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HomeMy WebLinkAboutReports - 2024.01.18 - 40926 AGENDA ITEM: Campus Sanitary Sewer Inspection Program DEPARTMENT: Facilities Planning & Engineering MEETING: Board of Commissioners DATE: Thursday, January 18, 2024 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-3672 Motion to approve the FY2024 Campus Sanitary Sewer Inspection Program in the amount of $233,000; further, the Board of Commissioners authorizes the transfer of funding for the Campus Sanitary Sewer Inspection Program (PRJ-17480) in the amount of $15,873 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) as detailed in Schedule A; further, the additional funding totaling $217,127 is available in the Project Work Order Fund (#40400) from previously approved projects that were completed under budget be utilized for the Campus Sanitary Sewer Inspection Project (PRJ-17480). ITEM CATEGORY SPONSORED BY Resolution Yolanda Smith Charles INTRODUCTION AND BACKGROUND Facilities Management operates and maintains 26,642 feet of sanitary gravity main and 149 manholes on the Oakland County campus. The diameter of these pipes range from 6 inches to 18 inches and collect sanitary sewage from buildings throughout the campus and discharge most of the flow to the Pontiac Sewage Disposal System. Metered flow from the Oakland County campus sanitary sewer system indicates a significant amount of non-sanitary flow is entering the system which could indicate operational and structural deficiencies. Most of these sewer lines are more than 50 years old and have never been inspected. Operational deficiencies such as grease, roots, leaks, etc., and structural deficiencies associated with cracks, broken pipe, or corrosion can be identified by inspection. Such problems can be corrected more efficiently via planned repair or replacement rather than responding to a failure with emergency repairs and/or replacement. The Oakland County Water Resources Commissioner (WRC) has been developing Capital Improvement Plans (CIP) for more than 30 municipal and regional sewer systems it operates and maintains. The WRC utilizes a comprehensive asset management program that looks at the probability of failure and criticality to prioritize pipeline inspection, repair, and replacement. Based on this extensive experience, Oakland County would be well served to have the WRC develop a Capital Improvement Plan and perform the Operations and Maintenance (O&M) of the campus sewer system. The total project cost is $233,000, including $50,000 for CCTV inspection, reports, and CIP plan, $114,000 for cleaning and assessment certification, $30,000 for WRC for project management, and $39,000 for contingency. Funding in the amount of $15,873 is available for transfer from the FY 2024 Capital Improvement Program/Building Improvement Fund (#40100) to the Project Work Order Fund (#40400) for the Campus Sanitary Sewer Inspection Program. Additional funding in the amount of $217,127 is available from previously approved projects in the Project Work Order Fund (#40400) that were completed under budget as follows: • $60,324 - 2015 Roof Replacement Program project #100000002176, • $13,135 - 2017 Roof Replacements – Jail Complex project #100000002611, • $50,769 - 2019 Roof Replacement Program project #100000003023, • $28,949 - Little Oaks Security & Code Compliance project #100000002176, • $63,950 - 2020 Roof Replacement Program project #100000002176. POLICY ANALYSIS This request would add the FY 2024 Campus Sanitary Sewer Inspection Program to the Capital Improvement Plan (CIP). It is anticipated that this project will begin after contract finalization, weather permitting. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional information. CONTACT Jason Warner, Manager Facilities Planning & Engineering ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 1/18/2024 AGENDA DEADLINE: 01/18/2024 6:00 PM ATTACHMENTS 1. Facilities_FY2024 Campus Sanitary Sewer Inspection_Schedule A 2. Campus Sanitary Sewer Inspection Program Estimate COMMITTEE TRACKING 2024-01-10 Economic Development & Infrastructure - Recommend to Board 2024-01-18 Full Board - Adopt Motioned by: Commissioner Ajay Raman Seconded by: Commissioner Ann Erickson Gault Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: Kristen Nelson, Michael Spisz (2) Passed Oakland County, Michigan FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS - FY2024 CAMPUS SANITARY SEWER INSPECTION PROGRAM Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2024 Amendment FY 2025 Amendment FY 2026 Amendment E Building Improvement Facilities Engineering Admin FND40100 CCN1040801 SC788001 PRG148020 PROJ-17480 BFA40400 788001 Transfer Out $15,873 $-$- Total Expenditures $15,873 $-$- R Project Work Order Facilities Engineering Admin FND40400 CCN1040801 RC695500 PRG148020 PROJ-17480 BFA40100 695500 Transfer In $15,873 $-$- Total Revenues $15,873 $-$- Project Estimate DESCRIPTION ESTIMATE Estimate Date: 11/14/2023 FPE#: WO#: 1168751 FM Project Manager: LEADERSHIP, GROUP Project: Campus Sanitary Sewer Inspection Program FM-730352 CONSTRUCTION FM-730352-EnvironmentalWork CCTV Inspection, CIP - Hubbell Roth & Clark $50,000.00 FM-730352-EnvironmentalWork Cleaning, Assessment - Pipeline Management $114,000.00 $164,000.00Total:CONSTRUCTION FM-731241 MISCELLANEOUS FM-731241-Miscellaneous Project Management - WRC $30,000.00 $30,000.00Total:MISCELLANEOUS FM-730359 CONTINGENCY FM-730359-Contingency Contingency 20%$39,000.00 $39,000.00Total:CONTINGENCY GRAND TOTAL: Subtotal Without Contingency: Contingency: $194,000.00 $39,000.00 $233,000.00 11/14/2023