HomeMy WebLinkAboutReports - 2024.01.18 - 40932AGENDA ITEM: Position Creation
DEPARTMENT: Friend of the Court
MEETING: Board of Commissioners
DATE: Thursday, January 18, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3683
Motion to approve to create one (1) FTE SR FOC Case Specialist position in the Circuit Court
Family Division, Friend of the Court (#3010404) and amend the FY2024-2026 budgets as detailed in
the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Staffing Modification Penny Luebs
INTRODUCTION AND BACKGROUND
The Friend of the Court is requesting to create one (1) Full-Time Eligible (FTE) Special Revenue
(SR) FOC Case Specialist position to help manage the additional caseload and dockets. The fiscal
impact to the General Fund is ($17,414) for FY2024-2026. The fiscal impact to the Friend of the
Court fund (FND #27100) is net neutral for FY2024-2026.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Suzanne Hollyer, Friend Of The Court
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 1/18/2024
AGENDA DEADLINE: 01/18/2024 6:00 PM
ATTACHMENTS
1.Friend of the Court - Position Creation (Schedule A)
2.Grant Review Sign-Off
3.GRANT REVIEW SIGN-OFF – Friend of the Court-FY 2024-FY 2028 Cooperative
Reimbursement Program (CRP) Grant-Grant Amendment #1 Creation of new position
4.Confirmation no amendment needed
5.Circuit Court FOC Position Creation Write Up
COMMITTEE TRACKING
2024-01-09 Public Health & Safety - Recommend to Board
2024-01-18 Full Board - Adopt
Motioned by: Commissioner Ajay Raman
Seconded by: Commissioner Ann Erickson Gault
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault,
Linnie Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson, Michael Spisz (2)
Passed
Oakland County, Michigan
CIRCUIT COURT - FRIEND OF THE COURT POSITION CREATION
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
Creation of FTE SR FOC Case Specialist - General Fund
E General Fund Family Division FND10100 CCN3010404 SC702010 PRG126030 702000 Salaries Regular $10,300.00 $10,300.00 $10,300.00
E General Fund Family Division FND10100 CCN3010404 SC722790 PRG126030 722000 FICA $788.00 $788.00 $788.00
E General Fund Family Division FND10100 CCN3010404 SC722770 PRG126030 722000 Retirement $2,497.00 $2,497.00 $2,497.00
E General Fund Family Division FND10100 CCN3010404 SC722810 PRG126030 722000 Disability $154.00 $154.00 $154.00
E General Fund Family Division FND10100 CCN3010404 SC722820 PRG126030 722000 Unemployment $6.00 $6.00 $6.00
E General Fund Family Division FND10100 CCN3010404 SC722760 PRG126030 722000 Group Life $27.00 $27.00 $27.00
E General Fund Family Division FND10100 CCN3010404 SC722750 PRG126030 722000 Workers Comp.$91.00 $91.00 $91.00
E General Fund Family Division FND10100 CCN3010404 SC722780 PRG126030 722000 Medical $3,384.00 $3,384.00 $3,384.00
E General Fund Family Division FND10100 CCN3010404 SC722800 PRG126030 722000 Dental $159.00 $159.00 $159.00
E General Fund Family Division FND10100 CCN3010404 SC722850 PRG126030 722000 Optical $8.00 $8.00 $8.00
E General Fund Non-Departmental FND10100 CCN9090101 SC730359 PRG196030 730000 Contingency $(17,414.00)$(17,414.00)$(17,414.00)
Subtotal Expenditure $-$-$-
Creation of FTE SR FOC Case Specialist - Grant Funded
E Friend of the Court Family Division FND27100 CCN3010404 SC702010 PRG126030 GRN-1004147 702000 Salaries Regular $19,993.00 $19,993.00 $19,993.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722790 PRG126030 GRN-1004147 722000 FICA $1,529.00 $1,529.00 $1,529.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722770 PRG126030 GRN-1004147 722000 Retirement $4,846.00 $4,846.00 $4,846.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722810 PRG126030 GRN-1004147 722000 Disability $300.00 $300.00 $300.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722820 PRG126030 GRN-1004147 722000 Unemployment $12.00 $12.00 $12.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722760 PRG126030 GRN-1004147 722000 Group Life $52.00 $52.00 $52.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722750 PRG126030 GRN-1004147 722000 Workers Comp.$176.00 $176.00 $176.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722780 PRG126030 GRN-1004147 722000 Medical $6,570.00 $6,570.00 $6,570.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722800 PRG126030 GRN-1004147 722000 Dental $308.00 $308.00 $308.00
E Friend of the Court Family Division FND27100 CCN3010404 SC722850 PRG126030 GRN-1004147 722000 Optical $15.00 $15.00 $15.00
E Friend of the Court Family Division FND27100 CCN3010404 SC750154 PRG126030 GRN-1004147 730000 Expendible Equipment $(33,801.00)$(33,801.00)$(33,801.00)
Subtotal Expenditure $-$-$-
Total Expenditure $-$-$-
GRANT REVIEW SIGN-OFF – Friend of the Court
GRANT NAME: FY 2024-FY 2028 Cooperative Reimbursement Program (CRP) Grant
FUNDING AGENCY: Michigan Department of Health and Human Services, Office of Child Support
DEPARTMENT CONTACT: Suzanne Hollyer/(248) 858-0431
STATUS: Grant Amendment #1 Creation of new position (less than 15% Variance from Current Award)
DATE: 12/11/2023
Please be advised the captioned grant materials have completed internal grant review. Below are the returned comments.
The Board of Commissioners’ liaison committee resolution and grant amendment package (which should include this
sign-off and the grant amendment with related documentation) should be requested to be placed on the next agenda(s) of
the appropriate Board of Commissioners’ committee(s) for grant amendment by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (12/08/2023)
Human Resources:
Approved by Human Resources. Creates one FTE position, therefore HR action is needed. – Heather Mason (12/11/2023)
Risk Management:
Allows County to self-insure and removes additional insured requirement for self-insureds. - Robert Erlenbeck
(12/07/2023)
Corporation Counsel:
Approve. CC conducted a legal review of attached documents. The requesting department has confirmed that the
contracting party has no issue with this change. CC finds no unresolved legal issues at this time. – Heather Lewis
(12/08/2023)
From:Keyes-Bowie, Tifanny B
To:Hollyer, Suzanne; Jager, Karrie Ann
Cc:Adoglu-Jones, Ebru; Guzzy, Scott N; Matthews, Hailey; Mason, Heather L; Davenport, Rod; Straub, Brent;
Snover, Aaron G.; Stringfellow, JoAnn; Stolzenfeld, Tracy; Winter, Barbara; Worthington, Pamela L; Lewis,
Raquel; Dib, Patti; Coy, Kymberly Suh; Johnson, Sheryl; Randall, Laura Kay; Keyes-Bowie, Tifanny B
Subject:GRANT REVIEW SIGN-OFF – Friend of the Court-FY 2024-FY 2028 Cooperative Reimbursement Program (CRP)
Grant-Grant Amendment #1 Creation of new position
Date:Monday, December 11, 2023 9:31:08 AM
Attachments:Confirmation no amendment needed.pdf
MR Cir Ct FOC - FOC Case Spec.docx
Grant Review Sign-Off.doc
GRANT REVIEW SIGN-OFF – Friend of the Court
GRANT NAME: FY 2024-FY 2028 Cooperative Reimbursement Program (CRP) Grant
FUNDING AGENCY: Michigan Department of Health and Human Services, Office of Child
Support
DEPARTMENT CONTACT: Suzanne Hollyer/(248) 858-0431
STATUS: Grant Amendment #1 Creation of new position (less than 15% Variance from Current
Award)
DATE: 12/11/2023
Please be advised that the captioned grant materials have completed internal grant review. Below are
the returned comments.
The Board of Commissioners’ liaison committee resolution and grant amendment package (which
should include this sign-off and the grant amendment with related documentation) should be
requested to be placed on the next agenda(s) of the appropriate Board of Commissioners’
committee(s) for grant amendment by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (12/08/2023)
Human Resources:
Approved by Human Resources. Creates one FTE position, therefore HR action is needed. – Heather
Mason (12/11/2023)
Risk Management:
Allows County to self-insure and removes additional insured requirement for self-insureds. - Robert
Erlenbeck (12/07/2023)
Corporation Counsel:
Approve. CC conducted a legal review of attached documents. The requesting department has
confirmed that the contracting party has no issue with this change. CC finds no unresolved legal
issues at this time. – Heather Lewis (12/08/2023)
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From:Donna Smigiel
To:Miracle-Leshan, Jeanette R
Subject:RE: [EXTERNAL]Contract Question
Date:Wednesday, November 8, 2023 1:49:45 PM
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Hi Jeanette – You don’t have to seek permission from the state on employees or alert them.
As you are correct, your budget can absorb this position.
Let me know who (when you know) and if they will need timesheets or not.
Donna Smigiel
Manager
Performance Solutions Group
2343 Delta Road
Bay City, Michigan 48706
Cell:
Office: 989.316.2220
Email: dsmigiel@mgtconsulting.com
The information contained in this electronic communication is intended only for the use of the addressee, and may be
a confidential communication. If you are not the intended recipient, you are hereby notified that you have received this
transmittal in error; any review, dissemination, distribution, or copying of this transmittal is strictly prohibited.
From: Miracle-Leshan, Jeanette R <leshanj@oakgov.com>
Sent: Wednesday, November 8, 2023 1:36 PM
To: Donna Smigiel <DSmigiel@mgtconsulting.com>
Subject: [EXTERNAL]Contract Question
Hi Donna,
We are going to absorb a position from the Circuit Court which they no longer need. Our current
CRP Funding is adequate to cover the additional salary/fringe. I’m thinking we wouldn’t need to
amend the CRP because we are not asking the State for additional funding. Sound correct? With
that being said, do you know of a requirement to notify our contract manager of a new position? It
will be presented to our BOC for approval as a miscellaneous resolution.
Thanks for your input.
Jeanette Miracle-Leshan
Chief Asst. Friend of the Court-Financial Operations
Oakland County Friend of the Court
230 Elizabeth Lake Road
Pontiac, MI. 48341
248-858-0467
WEBSITE
REQUEST:
1. The Oakland County Board of Commissioners approves to create one (1) FTE SR FOC Case Specialist
position in the Circuit Court Family Division, Friend of the Court (#3010404).
PROPOSED FUNDING:
Special Revenue Fund.
OVERVIEW:
The funding is authorized pursuant to Title IV-D of the Social Security Act, which provides 66% federal funding for
the Friend of the Court Division, with a 34% County grant match funding source. The grant match is a cash match,
and is budgeted in the General Fund, Non-Departmental Grant Match account. The total amount of the grant
match is $36,295,990.60. The state GF/GP amount is provided by the State of MI (GF/GP Amount) to cover the
losses imposed by the Deficit Reduction Act (DRA) which was passed in late 2005 and was effective in early 2006.
There are approximately 140.5 Special Revenue positions within the Friend of the Court fund. The total estimated
cost of the Special Revenue positions is projected to be approximately 84.05% of the total personnel cost eligible
for CRP reimbursement.
The Friend of the Court is requesting to create one (1) Full-Time Eligible (FTE) Special Revenue (SR) FOC Case
Specialist position to help manage the additional caseload and dockets.
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2024
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Class Gr Period Step 01 Step
12
Step
24
Step
36
Step
48
Step
60
Step
72
Step
84
FOC Case
Specialist 112
Hourly
Bi-wkly
Annual
21.2430
1,699.44
44,185
22.2743
1,781.94
46,330
23.3055
1,864.44
48,475
24.3368
1,946.94
50,620
25.3680
2,029.44
52,765
26.3991
2,111.93
54,910
27.4305
2,194.44
57,055
28.4616
2,276.93
59,200
Create one (1) SR FTE FOC Case Specialist
(#3010404)
Salary at Step 12 $46,330
Fringes @34.59% $16,026
Total Health Care Based Fringes $15,973
Cost $78,329