HomeMy WebLinkAboutReports - 2024.01.18 - 40924
AGENDA ITEM: Grant Agreement with the Michigan Department of Natural Resources 2024 Off-
Road Vehicle Trail Improvement Fund
DEPARTMENT: Parks & Recreation
MEETING: Board of Commissioners
DATE: Thursday, January 18, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3662
Motion to approve and accept the 2024 Michigan Department of Natural Resources Off-Road
Vehicle Trail Improvement Fund Award of $199,000; further, that the Oakland County Board of
Commissioners approves and authorizes the Chairperson or his designee to execute the grant
agreement and any additional documents needed to accept the grant; further, that the FY 2024
budget is amended as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Brendan Johnson
INTRODUCTION AND BACKGROUND
This is a grant award from the Michigan Department of Natural Resources - Parks and Recreation
Division Off-Road Vehicle (ORV) Trail Improvement Fund. In May 2023 Oakland County Parks and
Recreation Commission (OCPRC) applied to the Michigan Department of Natural Resources (DNR)
ORV Trail Improvement Fund and was awarded $199,000 in grant funding. This grant for fiscal year
2024 will support the installation of 2 pre-fabricated green-flush restrooms at Holly Oaks ORV
Park. The grant period is October 1, 2023, through September 30, 2024. There is no match
requirement for the grant. Holly Oaks ORV Park is a partnership between the Michigan Department
of Natural Resources and the Oakland County Parks and Recreation Commission. The Michigan
DNR owns the Holly Oaks ORV Park property, and Oakland County Parks and Recreation operates
the park through a 20-year Operating Agreement with the DNR. Holly Oaks ORV Park is currently
only serviced by port-a-johns. The installation of these two accessible restrooms will provide a
much better experience for park patrons as well as corporations who rent the park. There is not
currently sewer access to the park. These restrooms provide the same experience as a standard
restroom, with flush toilets and a sealed vault system. The restrooms also have options for solar
power and rain-water collection and filtration, and they reduce water use by 90% over traditional
restrooms. The grant term is Fiscal Year 2024 so the restrooms will be installed by September
2024.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Melissa Prowse, Manager - Parks & Recreation Planning & Development
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 1/18/2024
AGENDA DEADLINE: 01/18/2024 6:00 PM
ATTACHMENTS
1. Parks and Rec Schedule A - Holly ORV
2. Grant Review Sign-Off
3. 24-067 Oakland County Parks and Recreation Unex
COMMITTEE TRACKING
2024-01-09 Legislative Affairs & Government Operations - Forward to Finance
2024-01-10 Finance - Recommend to Board
2024-01-18 Full Board - Adopt
Motioned by: Commissioner Ajay Raman
Seconded by: Commissioner Ann Erickson Gault
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault,
Linnie Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson, Michael Spisz (2)
Passed
Oakland County, Michigan
Oakland County Parks and Recreation
FY2024 OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID
# (PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Parks and Recreation Capital Improvements FND50800 CCN5060201 RC615572 PRG160900 GRN-1004371 PRJ-17490 615000 State Capital Grants $199,000 $-$-
Total Revenue $199,000 $-$-
E Parks and Recreation Capital Improvements FND50800 CCN5060201 SC760056 PRG160900 GRN-1004371 PRJ-17490 760000 Building Acquisitions $199,000 $-$-
Total Expenditures $199,000 $-$-
GRANT REVIEW SIGN-OFF – Parks and Recreation
GRANT NAME: FY2024 Off-Road Vehicle (ORV) Trail Improvement Program
FUNDING AGENCY: Michigan Department of Natural Resources (MDNR)
DEPARTMENT CONTACT: Melissa Prowse (248) 249-2801
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 12/20/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include this sign-
off and the grant agreement/contract with related documentation) should be placed on the next agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (12/19/2023)
Human Resources:
Approved by Human Resources. No position impact – Heather Mason (12/13/2023)
Risk Management:
Approved. No County insurance requirements. - Robert Erlenbeck (12/13/2023)
Corporation Counsel:
Approved. I have reviewed the ORV Trail Improvement Program Grant Agreement and found no legal issues that must
be resolved. – Jody Hall (12/18/2023)
Michigan Department of Natural Resources – Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT #______________
By authority of Part 811 of the Natural Resources and Environmental Protection Act 1994 PA 451, as amended.
24-067
This Agreement is between Oakland County Parks and Recreation, Federal ID Number 38-6004876, of Oakland County
(hereinafter referred to as the SPONSOR), and the Department of Natural Resources, an agency of the state of Michigan
(hereinafter referred to as the DEPARTMENT). Part 811 of the Natural Resources and Environmental Protection Act
(1994 PA 451, as amended) authorizes the DEPARTMENT to distribute revenues in the form of grants to public agencies
and non-profit, incorporated clubs and organizations. Through the Off-road Vehicle (ORV) Trail Improvement Fund grant
program, the DEPARTMENT may issue grants for trail maintenance, restoration of ORV damaged areas on public land,
and for development of new ORV facilities.
TERMS OF THE AGREEMENT
1.The grant period begins on October 1, 2023 and ends on September 30, 2024. This Agreement is not valid until
it has been signed by both the SPONSOR and the DEPARTMENT.
2.The SPONSOR agrees to complete the scope of work listed in Attachment 1 within the grant period, or request
an extension at least 45 calendar days prior to the ending date of this agreement, as referenced in item 6 of
this agreement.
3.The DEPARTMENT agrees to provide funding to the SPONSOR for the scope of work listed in Attachment 1
not to exceed $199,000.00.
4.The DEPARTMENT will make payment to the SPONSOR in the form of advance payments, partial payments,
or reimbursements according to procedures outlined in the current Off-Road Vehicle (ORV) Trail Improvement
Fund Grant Handbook (IC3600).
5. Costs eligible for payment/reimbursement are limited to costs directly attributed to completing the scope of
work listed in Attachment 1.
6.Amendments to this agreement may be made, upon request from the SPONSOR, and at the discretion of the
DEPARTMENT. An amendment is required for a change in scope of work, change in the grant amount or any
other terms of the agreement. The SPONSOR must make such requests in writing and no later than 45 days
prior to September 30, 2024, or current Fiscal Year end. Amendments to this agreement are to be executed in
the same manner as this agreement.
7.The SPONSOR agrees to complete the scope of work listed in Attachment 1 in compliance with all local, state
and federal laws and regulations. The SPONSOR agrees to apply for and obtain all necessary permits prior to
implementation of the scope of work listed in Attachment 1. This Agreement shall not be construed to obligate
the DEPARTMENT or other agencies to issue any permits required for completion of the scope of work listed in
Attachment 1.
8. The agreement, together with the following materials constitutes the entire agreement between the SPONSOR
and the DEPARTMENT: The 2024 ORV Trail Improvement Fund Grant Program application; the REVISED
2024 Off-Road Vehicle (ORV) Trail Improvement Fund Grant Handbook IC3600; Off-Road Vehicle (ORV) Trail
and Route Maintenance Handbook IC1991; Michigan Motorized Trail Signing Handbook (IC3602).
9.This agreement shall be administered on behalf of the DEPARTMENT through Parks and Recreation Division
(PRD). All required forms and documents are to be provided to: Program Services Section, PRD, Michigan
Department of Natural Resources, PO Box 30257, Lansing, MI 48909-7757, or to the assigned PRD
Management Unit, as directed by the DEPARTMENT.
10.The SPONSOR's representative for this agreement is:
Name:
Address 2800 Watkins Lake Road
City/State/Zip Waterford MI 48328-
Phone:(248) 736-9087
Email:Donna Folland
Fax:
PR1990-4 (Rev. 06/14/2012)Page 1 of 3
11.This agreement may not be transferred to any other agency, group, or individual without prior written approval
from the DEPARTMENT.
12. The SPONSOR (excluding units of government) agrees to hold harmless, defend and indemnify the State of
Michigan, its departments, officers, employees and agents, from and against any and all claims, costs, losses,
suits, demands, actions, liabilities, damages, causes of action or judgments, including but not limited to, alleged
violations of environmental laws, that may in any manner be imposed on or incurred by the State of Michigan,
its departments, officers, employees and agents, for any bodily injury, loss of life, and/or damage to property
resulting from, arising out of, or in any way connected with SPONSOR’S terms of this Agreement.
13.Failure of the SPONSOR to comply with any of the provisions of this Agreement shall constitute a material breach
of this Agreement. Consequently, the DEPARTMENT may do any or all of the following, in addition to seeking other
remedies as allowed by law:
a) Terminate this agreement;
b) Withhold and/or cancel future payments to the SPONSOR under this agreement, or any other grants
administered by the DEPARTMENT until the violation is resolved to the satisfaction of the DEPARTMENT;
c) Withhold action on all pending and future grant applications submitted by the SPONSOR to the
DEPARTMENT under the ORV Trail Improvement Fund grant program;
d) Require specific performance of this agreement.
CERTIFICATION
The individuals signing on behalf of the parties to this agreement certify by their signatures that they have the
authority to do so and will ensure that the terms of this agreement are fulfilled.
SPONSOR
Authorized Name (Printed) Title (Printed)
Signature Date
DEPARTMENT
State Trails Coordinator
Authorized Name (Printed) Title (Printed)
Signature Date
PR1990-4 (Rev. 06/14/2012)Page 2 of 3
State of Michigan, Department of Natural Resources
Parks and Recreation Division
OFF-ROAD VEHICLE TRAIL IMPROVEMENT FUND
GRANT AGREEMENT
ATTACHMENT 1
24-067ORV Trail Improvement Fund Grant Number:
Oakland County Parks and Recreation
AmountScope of Work:Maintenance
$199,000 Two restrooms - Procurement and installation of two
prefabricated flush restrooms at Holly Oaks ORV Park
1
$199,000TOTAL:
PR1990-4 (Rev. 06/14/2012)Page 3 of 3