accordance with the Grants
Policy.
POLICY ANALYSIS
This application and future acceptance of this grant does not obligate the County to any future
commitment and continuation of this program is contingent upon continued future levels of grant
funding.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Leigh-Anne Stafford, Director Health & Human Services
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 1/18/2024
AGENDA DEADLINE: 01/18/2024 6:00 PM
ATTACHMENTS
1. Grant Application Sign Off
2. Final Oakland Inland Lakes 2024-2025 Proposal
3. RFP Instructions 2024 Inland Lake Beach Monitoring
COMMITTEE TRACKING
2024-01-09 Public Health & Safety - Recommend to Board
2024-01-18 Full Board - Adopt
Motioned by: Commissioner Ajay Raman
Seconded by: Commissioner Ann Erickson Gault
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault,
Linnie Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson, Michael Spisz (2)
Passed
GRANT REVIEW SIGN OFF – Health & Human Services/Health Division
=======================================================================================
GRANT NAME: FY2024 Inland Lake Beach Monitoring Grant
FUNDING AGENCY: Michigan Department of Environmental Quality
DEPARTMENT CONTACT PERSON: Stacey Sledge 248-452-2151
STATUS: Application (Greater than $50,000)
DATE: 12/19/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the
returned comments.
You may now obtain the Board Chair’s signature for submittal of the application. The grant application package (which
should include this sign-off and the grant application with related documentation) should be submitted to the Board of
Commissioners for placement on the next agenda(s) of the appropriate Board of Commissioners’ committee(s).
DEPARTMENT REVIEW
Department of Management and Budget:
Approved – Sheryl Johnson (12/19/2023)
Department of Human Resources:
Approved by Human Resources. No position impact. – Heather Mason (12/11/2023)
Risk Management and Safety:
Approved. Agreement allows self-insurance and no additional insured requirement. – Robert Erlenbeck (12/12/2023)
Corporation Counsel:
Approved. No legal issues with application language– Bradley Benn (12/14/2023)
Michigan.gov/EGLE Page 1 of 1 EQP5832 INLAND (Rev. 10/2023)
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
WATER RESOURCES DIVISION
BEACHES PROGRAM
INLAND LAKE BEACH MONITORING GRANT APPLICATION COVER SHEET
(Authorized by 1994 PA 451)
Project Name:
Project Location (Primary County):
Organization Name:
Organization Address:
City: State: Zip Code+4:
Organization UEI #: Organization Federal ID #:
SIGMA ID: SIGMA Location Code:
Contact Person: Title:
Contact’s E-Mail: Organization Phone:
Grant Amount Requested: $
Senate District Number(s):
Representative District Number(s):
Person with Grant Acceptance Authority:
(Name) , (Title)
Signature: Date:
If you need this information in an alternate format, contact EGLE-Accessibility@Michigan.gov or call
800-662-9278.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color, marital
status, disability, political beliefs, height, weight, genetic information, or sexual orientation in the
administration of any of its programs or activities, and prohibits intimidation and retaliation, as
required by applicable laws and regulations. Questions or concerns should be directed to the
Nondiscrimination Compliance Coordinator at EGLE-NondiscriminationCC@Michigan.gov or
517-249-0906.
This form and its contents are subject to the Freedom of Information Act and may be released to the
public.
This is page 1 of all proposals. Continue on the next page with the remainder of proposal.
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Oakland County Inland Lakes Beach Monitoring Program Project Description
A) Statement of Water Quality Concerns/Issues
Oakland County’s bathing beach water quality has been monitored for nearly 40 consecutive years by
testing for fecal coliform (until 1995) and E. coli (1995-present). The County has over 1,468 lakes
with nearly 250 designated beaches, providing recreational and bathing opportunities to hundreds of
people each summer. Oakland County beaches are located in diverse landscapes ranging from rural
to urban settings, and as such, may be serviced by on-site wastewater disposal systems and
municipal sewers. Since 2005, the county has had reason to recommend closure of beaches to
swimmers 349 times on multiple lakes throughout the County due to the presence of E. coli bacteria
that exceeded water quality standards. The Health Division’s concern is for the health and safety of
its recreational bathing beach users and for the accurate and timely conveyance of sampling results
to would be swimmers. Though this is not a mandated program, Oakland County intends to continue
dedicating resources to bathing beach water quality sampling for the purpose of protecting and
promoting public health by evaluating the quality of water at bathing beaches to determine whether
the water is safe for bathing purposes.
By enforcing 1978 PA 368 (MCL 333.12541) as amended, citizens will be made aware of the
sampling efforts and the location of reported sampling results. If the water is determined to be unsafe
for bathing, the bathing beach will be closed by order or by other measures. See Appendix A for the
list of beaches located in Oakland County. Eight-eight (88) beaches will be selected for sampling
each year of the grant term.
B) Project Goals and Objectives
Oakland County’s Inland Lakes Beach Monitoring Program has the following goals: 1) to prevent
illness associated with recreational bathing beach waters, 2) to provide accurate and timely sampling
results to the public, and 3) to protect and improve the environment.
These goals will be met with the following objectives: A) The center and endpoints, in decimal
degrees, will be captured for beaches not recently recorded. See Appendix A for the County beach
list. Eighty-eight (88) of these beaches will be selected and sampled under this grant each year.
Partial funding is requested for 2024 and full funding in 2025. Twelve (12) of these beaches will be
funded under an additional, qPCR grant, for 2024/2025. The captured locations will be provided to
the Michigan Department of Environment, Great Lakes, and Energy (EGLE) through Beachguard. B)
Sampling will occur at each of the season’s selected beaches at least once weekly during the 10-
week bathing season and will be consistent with sections 12541 to 12546 of Act 368, P.A. 1978 and
Rules. Forty-eight (48) public beaches (36 within this grant and 12 in a qPCR grant) and 52 semi-
public beaches will be sampled between both grants. The semi-public beaches will be sampled on a
minimum 5-year rotation. C) Culture-based results will be recorded and made available to the public
electronically through the State and County websites and updated on a daily basis. Beach contacts
and local municipalities will be notified via telephone and/or email. D) Monitoring protocol will comply
with Rule 62, of the Part 4 Administrative Rules, Water Quality Standards, Part 31, Act 451, P.A.
1994.
Waters not in compliance with these quality standards will be immediately closed to swimmers until
such time that additional samples have shown the waters to be safe by laboratory analysis. Signage,
indicating the beach is temporarily closed, will be posted at the beach entrance and removed upon
acceptable sampling results. The geometric mean results and closures will be posted on the EGLE
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BeachGuard website. In addition, Oakland County will maintain a list of seasonal beach closings
and re-openings on the County website. The closed beaches will continue to be sampled until the
E.coli levels fall below the standards or the swimming season has concluded.
The semi-public beaches in the County are located on 125 different lakes, and, as with the public
beaches, are contained within five different watersheds. The semi-public beaches are often
subdivision or lake association beaches typically frequented by residents of a particular area. These
beaches are used by hundreds of bathers each summer and tend to be closed more often than the
public beaches. During the five-year period from 2019 – 2023, out of 174 beach closures, 94 or 54%,
occurred on semi-public beaches. Sampling the semi-public beaches is important as many may not
be maintained on a regular basis. Deficiencies in maintenance would be identified during the sanitary
surveys, as they have in previous years. Sampling of the semi-public beaches would not only help to
educate the homeowners but would call attention to the importance of maintaining septic systems and
sewers and keeping the beaches free from debris including animal waste if sampling results proved
unsatisfactory. By identifying these problem semi-public beaches, and sampling more frequently,
Oakland County hopes to work with the homeowners’ associations, encouraging participation in the
active improvement of their beach water quality.
C) Organization Information
Oakland County’s mission is, “To protect the community through health promotion, disease
prevention and protection of the environment.” We do this by focusing on our current strategic priority
“Protecting Environmental Health” and our vision of being “Your recognized leader in public health”.
The Health Division’s proposed bathing beach monitoring program encompasses these as well as our
values of service, education, and safety. With the help of program staff, the County has been able to
keep bathing beach sampling viable as a County program, and it remains one of our most in-demand
and high-profile summer programs. See below for staff involved in the Inland Lakes Beach
Monitoring program:
• Beach Program Senior Sanitarian Richard Peresky, REHS, MS
Mr. Peresky has over 17 years of experience at the Oakland County Health Division
Environmental Health Services (OCHD EHS). He obtained a B.S. in Environmental Studies
Applications from Michigan State University, East Lansing, MI. Mr. Peresky also has an M.S. from
American Public University System, Charles Town, WV, in Environmental Policy and
Management. He obtained the Registered Environmental Health Specialist credential (REHS) in
2003.
• Beach Program Supervisor Jeanine McCloskey, REHS, MPH
Ms. McCloskey has over 21 years of experience with OCHD EHS. She obtained a B.S. in Biology
from Oakland University, Rochester, MI and a M.P.H. from the University of Michigan, Ann Arbor,
MI. She also obtained her REHS credential in 2005.
• Beach Program Supervisor Deborah McArthur, RS, MS
Ms. McArthur has over 23 years of experience with OCHD EHS. She obtained a B.S. in
Environmental Health from Bowling Green State University in Bowling Green, Ohio and a M.S. in
Occupational and Environmental Health from Wayne State University in Detroit, Michigan. She is
also a Registered Sanitarian in the State of Michigan.
• Beach Program Senior Sanitarian Christen Hayes, REHS
Ms. Hayes has over 11 years of experience with OCHD EHS. She obtained a B.S. in
Environmental Science with a Certification in Geographic Information Systems from the University
4
of Michigan, Dearborn, MI. Ms. Hayes also has an Associate in Science Degree from Oakland
Community College, Waterford, MI. She obtained her REHS in 2022.
• Beach Program Chief Mark Hansell, RS, MS
Mr. Hansell has been with OCHD for 29 years and has had a role in the Beach Monitoring grants
since the first application. He has a B.S. in Environmental Health and Safety from Indiana State
University and a M.S. in Community Health Services from Wayne State University.
• EH Student Sanitarians
The 6 Environmental Health Student Sanitarians will be pursuing degrees in Environmental
Health, Public Health, or closely related fields. They will be thoroughly trained on conducting
beach sanitary surveys and sampling beach waters prior to the beach monitoring program start
date.
• Laboratory Technicians (Jolly Shah, Aimee Martek, Jenna McChristion, Pam LaFoy-
Wolff)
The Laboratory Technicians have 4-year B.S. degrees and have passed the Medical Technology
Exam. They are either Registered Medical Technologists or Clinical Laboratory Scientists. Each
has certification from the American Society of Clinical Pathologists.
• Laboratory Students
The Student Laboratory Assistants will be pursuing B.S. degrees in science related disciplines.
They will go through vigorous training programs prior to preparing beach water samples.
• EH Senior Sanitarian
Environmental Health Senior Sanitarians must have a 4-year degree in Environmental Health or a
related field. They also must be registered as a Registered Sanitarian with the State of Michigan
or have the REHS credential.
Oakland County’s summer Student Sanitarians will be utilized for sampling, beach surveys, and
closing/reopenings of beaches. The Program Senior Sanitarians or Program Supervisor will perform
sample result review and data entry. Student Laboratory Assistants and Laboratory Technicians will
set up beach water samples for analysis. Laboratory Technicians will read beach water sample
results.
D) Partners
None
E) Project Summary
OCHD’s concern is for the health and safety of beach users. The Inland Lakes Beach Monitoring
Program goals are to prevent illness associated with recreational waters, provide timely sampling
results to the public, and protect and improve the environment. Monitoring will comply with Part 4,
Rule 62, Water Quality Standards, Part 31, Act 451, P.A. 1994. Waters not in compliance will be
closed until resamples show the waters to be safe. Closure signs will be posted and removed upon
acceptable results. Results and closings/reopenings will be posted on the OCHD and EGLE
websites.
5
Oakland County Inland Lakes Beach Monitoring Program Work Plan
Oakland County is requesting partial funding for the 2024 monitoring season and full funding for the
2025 beach monitoring season (Grant term 6/1/24 through 12/31/25). The Work Plan is as follows:
Task 1 (Planning- Staffing/Fringe)
Existing funding will be used for planning in 2024. The 2025 monitoring season will be organized and
planned in the winter/spring of 2025. The Quality Assurance Project Plan (QAPP) that is currently in
place will be used for the 2024 season. The QAPP will be reviewed/revised prior to the 2025
monitoring season. Any beaches currently without recent GPS coordinates will be captured.
Proposed beach sampling points will be mapped. Data entry programs and websites will be updated
to reflect current sampling sites. The 2025 beach monitoring list will be created. See complete list of
beaches in Appendix A. 88 beaches will be selected for monitoring. Notices will be sent to beach
contacts and cities, villages and townships regarding sampling.
Sub Task 1.1
The existing QAPP is approved for the 2024 monitoring season. Drafting and submission of
the QAPP for the 2025 season will be completed by the Program Supervisor and laboratory
staff in accordance with EGLE guidelines. Approval of the QAPP is to be granted prior to any
2025 beach sampling.
Sub-Task 1.2
The Program Senior Sanitarians will make site visits to provide the required center and
endpoint coordinates, in decimal degrees, for each proposed beach scheduled to be sampled
and not already mapped. Information contained in the beach monitoring lists (See Appendix A)
will be supplemented with this data and provided to EGLE Beach Monitoring program staff via
Beachguard.
Sub-Task 1.3
The proposed lists of bathing beaches to be sampled will be used to create a spreadsheet for
data entry. Other tables, forms and reports are developed as necessary for program
information management.
Sub-Task 1.4
Beaches will be clustered by geographical area and assigned to a Student Sanitarian. Each
Student Sanitarian is given a report indicating the beach name, beach identifier, city, village, or
township of beach location, and beach address and/or cross-streets as a reference.
Sub-Task 1.5
The Program Senior Sanitarians will update the Oakland County website and Beachguard with
current beach monitoring information including the monitoring plan and the three monitoring
points for each beach.
Sub-Task 1.6
The cities, villages and townships where the beaches are located, as well as the beach
operator/contact person for each beach, will be notified via form letter informing them of the
sampling to occur. The Program Senior Sanitarian/Supervisor will complete the letters. Work
will be in accordance with Section 12541, Act 368, P.A. 1978 as amended.
Estimated Time for Task 1: 3% (3% of total Staffing +Fringe Budget - 60 Total Hours: Beach
Program Senior Sanitarians and Supervisors)
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Task 2 (Training- Staffing/Fringe)
Current grant funds will be utilized for the 2024 training. The seasonal 2025 training will be
conducted by the Program Senior Sanitarians and Supervisor. Student Sanitarian training includes
an introduction to Oakland County’s beach monitoring program, beach survey methodology, and
sampling techniques and transport.
Sub-Task 2.1
Training materials including the inventory of equipment will be reviewed. Hard-copy training
materials and electronic presentations will be updated (MS PowerPoint). Folders containing
PowerPoint notes, regulations, water guidelines, etc. will be provided to each Student
Sanitarian.
Sub-Task 2.2
A field exercise and demonstration will be performed by the Program Senior Sanitarians for
proper depth and sampling technique. Proper sample handling, storage and transport will be
discussed, as well as a training on annual and routine survey
Estimated time for Task 2: 2% (2% of total Staffing + Fringe Budget -40 Total Hours: Program
Senior Sanitarians, Program Supervisor, 6 EH Students)
Task 3 (Sampling- Staffing/Fringe, Supplies, Travel)
The sampling season will run for 10 weeks. Each beach will be sampled at least once per week.
Beaches remaining closed past the routine monitoring dates will continue to be sampled by program
staff until the E.coli levels fall below standards or the beach is closed for the season. Beach surveys
will be conducted prior to routine sampling. Routine beach surveys will be done prior to each
sampling event. Survey results will be entered into Beachguard.
Sub-Task 3.1
The 2024 annual surveys will be funded under the current grant and will be performed the
week prior to the sampling start date. Routine beach sanitary surveys will be done during
each sampling event. Oakland County sanitary survey forms will be used, and revised, as
needed.
Sub-Task 3.2
Water will be sampled at 3 locations within the boundaries of each assigned beach. Samples
will generally be taken one foot below the surface in water that is between three and six feet in
depth and will be collected Monday through Thursday as necessary in order to allow for
laboratory results. Each sample will be stored and transported in coolers with cold-packs and
delivered to the county lab within 4 to 5 hours of the day’s first sample. Resamples will be
taken for beaches showing elevated E.coli results. Routine sampling will be for 10 weeks.
Sub-Task 3.3
EH Students will enter the beach annual and routine surveys into Beachguard upon returning
to the office or at their earliest convenience if resampling is necessary.
Estimated Time for Task 3: 56% (56% of total Staffing + Fringe Budget- 1092 Total Hours: 6
Students)
Other Budget Categories: 15% of total Supplies; 100% of Equipment; 65% of total Travel
Task 4 (Laboratory Analysis- Staffing/Fringe, Supplies)
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Water samples will be delivered directly to the laboratory the day of sampling. The instrument used in
the Oakland County Health Division lab for analyzing water samples collected from bathing beaches
is the Colilert-Quanti-Tray, SM 9223B. The Health Division lab is Michigan EGLE certified. Samples
are set up and run the day of receipt. Results are read for each sample at the end of the 18-hour
incubation time. Sampling may extend beyond the 10 weeks scheduled for EH Students due to
unresolved closures.
Estimated Time for Task 4: 19% (19% of total Staffing + Fringe Budget- 360 Total Hours: Laboratory
Technicians, Laboratory Students)
Other Budget Categories: 80% of total Supplies
Task 5 (Data Entry and Sample Review- Staffing/Fringe)
Once sample results have been obtained from the County’s laboratory, the Program Senior
Sanitarians or Supervisor will enter results into an in-house database, as well as into Beachguard.
Results are entered and any closures are updated well within the 36-hour requirement per the Public
Health Code.
Sub-Task 5.1
The Program Senior Sanitarians/Supervisor will calculate the geometric mean for each
sampling event. Analysis will comply with Rule 62, of the Part 4 Rules, Water Quality
Standards, Part 31, Act 451, P.A. 1994 for total body contact.
Sub-Task 5.2
The Program Senior Sanitarians/Supervisor will update closings or re-openings on the
Oakland County Website. Information updates may extend beyond the 10 weeks scheduled
for Student Sanitarians.
Sub-Task 5.3
The Program Senior Sanitarians/Supervisor will enter all sampling results directly into the
EGLE BeachGuard website. Annual and routine Sanitary Survey information will also be
entered (EH Students may perform this task). Information updates may extend beyond the 10
weeks scheduled for Student Sanitarians.
Sub-Task 5.4
The Program Senior Sanitarians will complete any outstanding survey entries and file beach
information appropriately at the conclusion of each beach season.
Estimated Time for Task 5: 9% (9% of total Staffing + Fringe Budget- 170 Total Hours: Beach
Program Senior Sanitarians and Program Supervisor)
Task 6 (Follow-up- Staffing/Fringe, Supplies, Travel)
The sampling results may indicate needed resampling and follow-up for individual beaches. Follow-
up may include notifying the beach owner/operator of noncompliance, notifying the appropriate city,
village or township, and closing the bathing beach to the public by posting the beach closing sign on
site. When possible, additional water sampling will occur at this time. Student sanitarians are
assigned follow-up as needed. It is estimated that 10% of sampling events will require resampling. All
resampling results will be entered into Beachguard.
Estimated Time for Task 6: 7% (7% of total Staffing + Fringe Budget- 132 Total Hours: 6 EH
Students, Program Senior Sanitarians and Program Supervisor)
Other Budget Categories: 10% of total Travel; 5% of total Supplies
8
Task 7 (Complaint Response- Staffing/Fringe)
The Oakland County Health Division will respond to all beach/surface water quality complaints within
3 days. Each complaint will be entered into our in-house system for tracking purposes and
documented in the quarterly reports submitted to EGLE. When necessary, a site visit and
investigation will occur. Water samples may be taken if the beach is deemed swimmable and
available to the public.
Estimated Time for Task 7: 1% (1% of total Staffing + Fringe Budget- 31 Total Hours: Senior
Sanitarian, Beach Program Senior Sanitarians, Program Supervisor)
Task 8 (Contractual Services- Travel, Contractual Services)
Recognizing the importance of keeping up to date on newer technologies, keeping abreast of the
latest findings, as well as networking with fellow beach program staff, Oakland County proposes to
send staff to the Great Lakes Beach Association conference in 2024 and/or 2025.
Estimated Time for Task 8: No Staffing + Fringe Budget
Other Budget Categories: 25% of total Travel; 100% of Contractual Services
Task 9 (Reporting- Staffing/Fringe)
The development and submission of the quarterly status reports and a final report, following EGLE
guidance, will be completed by the Program Supervisor and reviewed by the Program Chief. Draft
and final products and deliverables will be provided, as applicable, to EGLE. The budget will be
reviewed periodically and Notices of Change proposed, when applicable, by the Program Supervisor.
Estimated Time for Task 9: 3% (3% of Staffing + Fringe Budget- 58 Total Hours: Beach Program
Supervisor, Beach Program Chief)
Note: Providing products and deliverables will include all data collected in both hard copy and
electronic format as requested.
Estimated total hours in Oakland County’s Inland Lakes Beach Monitoring Program= 1943
hours
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Oakland County Inland Lakes Beach Monitoring Program Timetable
Task
# Task Name
June
2024
Jul-
Sept
2024
Oct-
Dec
2024
Jan-
Mar
2025
Apr-
Jun
2025
Jul-
Sept
2025
Oct-
Dec
2025
1 Planning
1.1. QAPP X
1.2. GPS X X
1.3. Create database/forms X X
1.4. Assign beaches to
students/ create maps X X
1.5. Update website X X
1.6. Identify contacts and send
letters X X
2 Training
2.1. Update presentation X X
2.2. Field exercise/ training X
3 Sampling
3.1. Surveys X X X X
3.2. Weekly samples X X X X
3.3 Enter survey info X X X X X X
4 Laboratory Analysis X X X X
5
Data Entry and Sample
Review
5.1. Calculate geometric mean X X X X
5.2. Update OCHD website X X X X
5.3. Update BeachGuard X X X X
5.4. Review/data entry/filing X X X X X X X
6 Follow-Up X X X X
7 Complaint Response X X X X X X X
8 Contractual Services X X
9 Reporting X X X X X X X
10
Oakland County Inland Lakes Beach Monitoring Program Proposed Budget
Project Totals
Project Total $83,946.31
Salary $48,434.10
Fringe $9,323.46
Contractual Services $500.00
Supplies $5,000.00
Equipment $0.00
Travel $14,000.00
Indirect Costs $6,688.75
Indirect Rate 13.81%
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Appendix A. Beach List
BEACH LAKE WATERSHED CVT TYPE
657 Dunleavy Upper Pettibone Huron Highland Semi-Public
Alpha Union Huron West Bloomfield Semi-Public
Avon Lakes Beach #1 Avon Lake Clinton Rochester Hills Semi-Public
Avon Lakes Beach #2 Avon Lake Clinton Rochester Hills Semi-Public
Axford Acres - Ramada Rd. Duck Huron Highland Semi-Public
Bald Mountain Recreation Area Lower Trout Clinton Orion Public
Banker's Sub. Upper Straits Clinton Orchard Lake Semi-Public
Bay Court Park Greens Clinton Independence Public
Bayside/Island Beach Williams Clinton Waterford Semi-Public
Beachwalk Apartments Walled Rouge Novi Semi-Public
Birch Harbor Pine Clinton West Bloomfield Semi-Public
Birch Park Loon Huron Wixom Semi-Public
Bird Island Sub. Oakland Clinton Waterford Semi-Public
Bloomfield Parks & Rec/West Hills
Middle School Walnut Rouge West Bloomfield Public
Bloomfield Square Beach Assoc. Walnut Rouge West Bloomfield Semi-Public
Boathouse Beach Island Huron Novi Semi-Public
Bogie Lake Property Owners -
Beryl Dr. Bogie Huron White Lake Semi-Public
Brendle Heights - Hillwood Brendel Huron White Lake Semi-Public
Broadway Civic Assoc. Huntoon Clinton Waterford Semi-Public
Brown's Landing Mobile Home
Park Tipsico Shiawassee Rose Public
Brugioni Park & Beach Davis Clinton Oxford Semi-Public
Bunny Run Country Club Long Clinton Orion Semi-Public
Burley & Barnsbury Streets Union Huron West Bloomfield Semi-Public
Burlingham Lake Park I Huntoon Clinton Waterford Semi-Public
Burlingham Lake Park II Huntoon Clinton Waterford Semi-Public
Camp Agawam Tommys Clinton Orion Public
Camp Dearborn - Lake #1 Phillips Huron Milford Public
Camp Dearborn - Lake #5 Phillips Huron Milford Public
Camp Maas - Rodecker Phillips Flint Groveland Public
Camp Maas - Sobell beach Phillips Flint Groveland Public
Camp Ohiyesa - North Fish Shiawassee Rose Public
Camp Wathana Green Shiawassee Rose Public
Carroll Lake Carroll Huron Commerce Semi-Public
Cass Lake Committee Assoc. Cass Clinton West Bloomfield Semi-Public
Cass Lake Woods Cass Clinton West Bloomfield Semi-Public
Cedar Crest Sub. Cedar Island Huron White Lake Semi-Public
Charnwood Charnwood Rouge Troy Semi-Public
Childs Lake Estates Childs Huron Milford Semi-Public
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Christ The King Church Camp Long Clinton Oxford Public
Clearwater Campground Green Shiawassee Brandon Public
Cloister-on-the-Lakes Fox Rouge West Bloomfield Semi-Public
Club 19 Inc. - Muratzki Morris Huron West Bloomfield Semi-Public
Country Club (5000 W. Shore Dr.) Orchard Clinton Orchard Lake Public
Cranberry Lake Estates Cranberry Clinton Independence Semi-Public
Crescent Highlands Crescent Clinton Waterford Semi-Public
Crescent Lake Park Crescent Clinton Waterford Semi-Public
Crescent Lake Sub. Assoc. Crescent Clinton Waterford Semi-Public
Crest Beach - Landsdowne Williams Clinton Waterford Semi-Public
Crossroads for Youth Handsome Clinton Oxford Public
Cunningham Park Sylvan Clinton Keego Harbor Semi-Public
Darb Lake Colony Darby Clinton West Bloomfield Semi-Public
Deer Lake Estates Deer Clinton Independence Semi-Public
Detroit Sportsmens Congress Horseshoe Clinton Oxford Semi-Public
Dodge Park #4 Cass Clinton Waterford Public
Dollar Lake Sub. Cemetary Clinton Independence Semi-Public
E.V. Mercer City Beach Walled Rouge Walled Lake Public
Eagle Lake Rd. Eagle Clinton Waterford Semi-Public
ECHPOA Elizabeth Clinton Waterford Semi-Public
Elizabeth Lake Estates
Improvement Assoc. Elizabeth Clinton Waterford Semi-Public
Elizabeth Shores Elizabeth Clinton Waterford Semi-Public
Emerald Lake Homeowners Assoc.
- Little Creek Rd. Sandshores Clinton Troy Semi-Public
Emerald Lake Homeowners Assoc.
- Lyster Rd. Emerald Clinton Troy Semi-Public
Emerald Lake Homeowners Assoc.
- Sandshore Rd. Walker Clinton Troy Semi-Public
Family Park Round Clinton Addison Semi-Public
Ferndale Sylvan Clinton Sylvan Lake Public
Fernlock Assoc. Squaw? Clinton Oxford Semi-Public
Finnish American Club of Detroit Walnut Rouge West Bloomfield Semi-Public
Finnish Day Camp Sun Huron Wixom Public
Flanders Lake Beach Assoc. Flanders Huron West Bloomfield Semi-Public
Fox Bay Civic Assoc. Allen Huron White Lake Semi-Public
Gilbert Lake Estates Gilbert Rouge Bloomfield Semi-Public
Greens Park Village Beach Orion Clinton Lake Orion Public
Grove Street Beach Cass Clinton Keego Harbor Public
Groveland Oaks County Park -
Paradise Beach Stewart Flint Groveland Public
Haas Lake Park #1 One Huron Lyon Public
Haas Lake Park #2 Two Huron Lyon Public
Haas Lake Park #3 Three Huron Lyon Public
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Haas Lake Park #4 Four Huron Lyon Public
Hammond Estates Hammond Rouge Bloomfield Semi-Public
Harbor Hills Homeowners Assoc. Cass Clinton Orchard Lake Semi-Public
Harris Park Lotus Clinton Waterford Semi-Public
Hartford Beach Williams Clinton Waterford Semi-Public
Harvey Lake Heights Harvey Huron Highland Semi-Public
Hawk Lake Apartments Hawk Huron Commerce Semi-Public
Heather Lake Estates Heather Clinton Orion Semi-Public
Heitch St. Watkins Clinton Waterford Semi-Public
Highland Hills - Charlick Outlot Charlick Shiawassee Highland Semi-Public
Highland Hills Homeowners Assoc. Woodruff Shiawassee Highland Semi-Public
Hill n' Dale Park Hawk Huron Commerce Semi-Public
Holly Recreation Area - Heron
beach Heron Flint Groveland Public
Holly Recreation Area - Wildwood
beach Wildwood Flint Groveland Public
Holly Village Beach Bush Shiawassee Holly Public
Huntoon Village Huntoon Clinton Waterford Semi-Public
Ideal Country Club Homeowners
Assoc. Williams Clinton Waterford Semi-Public
Independence Oaks County Park Crooked Clinton Independence Public
Independence Twp. Village Beach Deer Clinton Clarkston Public
Indian Lake Improvement Assoc. Indian Clinton Addison Semi-Public
Indian Manor Sub. Schoolhouse Clinton Waterford Semi-Public
Indianwood Loon Clinton Waterford Semi-Public
Indianwood Improvement Assoc. -
Outlot A Indianwood Clinton Orion Semi-Public
Jacksina Sub. Rowe Huron Highland Semi-Public
Keatington Sub - Eaton Gate-off
Baldwin Voorheis Clinton Orion Semi-Public
Keatington Sub. - Joslyn Ct. Voorheis Clinton Orion Semi-Public
Keego Harbor Trailer Park Cass Clinton Keego Harbor Semi-Public
Kensington - Maple Beach Kent Huron Milford Public
Kensington - Martindale beach Kent Huron Milford Public
Lake Angela Co-op Angela Huron Lyon Semi-Public
Lake Angelus - Golfview Estates Wormer Clinton Waterford Semi-Public
Lake Angelus Lakeview Estates Morgan Clinton Waterford Semi-Public
Lake Braemar Estates - Tamryn Ct. Braemar Shiawassee Rose Semi-Public
Lake Oakland Heights Oakland Clinton Waterford Semi-Public
Lake Oakland Shores Oakland Clinton Waterford Semi-Public
Lake Orion Country Club Assoc. Orion Clinton Orion Semi-Public
Lake Orion Heights Orion Clinton Orion Semi-Public
Lake Waumegah Homeowners
Assoc. Waumegah Clinton Springfield Semi-Public
Lake Williams Heights Williams Clinton Waterford Semi-Public
14
Lakeland Assoc. #1 Watkins Clinton Waterford Semi-Public
Lakeland Assoc. #2 Watkins Clinton Waterford Semi-Public
Lakeland Estates Eagle Clinton Waterford Semi-Public
Lakeland Improvement Assoc. -
Keith St. Clear Clinton Oxford Semi-Public
Lakeshore Park Walled Rouge Novi Public
Lakeview Sylvan Clinton Sylvan Lake Semi-Public
Lakeview Recreation Carpenter Clinton Orion Semi-Public
Lakewood Farms - Crocus St. Geneva Clinton Waterford Semi-Public
Lakewood Farms - Sharon St. Geneva Clinton Waterford Semi-Public
Lakewood Village Brendel Huron White Lake Semi-Public
Lanarh St. Watkins Clinton Waterford Semi-Public
Ledgewood Sherwood Huron Commerce Semi-Public
Locklin Pines Assoc. Marion Huron West Bloomfield Semi-Public
Log Cabin Club Sub Cranberry Clinton Oakland Semi-Public
Log Cabin Sub. Commerce Huron Commerce Semi-Public
Lone Pine Assoc. Walnut Rouge West Bloomfield Semi-Public
Lone Pine Estates Gilbert Rouge Bloomfield Semi-Public
Lotus Park Lotus Clinton Waterford Semi-Public
Major Woodhull Clinton Waterford Semi-Public
Maple Point Lower Straits Huron Commerce Semi-Public
Mary K. Sub. Tan Clinton Oxford Semi-Public
Mission Springs Sub. Darb Huron West Bloomfield Semi-Public
Mountain View Lotus Clinton Waterford Semi-Public
Mountain View Country Club Sub. Maceday Clinton Waterford Semi-Public
Nantucket Village Wolverine Huron Wolverine Lake Semi-Public
North Sears Huron Milford Semi-Public
North Park Beach Island Huron Novi Semi-Public
North Pine Center Pine Clinton West Bloomfield Semi-Public
Oak Heights Improvement Assoc. -
3015 Lakeview Upper Pettibone Huron Highland Semi-Public
Oakley Park Commerce Huron Commerce Semi-Public
Oakridge Sub. Sugden Huron White Lake Semi-Public
Oakwood Manor Upper Silver Clinton Waterford Semi-Public
Oakwood Rec. Cass Clinton West Bloomfield Semi-Public
Outlot A Upper Straits Clinton West Bloomfield Semi-Public
Overridge Williams Clinton Waterford Semi-Public
Oxford Lakes Association Oxford Clinton Oxford Semi-Public
Perry Lake Protective Assoc. Perry Shiawassee Brandon Semi-Public
Pine Lake Beach Assoc. Pine Clinton West Bloomfield Semi-Public
Pine Lake Country Club Pine Clinton West Bloomfield Semi-Public
Pine Lake Manor Pine Clinton West Bloomfield Semi-Public
Pinecrest Shores Bogie Huron White Lake Semi-Public
15
Pioneer Highlands Sylvan Clinton Sylvan Lake Semi-Public
Pleasant Lake Highlands Pleasant Clinton Waterford Semi-Public
Pleasant Lake Manor Pleasant Clinton Waterford Semi-Public
Pleasant Lake Woods Pleasant Clinton Waterford Semi-Public
Pleasant View Sub. Square Clinton Orion Semi-Public
Pleasant View Sub. - Kempster St. Square Clinton Orion Semi-Public
Pontiac Recreation Area Pontiac Huron White Lake Public
Pontiac Yacht Club Cass Clinton Orchard Lake Public
Proud Lake Recreation Area
Campground Proud Huron Commerce Public
Rangate Park Elizabeth Clinton Waterford Semi-Public
Ravinewood East Sherwood Huron Commerce Semi-Public
Ravinewood West Sherwood Huron Commerce Semi-Public
Reed Lake Property Owners Reed Huron Commerce Semi-Public
Rolling Acres White Huron White Lake Semi-Public
Rosmar Tipsico Shiawassee Rose Semi-Public
Round Lake Property Owners Round Huron White Lake Semi-Public
Russell Beach Sub. Assoc. Long Huron Commerce Semi-Public
Rustic Lane Sub. Sylvan Clinton Keego Harbor Semi-Public
Sagamore Property Owners Woodpecker Rouge West Bloomfield Semi-Public
Sandy Beach Loon Clinton Waterford Semi-Public
Scotch Lake Residents Scotch Huron West Bloomfield Semi-Public
Scripter Village Park Township
Beach Round Clinton Oxford Public
Seven Craven Association Duck Huron Highland Semi-Public
Seven Harbors Assoc. - Flynn Dr.
(N) Duck Huron Highland Semi-Public
Seven Harbors Assoc. - Harbor St.
(Backlot A) Duck Huron Highland Semi-Public
Seven Harbors Assoc. - Hunter's
Dr. (S) Duck Huron Highland Semi-Public
Seven Harbors Assoc. - Lakeview
(S) White Huron Highland Semi-Public
Seven Harbors Assoc. - Woodland
(N) White Huron Highland Semi-Public
Seven Lakes State Park Big Seven Flint Holly Public
Seven Lakes State Park -
Campground Sand Flint Holly Public
Shady Beach Upper Straits Clinton Orchard Lake Semi-Public
Shenandoah Farms Assoc. Walnut Rouge West Bloomfield Semi-Public
Sherwood Property Owners Sherwood Huron Commerce Semi-Public
Shores at Bay Point Lower Straits Huron Commerce Semi-Public
Shorewood Hills Shorewood Rouge Bloomfield Semi-Public
Silver Hill Rd. Silver Clinton Waterford Semi-Public
Silver Lake Assoc. Upper Silver Clinton Waterford Semi-Public
16
Silver Valley Sub. Carpenter Clinton Orion Semi-Public
Skull Island Camp (Barnacle Bay) Pontiac Huron White Lake Public
Skull Island Camp (Shark Reef) Pontiac Huron White Lake Public
Softwater Woods Sub. Softwater Clinton Springfield Semi-Public
South Sears Huron Milford Semi-Public
Spring Lake Heights Wolverine Huron Wolverine Lake Semi-Public
Spring Lake Heights Annex I Wolverine Huron Wolverine Lake Semi-Public
Square Lake Hills Apartments #2 Square Rouge Bloomfield Semi-Public
Square Lake Hills Apt/Bloomfield
Square Lake Condo Square Rouge Bloomfield Semi-Public
St. Mary's Orchard Clinton Orchard Lake Semi-Public
Stanley Beach Brendel Huron White Lake Public
Stony Middle Straits Huron West Bloomfield Semi-Public
Stony Lake Park Stony Clinton Oxford Public
Sunny Beach #1 - Eston Rd. Walters Clinton Independence Semi-Public
Sunny Beach #2 - Clarkston Rd. Walters Clinton Independence Semi-Public
Sunset Club Orion Clinton Orion Semi-Public
Sunset Sub. Cedar Island Huron White Lake Semi-Public
Sylvan Shores Improvement
Assoc. Sylvan Clinton Waterford Semi-Public
Sylvan-on-the-Lakes Cass Clinton Keego Harbor Semi-Public
Tamarack Sub. Tamarack Clinton Oakland Semi-Public
Teeple Lake Recreation Area -
Highland State Park Teeple Huron White Lake Public
Thelma Spencer Park Carter Clinton Rochester Hills Public
Tripps Sub. Park Middle Straits Huron West Bloomfield Semi-Public
Troy Lake Estates Troy Clinton Troy Semi-Public
Twin Beach Park Middle Straits Huron West Bloomfield Semi-Public
Twin Lakes Assoc. Tull Huron White Lake Semi-Public
Twin Shores Sub. Long Huron Commerce Semi-Public
Union Lake Heights Sub. #2 Union Huron West Bloomfield Semi-Public
Upland Hills Farm Prince Clinton Addison Public
Upper Long Lake Property Owners Upper Long Rouge Bloomfield Semi-Public
Upper Long Lake Property Owners
- A Upper Long Clinton West Bloomfield Semi-Public
Upper Long Woods Association Upper Long Rouge West Bloomfield Semi-Public
Van Stone #1 Commerce Huron Commerce Semi-Public
Walnut Lake Estates Walnut Rouge West Bloomfield Semi-Public
Walnut Lake Hills Corp. Walnut Rouge West Bloomfield Semi-Public
Walnut Lake Property Owners Sub.
#1 Walnut Rouge West Bloomfield Semi-Public
Walters Elizabeth Clinton Waterford Semi-Public
Waterford Hill Van Norman Clinton Independence Semi-Public
West Acres Middle Straits Huron West Bloomfield Semi-Public
17
West Bloomfield Committee Assoc. West Bloomfield Rouge West Bloomfield Semi-Public
Westwood Manor Wing Rouge Bloomfield Semi-Public
Whipple Shores Sub. Whipple Clinton Independence Semi-Public
White Lake Grove Subdivision
Beach White Huron White Lake Semi-Public
Whitfield-Maceday Assoc. - North Maceday Clinton Waterford Semi-Public
Whitney St. Watkins Clinton Waterford Semi-Public
Willow Beach St (Keego Harbor) Cass Clinton Keego Harbor Public
Wing Lake Farms Assoc. Wing Rouge Bloomfield Semi-Public
Wing Lake Property Owners Assoc. Wing Rouge Bloomfield Semi-Public
Wolverine Lake Manor Wolverine Huron Wolverine Lake Semi-Public
Woodcrest Farms Sub. - Claridion
St. Chalmers Rouge Bloomfield Semi-Public
Woodhull Lake Civic Assoc. Woodhull Clinton Waterford Semi-Public
Woodhull Sub. Woodhull Clinton Independence Semi-Public
1
Inland Lake Beach Monitoring Program
Request for Proposals
Announced on Month Day, Year
Applications are due by Friday, February 2, 2024
Checklist for a Complete Application
Your application should consist of the following:
☐ One-page Application Cover Sheet (Form EQP5832-Inland)
☐ Maximum five-page Project Description
☐ Maximum four-page Work Plan with all mandatory elements.
☐ One or two-page Timetable.
☐ Proposed Budget
Attachments: Required as described in Appendix A.
☐ Letter from a certified public accountant (CPA) showing a successful audit (an Independent
Auditors Report from a Comprehensive Annual Report).
☐ Letters of commitment (from collaborators).
Full applications must be emailed to BriggsS4@Michigan.gov and received by 5:00 pm, Friday,
February 2, 2024. Department of Environment, Great Lakes, and Energy (EGLE) staff will reply to all
applications submitted to the listed address. Please contact Dr. Shannon Briggs, Beach Monitoring
Program Manager, at 517-290-8249 for assistance. Late proposals will not be accepted or reviewed.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color, marital
status, disability, political beliefs, height, weight, genetic information, or sexual orientation in the
administration of any of its programs or activities, and prohibits intimidation and retaliation, as
required by applicable laws and regulations.
This publication and its contents are subject to the Freedom of Information Act and may be released
to the public.
2
Table of Contents
Introduction.................................................................................................................................3
Funding ......................................................................................................................................3
Source and Availability............................................................................................................3
No Required Match.................................................................................................................3
Minimum and Maximum Funding Amounts.............................................................................3
Eligibility .....................................................................................................................................3
Eligible Applicants...................................................................................................................3
Ineligible Applicants ................................................................................................................4
Eligible Activities .....................................................................................................................4
Ineligible Activities...................................................................................................................4
General Requirements for All Proposals....................................................................................4
Project Evaluation, Monitoring, and Quality Assurance Project Plans (QAPP)..........................4
Proposal Evaluation Criteria.......................................................................................................5
Funding Priority..........................................................................................................................5
Proposal Selection .....................................................................................................................5
Process, Schedule, and Deadline..............................................................................................5
Project Clarification/Revisions....................................................................................................5
Confidentiality .........................................................................................................................6
Acceptance of Contract Content ................................................................................................6
Contacts.....................................................................................................................................6
Appendix A. Instructions for Preparing Proposals.....................................................................7
Cover Sheet:...........................................................................................................................7
Project Description:.................................................................................................................8
Work plan:...............................................................................................................................8
Timetable: ...............................................................................................................................9
Proposed Project Budget:.....................................................................................................10
Attachments..........................................................................................................................10
Appendix B. Required Beach Monitoring Program Elements..................................................11
Appendix C. Example Boilerplate.............................................................................................14
3
INLAND LAKE BEACH MONITORING PROGRAM GRANTS
Introduction
Renew Michigan funds are available to assist local health departments to monitor inland lake
beaches.
Funding
Source and Availability
This Request for Proposal (RFP) contains information concerning funding authorized with Renew
Michigan Funds. An amount of $200,000 is available through this RFP to support beach monitoring
efforts. Grant awards are expected to be announced in the spring of 2024. Grant awards are
contingent upon the enactment of sufficient funding in the state budget to support this grant program
as well as any other necessary approvals.
No Required Match
Projects do not require match.
Minimum and Maximum Funding Amounts
There is no minimum or maximum amount. Applicants may be asked to revise budgets due to
available funding.
Eligibility
Eligible Applicants
•The local health department or their designee(s) or an entity that provides support to a local health
department can apply to receive funds and administer the project. Applications from entities must
identify which health department will be supported in the work plan and clearly explain tasks in the
work plan that support the identified local health department. Project partners listed in the work
plan or budget should provide a one-page letter ensuring their commitment to the project. In
addition, all applicants must:
•Supply proof of a successful financial audit for a period ending within the 24 months
immediately preceding the application due date as demonstrated by an Independent Auditor’s
Report signed by a Certified Public Accountant from a Comprehensive Annual Report. The
audit must be of the applicant organization – No fiduciary arrangements will be accepted
(i.e., the proposed work plan must include an active role for the applicant organization). The
audit date is based on the audit period and not the date of the audit or the audit letter. To be
eligible under this RFP, the end date of the audited period must be after December 30, 2021.
•Be in good standing with EGLE programs. Within the 24 months immediately preceding the
application due date:
•No EGLE grant revoked or terminated.
•No demonstrated inability to manage a grant or meet the obligations in a project contract
with EGLE.
•Not appear on the Federal Debarment and Suspension List. The list can be searched through
the System for Award and Management Website (Sam.gov).
4
•Successful applicants and all contractors will be required to certify they are not an Iran-based
business and contractors must also certify they are not an Iran-linked business as defined in
MCL 129.312.
For questions and clarifications about eligibility issues please contact Dr. Shannon Briggs, Water
Resources Division, at BriggsS4@Michigan.gov or 517-290-8249.
Ineligible Applicants
Entities that cannot meet the bulleted eligibility elements above are ineligible applicants. However,
these entities can serve as project partners or receive grant funds as subcontractors to eligible
grantees.
Eligible Activities
Activities include the monitoring of beaches on inland lakes and rivers in Michigan conducted by the
local health departments. Health departments are required to comply with Michigan’s Water Quality
Standards (WQS) according to R 333.12544 of the Public Health Code,
1978 PA 368 (Act 368), as amended.
According to R 333.12541 of Act 368, a local health officer or an authorized representative of a local
health department that conducts tests at bathing beaches is required to notify EGLE and other
entities of the test results within 36 hours of conducting a test or evaluation. This rule also states that
the local health department may petition the circuit court for an injunction ordering the owners of a
beach to close the beach. Owners of public bathing beaches must post a sign that states whether the
bathing beach has been tested, and if so, where the test results may be accessed.
Ineligible Activities
Activities that are unrelated to monitoring inland lake beaches.
General Requirements for All Proposals
•The time frame for monitoring projects is generally two years.
•EGLE retains the right to withdraw funding if a contract has not been signed within 90 days.
•All projects selected for funding will be required to take steps to minimize the risk of spreading
terrestrial and aquatic invasive species. Selection of project-appropriate measures should be
dependent on the type of work being conducted and the specific situation.
Project Evaluation, Monitoring, and Quality Assurance Project Plans (QAPP)
All projects must include an evaluation component to determine the success of the project activities in
relation to the stated project goals. Projects that include physical, chemical, biological, or
microbiological activities for evaluation or project guidance will be required to submit a QAPP for
approval by EGLE. A QAPP is not needed for the proposal phase.
5
Proposal Evaluation Criteria
•The anticipated water quality benefits of the project in relation to the cost (although a thorough
cost/benefit analysis is not required).
•The ability of the applicant and the partners and contractors to carry out the project as
demonstrated by previous grants or submitted information.
•Financial and technical assistance from the partners in the project, as documented by letters of
commitment.
•Expectations for long-term public health and water quality improvement or protection.
Funding Priority
These grants are meant to fund proposals that determine levels of E. coli in public swimming areas at
beaches located on inland lakes and rivers. Monitoring projects should be designed to comply with
Rule 62 (R 323.1062) of the Part 4 Rules, WQS, of Part 31, Water Resources Protection, of the
Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (NREPA). In
selecting projects for grant awards, EGLE will consider all of the following:
1. Location and frequency of beach use.
2. History of beach monitoring and bacterial contamination.
3. Ability to communicate results to the public within 36 hours (consistent with the Public
Health Code).
4. Ability to respond and take appropriate action in the event of beach contamination.
5. Proximity of beach to a known bacterial contamination source.
6. Innovativeness and feasibility of proposed project.
7. Ability to reduce time delay between sampling and results.
Proposal Selection
Proposals will be selected based on the above Evaluation Criteria.
Process, Schedule, and Deadline
The project description, work plan, timeline, budget, and all necessary forms must be submitted using
Microsoft Office compatible formats or a searchable PDF. Detailed instructions are provided in
Appendix A. The Cover Sheet (signed, electronic or typed signature accepted), maps, graphics, and
photographs can be submitted as PDF or similar files.
Full applications must be emailed to BriggsS4@Michigan.gov and received by 5:00 pm, Friday,
February 2, 2024. EGLE will reply to all applications submitted to the listed address. If you do not
receive a reply within one day during regular business hours or if your proposal is too large to email,
please contact Dr. Shannon Briggs at BriggsS4@Michigan.gov or 517-290-8249 for assistance. Late
proposals will not be accepted or reviewed.
6
Project Clarification/Revisions
EGLE may request additional information for clarification purposes. EGLE can offer grant amounts
other than those requested and request changes to the proposed work plan.
Confidentiality
Submitted proposal information is not confidential. Grant proposals are considered public information
under the Freedom of Information Act, PA 442 of 1976, as amended.
Acceptance of Contract Content
Successful applicants will be required to enter into a project contract with EGLE. A project contract
consists of standard “boilerplate” language (similar to the past year example in Appendix C), the
applicant’s project description, work plan, timeline, and budget information. Failure of a successful
applicant to accept these obligations will result in cancellation of the grant award.
Please note:
1. Faxed or mailed full proposals will not be accepted.
2. Late proposals will not be considered for funding.
Contacts
For questions about this RFP and its contents or general grant or grant process questions, contact
Dr. Shannon Briggs at BriggsS4@Michigan.gov or 517-290-8249.
7
Appendix A. Instructions for Preparing Proposals
Cover Sheet: A fillable PDF version of this form is available for your use.
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
WATER RESOURCES DIVISION
BEACHES PROGRAM
INLAND LAKE BEACH MONITORING GRANT APPLICATION COVER SHEET
(Authorized by 1994 PA 451)
Project Name:
Project Location (Primary County):
Organization Name:
Organization Address:
City: State: Zip Code+4:
Organization UEI #: Organization Federal ID #:
SIGMA ID: SIGMA Location Code:
Contact Person: Title:
Contact’s E-Mail: Organization Phone:
Grant Amount Requested: $
Senate District Number(s):
Representative District Number(s):
Person with Grant Acceptance Authority:
(Name) , (Title)
Signature: Date:
If you need this information in an alternate format, contact EGLE-Accessibility@Michigan.gov or call 800-662-
9278.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color, marital status,
disability, political beliefs, height, weight, genetic information, or sexual orientation in the administration of any
of its programs or activities, and prohibits intimidation and retaliation, as required by applicable laws and
regulations. Questions or concerns should be directed to the Nondiscrimination Compliance Coordinator at
EGLE-NondiscriminationCC@Michigan.gov or
517-249-0906.
This form and its contents are subject to the Freedom of Information Act and may be released to the public.
This is page 1 of all proposals. Continue on the next page with the remainder of proposal.
8
Project Description:
In no more than five pages, provide the following information in the order listed, and using the
headings given. While there is a five-page maximum for this section, you are not required to
use the full five-page allowance. Use 12-point Arial font on 8 ½” x 11” paper with ½ to 1” margins.
Consider each bulleted statement as it applies to your project. At the top of the page, include the
project name followed by “Project Description.” Number each page beginning at page 2 and attach
the project description to Page 1, the Application Cover Sheet. Be sure to include a complete
entry for each element A through E. Due to space limitations, it is recommended that applicants
focus their efforts on developing elements B, D, and E.
A. Statement of water quality concerns/issues.
•List beaches and briefly describe the current water quality conditions.
•Discuss the needs/problems (pollutants, sources, and causes) to be addressed with the
proposed project.
B. Project goals and objectives.
•Describe the project goals (what you hope to achieve) and measurable objectives.
•Describe generally how you intend to accomplish the goals and objectives (details will be in the
work plan).
•Describe the anticipated water quality benefits in relation to the cost of the project.
•Describe any water quality activities that will continue after the project is completed.
C. Organization Information.
•Describe the relevant qualifications of project staff pertinent to the project. There should be a
brief description for each staff person listed on the budget form.
D. Partners. Describe:
•The project partners, their qualifications, roles, and commitments.
•Any other sources of funding not listed on page 1 of the proposal or on the budget and include
other grants you have received that relate to this proposal.
E. Project Summary
In 150 words or less and in paragraph format, provide a summary of your project. This will be
used as a basis for the summary documents during the review process.
Work plan:
In a maximum of four-pages. Use 12-point Arial font on 8 ½” x 11” paper with ½ to 1” margins.
•The work plan should begin with a heading consisting of the bolded title of the project followed
by “Work Plan”.
•The work plan should be presented by task (with sub-tasks, as necessary), including a brief
narrative description.
•For each task, include an estimated percentage of time (grantee time only – not contractual
time). The total estimated percentage of time must equal 100 percent.
9
•For each task, identify the staff person(s) or agency responsible for carrying out the task.
•For each task include an estimated budget breakdown by major budget category
(Staffing/Fringe, Contractual, Supplies, etc.). Totals must balance with the budget.
•For each task, identify the resulting product(s).
•Each contractual service listed on the Budget sheet must have its own task(s), responsible
agency, and product(s).
Note: All work plans must include the following mandatory tasks:
Required Task for Grant Administration and Close Out
A. Develop and submit quarterly status reports following EGLE guidance. Reports will be
submitted within 30 days of the end of each quarter.
B. Provide draft and final products and deliverables.
C. Develop and submit a final report following EGLE guidance and submit the final report within
30 days of the end of the grant.
D. Submit an electronic copy of all project-related photos with the final report.
Products: Quarterly reports, copies of all products and deliverables in the quantities and format
specified, draft and final project report, project and fact sheet.
Required Task for Monitoring/Data Collection:
A. Develop and submit a QAPP to EGLE for review and approval prior to monitoring. Monitoring
will not begin without EGLE approval.
B. All monitoring data will be submitted to EGLE’s BeachGuard Website.
C. Health departments are required to comply with Michigan’s WQS according to R 333.12544 of
the Public Health Code, 1978 PA 368 (Act 368), as amended.
According to R 333.12541 of Act 368, a local health officer or an authorized representative of a
local health department that conducts tests at bathing beaches is required to notify EGLE and
other entities of the test results within 36 hours of conducting a test or evaluation.
10
Timetable:
In a maximum of 2 pages, using standard 8.5” x 11” paper only. Include in a table format a
timetable of activities, showing when each task will be started and completed. This must cover all
quarters of the project and correspond to the state’s quarter system (i.e., October-December;
January-March; April-June; July-September). Include time for EGLE staff to review and comment on
all draft products and deliverables.
Timetable Example
Task
Apr -
Jun
2024
Jul -
Sep
2024
Oct -
Dec
2024
Jan -
Mar
2025
Apr -
Jun
2025
Jul -
Sep
2025
Task 1. Grant Administration
1a. Quarterly Reports X X X X X X
1b. Drafts & Final Products X X X
Task 2. Environmental Monitoring
2a. Submit QAPP (9 weeks prior to monitoring)X
Task 3.
3a. continue with tasks as needed
For accessible tables, please follow these tips:
•Use a 12 point sans serif font such as Arial or Calibri
•Avoid the use of merged cells. Borders can be removed to create a merged line look.
•Color fill can be used to identify task periods; however, an X or other symbol should also be used.
Proposed Project Budget:
Prepare a budget for your proposal including the following categories, for example:
Project Total
Salary
Fringe (limit to 40% of salary)
Contractor
Supplies
Equipment
Mileage
Indirect Costs
Indirect Rate*
*Indirect maximum is 20% (based on salary and fringe) for state funding.
EGLE staff will provide Grantees the form that will include the final budget and will be used for
reporting reimbursement requests as part of the grant agreement.
11
Attachments
The following attachments are to be submitted by all applicants.
Audit. All applicants must include with their application, an Independent Auditors Report from a
Comprehensive Annual Report documenting that the organization has undergone a successful
financial audit for a period ending after December 30, 2021. The letter must also include the dates
and scope of the successful financial audit. This information is necessary to assure that the applicant
has a financial accounting system in place that operates in accordance with accepted accounting
principles. Note: An Independent Auditors Report is a one or two-page letter that includes the title
“Independent Auditors Report.”
Letters of Commitment. Required for all proposals that include local match from partners. These
are letters from partners in the project committing a specific amount of time, money, activities, or
other specified resources for the project and reflected on the budget. General letters of support
(those not showing time, money, or specific resource commitment) are not requested.
1
Appendix B. Required Beach Monitoring Program Elements
The Grantee is expected to provide the following services for monitored beaches that are used by the
public for recreational use:
1. Obtain User ID and Password from the Beach Monitoring Program Manager. Identify and
update organization information on EGLE’s BeachGuard Website.
2. Identify beaches or similar points of access that are used by the public for recreation. Report
location information on BeachGuard. Information includes location name, location description,
water body name, water body type, site type, if located in a state park, coordinates for latitude
and longitude in decimal degrees for the endpoints and center point of each location, an 8-digit
hydrological unit code, beach length in meters, the county and township location, facilities
available, and optional description of amenities.
3. Notify the city, village, or township in which the beach or point of access is located prior to
conducting monitoring activities.
4. Update the QAPP for the beach monitoring program prior to monitoring beaches. The QAPP
must be consistent with requirements in the Public Health Code, the Part 4 Rules, and the
Beaches Environmental Assessment and Coastal Health Act, and must be approved by the
State prior to initiation of monitoring. QAPPs that have been approved and have current
approval letters from EGLE will satisfy this requirement.
5. Monitor beaches according to approved QAPP.
6. A composite sample can be submitted to a lab for testing instead of three individual samples.
This approach has potential to reduce costs thus providing funds that can be used to increase
the duration and frequency of monitoring, conduct more sanitary surveys, and use quantitative
polymerase chain reaction (qPCR) and digital droplet (ddPCR) methods for source tracking of
fecal contamination sources. Please note that a revised beach monitoring QAPP will be
required to include the procedures for composite sampling and performing qPCR or ddPCR
methods. Please contact the Beach Monitoring Program Manager for more information about
revising the QAPP. The revised QAPP must be approved prior to conducting these activities.
7. Beaches will be monitored for E. coli. Beach monitoring activities in Michigan are prescribed in
R 325.2101-325.2103, promulgated by Sections 333.12501 and 333.12541-333.12545, of the
Public Health Code, 1978 PA 368, as amended. Beach water samples may be analyzed with
culture-based methods or rapid testing methods (i.e., Draft Method C) to make decisions about
whether beaches are safe for swimming.
8. The position of EGLE is that Draft Method C and the qPCR value of 1.863 log10 copies per
reaction for E. coli to monitor beaches is equivalent to daily geometric mean of 300 E. coli per
100 milliliters (ml) as stated in R 323.1062 of the Part 4 Rules.
Subrule 62(1) of the Part 4 Rules states:
All waters of the state protected for total body contact recreation shall not
contain more than 130 Escherichia coli (E. coli) per 100 milliliters (ml), as
a 30-day geometric mean. Compliance shall be based on the geometric
mean of all individual samples taken during 5 or more sampling events
representatively spread over a 30-day period. Each sampling event shall
consist of three or more samples taken at representative locations within
a defined sampling area. At no time shall the waters of the state
protected for total body contact recreation contain more than a maximum
2
of 300 E. coli per 100 ml. Compliance shall be based on the geometric
mean of three or more samples taken during the same sampling event at
representative locations within a defined sampling area.
9. Report the current monitoring plan for each location on EGLE’s BeachGuard Website. Each
monitoring plan will include the start and end dates for the swimming season, and the
monitoring season and frequency that the location will be monitored. Locations can be
updated individually or in groups by county. Usually, the sampling events are regularly
scheduled throughout the swimming season. EGLE acknowledges that some beaches may
have fewer sampling events due to financial limitations.
10. Report location of at least three monitoring points per site on EGLE’s BeachGuard Website
prior to reporting monitoring data. Report results for composite samples or individual samples
for E. coli and status of beach (open/closed/advisory) within 36 hours of the test or evaluation
to EGLE via the BeachGuard Website, the city, village, or township in which the site is located,
and the owner or operator. EGLE’s BeachGuard Website can calculate daily geometric means
and 30-day geometric means as individual results are reported.
11. Conduct a beach sanitary survey for each location that will be monitored. Please contact the
Beach Monitoring Program Manager for instructions to get this information. It is recommended
that a beach sanitary survey also be conducted at non-monitored locations when possible.
The sanitary survey will indicate whether beach owners have posted signs that indicate
whether the site is monitored or not and where the results can be found if the site is monitored.
The Grantee may purchase signs with grant funds that will be posted as described in the
Public Health Code for publicly owned beaches. Open stretches of beach or beaches at road
ends that are not advertised or posted as public bathing beaches do not need to have signs
posted. Notify the Beach Monitoring Program Manager, the city, village, or township in which
the site is located, and the owner or operator of the beach of the results or findings of the
sanitary survey.
12. Report beach sanitary survey results to EGLE’s BeachGuard Website.
13. Provide training for staff involved in the program as necessary to maintain knowledge of
current regulations and internal policies and procedures to keep staff informed of technological
improvement and advancements as approved by the state.
Recommended Training Opportunities:
•Attend MiNet weekly calls on Zoom, typically one hour per week. The MiNet is a voluntary
group of staff from laboratories that work with local health departments in Michigan.
Contact Dr. Shannon Briggs to connect with MiNet.
•Great Lakes Beach Association Conference will be held at Grand Portage, Minnesota in the
fall of 2024. More information will be available soon at GreatLakesBeachAssociation.org.
14. Submit a final report to the Beach Monitoring Program Manager. The final report shall include
a list of monitored beaches, summary of monitoring results, summary of beach sanitary survey
reports, and a description of the public notification plan, outreach activities, public education
effort, and effort to receive public comment about beach monitoring activities.
1
Appendix C. Example Boilerplate
PROGRAM NAME GRANT AGREEMENT
BETWEEN THE MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
AND GRANTEE NAME
This Grant Agreement (“Agreement”) is made between the Michigan Department of Environment, Great
Lakes, and Energy (EGLE), Division (“State"), and Name of Grantee ("Grantee").
The purpose of this Agreement is to provide funding in exchange for work to be performed for the
project named below. The State is authorized to provide grant assistance pursuant to [Name of
Legislation, Year and Public Act No.] Legislative appropriation of Funds for grant assistance is set
forth in [Year and Public Act No.] This Agreement is subject to the terms and conditions specified
herein.
Project Name:
Amount of Grant: $
Amount of Match: $ = %
Start Date:
Project #:
% of Grant State 0 / % of Grant Federal 0
PROJECT TOTAL: $ (grant plus match)
End Date:
GRANTEE CONTACT: STATE’S CONTACT:
Name and Title Name and Title
Organization Division
Address Address
City, State and Zip Code City, State and Zip Code
Telephone Number Telephone Number
Email Address Email Address
SIGMA VSS Vendor Code Address ID
Federal ID Number
UEI Number
2
Example Boilerplate
The individuals signing below certify by their signatures that they are authorized to sign this Agreement
on behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any
attached appendices, as set forth herein.
FOR THE GRANTEE:
Signature Date
Name and Title
FOR THE STATE:
Signature Date
Name and Title
3
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and the Grantee
and may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A and such activities as are
authorized by the State under this Agreement. Any change in project scope requires prior written
approval in accordance with Section III, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the terms and
conditions of this Agreement.
II. AGREEMENT PERIOD
Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date on
page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures made
by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible for
payment under this Agreement.
III. CHANGES
Any changes to this Agreement [other than budget line item revisions less than [ ] percent of the
budget line item] shall be requested by the Grantee or the State in writing and implemented only upon
approval in writing by the State. The State reserves the right to deny requests for changes to the
Agreement or to the appendices. No changes can be implemented without approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit [quarterly] [financial and/or progress] reports according to a
form and format prescribed by the State [and must include supporting documentation of eligible project
expenses]. These reports shall be due according to the following:
Reporting Period Due Date
January 1-March 31 April 30
April 1-June 30 July 31
July 1-September 30 Before October 15*
October 1-December 31 January 31
*Due to the State’s year-end closing procedures, there will be an accelerated due date for the report
covering July 1-September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October
for the quarter ending September 30, an estimate of expenditures through September 30 must be
submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State’s contact at the address on page 1. [All
required supporting documentation (invoices, proof of payment, etc.) for expenses must be included
with the report.]
4
(B) The Grantee shall provide a final project report in a format prescribed by the State. [The Grantee
must provide a draft final report 45 days prior to the end date of the agreement.] [The Grantee shall
submit the final status report, including all supporting documentation for expenses, along with the final
project report and any other outstanding products within 30 days from the End Date of the Agreement.]
(C) The Grantee must provide a copy of all products and deliverables in accordance with Appendix A.
(D) All products shall acknowledge that the project was supported in whole or in part by the
Beach Monitoring Program, EGLE, per the guidelines provided by the program.
(E) If 15 percent or more of the grant amount is expended in a single quarter, payment requests may
be submitted once monthly during that quarter.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances, and
regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this
grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from
the Grantee’s receipt or execution of this grant.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and
coordination of all designs, drawings, specifications, reports, and other services submitted to the
State under this Agreement. The Grantee shall, without additional compensation, correct or revise
any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or other
services.
(E) The State’s approval of drawings, designs, specifications, reports, and incidental work or
materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the
technical adequacy of the work. The State’s review, approval, acceptance, or payment for any of the
services shall not be construed as a waiver of any rights under this Agreement or of any cause of
action arising out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and that
any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
VI. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion of
its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive, and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
copyrightable material or research data submitted under this grant whether or not the material is
5
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
VII. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations under
this Agreement to any other party without the prior written consent of the State. The State does not
assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other personnel
to perform any portion of the project. The Grantee is solely responsible for all contractual activities
performed under this Agreement. Further, the State will consider the Grantee to be the sole point of
contact with regard to contractual matters, including payment of any and all charges resulting from the
anticipated Grant. All subcontractors used by the Grantee in performing the project shall be subject to
the provisions of this Agreement and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended,
MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended,
MCL 37.1101 et seq., and all other federal, state, and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to his or her hire,
tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her race, religion, color, national origin, age, sex, height, weight,
marital status, or physical or mental disability that is unrelated to the individual’s ability to perform the
duties of a particular job or position. The Grantee agrees to include in every subcontract entered into
for the performance of this Agreement this covenant not to discriminate in employment. A breach of
this covenant is a material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278,
as amended, MCL 423.321 et seq.
XI. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs
arising out of activities to be carried out by the Grantee under this Agreement, if the liability is caused by
the Grantee, or any employee or agent of the Grantee acting within the scope of their employment or
agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the
Grantee, the State, its agencies, or their employees as provided by statute or court decisions.
6
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee’s Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI-LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with Title 2 of the
Code of Federal Regulations (CFR), Part 200, as appropriate, the Grantee shall comply with the
Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in
lobbying the state or federal government or in litigation against the State. Further, the Grantee shall
require that the language of this assurance be included in the award documents of all subawards at
all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan’s lobbying statute, MCL 4.415(2). “‘Lobbying’ means communicating directly with an official
of the executive branch of state government or an official in the legislative branch of state government
for the purpose of influencing legislative or administrative action.” The Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of litigation against the State. Further, the
Grantee shall require that language of this assurance be included in the award documents of all
subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at SAM.gov to verify that its agents and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction, as defined in 45 CFR, Part 1185;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen
property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection
(2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive
orders, regulations, and policies governing this program.
7
XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project, and the State
may withhold payment until the audit is satisfactorily completed. The Grantee will be required to
maintain all pertinent records and evidence pertaining to this Agreement, including grant and any
required matching funds, in accordance with generally accepted accounting principles and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access
and inspection. All records must be maintained for a minimum of five years after the final payment has
been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise
from the Grantee’s actions under this Agreement.
(B) The Grantee must comply with applicable workers’ compensation laws while engaging in activities
authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this Agreement
must not be financed by any source other than the State under the terms of this Agreement. If
funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or
to immediately refund to the State, the total amount representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Project-Specific Requirements in
Appendix A. The State will pay the Grantee a total amount not to exceed the amount on page 1 of this
Agreement, in accordance with Appendix A, and only for expenses incurred [and paid]. All other costs
necessary to complete the project are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement
are not allowed under the Agreement, unless otherwise specified in Appendix A.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the SIGMA Vendor Self Service Website.
(F) An amount equal to ten percent (10%) of the grant award or ($ ) will be withheld by the State
until the project is completed in accordance with Section XIX, Closeout, and Appendix A.
8
(G) The Grantee is committed to the match percentage on page 1 of the Agreement, in accordance with
Appendix A. The Grantee shall expend all local match committed to the project by the End Date on
page 1 of the Agreement.
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all claims
against the State arising under this Agreement. Unless otherwise provided in this Agreement or by
State law, final payment under this Agreement shall not constitute a waiver of the State’s claims
against the Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by
this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement
by the State and Grantee. The State may honor requests for just and equitable compensation to the
Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after
written notice, upon which time all outstanding reports and documents are due to the State and the
State will no longer be liable to pay the Grantee for any further charges to the grant.
XXI. TERMINATION
(A)This Agreement may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the State for the purpose
of obtaining this Agreement or any payment under this Agreement.
c. If the State finds that the Grantee, or any of the Grantee’s agents or representatives, offered
or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the
State in an attempt to secure a subcontract or favorable treatment in awarding, amending,
or making any determinations related to the performance of this Agreement.
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the
register of persons engaging in unfair labor practices that is compiled by the Michigan
Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the State shall withhold payment for any findings
under subparagraphs a through d, above and the Grantee will immediately cease charging
to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
9
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract.
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification, or destruction of records, receiving stolen
property, or attempting to influence a public employee to breach the ethical conduct
standards for State of Michigan employees.
c. Convicted under State or federal antitrust statutes.
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects on
the Grantee’s business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion
of funds received under this Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement, the Grantee is certifying that it is not an Iran-linked business, and that its
contractors are not Iran-linked businesses, as defined in MCL 129.312.
PROGRAM-SPECIFIC SECTION
XXIII. DISCLOSURE OF INFORMATION
All reports and other printed or electronic material prepared by or for the Grantee under the
Agreement will not be distributed without the prior written consent of the State except for items
disclosed in response to a Freedom of Information Act request, Court Order, or subpoena.
XXIV. ADVANCES
Upon written request by the Grantee, the State will make an advance payment. An advance payment
does not require a financial status report form but does require a letter requesting the specific dollar
amount of the payment as stated in the Agreement. It is not necessary to use up the advance
payment before applying for additional reimbursement.
XXV. QUALITY ASSURANCE/QUALITY CONTROL
A project specific QAPP must be submitted to the State in accordance with guidance provided by the
Beach Monitoring Program Manager. Monitoring conducted prior to final EGLE approval of the QAPP
will not be reimbursed.
XXVI. PREVAILING WAGE
This project is subject to the Davis-Bacon Act, Title 40 of the United States Code (U.S.C.),
Section 276a, et seq, which requires that prevailing wages and fringe benefits be paid to contractors
and subcontractors performing on federally funded projects over $2,000 for the construction,
alteration, repair (including painting and decorating) of public buildings or works.
10
XXVII. BEACH MONITORING PROGRAM REQUIREMENTS
The Grantee agrees to perform the following services for beaches that are used by the public for
recreational use:
(A) Obtain User ID and Password from the Beach Monitoring Program Manager. Identify and update
organization information on EGLE’s BeachGuard Website.
(B) Identify beaches or similar points of access that are used by the public for recreation. Report
location information on EGLE’s BeachGuard Website. Information needed includes location name;
location description; water body name; water body type; site type; if located in a state park,
coordinates for latitude and longitude in decimal degrees for the endpoints and center point of each
location; an 8-digit hydrological unit code; beach length in meters; the county and township location;
facilities available; and optional description of amenities.
(C) Notify the city, village, or township in which the beach or point of access is located prior to
conducting monitoring activities.
(D) Update the QAPP for the Beach Monitoring Program prior to monitoring beaches. The QAPP
must be consistent with requirements in the Public Health Code and Part 4 Rules and must be
approved by the State prior to initiation of monitoring. QAPPs that have been approved and have
current approval letters from the State will satisfy this requirement.
(E) Monitor beaches according to approved QAPP.
(F) A composite sample can be submitted to a lab for testing instead of three individual samples.
This approach has potential to reduce costs thus providing funds that can be used to increase the
duration and frequency of monitoring, conduct more sanitary surveys, and use qPCR or ddPCR
methods for rapid testing and source tracking of fecal contamination sources. Please note that a
revised beach monitoring QAPP will be required to include the procedures for composite sampling
and performing qPCR or ddPCR methods. Please contact the Beach Monitoring Program Manager
for more information about revising the QAPP. The revised QAPP must be approved prior to
conducting these activities.
(G) Beaches will be monitored for E. coli. Beach monitoring activities in Michigan are prescribed in
R 325.2101 325.2103, promulgated by Sections 333.12501 and 333.12541-333.12545, of the Public
Health Code, 1978 PA 368, as amended. Beach water samples may be analyzed with culture-based
methods or rapid testing methods (i.e., Draft Method C) to make decisions about whether beaches
are safe for swimming. The position of EGLE is that Draft Method C and the qPCR value of 1.863
log10 copies per reaction for E. coli to monitor beaches is equivalent to daily geometric mean of 300
E. coli per 100 milliliters (ml) as stated in R 323.1062 of the Part 4 Rules.
Subrule 62(1) of the Part 4 Rules states:
"All waters of the state protected for total body contact recreation shall not
contain more than 130 Escherichia coli (E. coli) per 100 milliliters (ml), as a
30-day geometric mean. Compliance shall be based on the geometric mean
of all individual samples taken during 5 or more sampling events
representatively spread over a 30-day period. Each sampling event shall
consist of three or more samples taken at representative locations within a
defined sampling area. At no time shall the waters of the state protected for
11
total body contact recreation contain more than a maximum of 300 E. coli per
100 ml. Compliance shall be based on the geometric mean of three or more
samples taken during the same sampling event at representative locations
within a defined sampling area."
(H) Identify beaches that exceed WQS and consider additional information to identify potential
sources of contamination. For example, the use of sanitary surveys and microbial source tracking
with qPCR or ddPCR methods could be used to determine host and location of fecal contamination.
(I) Report the annual monitoring plan for each location on EGLE’s BeachGuard Website. Each
monitoring plan will include the start and end dates for the swimming season, and the monitoring
season and the frequency that the location will be monitored. Locations can be updated individually
or in groups by county. Usually, the sampling events are regularly scheduled throughout the
swimming season. The State acknowledges that some beaches may have fewer sampling events
due to financial limitations.
(J) Report location of at least three monitoring points per site on EGLE’s BeachGuard Website prior
to reporting monitoring data. Report results for composite samples or individual samples for E. coli
and status of beach (open/closed/advisory) within 36 hours of the test or evaluation to EGLE (via the
BeachGuard Website; the city, village, or township in which the site is located; and the owner or
operator. EGLE’s BeachGuard Website can calculate daily geometric means and 30-day geometric
means as individual results are reported.
(K) Conduct a beach sanitary survey for each location that will be monitored. The United States
Environmental Protection Agency has provided the following beach sanitary survey tools that may be
used to conduct an annual or routine beach sanitary survey: Survey123, an annual beach sanitary
survey form, a routine beach sanitary survey form, a beach sanitary survey database, and a guidance
document. This information is available at EPA.gov/Beach-Tech/Sanitary-Surveys-Recreational-
Waters or contact the Beach Monitoring Program Manager for instructions to get this information. It is
recommended that a beach sanitary survey also be conducted at nonmonitored locations when
possible. The sanitary survey will indicate whether beach owners have posted signs that indicate
whether or not the site is monitored and where the results can be found if the site is monitored. The
Grantee may purchase signs with grant funds that will be posted as described in the Public Health
Code for publicly owned beaches. Open stretches of beach or beaches at road ends that are not
advertised or posted as public bathing beaches do not need to have signs posted. Notify the Beach
Monitoring Program Manager; the city, village, or township in which the site is located; and the owner
or operator of the beach of the results or findings of the sanitary survey.
(L) Report beach sanitary survey results to EGLE’s BeachGuard Website.
(M) Provide training for staff involved in the Beach Monitoring Program as necessary to maintain
knowledge of current regulations and internal policies and procedures to keep staff informed of
technological improvement and advancements as approved by the state.
12
PROJECT-SPECIFIC REQUIREMENTS – APPENDIX A
Appendix A will be the most project-specific part of the Agreement. It will generally include
the following and will be attached by the program manager:
•The broad project scope stating the purpose of the grant or loan.
•The project description, which is a more detailed description of the type of work to be done with
the grant or loan money.
•Work plan with specific tasks and products expected. Please identify the analytical methods
used for the monitored beaches.
•Timetable/schedule.
•Budget.
•Any other program-specific requirements.