HomeMy WebLinkAboutReports - 2024.01.18 - 40935
AGENDA ITEM: Implementing the Salary Administration Plan First Quarterly Report for FY2024
DEPARTMENT: Human Resources
MEETING: Board of Commissioners
DATE: Thursday, January 18, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3690
Motion to authorize implementation of the Salary Administration Plan 1st Quarterly Report for FY
2024, effective January 27, 2024; further, adopt classification changes according to the attached
Schedule B, change the salary grade of classifications according to the attached Schedule C, and
reclassify positions according to the attached Schedule D; further, that the FY 2024-2026 Budget be
amended in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Resolution Brendan Johnson
INTRODUCTION AND BACKGROUND
Merit Rule 2 provides a process for departments and employees to request a review of the salary
grade placement of classifications. The 1st Quarterly Report for FY 2024 identifies the job studies
conducted, and the salary grade changes recommended by the Human Resources Department
from October 2023 through December 2023. This Quarterly Report seeks approval for the following:
• Create two new classifications for use in Parks & Recreation and one new classification for
use in Children's Village, which have no current impact on positions.
• Create one new classification for use in Emergency Management & Homeland Security,
impacting two FTE positions.
• Retitle four classifications with an increase in salary grade, impacting four FTE positions in
Information Technology, Children's Village, County Treasurer, and the Friend of the Court.
• Increase the salary grade of one classification, impacting two FTE positions in the Friend of
the Court.
POLICY ANALYSIS
The FY 2024 1st Quarterly Report reflects the following classification changes:
o 5 new classifications:
o Information Technology, retitle from Chief Technical Services to new classification,
Network Operations Manager
o Parks and Recreation, Parks Data Analyst
o Parks and Recreation, Natural Resources Technician
o Children's Village, Children's Village Training & Development Specialist
o Emergency Management & Homeland Security, Mobile Building Safety Attendant
o Retitling 3 classifications with salary grade increases:
o Treasurer/Administration, retitle from Treasurer Property Specialist to Property & Land
Bank Authority Administrator
o Children's Village, retitle from Human Services Contract Compliance Analyst to
Children's Village Contract Compliance Supervisor
o Circuit Court/Friend of the Court, retitle from FOC Systems Supervisor to Chief
Assistant FOC Systems Operations
o Salary Grade Change of 1 classification:
o Circuit Court/Friend of the Court, Chief Assistant FOC Operation
The Non-Dept. Classification and Rate Change is budgeted at $250,000 for FY 2024. The remaining
FY 2024 Classification and Rate Change balance is $144,286. For the Special Revenue and
Proprietary Funds, the offsets are within their own budgets.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Heather Mason, Supervisor Human Resources
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 1/18/2024
AGENDA DEADLINE: 01/18/2024 6:00 PM
ATTACHMENTS
1. HR 1st 2024 SCHEDULE A - Budget Amendment
2. 1st 2024 SCHEDULE B - Classification Changes
3. 1st 2024 SCHEDULE C - Factor Changes
4. 1st 2024 SCHEDULE D - Biweekly Increases
5. 1st 2024 SCHEDULE E - Draft Job Descriptions
COMMITTEE TRACKING
2024-01-09 Legislative Affairs & Government Operations - Recommned to Board
2024-01-18 Full Board - Adopt
Motioned by: Commissioner Ajay Raman
Seconded by: Commissioner Ann Erickson Gault
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault,
Linnie Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson, Michael Spisz (2)
Passed
Oakland County, Michigan
HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 1st QUARTERLY REPORT FOR FY 2024
Schedule "A" DETAIL
+
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
Information Technology
R Information Technology Information Technology Administration FND63600 CCN1080101 RC665882 PRG152000 665882 Planned Use of Fund Balance $10,793 $15,561 $15,561
Total Revenue $10,793 $15,561 $15,561
E Information Technology IT Technical Systems and Networking FND63600 CCN1080601 SC702010 PRG152090 702000 Salaries Regular $8,019 $11,584 $11,584
E Information Technology IT Technical Systems and Networking FND63600 CCN1080601 SC722790 PRG152090 722000 Social Security 634 886 886
E Information Technology IT Technical Systems and Networking FND63600 CCN1080601 SC722770 PRG152090 722000 Retirement 1,944 2,808 2,808
E Information Technology IT Technical Systems and Networking FND63600 CCN1080601 SC722810 PRG152090 722000 Disability 120 174 174
E Information Technology IT Technical Systems and Networking FND63600 CCN1080601 SC722820 PRG152090 722000 Unemployment 5 7 7
E Information Technology IT Technical Systems and Networking FND63600 CCN1080601 SC722760 PRG152090 722000 Group Life ---
E Information Technology IT Technical Systems and Networking FND63600 CCN1080601 SC722750 PRG152090 722000 Workers Compensation 71 102 102
Total Expenditures $10,793 $15,561 $15,561
General Fund
E General Fund Non Departmental FND10100 CCN9090101 SC740037 PRG196030 740000 Classification and Rate Change $(13,564)$(19,594)$(19,594)
E General Fund Non Departmental FND10100 CCN9090101 SC788001 PRG112700 BFA20293 788001 Transfer Out- Child Care Fund 7,266 10,496 10,496
E General Fund Treasurer Administration FND10100 CCN7010101 SC702010 PRG186040 702000 Salaries Regular 4,689 6,772 6,772
E General Fund Treasurer Administration FND10100 CCN7010101 SC722790 PRG186040 722000 Social Security 359 518 518
E General Fund Treasurer Administration FND10100 CCN7010101 SC722770 PRG186040 722000 Retirement 1,136 1,642 1,642
E General Fund Treasurer Administration FND10100 CCN7010101 SC722810 PRG186040 722000 Disability 70 102 102
E General Fund Treasurer Administration FND10100 CCN7010101 SC722820 PRG186040 722000 Unemployment 3 4 4
E General Fund Treasurer Administration FND10100 CCN7010101 SC722760 PRG186040 722000 Group Life ---
E General Fund Treasurer Administration FND10100 CCN7010101 SC722750 PRG186040 722000 Workers Compensation 41 60 60
Total Expenditures $-$-$-
Child Care Fund
R Child Care Fund Childrens Village Administration FND20293 CCN1070701 RC695500 PRG112700 BFA10100 695500 Transfer In - General Fund $7,266 $10,496 $10,496
Total Revenue $7,266 $10,496 $10,496
E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC702010 PRG112010 702000 Salaries Regular $5,409 $7,813 $7,813
E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722790 PRG112010 722000 Social Security 414 598 598
E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722770 PRG112010 722000 Retirement 1,311 1,894 1,894
E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722810 PRG112010 722000 Disability 81 117 117
E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722820 PRG112010 722000 Unemployment 3 5 5
E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722760 PRG112010 722000 Group Life ---
E Child Care Fund Childrens Village Administration FND20293 CCN1070701 SC722750 PRG112010 722000 Workers Compensation 48 69 69
Total Expenditures $7,266 $10,496 $10,496
E FM&O Building Safety FND63100 CCN1110102 SC702010 PRG145100 702000 Salaries Regular $3,850 $5,560 $5,560
E FM&O Building Safety FND63100 CCN1110102 SC722790 PRG145100 722000 Social Security 294 426 426
E FM&O Building Safety FND63100 CCN1110102 SC722770 PRG145100 722000 Retirement 934 1,348 1,348
E FM&O Building Safety FND63100 CCN1110102 SC722810 PRG145100 722000 Disability 58 84 84
E FM&O Building Safety FND63100 CCN1110102 SC722820 PRG145100 722000 Unemployment 2 4 4
E FM&O Building Safety FND63100 CCN1110102 SC722760 PRG145100 722000 Group Life 10 14 14
E FM&O Building Safety FND63100 CCN1110102 SC722750 PRG145100 722000 Workers Compensation 34 48 48
E FM&O Building Safety FND63100 CCN1110102 SC796500 PRG145100 796500 Budget Equity Adjustment (5,182)(7,484)(7,484)
Total Expenditure $-$-$-
General Fund
E General Fund Non-Departmental FND10100 CCN9090101 SC740037 PRG196030 740000 Classification and Rate Change $(6,913)$(12,224)$(12,469)
E General Fund Family Division FND10100 CCN3010404 SC788001 PRG126030 BFA27100 788001 Transfers Out 6,913 12,224 12,469
Total Expenditure $-$-$-
Friend of the Court
R Friend of the Court Family Division FND27100 CCN3010404 RC625210 PRG126030 GRN-1004147 625000 CRP $13,422 $23,730 $24,203
R Friend of the Court Family Division FND27100 CCN3010404 RC695500 PRG126030 BFA10100 695500 Transfer In 6,913 12,224 12,469
Total Revenues $20,335 $35,954 $36,672
E Friend of the Court Family Division FND27100 CCN3010404 SC702010 PRG126030 GRN-1004147 702000 Salaries Regular $15,109 $26,713 $27,245
E Friend of the Court Family Division FND27100 CCN3010404 SC722790 PRG126030 GRN-1004147 722000 FICA 1,156 2,044 2,085
E Friend of the Court Family Division FND27100 CCN3010404 SC722770 PRG126030 GRN-1004147 722000 Retirement 3,662 6,476 6,605
E Friend of the Court Family Division FND27100 CCN3010404 SC722810 PRG126030 GRN-1004147 722000 Disability 227 400 409
E Friend of the Court Family Division FND27100 CCN3010404 SC722820 PRG126030 GRN-1004147 722000 Unemployment 9 16 17
E Friend of the Court Family Division FND27100 CCN3010404 SC722760 PRG126030 GRN-1004147 722000 Group Life 39 70 71
E Friend of the Court Family Division FND27100 CCN3010404 SC722750 PRG126030 GRN-1004147 722000 Workers Comp.133 235 240
Total Expenditure $20,335 $35,954 $36,672
OAKLAND COUNTY HUMAN RESOURCES DEPARTMENT
SALARY ADMINISTRATION PLAN FIRST QUARTERLY REPORT FOR FY2024
SCHEDULE B – CLASSIFICATION CHANGES
DEPARTMENT CLASSIFICATION
PROPOSED
GRADE REASON
Information Technology
Chief Technical Services
retitle to
Network Operations Manager
135 Create a new classification to accurately reflect the duties
being performed.
Treasurer/Administration
Treasurer Property Specialist
retitle to
Property & Land Bank Authority Administrator
124
Retitling the classification and increasing the salary grade
from 121 to 124 to accurately reflect the complexity of duties
being performed.
Public Services/Children’s Village
Human Services Contract Compliance Analyst
retitle to
Children’s Village Contract Compliance Supervisor
124
Create a new classification title and increasing the salary
grade from 120 to 124 to accurately reflect the supervisory
duties being performed.
Parks and Recreation Parks Data Analyst 120 Create new classification. No associated positions.
Parks and Recreation Natural Resources Technician 212 Create new PTNE classification. No associated positions.
Public Services/Children’s Village Children’s Village Training & Development
Specialist 120 Create new classification. No associated positions.
Circuit Court/Friend of the Court
FOC Systems Supervisor
retitle to
Chief Assistant FOC Systems Operations
127
Increasing the salary grade from 123 to 127 to accurately
reflect the complexity of duties being performed. Retitling
the classification to better align with the naming scheme of
the classifications within the Circuit Court.
Circuit Court/Friend of the Court Chief Assistant FOC Operations 129 Increasing the salary grade from 125 to 129 to accurately
reflect the complexity of duties being performed.
Emergency Management &
Homeland Security Mobile Building Safety Attendant 109 Create new classification.
OAKLAND COUNTY
SALARY ADMINISTRATION PLAN FIRST QUARTERLY REPORT FOR FY2024
SCHEDULE C – FACTOR & SALARY GRADE CHANGES
Department/Divi
sion Classification From
Grade
To
Grade Explanation of Factor Changes
Information
Technology
Chief Technical Services
retitle to
Network Operations
Manager
132 135
Increase Factor 1 Organization from a level 5 to a Level 7 to reflect that this classification functions as an
administrator or Manager.
Decrease Factor 5, Experience Related Requirement from a level 9 to a level 8 to reflect e over six (6) years and up
to & including ten (10) years of experience.
Increase Factor 10 Complexity of Work, from level 7 to level 9 to reflect the ability to independently interpret,
organize, prepare, and explain complex information in accurate understandable records and reports in the support
of the CLEMIS system.
Increase factor 11 Impact of Errors from a level 7 to a level 9 to reflect that this classification has a widespread
impact on both public and private organizations, the general public, an extensive geographic area supporting
CLEMIS and the Radio 9-1-1 Towers (Radio Project).
Increase factor 13 Equipment Usage from a level 6 to a level 7 to reflect that this classification interprets policy and
establishes methods and procedures for acquiring, installing, testing, operating and compatibility with current
equipment.
Increase Factor 15 Safety of Others from a level 2 to a level 7 to reflect that this classification Is responsible for
application and interpretation of the policies regarding the functioning of the 9-1-1 radio towers, as well as
interpreting Criminal Justice Information Services (CJIS) and HIPAA rules and regulations are compliant.
Treasurer /
Administration
Treasurer Property Specialist
retitle to
Property & Land Bank
Authority Administrator
121 124
Increase Factor, 2 Data Responsibility, from level 5 to 6 to reflect responsibility for coordinating the strategic
direction, guidelines, and policies of the Oakland County Land Bank Board Authority (OCLBA).
Increase Factor 3, People Responsibility, from level 4 to 5 to accurately reflect this classification communicates
with Oakland County’s business community, banking community, and neighborhood organizations to explain and
promote strategies, policies, and activities of the OCLBA.
Increase Factor 4, Assets Responsibility, from level 3 to 4 to reflect responsibility for managing the portfolio of
Oakland County owned properties received through tax foreclosure.
Decrease Factor 5, Experience Related Requirement, from level 8 to 7 to reflect the job requires five years of full-
time work experience.
Increase Factor 8 Communication Requirement, from level 5 to 7 to reflect that this classification reads financial
reports, and legal documents; speaks before professional and civic groups; writes complex reports and develops
presentations for various community organizations throughout tri-county area.
Increase Factor 9 Judgement Responsibility, from level 3 to 5 to accurately reflect responsibility for the
development of procedures and constant decisions, organizes, plans, and directs the daily operations of the
OCLBA.
Increase Factor 10 Complexity of Work, from level 5 to 6 to reflect supervisory work involving policy and
guidelines, responsible for organizing, planning, and directing the daily operations of the OCLBA.
Increase Factor 14 Unavoidable Hazards, from level 1 to 2 to reflect that this classification work is performed in a
typical office environment. Occasionally works in buildings in various stages of disrepair or under construction.
Sched. C page 2
Public Services /
Children’s Village
Human Services Contract
Compliance Analyst
retitle to
Children’s Village Contract
Compliance Supervisor
120 124
Increase Factor, 2 Data Responsibility, from level 5 to 7 to reflect this classification plans and directs others in the
sequence of major activities and reports on operations and activities, compiles statistics and deciphers pertinent
financial information for reporting purposes.
Increase Factor 3, People Responsibility, from level 5 to 7 to reflect this classification supervises one full-time
Financial Services Technician II employee. Instructs, assigns, schedules, checks, and appraises performance.
Participates in decisions to hire, discipline, discharge and award pay increases and/or promotions.
Increase Factor 4, Assets Responsibility, from level 3 to 4 to reflect this classification is responsible for monitoring
the Children’s Village division budget throughout the fiscal year, assessing, providing recommendations and/or
approval on expenses to maintain budget favorability.
Decrease Factor 5, Experience Related Requirement, from level 7 to 6 to reflect three (3) years of full-time work
experience in the development, administration or monitoring of grant programs, the preparation of grant
applications, or financial or economic analysis.
Increase Factor 8 Communication Requirement, from level 4 to 6 to reflect this classification reads professional
literature and technical manuals; speaks to groups of employees, other public and private groups; writes manuals
and complex reports.
Increase Factor 10 Complexity of Work, from level 5 to 6 to reflect this classification exercises the ability to
independently interpret, organize, prepare, explain, and maintain complex financial information and statistics in
accurate understandable records and reports.
Increase Factor 13, Equipment Usage, from level 2 to 3 to accurately reflect this classification utilizes equipment
and software requiring a moderate amount of training.
Public Services /
Children’s Village
Children’s Village Training &
Development Specialist 120
Factor 1, Organizational Responsibility, set at level 5. High level coordinator.
Factor 2, Data Responsibility, set at level 6. Coordinates or determines time, place, or sequence of operations of
Children’s Village staff training.
Factor 3, People Responsibility, set at level 7. Counsels or instructs/trains others through explanation,
demonstration and supervised practice or makes recommendations based on technical expertise.
Factor 4, Assets Responsibility, set at level 3. Responsible for achieving moderate economies and/or preventing
moderate losses; handling supplies of high value or moderate amounts of money.
Factor 5, Experience Requirement, set at level 6 to require three (3) years of full-time work experience.
Factor 6, Educational Requirement, set at level 5 to require a Bachelor's degree.
Factor 7, Mathematical Requirements, set at level 2. Addition, subtraction, multiplication, division, calculating
ratios, rates, and percentages.
Factor 8, Communication Requirements, set at level 6. Reads professional literature and technical manuals; speaks
to groups of employees; writes manuals and complex reports.
Factor 9, Judgement Responsibility, set at level 3. Responsible for guiding others, requiring frequent decisions,
affecting the individual, co-workers, and others who depend on the service or product.
Factor 10, Complexity of Work, set at level 5. Performs coordinating work in the delivery of training.
Factor 11, Impact of Errors, set at level 4. The impact of errors is moderately serious.
Factor 12, Physical Demands, set at level 3. Performs light work that involves walking or standing most of the time
and involves exerting up to 20 pounds of force on a regular and recurring basis.
Factor 13, Equipment Usage, set at level 3. Utilizes County standard equipment and software, and Children’s
Village case management system.
Factor 14, Unavoidable Hazards, set at level 1. None. Work is performed in Typical office environment.
Factor 15, Safety of Others, set at level 2. Position is responsible for the development and implementation of a
formal training program and resources for employees of Children’s Village.
Sched. C page 3
Parks and
Recreation
Natural Resources
Technician HRL /
212
Set Factor 1 to level 3; Lead Worker.
Set Factor 2 to level 4; Collects and classifies GIS data in approved formats for data analysis.
Set Factor 3 to level 3; Speaks or signals to people to convey or exchange information of a general nature.
Set Factor 4 to level 2; Some responsibility for achieving economies or preventing losses.
Set Factor 5 to level 5; Over one (1) year and up to and including two (2) years of experience.
Set Factor 6 to level 3; Requires high school supplemented by specialized training.
Set Factor 7 to level 3; Uses basic algebra involving variables and formulas, and geometry.
Set Facto 8 to level 2; Reads instructions, procedures, and work orders; speaks with coworkers.
Set Factor 9 to level 1; Makes very few decisions, affecting only themselves.
Set Factor 10 to level 2; Performs semi-routine work involving following procedures and the instructions of the NRP
Coordinators, with occasional problems.
Set Factor 11 to level 4; Impact of errors is moderate, affecting those in the work unit. Improper spraying, tree
removal, wildlife management, or prescribed burn could injure themselves and/or coworkers.
Set Factor 12 to level 6; Medium to heavy work involving walking, standing, stooping, lifting, digging, and pushing:
backpack sprayers, Indian fire pumps, chainsaws, etc.
Set Factor 13 to level 4; Uses machines, tools, or equipment requiring moderate instruction such as sprayers,
chainsaws, etc.
Set Factor 14 to level 4; Works outdoors in all weather conditions where construction machinery & chainsaws are
being used; and in natural wildlife or swampy areas.
Set Factor 15 to level 2; Some responsibility for the safety of others in the field.
Parks and
Recreation Parks Data Analyst 120
Set Factor 1 to level 4; Lead Worker to ensure system use and data entry standards are followed.
Set Factor 2 to level 5; Collects, analyzes, and interprets data related to the management and operation of the
Parks and Recreation Department, to develop reports, charts and graphics for decision making.
Set Factor 3 to level 7; Counsel or instruct/train others through preparation of training guides for staff on
appropriate data entry procedures to ensure data integrity.
Set Factor 4 to level 1; Has minimum responsibility for only small quantities of low-cost items or supplies where
opportunities for achieving economies or preventing loss are negligible.
Set Factor 5 to level 6; Have at least three (3) years of experience in data analysis.
Set Factor 6 to level 6; Possess a Bachelor’s degree.
Set Factor 7 to level 3; Uses basic algebra involving variables and formulas to produce statistical analysis.
Set Factor 8 to level 6; Reads professional literature and technical manuals; speaks to groups of employees, other
public and private groups; write manuals and complex reports.
Set Factor 9 to level 3; Responsible for guiding others, requiring frequent decisions, affecting the individual, co-
workers; conduct ad-hoc analyses and develop recommendations to drive departmental decision-making.
Set Factor 10 to level 7; Performs work involving the application of logical principles and thinking to solve practical
problems within or applying to a Parks & Recreation.
Set Factor 11 to level 4; The impact of errors is moderately serious – this classification will develop reports that will
be presented to department leadership for strategic planning.
Set Factor 12 to level 2; Perform sedentary work that involves walking or standing some of the time or sustained
keyboard operations.
Set Factor 13 to level 4; Leads, operates, and/or repairs complex software used to develop and maintain data
reporting systems, including dashboards and other visualizations.
Set Factor 14 to level 1; None. Works in environmentally controlled situations such as an office.
Set Factor 15 to level 2; Requires some responsibility for safety and health of others involved in field training.
Sched. C page 4
Circuit Court /
Friend of the
Court
FOC Systems Supervisor
retitle to
Chief Assistant FOC Systems
Operations
123 127
Increase Factor 2, Data Responsibility, from 6 to 7 to reflect responsibility for analyzing data in order to plan and
direct major projects and change policies and procedures at the FOC.
Increase Factor 3, People Responsibility, from 6 to 8 to reflect responsibility for negotiating, exchanging ideas,
information, and opinions with others to formulate policy and programs, ensuring all regulations are followed.
Increase Factor 6, Educational Requirement, from 4 to 5, to requires a bachelor's degree.
Increase Factor 8, Communications Requirement, from 6 to 7 to reflect that this regularly reads legal policies,
statutes, court rules, and technical manuals.
Increase Factor 9, Judgement Responsibility, from 3 to 6 to reflect that responsibility for constant decision making
that affects all of the FOC, a number of other County departments that rely on the technology, and the general
public that use the FOC services.
Increase Factor 10, Complexity of Work, from 6 to 7 to reflect responsibility for performing work involving the
application of logical principles and thinking to solve practical problems related to evolving tools and threats,
changes from the Court, State and Federal government that require development of new procedures.
Increase Factor 11, Impact of Errors, from 4 to 5 to reflect that the impact of errors is serious. Responsible for
ensuring the safety of all FOC records as defined by court rule, IRS, MI Department of Treasury, Office of Child
Support, and Title IV-D of the Social Security Act.
Increase Factor 13, Equipment Usage, from 3 to 6 to reflect responsibility of the activities of staff to install,
troubleshoot, diagnose, and repair technology and AV equipment and complex software applications.
Increase Factor 15, Safety of Others, from 2 to 3 to reflect responsibility for the safety and health of others and for
occasional enforcement of the laws and standards of public health and safety by ensuring the appropriate security
access level on every document filed with the FOC.
Circuit Court /
Friend of the
Court
Chief Assistant FOC
Operations 125 129
Increase Factor 2, Data Responsibility, from 7 to 8 to responsibility for analyzing data and conducting research to
plan and direct major projects and change policies and procedures within the Friend of the Court.
Increase Factor 3, People Responsibility, from 7 to 8 to reflect responsibility for negotiating, exchanging ideas,
information, and opinions with others to formulate policy and programs or arrive jointly at decisions, conclusions,
or solutions, and regularly work with outside agencies to negotiate and formulate policy.
Increase Factor 8, Communications, from 6 to 8 to reflect responsibility for reading and interpreting professional
materials involving advanced bodies of knowledge related to politics, economics, technology, law, medicine, and
other complex disciplines; writes extremely complex papers and reports.
Increase Factor 9, Judgement Responsibility, from 4 to 6 to reflect that decision-making is a significant part of the
job, affecting a large segment of the organization and the general public; works in a dynamic environment,
responsible to assist in developing policies and practices.
Increase Factor 10, Complexity of Work, from 7 to 8, to reflect responsibility for managing grants and supplier
contracts, and to recommend policies, procedures and approve expenses, which impact the outcome of federal
incentive factors that determine the funding received for the child support program in Michigan.
Increase Factor 11, Impact of Errors, from 4 to 5 to reflect that impact of errors is serious – responsible for
ensuring the FOC has processes in place to ensure the safety of all clients confidential FOC records which includes
confidential information as defined by court rule, IRS 1075 regulations, MI Department of Treasury regulations,
Office of Child Support policy, and Title IV-D of the Social Security Act.
Increase Factor 13, Equipment Usage, from 3 to 4 to reflect responsibility for interpreting OSC, SCAO, and Court
policy and establishing methods of use for the entire FOC related to the MiCSES system.
Increase Factor 15, Safety of Others, from 3 to 4 to reflect considerable responsibility for the safety and health of
others by developing and enforcing legal polices, state and federal statues, and the court rules including upholding
and enforcing all confidentiality and security polices from the OSC and SCAO.
Sched. C page 5
Emergency
Management and
Homeland
Security/Building
Safety
Mobile Building Safety
Attendant 109
Set Factor 1 Organization to level 4: Lead/crew worker.
Set factor 2, Data, to level 2: Records observation and notifies proper authorities as necessary.
Set factor 3, People, to level 3: Assists the public entering the building after hours with directions or information.
Set factor 4, Assets, to level 2: Maintains a security watch in County protected buildings during non-business
hours.
Set factor 5, Experience, to level 5: Have at least one (1) year of experience as a Building Safety Attendant.
Set factor 6, Education, to level 2: Be at least 18 years old and a high school graduate or have a certificate of
successful completion of the General Educational Development Test.
Set factor 7, Mathematical, to level 1: Uses basic addition and subtraction, such as making change or measuring.
Set factor 8, Communications, to level 3: Checks the identification of persons who are removing machines, files,
tapes, and other items out of the building to confirm that they are authorized to do so.
Set factor 9, Judgement, to level 3: Responds to and supervises response to emergency calls in case of illness,
injury, disorderly conduct, or other conditions affecting the regular operations of the various County departments,
law enforcement or fire department; may involve performance of emergency first aid, first response firefighting
activities until the arrival of local firefighting units.
Set factor 10, Complexity, to level 2: Patrols an assigned building according to an established schedule, checking
for fire, fire hazards, unauthorized persons, theft, and safety hazards.
Set factor 11, Impact of Errors, to level 4; Responds to and supervises response to emergency calls in case of
illness, injury, disorderly conduct, or other conditions affecting the regular operations of the various County
departments, law enforcement or fire department; may involve performance of emergency first aid, first response
firefighting activities until the arrival of local firefighting units.
Set factor 12, Physical Demands, to level 3: Operates the information desk, clearing and signing people in and out
of the building after regular hours. Periodically patrols assigned buildings.
Set factor 13, Equipment, to level 1: loses doors, windows, and turns off lights, appliances, and power when not in
use.
Set factor 14, Unavoidable Hazards, to level 3: Work is performed in variable weather conditions, confined spaces,
and areas of loud noises. May be exposed to machinery and equipment that could affect health conditions.
Set factor 15, Safety of others, to level 4: Checks any signs of unauthorized entry, or for possibility of fire or other
dangers to the building security.
Biweekly
Position #Fund Classification Plan Grade Step Biweek Classification Plan Grade Step Biweek Difference
P00009235 PR Chief Technical Services UNI 132 84 6,041.40 Network Operations Manager UNI 135 60 6,486.92 445.52 7%
P00001462 GFGP Treasurer Property Specialist UNI 121 84 3,532.30 Property & Land Bank Authority Administrator UNI 124 60 3,792.77 260.47 7%
P00003418 GFGP Human Services Contract Compliance
Analyst UNI 120 84 3,364.10 Children's Village Contract Compliance Supervisor UNI 124 48 3,664.61 300.51 9%
P00001347 PR Building Safety Attendant UNI 107 72 1,717.47 Mobile Building Safety Attendant UNI 109 60 1,824.37 106.90 6%
P00001441 PR Building Safety Attendant UNI 107 72 1,717.47 Mobile Building Safety Attendant UNI 109 60 1,824.37 106.90 6%
P00001951 SR FOC Systems Supervisor UNI 123 84 3,894.33 Chief Assistant FOC Systems Operations UNI 127 48 4,219.10 324.77 8%
P00002431 SR Chief Assistant FOC Operations UNI 125 72 4,137.95 Chief Assistant FOC Operations UNI 129 36 4,462.45 324.50 8%
P00007323 SR Chief Assistant FOC Operations UNI 125 84 4,293.53 Chief Assistant FOC Operations UNI 129 48 4,651.51 357.98 8%
Illustrative Cost - Annual GF 14,585
PR 17,142
SR 26,189
%
Change
SALARY ADMINISTRATION PLAN FIRST QUARTERLY REPORT FOR FY2024
OAKLAND COUNTY
CURRENT PROPOSED
SCHEDULE D - POSITION CHANGES & ILLUSTRATIVE COST
OAKLAND COUNTY
SALARY ADMINISTRATION PLAN FIRST QUARTERLY REPORT FOR FY2024
SCHEDULE E – DRAFT JOB DESCRIPTIONS
JOB DESCRIPTIONS
This section contains the draft job descriptions for any new classifications that will be created as a result of this Quarterly Report. These
drafts are not official, and the content may be revised after the adoption of the Salary Administration Plan Quarterly Report.
DRAFT 9.14.23
OAKLAND COUNTY MICHIGAN
Class Title: NETWORK OPERATIONS MANAGER
Department: Information Technology
Reports To: Director of Infrastructure Services
FLSA Status: Exempt
Salary Plan: UNI/135
GENERAL SUMMARY
Is responsible for the management, coordination, policies and standards of the County’s network and
communications infrastructure, technologies, services, and systems. Maintain County infrastructure
hardware, software, and documentation. Plans, directs, and coordinates the design, installation, and
connectivity of computer, telephony, and network systems to ensure the stable operation of the
organization’s IT assets including developing, configuring, maintaining, supporting, and optimizing all new
and existing network hardware, software, and communication links. Directs the activities of a team of
network specialists to resolve end user hardware and software problems. Works with CLEMIS (Courts and
Law Enforcement Management Information System) to ensure secure connections are maintained across
the entire network, including Radio and 911 systems. Manages the needs assessment, designs creation or
selection, implementation and support of information technology needs and requirements of CLEMIS
members and associated public safety agencies. Utilizes current Countywide and/or department specific
software to complete assignments.
SUPERVISION EXERCISED
Functions over a group of supervisors, professional, technical, and/or support employees. Instructs,
assigns, schedules, checks, and appraises performance. Participates in decisions to hire, discipline,
discharge, and award pay increases and/or promotions.
ESSENTIAL JOB FUNCTIONS
Manages and ensures optimal operation of all network hardware and equipment, including routers,
switches, hubs, UPSs, firewalls and so on.
Ensures fiber plans are maintained in cost effective manners while providing high availability and
redundancy for all network, telephony, and radio activities.
Manages network hardware/software lifecycle management to ensure the security, scalability, and
reliability, including on and off premise systems.
CLASS TITLE: NETWORK OPERATIONS MANAGER
2
Develops and deploys methodologies for testing network performance and providing network
performance statistics and reports.
Secures project management disciplines are followed for large, complex technology projects to define
deliverables, develop realistic costs and timeframe, and ensure quality and customer satisfaction.
Coordinates multiple teams to ensure the accurate and timely completion of assigned work.
Uses technical knowledge of high availability and redundancy to provide maximum availability of all
systems to the customer community. Leads triage efforts when unexpected breakdowns occur until final
resolution.
Provides input to department research and review of available communications technology and software
and evaluates the possible impact on County technology strategy and direction.
Reviews proposed communication systems and recommends changes for improved operation and/or cost
effectiveness.
Serves as a technical consultant for internal IT staff, County departments, municipalities, and local
agencies. Prepares budgets and monitors project expenditures.
Reviews scope of work request and RFPs (request for proposal) and where necessary, negotiates with
vendors, outsourcers, and contractors to secure network products and service.
Participates in the preparing of budgets both annually and project specific.
Utilizes current Countywide and/or department specific software to complete assignments.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Participates in and conducts quality meetings for process improvement throughout the department.
Coordinates and directs professional service contractors and their usage within the department.
Assumes responsibility for adherence to all departmental standards.
Utilizes current county-wide and/or department specific software to complete assignments.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate accurately to convey information using tact and diplomacy.
Ability to operate a motor vehicle and/or be a passenger.
CLASS TITLE: NETWORK OPERATIONS MANAGER
3
WORKING CONDITIONS
Work is carried out in a typical office environment.
May be required to travel to other locations during the course of work.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or
labor market analysis have been included. Other duties and responsibilities will be assigned by the
supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Possess a Bachelor's Degree from an accredited college or university with a
major in Computer Science, Information Systems, Business Administration,
Engineering, or related field.
2. Have had at least eight (8) years of full-time experience in information technology
involving systems software, systems analysis, or technical infrastructure; including two
(2) years in a technical leader or supervisory capacity.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable knowledge of local and wide area networking, network management,
structured cabling systems, fiber optics, client/server, operating systems, computer
hardware, software, system design/analysis, programming, training, and support.
2. Extensive knowledge of current hardware and software technologies and uses.
3. Hands-on experience troubleshooting hardware such as servers, routers, bridges,
switches, hubs, modems, and network interface cards.
4. Exceptional technical knowledge of network and PC operating systems, including Linux,
Windows, and Cisco IOS
5. Extensive application support experience with network monitoring and optimization
tools.
6. Extensive knowledge of radio systems and statewide networking infrastructure to ensure
911 service availability.
7. Expert in telephony and Voice Over Internet Protocol including the optimization models
for deciding the best price/performance model for the County.
CLASS TITLE: NETWORK OPERATIONS MANAGER
4
8. Considerable ability to establish and maintain effective working relationships with staff,
user departments and representatives of other agencies.
9. Considerable ability to exercise mature judgment and initiative in analyzing problems and
implementing solutions.
10-26-23.MB
DRAFT
OAKLAND COUNTY MICHIGAN
Class Title: PROPERTY AND LAND BANK AUTHORITY ADMINISTRATOR
Department: Treasurer
Reports To: Chief Deputy Treasurer
FLSA Status: Exempt
Salary Plan: UNI/124
GENERAL SUMMARY
Organizes, plans, and directs the daily operations of the Oakland County Land Bank Authority (OCLBA). Is
responsible for economic development strategies related to commercial, mixed-use, housing and other
development activities beneficial to Oakland County. Identify partnerships to strengthen economic
development, housing and other opportunities. Will work closely with and participate with the OCLBA
board which is responsible for the creation of OCLBA mission, bylaws, priorities, and guiding policies.
Develops, implements, and maintains regulations and procedures which ensure compliance with all
funding received. Defines and researches problem areas, prepares annual budget materials, financial
analyses, reports and recommendations. Performs liaison activities with federal, state, and local agencies
and communities, Oakland County Board of Commissioners. Maintains inventory of Oakland County
Treasurer owned property. Recommends action for utilization of property, performs real estate
transactions including marketing the property, negotiating the sale, purchase and deed preparation.
Inspects property for safety and liability issues. Utilizes current Countywide and/or department specific
software to complete assignments.
SUPERVISION EXERCISED
None.
ESSENTIAL JOB FUNCTIONS
Develops and implements OCLBA program policies and administra�ve procedures to ensure proper
delivery of program and administra�ve services within the County.
Supervises the financial administra�on of the OCLBA as a recipient of various grants and funding sources.
Coordinates with the OCLBA Board to set the strategic direc�on of the OCLBA, and to develop and refine
guidelines and policies as Na�onal Land Bank strategies emerge.
Maintains inventory of County Treasurer owned property and monitors for correct taxa�on or special
assessments.
CLASS TITLE: PROPERTY AND LAND BANK AUTHORITY ADMINISTRATOR
2
Recommends ac�on for u�liza�on of property, performs real estate transac�ons including marke�ng the
property, nego�a�ng the sale, purchase, and deed prepara�on.
Coordinates the marke�ng of commercial, industrial and high-end proper�es prior to the land sale.
Establishes effec�ve working rela�onships with local municipality leaders, neighborhood leaders, OCLBA
board members, and other individuals and groups on economic development strategies related to
commercial, mixed-use, housing and other development beneficial to Oakland County.
Reviews relevant legal contracts and agreements with Corpora�on Counsel to nego�ate and execute land
banking ac�vi�es in Oakland County.
Represents the OCLBA in relevant partnerships and at conferences.
Iden�fies and secures addi�onal sources of financial support for OCLBA projects including federal and
state grants.
Communicates with Oakland County’s business community, banking community, and neighborhood
organiza�ons regarding the objec�ves and purposes of the OCLBA and Treasurer’s Office.
Provides technical exper�se and OCLBA informa�on to federal, state, and local agencies, municipal
officials, Ci�zens' Advisory Council, the Board of Commissioners, and County Execu�ve following up with
appropriate ac�on as needed.
Maintains oversight responsibility for prepara�on of rehabilita�on specifica�on, bidding, awarding, and
execu�ng of contracts, inspec�on of project work and materials and payments issued in accordance with
contractual requirements.
Reads abstracts, financial reports, and legal documents, speaks before professional and civic groups,
prepares reports, and develops presenta�ons for sophis�cated audiences.
Explains and promotes OCLBA strategies, policies, and ac�vi�es at necessary local government mee�ngs,
businesses, and other relevant stakeholder groups.
Monitors County real estate development trends, including real estate development costs, financial
development gaps, local interest in real estate development.
Keeps current with relevant federal, state, land banking and treasurer regula�ons.
Develops and monitors key performance indicators and metrics to measure impact of the OCLBA ac�vi�es.
Utilizes current Countywide and/or department specific software to complete assignments.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate to accurately convey information.
Ability to operate a motor vehicle and/or be a passenger.
CLASS TITLE: PROPERTY AND LAND BANK AUTHORITY ADMINISTRATOR
3
WORKING CONDITIONS
Work is performed in a typical office environment.
Occasionally works in an outdoor environment with exposure to heat, cold and other weather elements.
Occasionally works in buildings in various stages of disrepair or under construc�on.
May be required to travel to other locations during the course of work.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or
labor market analysis have been included. Other duties and responsibilities will be assigned by the
supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS:
1. a. Possess a Bachelor's degree from an accredited college or university with a preferred
major in Business Administration, Public Administration, Economics, Planning,
Community Development, a closely related field of study.
b. Have had at least five (5) years of full-time work experience in land banking, real estate
finance, real estate management, economic development, or land use development, or
the applica�on of and management of federal and/or state grant funds or in a closely
related area.
NOTE: A Master's degree from an accredited college or university in one of the fields listed in 1
above may be substituted for two (2) years of the general work experience described in
2 above.
B. ADDITIONAL DESIREABLE QUALIFICATIONS
1. Considerable knowledge of the rela�onship between land banking and the county
treasurer’s office.
2. Considerable knowledge of the practices and procedures related to real estate purchasing
and management.
3. Considerable and demonstrated knowledge of community planning and rela�onship
building.
4. Considerable knowledge of the organization and practices of government administration
at the local level and the functions and interrelationships of the federal, state, and local
CLASS TITLE: PROPERTY AND LAND BANK AUTHORITY ADMINISTRATOR
4
governments.
5. Considerable ability to compile statistics, decipher pertinent information, and present
oral and written financial, operations, and other types of reports to officials and other
interested groups or individuals.
6. Considerable ability to establish and maintain effec�ve working rela�onships with
administrators, other employees, the general public, and both officials and staffs of
private and local governmental organiza�ons.
7. Reasonable knowledge of land and building values in Oakland County.
8. Reasonable ability to read and interpret land property maps and land descriptions.
9. Reasonable knowledge of opera�ng personal computers and so�ware packages.
10. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and
Internet software.
PARKS DATA ANALYST 4.18.23
DRAFT
OAKLAND COUNTY MICHIGAN
Class Title: PARKS DATA ANALYST
Department: Parks and Recreation
Reports To: Chief of Business Operations
FLSA Status: Exempt
Salary Plan: UNI/120
GENERAL SUMMARY
Collects, analyzes, and interprets data related to the management and operation of the Parks and
Recreation Department, including but not limited to data from point-of-sale system, web analytics from
social media, marketing reports, survey results, census findings, financial reports, GIS and other external
sources. Uses data from a variety of internal and external sources to develop reports, charts and graphics
for decision making. Utilizes current Countywide and/or department specific software to complete
assignments.
SUPERVISION EXERCISED
May serve as a project lead over lower-level clerical staff, operations staff, interns or students to ensure
appropriate system use and data entry standards are followed.
ESSENTIAL JOB FUNCTIONS
Collect and analyze data related to the operations of the Parks and Recreation Department from a variety
of sources, including point of sale, survey, census, financial, GIS, and other external sources.
Develop and maintain data reporting systems, including dashboards and other visualizations, that provide
insights into departmental performance and trends.
Collaborate with departmental leadership to identify key performance indicators and develop reporting
that tracks progress towards goals.
Conduct ad-hoc analyses and develop recommendations to drive departmental decision-making.
Monitor and analyze data quality to ensure data integrity and identify areas for improvement.
Partner with external data sources to integrate data into the departmental reporting and analysis
processes.
Communicate data findings and recommendations to departmental leadership and stakeholders.
Develops and maintains documentation of departmental data sources and reporting processes.
CLASS TITLE: PARKS DATA ANALYST
2
Stay up to date with industry trends and advancements in data analysis and visualization tools.
Preparing training guides and train staff on appropriate data entry procedures to ensure data integrity.
Utilizes current Countywide and/or department specific software to complete assignments.
ADDITIONAL DUTIES & RESPONSIBILITIES
May present findings to management, Oakland County Parks and Recreation Commission, or other
internal and external audiences for education and awareness.
May work as a liaison with outside vendors on specialized software. Audits or performs testing of software
processes to ensure data is presented appropriately.
May train staff on appropriate data entry requirements or system use or prepare instructional materials
for users to ensure data integrity.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate accurately to convey information using tact and diplomacy.
Ability to operate a motor vehicle and/or be a passenger.
WORKING CONDITIONS
Work is carried out in a typical office environment.
May be required to travel to other locations during the course of work.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or
labor market analysis have been included. Other duties and responsibilities will be assigned by the
supervisor.
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. a. Possess a Bachelor’s degree in business, statistics, data science, computer science,
mathematics, parks and recreation or related field of study; AND
b. Have at least three (3) years of experience in data analysis; OR
CLASS TITLE: PARKS DATA ANALYST
3
2. a. Have some course work in technical coursework related to statistics, data bases
management, data analytics, website management; AND
b. Have at least five (5) years of experience in related data analysis projects showing
progression in the types of projects completed.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Proficiency in SQL and experience with data visualization tools (e.g., Tableau, Power BI).
2. Experience working with a variety of data sources, such as point of sale, survey, census,
and financial systems.
3. Ability to conduct advanced statistical analyses and communicate findings to non-
technical stakeholders.
4. Strong written and verbal communication skills.
5. Ability to work independently and manage multiple projects simultaneously.
6. Strong problem-solving skills and attention to detail.
7. Ability to think critically when evaluating problems and address challenges from different
viewpoints.
8. Knowledge of ETL (extract, transfer and load) data processing.
9. Demonstrated experience in completing data aggregation for analysis.
10. Familiarity with a variety of formats for presenting data in different visualizations
(Tableau, Python, VR).
Commented [WM1]: As HR is updating job descriptions, we are
removing these two statements from the minimum qualifications
because passing the exam and probation aren’t a requirement of
someone applying for a job or in consideration of someone’s
eligibility to be promoted. Rather, these are conditions of
employment and should be handled in preboarding.
DRAFT 10/25/23
OAKLAND COUNTY MICHIGAN
Class Title: NATURAL RESOURCES TECHNICIAN
Department: Parks and Recreation
Reports To: Natural Resources Specialist
FLSA Status: Non-Exempt
Salary Plan: HRL
GENERAL SUMMARY
Assists in the implementation of natural resources management actions and stewardship activities that
support Oakland County Parks and Recreation Commission’s Natural Resource Management goals. Directly
manages targeted plant and/or animal populations through appropriate methodologies including application
of herbicides or fungicides, removal or modification of vegetation or animals, and restoration activities such
as prescribed burning or planting native species. Works with Natural Resources Program Coordinators by
collecting data, monitoring, and evaluating field conditions and providing input to plans and strategies.
Collects, classifies, or formats natural resources data or information utilizing Arch GIS technology. Must be
alert to hazards and follow department safety and emergency procedures. Utilizes current Countywide
and/or department specific software to complete assignments.
SUPERVISION EXERCISED
Occasionally functions as a leader over lower-level seasonal employees, interns, or volunteers under
direction of higher-level staff.
ESSENTIAL JOB FUNCTIONS
Directly manages targeted plant and/or animal populations through appropriate methodologies including
application of herbicides or fungicides, removal or modification of vegetation or wildlife, and restoration
activities such as prescribed burning, habitat improvements, or planting native species.
Collects, classifies, or formats natural resources data or information utilizing Arch GIS technology.
Surveys, monitors, and collects data across the park system and provides verbal, written, or data-based
reports.
Identifies Michigan native and non-native plant and animal species as required in order to implement
natural resources management activities.
CLASS TITLE: SUPERVISOR PARKS ENGINEERING AND DEVELOPMENT
2
Safely uses and maintains tools and equipment including hand powered tools, brush cutters, herbicide
application equipment, boats, prescribed fire equipment, chainsaws, tractors, large mowing equipment,
forestry mulching equipment, chippers, loppers, and construction tools.
Safely mixes herbicides prior to application.
Operates various small, medium, and large size vehicles used in management of prescribed fire, mowing of
trees, aquatic surveys, and transporting work crews, tools, and equipment to work sites.
May assist in maintaining the proper use of park facilities by patrolling areas on foot or by motor vehicle,
informing park users of any violation of regulations, and notifying an appropriate supervisor of unusual or
emergency situations.
Maintains positive public relations, such as speaking to interested citizens and park staff about natural
resources program methods, practices, and purpose of various management techniques.
Utilizes current technologies to navigate and record ecological data such as GPS, ArcGIS Online, Smartphone.
Utilizes current Countywide and/or department specific software to complete assignments.
WHEN ASSIGNED TO FORESTRY
Surveys and assesses forest resources, removal of hazardous or non-native trees and shrubs, restoration
mowing, chipping and stump grinding, trail maintenance, tree planting and maintenance, and surveying and
treatment of forest pests and diseases through manual, mechanical or chemical methods.
WHEN ASSIGNED TO NATURAL AREAS OR OC CISMA
Surveys and assesses natural communities and plant species, removes, and treats non-native and/or invasive
species through manual, mechanical or chemical methods, application and control of prescribed fire, and
restoration activities such as native seeding and restoration mowing.
WHEN ASSIGNED TO WILDLIFE
Surveys and monitors wildlife populations and specific animals (including venomous snakes), monitors
wildlife impacts, removes or modifies wildlife or wildlife habitat, mitigation of wildlife impacts through
restoration or maintenance, and restoration of native wildlife habitat through manual, mechanical or
chemical methods, application and control of prescribed fire, and restoration activities such as native
seeding and restoration mowing.
WHEN ASSIGNED TO FRESHWATER
Surveys and monitors lakes, rivers, streams, and wetlands, removes or treats non-native or nuisance plant
and animal species through manual, mechanical or chemical methods, specialized surveying for aquatic
wildlife species such as fish or crustaceans, and restoration of aquatic or wetland habitats.
CLASS TITLE: SUPERVISOR PARKS ENGINEERING AND DEVELOPMENT
3
ADDITIONAL DUTIES AND RESPONSIBILITIES
Loads, unloads, carries, and stacks materials, supplies and equipment.
Cleans and maintains machinery, equipment, and tools.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate accurately to convey information using tact and diplomacy.
Ability to operate a motor vehicle and/or be a passenger.
WORKING CONDITIONS
Works in an outdoor environment with exposure to extreme heat, cold and other weather elements. Will
also be exposed to prescribed fire including smoke, agitated or dangerous wildlife, heights, boating and
mixing and application of chemicals including herbicides, fungicides, and pesticides.
Will be exposed to machinery and equipment including but not limited to chainsaws, brush cutters, tractors,
skid steers, equipment attachments including flail arms and forestry mulchers, stump grinders, chippers,
backpack sprayers, herbicide dabbers, and loppers.
May participate in activities that require driving or being a passenger in an automobile, all-terrain vehicle, or
boat.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for
this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Possess an Associate’s degree or equivalent from an accredited college or university in
conservation biology, environmental studies, ecology, botany, natural resources, limnology,
wildlife management, forestry, or a closely related field of study; OR
2. a. Must have passed their 18th birthday; OR be at least 16 years old and a high school
graduate or the State requirements for a G.E.D. certificate; OR be an emancipated minor;
AND
b. Have at least two (2) years of full-time work experience in an area related to environmental
stewardship or natural resources.
3. Possess a valid motor vehicle operator's or chauffeur's license.
CLASS TITLE: SUPERVISOR PARKS ENGINEERING AND DEVELOPMENT
4
4. Possess a Commercial Pesticide Applicator’s Certification from the Michigan
Department of Agriculture or obtain it within six (6) months of employment, at
employer expense as follows:
• When assigned to Natural Resources/ Forestry: Must possess Right of Way –
Category 6 and one of the following: Forest Pest Management- Category 2
and/or Ornamental Plants & Shade Tree Pest Management – Category 3b.
• When assigned to Natural Resources/Aquatics: Must possess Aquatics –
Category 5.
B. SPECIAL REQUIREMENTS
1. Must maintain a valid United States motor vehicle operator’s or chauffeur’s license.
2. Maintain a Michigan Commercial Pesticide Applicators license.
11-08-23.MB
DRAFT
OAKLAND COUNTY MICHIGAN
Class Title: CHILDREN’S VILLAGE CONTRACT COMPLIANCE SUPERVISOR
Department: Public Services/Children’s Village
Reports To: Manager Children’s Village
FLSA Status: Non-Exempt
Salary Plan: UNI/124
GENERAL SUMMARY
Plans, assigns, and directs the work of one lower-level clerical employee. Provides informational, technical,
and administrative support services to the Children’s Services Division relative to federal, state and/or
private grant assistance programs. Monitors revenues and other financial transactions, contract and grant
compliance, and compliance with laws and regulations. Secures, analyzes and disseminates program data to
division administration and prepares comprehensive reports and recommendations to improve current
practices as needed. Prepares and updates mandated action plans and reports as required by the State of
Michigan. Acts as grant liaison and assists with all aspects of the grant including preparing the grant
applications and budgets, coordinating the grant application and grant award review process, working with
Corporation Counsel to develop interlocal agreements, communicating with granting agency, requesting
amendments, overseeing procurement, and completing performance reports. Performs the budgetary
program analysis and prepares budgetary projections, recommends improvements in division budget and
operational systems; and provides expertise and resource data to administrators as requested at budget
and/or financial meetings. Utilizes current Countywide and/or department specific software to complete
assignments.
SUPERVISION EXERCISED
Functions as a supervisor over one lower-level clerical employee. Instructs, assigns, schedules, checks and
appraises performance and recommends employee for increase or promotion. Effectively recommends on
hiring, disciplining and discharge.
ESSENTIAL JOB FUNCTIONS
Supervises daily work responsibilities of one lower-level clerical employee, including setting work priorities,
scheduling work activities and delegating assignments.
Monitors local agency contract compliance following established guidelines.
Ensures the accuracy and appropriateness of reports and data generated at both the local and central
agency level following established procedures.
2
CLASS TITLE: CHILDREN’S VILLAGE CONTRACT COMPLIANCE SUPERVISOR
Assists in the coordinator of Interlocal Agreements and contracts.
Participates in the development of project objectives to meet grant compliance requirements. Identifies
issues outside of established objectives, and reports concerns to higher level supervision.
Recommends corrective procedures to improve internal controls, accounting practices and operations of
assigned areas within the division.
Participates in State audits and the preparation of related reports.
Researches grant applications and provides technical assistance to division administration in the preparation
of federal, state and private grant/aid applications and in the administration of grant projects including
budget, time-reporting, subrecipient relationships, cost sharing requirements and performance criteria.
Reviews grant applications, agreements and amendments, grant guidelines, assurances, and certifications to
identify new requirements, position changes, and unsustainable grant programs; communicates any issues
prior to the grant review process.
Disseminates information on appropriate federal, state, and private financial assistance programs to division
administration. Serves in a liaison capacity between Oakland County and the affected agencies.
Serves as a technical advisor on federal, state, and private regulations and policies and works with accounting
staff to maintain compliance with federal and state regulations and policies governing the receipt and
expenditure of funds.
Provides fiscal and organizational advice to division administration in determining needs of programs and
objectives with reference to budgetary experience and the County's financial position.
Provides technical expertise and assistance in the formulation of division budget requests, including
necessary documentation, investigation, and related impact studies relative to existing policies as they relate
to the budget.
Monitors and reviews purchasing contracts, P-card spending and reconciling to ensure charges are accurate.
Maintains awareness of pending legislation and programs affecting grant funding and agency
requirements.
Utilizes current Countywide and/or department specific software to complete assignments.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office environment.
3
CLASS TITLE: CHILDREN’S VILLAGE CONTRACT COMPLIANCE SUPERVISOR
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for
this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Possess a Bachelor’s degree from an accredited college or university with a preferred major
in accounting, business administration, public administration, finance, economics, or a closely
related field of study.
2. Have at least three (3) years of full-time work experience in the development, administration
or monitoring of grant programs, the preparation of grant applications, or financial or
economic analysis.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable knowledge of the organization and practice of County government
administration.
2. Considerable knowledge of budgetary management and accounting principles and
procedures.
3. Considerable ability to establish and maintain effective working relationships with
other employees, administrators, government officials and the general public.
4. Reasonable knowledge of federal, state and private aid programs and the procedures
for securing such aid.
5. Reasonable ability to follow oral and written instructions.
6. Reasonable ability to prepare routine reports.
7. Ability to compile statistics, decipher pertinent information and present oral and
written financial or operations reports to administrators, and agency and government
officials.
8. Familiar with current word processing, spreadsheet, database, e-mail and Internet software.
C. SPECIAL REQUIREMENTS
1. Employees of this classification must submit to immunizations as required by the
Health Division and submit to a tuberculin skin test or chest x-ray, at County expense, once
a year.
4
CLASS TITLE: CHILDREN’S VILLAGE CONTRACT COMPLIANCE SUPERVISOR
2. Before beginning employment candidates will be required to provide Children’s Village with
documentation from the Michigan Department of Human Services that they have not been
named in a central registry case as the perpetrator of child abuse or child neglect. In
addition, applicants being considered for hire will be asked to sign a form authorizing
Children’s Village to request and receive a criminal history check in accordance with the
privacy act of 1974.
Applicants for positions at Children’s Village will not be considered if they have been
convicted of either of the following:
(a) Child Abuse or Neglect.
(b) A felony involving harm or threatened harm to an individual within the 10 years
immediately preceding the date of hire.
11-22-23.MB
DRAFT
OAKLAND COUNTY MICHIGAN
CLASS TITLE: Children’s Village Training & Development Specialist
DEPARTMENT: Public Services / Children’s Village
REPORTS TO: Manager Children’s Village
FLSA STATUS: Non-Exempt
Salary Plan: UNI/120
GENERAL SUMMARY
Responsible for all aspects of training and staff development for employees of Oakland County Children’s
Village, a Child Caring Campus that provides services to abused, neglected, and delinquent youths 24-
hours a day/7-days a week. Analyzes, assesses, and identifies division training gaps to include knowledge
and skill gaps across all levels of staff. Designs and develops training courses for e-learning and in-person
format. Engages in creating learning and development curriculum, leadership development programs, and
instructional behavior-based development across multiple Children’s Village staff audiences creating
consistent practices for design and establishing methods for delivery to support successful division goals.
Ensures compliance with training standards set by the Division of Child Welfare Licensing (DCWL) and
other regulatory entities. Works with colleagues to support division wide initiatives and assess
opportunities for continued growth and development of leaders, employees, and teams. Utilizes current
Countywide and/or department specific software to complete assignments. May be required to work an
adjusted schedule involving weekend, evening hours to provide training to staff on afternoon and
midnight shifts.
SUPERVISION EXERCISED
Serves in a leadership capacity, coordinating the workflow of staff in the delivery of training services to
Children’s Village employees. Works closely with Division Manager and Administrators to resolve issues.
May directly supervise interns or support staff as assigned.
ESSENTIAL JOB FUNCTIONS
Assesses training needs for new and existing employees through surveys, interviews, focus groups,
manager consultation, subject matter expert (SME) consultation, and client groups.
Confers with management to clearly identify training needs based on projected goals, processes, changes,
and other key division factors.
Designs, develops, and provides new hire orientation and training and staff development programs for all
Children’s Village staff, while utilizing knowledge of effectiveness methods, for classroom training, virtual
training, demonstrations, on-the-job training, workshops, conferences, and group meetings.
CLASS TITLE: CHILDREN’S VILLAGE TRAINING & DEVELOPMENT SPECIALIST
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Develops instructional strategies, course materials, assessment techniques, and appropriate integration
of instructional technologies and best practices for all learning events within Children’s Village.
Analyzes participant feedback/behaviors to evaluate learning programs for desired outcomes. Utilizes
feedback to initiate programs changes, refinements, and improvements. Provides post-training follow-up
and learner desk-side support as needed.
Researches, makes recommendations, and facilitates learning best practices, talent management,
leadership development, instructional resources, and instructional technologies.
Arranges for outside speakers to assist with and/or conduct County sponsored training sessions.
Oversees the room preparation for in-house training, arranges for supplies and equipment and ensures
the room is cleaned at the end of training session.
Tracks training requirements set by DCWL and other regulatory entities, as well as all training and training
hours received, to ensure all staff are up-to date and in compliance.
Stays up to date on changing state laws and industry trends related to justice, child welfare, and other
related topics while utilizing the most effective and up-to-date methods with assessing Children’s Village
training gaps.
Regularly attends treatment team meetings to provide updates on policies and training. Provides and
receives employee feedback.
Drafts policy recommendations for review by Children’s Village Administration and develops procedures
which implement approved policies. Arranges for prompt quarterly and other unit reports.
Assists with development, revision, and transition of policies, practices and procedures within Children’s
Village.
Receives and reviews changes and new requests for training throughout the year. Recommends approval
or denial of requests, taking into consideration the appropriateness of the training and availability of
funding.
Evaluates and selects outside venders to conduct training programs for Children’s Village employees.
Reviews and approves payment requests from division and vendors for training services rendered.
Monitors the training budget to ensure that requests for payment are within allocation and coordinates
the processing of payments with the Purchasing and Fiscal Services divisions.
Receives and reviews budget requests for training funds to cover in-house training and/or outside
contracted training programs for all Children’s Village division.
Participates in Quality Assurance projects and initiatives to evaluate the effectiveness of training and
promote continuous quality improvement that supports division goals.
CLASS TITLE: CHILDREN’S VILLAGE TRAINING & DEVELOPMENT SPECIALIST
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Recommends appropriate training programs to receive funding and prepares and submits the biennial In-
Service Training budget to the division manager for review.
Utilizes current Countywide and/or department specific software to complete assignments.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate to accurately convey information using tact and diplomacy.
WORKING CONDITIONS
Work is performed in a typical office and/or classroom environment.
May come into contact with people who could become confrontational.
May be required to travel to other locations during the course of work.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or
labor market analysis have been included. Other duties and responsibilities will be assigned by the
supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Bachelor’s Degree from an accredited college or university with a preferred major in
Training & Development, Human Resource Development, Instructional Design, Education,
Public Administration, Business Administration, or closely related field of study.
2. Have had at least three (3) years of full-time work experience in the coordination,
administration, development and/or presentation of training programs, or experience as
a trainer in a juvenile detention/corrections facility.
NOTE: A Master's degree in one of the fields above may be substituted for one (1) year of the
work experience described above.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable ability to present ideas effectively orally and in writing.
2. Reasonable knowledge of facilitating training in a juvenile detention or correctional
facility.
CLASS TITLE: CHILDREN’S VILLAGE TRAINING & DEVELOPMENT SPECIALIST
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3. Certified Professional in Training Management (CPTM).
4. ATD Certified Professional in Learning/Performance (CPLP).
5. Strong knowledge of instructional design processes and strategies including standards for
planning and implementing instructional design and development, instructional
technology media and materials development and implementation principles and
curriculum standards, and assessments.
6. Strong knowledge of behavior-based adult learning best practices including adult learning
theory, learning styles, writing, and measuring effective objectives.
7. Considerable communication skills to effectively communicate with all levels within the
organization.
8. Considerable ability to establish and maintain effective working relationships with other
employees, department/division managers, and the general public.
9. Exceptional time management skills with the ability to coordinate multiple, sizable
projects.
10. Reasonable knowledge of research methods and statistics.
11. Reasonable ability to exercise sound judgment and initiative in analyzing problems and
recommending solutions.
12. Reasonable ability to utilize personal computer programs and other data processing
capabilities. Familiar with current word processing, spreadsheet, database, e-mail, and
Internet software.
13. Reasonable ability to perform a variety of assigned tasks and meet deadlines.
14. Some knowledge of principles of governmental organization and administration.
C. SPECIAL REQUIREMENTS
1. Must obtain and maintain valid instructor certificates in Cardiopulmonary Resuscitation
(CPR) and CPI Crisis Prevention Institute (CPI).
2. Must submit to immunizations as requested by the Department of Health & Human
Services and to periodic tuberculin skin tests or chest x-rays at County expense.
CLASS TITLE: CHILDREN’S VILLAGE TRAINING & DEVELOPMENT SPECIALIST
5
3. Before beginning employment, candidates will be required to provide Children’s Village
with documentation from the Michigan Department of Human Services that they have
not been named in a central registry case as the perpetrator of child abuse or child
neglect. In addition, applicants being considered for hire will be asked to sign a form
authorizing Children’s Village to request and receive a criminal history check in
accordance with the privacy act of 1974.
Applicants for positions at Children’s Village will not be considered if they have been
convicted of either of the following:
(a) Child Abuse or Neglect.
(b) A felony involving harm or threatened harm to an individual within the 10 years
immediately preceding the date of hire.
DRAFT 12/19/2023
OAKLAND COUNTY MICHIGAN
Class Title: MOBILE BUILDING SAFETY ATTENDANT
Department: Building Safety/Emergency Management and Homeland Security
Reports To: Shift Supervisor or Building Supervisor
FLSA Status: Non-Exempt
Salary Plan: UNI/109
GENERAL SUMMARY
Maintains a watch on County owned or operated buildings. Periodically patrols assigned building or
buildings. Checks any signs of unauthorized entry, or for possibility of fire or other dangers to the building
security. Reports any problems to the appropriate authorities. May be assigned to perform radio
communication and dispatch duties. Shift assignments include nights, weekends, holidays and may require
relief work on another shift. Will be on call 24/7 to cover absences and work emergency events that may
arise. Utilizes current Countywide and/or department specific software to complete assignments.
SUPERVISION EXERCISED
May function as a leader over a small group of non-supervisory safety employees when assigned by the
Building Safety Leader, Supervisor or Chief.
ESSENTIAL JOB FUNCTIONS
Performs the duties of absent, Building Safety Leader, to ensure that all assigned areas of County buildings
are secure, and staff are covering assigned work areas.
Contact County maintenance staff when damage to County buildings or property and safety or fire hazards
have been detected to ensure that appropriate repairs are made, or corrective action taken.
Responds to and supervises response to emergency calls in case of illness, injury, disorderly conduct, or
other conditions affecting the regular operations of the various County departments, law enforcement or
fire department; may involve performance of emergency first aid, first response firefighting activities until
the arrival of local firefighting units.
Maintains a security watch in County protected buildings during non-business hours. Patrols an assigned
building according to an established schedule, checking for fire, fire hazards, unauthorized persons, theft,
and safety hazards. Records observation and notifies proper authorities as necessary.
Scans security check points/stations.
CLASS TITLE: MOBILE BUILDING SAFETY ATTENDANT
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Closes doors, windows and turns off lights, appliances, and power when not in use.
Checks signs indicating unauthorized entry of buildings or offices.
Operates the information desk, clearing and signing people in and out of the building after regular hours.
Assists the public entering the building after hours with directions or information.
Checks the identification of persons who are removing machines, files, tapes, and other items out of the
building to confirm that they are authorized to do so. Records the identity of persons removing the items
and the type of items being removed.
Utilizes current Countywide and/or department specific software to complete assignments.
WHEN ASSIGNED TO RADIO DISPATCH FUNCTIONS
Monitors the radio frequencies for problems or fires and contacts appropriate personnel to respond to
emergencies.
Answers emergency telephone calls for assistance for accidents, injury or illnesses, fire or disorderly persons
and dispatches the appropriate police or fire department personnel for assistance when needed. Notifies, in
emergencies, local police and fire departments, ambulances, utilities and heads of departments.
Answers phone calls from the public requesting general or specific information. Responds whenever
possible to general inquiries and refers callers requesting specific information on County services to the
appropriate department or division.
Monitors alarms from County buildings and property (intrusion, fire, panic) and visually monitors cameras
placed in buildings for security.
Answers after-hour emergency calls and notifies proper department heads of the emergency.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Receives radio and telephone calls for contacting fire departments and dispatches the appropriate fire
department for emergencies, calls ambulances and hospitals when appropriate to relay the information for
assistance.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate and use basic motor skills when checking/observing buildings for safety regulations.
Ability to notify public service individuals in the event of an emergency.
Ability to walk extensively through large buildings and climb stairs.
CLASS TITLE: MOBILE BUILDING SAFETY ATTENDANT
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Ability to operate a motor vehicle and/or be a passenger.
WORKING CONDITIONS
Work is performed in variable weather conditions, confined spaces, and areas of loud noises.
May be exposed to machinery and equipment that could affect health conditions.
May participate in activities that require driving or being a passenger in an automobile or bus.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for
this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Be at least 18 years old and a high school graduate or have a certificate of successful
completion of the General Educational Development Test.
2. .Have at least one (1) year of experience as a Building Safety Attendant.
3. Possess and maintain a valid United States motor vehicle operators.
4. Have not been convicted of a violation of criminal law. (Criminal law generally includes
all offenses except traffic law, conservation law and liquor law. In general, conviction for
a violation of criminal law is automatically disqualifying). Must be able to pass IChat and
Oakland County Sheriff’s Office clearance check.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Some supervisory experience preferred.
1.2. Reasonable ability to make decisions under sudden or adverse conditions.
2.3. Reasonable ability to perform routine, repetitive tasks.
3.4. Reasonable ability to follow written or oral directions.
4.5. Reasonable ability to use and maintain items of clothing and equipment issued by the
County.
Formatted: Indent: Hanging: 0.5"
CLASS TITLE: MOBILE BUILDING SAFETY ATTENDANT
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5.6. Reasonable ability to recognize problems and departures from routine leading to
hazardous situations, both physical and interpersonal.
6.7. Reasonable ability to relate well to the public or other County employees.
C. SPECIAL REQUIREMENTS
1. Must maintain a valid United States motor vehicle operator’s or chauffeur’s license.
DRAFT 12-7-23
OAKLAND COUNTY MICHIGAN
Class Title: CHIEF ASSISTANT FOC OPERATIONS
Department: Circuit Court / Family Division / FOC
Reports To: Friend of the Court
FLSA Status: Exempt
Salary Plan: UNI/129
GENERAL SUMMARY
Is responsible for supervising Friend of the Court staff to ensure the optimum enforcement of Circuit Court
orders relating to custody, child support and parenting time and the Uniform Interstate Family Support Act
(UIFSA), resulting from domestic relations matters involving dependent children. Responsible for preparing
and monitoring the FOC budget, providing in-service training and recommending procedural changes pertaining
to financial operations of the Friend of the Court. Analyzes the FOC's needs in automating operations and
developing methods to collect, analyze, interpret and report information. Responsible for implementing data
processing procedures, providing in-service training and recommending procedural changes pertaining to
operations of the Friend of the Court. Acts as a liaison between other county departments to coordinate
programs. Utilizes current Countywide and/or department specific software to complete assignments.
SUPERVISION EXERCISED
Functions as a supervisor and/or through one or more subordinate supervisors over professional, para-
professional and clerical employees. Instructs, assigns, reviews work, approves time off, appraises
performance and recommends employees for increase or promotion. Effectively recommends on hiring,
discipline, and discharge.
ESSENTIAL JOB FUNCTIONS
Develops, communicates, and monitors policies, procedures, and standards for the Friend of the Court.
Recommends improvement to the Friend of the Court and takes action to correct deficiencies or problems
when necessary.
Monitors customer satisfaction by making recommendations, implementing projects and monitoring project
effectiveness to improve communication with the public regarding their cases. Serves as the American with
Disabilities Act (ADA) coordinator for the Friend of the Court
Participate in state-level initiatives to ensure Oakland County objectives are considered.
Assists in developing and recommending appropriate staffing levels.
CLASS TITLE: CHIEF ASSISTANT FOC OPERATIONS
2
In consultation with the Friend of the Court, prepares and monitors the FOC budget. Works with the Friend of
the Court, Deputy Court Administrator, and Circuit Court Administrator to develop the budget for approval
by the Board of Commissioners.
Assists the Friend of the Court in overall planning and budgeting and in preparing and presenting pertinent
information concerning Child Support Accounting and Banking for various projects. May represent the FOC at
County departmental meetings, meets of the Board of Commission, and other meetings.
Prepares the biennial budget and coordinates effort to assemble Cooperative Reimbursement Program (CRP)
grant application and submission.
Analyzes, recommends, and implements the FOC's needs in automating operations and developing methods to
collect, analyze, interpret and report information.
Supervises the preparation of revenue and disbursement vouchers and the maintenance of associated
financial records to ensure that they are accurate and correlate with other County financial records.
Conducts internal audits of departmental records such as receipts and bills and verifies balances and charges to
proper funds to ensure conformance with established policies and proper accounting practices.
Assists in program review and management improvement studies involving the analysis of systems,
organization, methods, functions, work procedures and work-related programs. Implements changes as
identified by the review process.
Designs and implements new and existing data processing procedures with the assistance of professional
staff. Assesses problem areas, current manual procedures and determines the cost of implementation of
computerized systems.
Works with state, local, and county agencies to coordinate and maximize the sharing and transfer of data
and information while ensuring compliance with State and Federal confidentiality regulations.
Coordinates large scale projects affecting one or more areas within the Friend of the Court, often consulting
with other County departments and outside agencies to ensure efficient and appropriate service to the
public while meeting statutory and mandated requirements.
Conducts orientation and training sessions for staff with regard to computerized services, compliance with
confidentiality and security rules, and standard Friend of the Court operating procedure.
Determines the manner in which information is collected and reported in order to meet state and local
reporting requirements.
Recommends changes in divisional policy and/or procedure and implements changes which are approved by
Friend of the Court.
Conducts interviews and reviews correspondence to provide advice and counseling to concerned parties and
their attorneys in reference to Friend of the Court general policies.
CLASS TITLE: CHIEF ASSISTANT FOC OPERATIONS
3
Represents the Friend of the Court at various local, state and federal agencies as needed to share
information, assist in formulating policy and enhance the overall Friend of the Court objectives.
Performs special assignments as requested including researching and preparing reports and projects,
developing and implementing programs, and presenting technical data to Court management, elected
officials, and others.
Monitors current and proposed legislation and evaluates their impact on Friend of the Court operations.
Participates in public speaking engagements to explain the role of the Friend of the Court, domestic relations
law and to promote good public relations.
Utilizes current Countywide and/or department specific software to complete assignments.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office environment.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for
this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Possess a Bachelor’s Degree in Business Administration, Finance or Public Administration
from an accredited college or university.
2. Have at least five (5) years full-time work experience in law, court management, social
services, financial analysis, child support, child support enforcement programs or related
work.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable knowledge of procedures and requirements involved in divorce cases and
custody of children.
2. Considerable ability to initiate, plan, develop, coordinate and implement the various
programs of the Friend of the Court.
CLASS TITLE: CHIEF ASSISTANT FOC OPERATIONS
4
3. Considerable ability to analyze, prepare, and interpret complex legal, written and oral
reports and recommendations.
4. Considerable ability to cope with difficult and/or emergency situations requiring immediate
decisions in accordance with departmental policies and objectives.
5. Considerable ability to exercise mature judgement and initiative in analyzing problems and
recommending solutions.
6. Considerable ability to establish and maintain effective working relationships with Court
Officials, Administrators, other employees and the general public.
7. Considerable knowledge of the organization and administration of County government and
the functions of respective County departments.
8. Considerable ability to make routine decisions in accordance with departmental and County
policies.
9. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and
Internet software.
DRAFT 12-7-23
OAKLAND COUNTY MICHIGAN
Class Title: CHIEF ASSISTANT FOC SYSTEMS OPERATIONS
Department: Circuit Court / Family Division / FOC
Reports To: Friend of the Court
FLSA Status: Exempt
Salary Plan: UNI/127
GENERAL SUMMARY
Plans, assigns, directs, and coordinates the work of a group of professional, para-professional and clerical
employees. Serves as a liaison with Information Technology related to the optical imaging computer
system. Trains Friend of the Court employees in the use of the optical imaging system. Creates programs for
statistical queries to select and compile information from the imaging system as needed. Assists division
staff with workstations of the imaging system. Assists with planning, coordinating and monitoring special
divisional programs/projects. Acts as division representative at various meetings and functions, acting as
information technology expert for Friend of the Court and child support enforcement issues. Utilizes current
Countywide and/or department specific software to complete assignments.
SUPERVISION EXERCISED
Functions as a supervisor over a group of professional, para-professional and clerical employees. Instructs,
assigns, schedules, checks, and appraises performance. Participates in decisions to hire, discipline, discharge,
and award pay increases and/or promotions.
ESSENTIAL JOB FUNCTIONS
Supervises daily work responsibilities of assigned clerical staff, including setting work priorities, scheduling
work activities, and delegating assignments to ensure office runs efficiently.
Assists division staff with questions and resolves difficulties encountered with individual workstations of the
imaging system. Monitors and corrects case numbers and descriptions on valid documents within the
imaging system. Creates programs for statistical queries to select and compile information from the imaging
system as needed.
Serves as a liaison with Information Technology, various outside vendors, or State agencies in creating new
enhancements and solving problems related to the Friend of the Court technology modifications,
enhancements or implementation projects.
Acts as technical expert with regard to projects involving information systems, mainframe or PC
applications, including various State applications. (i.e. MiCSES, Glink, Data Warehouse, Child Support
Guidelines)
Assists in evaluation of programs/technology affected by State and Federal mandates as they relate to
Friend of the Court. (i.e. MiCSES, JIMS)
CLASS TITLE: CHIEF ASSISTANT FOC SYSTEMS OPERATIONS
2
Coordinates acquisition, movement, and maintenance of equipment, researching costs and processing
related purchase requisitions and work orders.
Maintains familiarity with all computer systems used in assigned division, utilizing them as needed and
making recommendations for enhancements.
Researches, edits, and prepares various statistical and informational reports for the Friend of the Court by
creating and maintaining complex Access databases and Excel spreadsheets. Functions include matching
State information with County information for reporting and collection purposes and for budget purposes.
Assists division manager in drawing up long range Friend of the Court goals and objectives for area assigned.
Formulates, recommends and implements procedural changes in office operations.
May represent the division at various meetings involving information systems, mainframe, or PC
applications.
Develops training plan and trains Friend of the Court employees and trainers for various technical changes,
enhancements, or implementations.
Assists with planning, coordinating and monitoring special divisional programs/projects.
Utilizes current Countywide and/or department specific software to complete assignments.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office environment.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for
this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. Possess a Bachelors degree from an accredited college or university with a major in
Computer Science, Information Systems, Business Administration, Public Administration, or
related field.
2. Have five (5) years of full-time work experience in a combination of legal or Court or Friend
of the Court operations and computer system operations.
CLASS TITLE: CHIEF ASSISTANT FOC SYSTEMS OPERATIONS
3
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable knowledge of and experience in the operations, policies, and procedures of
the Friend of the Court Division.
2. Considerable knowledge of computer operations and computer systems analysis.
3. Considerable ability to follow complex oral and written instructions.
4. Considerable ability to make routine decisions in accordance with departmental policies
and procedures.
5. Considerable ability to develop and maintain effective working relationships with
employees of the assigned division, section or unit, and other divisions and departments.
6. Considerable ability to plan, organize, direct, and evaluate the work performed by others.
7. Considerable ability to solve problems related to computer system software and
operations.
8. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and
Internet software.