HomeMy WebLinkAboutReports - 2024.01.18 - 40939
AGENDA ITEM: Positions Creation
DEPARTMENT: 52nd District Courts
MEETING: Board of Commissioners
DATE: Thursday, January 18, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3708
Motion to approve to create two (2) FTE GF/GP Deputy District Court Administrator positions in the
District Court, Clarkston Administration Division (#3020301) and Troy Administration Division
(#3020501) and to amend the FY2024-FY2026 budgets as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Staffing Modification Penny Luebs
INTRODUCTION AND BACKGROUND
The 52nd District Court, Clarkson and Troy Divisions are requesting to create two (2) Full-Time
Eligible (FTE) General Fund General Purpose (GF/GP) Deputy District Court Administrator positions
to align the structure of the Clarkson and Troy Divisions with that of Novi and Rochester Divisions.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Alexandra Black, District Court Administrator
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 1/18/2024
AGENDA DEADLINE: 01/18/2024 6:00 PM
ATTACHMENTS
1. Schedule A_District Court - Deputy Court Administrator Creation for 52-2 and 52-4
2. District Court Deputy DCA HR Write Up
COMMITTEE TRACKING
2024-01-09 Public Health & Safety - Recommend to Board
2023-01-18 Full Board - Adopt
Motioned by: Commissioner Ajay Raman
Seconded by: Commissioner Ann Erickson Gault
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault,
Linnie Taylor (17)
No: None (0)
Abstain: None (0)
Absent: Kristen Nelson, Michael Spisz (2)
Passed
Oakland County, Michigan
DISTRICT COURTS - POSTION CREATIONS FOR 52-2 AND 52-4 COURTS
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)Cost Center (CCN) #
Account #
(RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
52-2 Creation of FTE Deputy District Court Administrator
E General Fund Division II - Clarkston FND10100 CCN3020301 SC702010 PRG121020 702000 Salaries Regular 62,236 103,157 105,220
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722790 PRG121020 722000 FICA 4,761 7,892 8,050
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722770 PRG121020 722000 Retirement 15,086 25,005 25,505
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722810 PRG121020 722000 Disability 934 1,547 1,578
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722820 PRG121020 722000 Unemployment 37 62 63
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722760 PRG121020 722000 Group Life 162 268 273
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722750 PRG121020 722000 Workers Comp.548 908 926
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722780 PRG121020 722000 Medical 9,369 15,528 15,839
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722800 PRG121020 722000 Dental 439 728 743
E General Fund Division II - Clarkston FND10100 CCN3020301 SC722850 PRG121020 722000 Optical 22 36 37
E General Fund Division II - Clarkston FND10100 CCN3020301 SC731780 PRG121020 730000 Software Support Maintenance (32,500)(34,092)(34,092)
E General Fund Division I - Novi FND10100 CCN3020201 SC731780 PRG121020 730000 Software Support Maintenance (61,094)(74,023)(74,023)
E General Fund Non-Departmental FND10100 CCN9090101 SC730359 PRG196030 730000 Contingency -(47,016)(50,119)
Subtotal Expenditure $-$-$-
52-4 Creation of FTE Deputy District Court Administrator
E General Fund Division IV - Troy FND10100 CCN3020501 SC702010 PRG121020 702000 Salaries Regular 62,236 103,157 105,220
E General Fund Division IV - Troy FND10100 CCN3020501 SC722790 PRG121020 722000 FICA 4,761 7,892 8,050
E General Fund Division IV - Troy FND10100 CCN3020501 SC722770 PRG121020 722000 Retirement 15,086 25,005 25,505
E General Fund Division IV - Troy FND10100 CCN3020501 SC722810 PRG121020 722000 Disability 934 1,547 1,578
E General Fund Division IV - Troy FND10100 CCN3020501 SC722820 PRG121020 722000 Unemployment 37 62 63
E General Fund Division IV - Troy FND10100 CCN3020501 SC722760 PRG121020 722000 Group Life 162 268 273
E General Fund Division IV - Troy FND10100 CCN3020501 SC722750 PRG121020 722000 Workers Comp.548 908 926
E General Fund Division IV - Troy FND10100 CCN3020501 SC722780 PRG121020 722000 Medical 9,369 15,528 15,839
E General Fund Division IV - Troy FND10100 CCN3020501 SC722800 PRG121020 722000 Dental 439 728 743
E General Fund Division IV - Troy FND10100 CCN3020501 SC722850 PRG121020 722000 Optical 22 36 37
E General Fund Division IV - Troy FND10100 CCN3020501 SC731780 PRG121020 730000 Software Support Maintenance (31,000)(33,450)(33,450)
E General Fund Division I - Novi FND10100 CCN3020201 SC731780 PRG121020 730000 Software Support Maintenance (1,406)(1,406)(1,406)
E General Fund Division III - Rochester FND10100 CCN3020401 SC731780 PRG121020 730000 Software Support Maintenance (61,188)(68,927)(68,927)
E General Fund Non-Departmental FND10100 CCN9090101 SC730359 PRG196030 730000 Contingency -(51,348)(54,451)
Subtotal Expenditure $-$-$-
Total Expenditure $-$-$-
REQUEST:
1. To create two (2) FTE GF/GP Deputy District Court Administrator positions in the District Court, Clarkston
Administration Division (#3020301) and Troy Administration Division (#3020501).
PROPOSED FUNDING:
Elimination of the annual Judicial Information System (JIS) fees by the State of Michigan.
OVERVIEW:
The 52nd District Court has four divisions located in Novi, Clarkston, Rochester and Troy. The 52nd District Court
organizational structure has remained largely the same since 1968 even though the District Court has evolved and
increased in staff size, technology, caseload, facilities, number of judges and legal requirements significantly. The
52nd District Court is housed in various locations a significant distance from the County campus. The 52nd Court
Administrators are responsible for all day-to-day operations including facilities, human resources, IT, and all other
issues without the direct support of county departments. The 52nd District Court Novi and Rochester Divisions both
have Deputy Court Administrators and the Clarkson and Troy Divisions do not. The Clarkston and Troy Divisions have
a District Court Administrator and an Office Supervisor II. However, it is not feasible to allow an employee within an
Office Supervisor II position to make the decisions of a District Court Administrator. Governor Whitmer signed the FY
2024 budget and eliminated JIS fees for the court. This frees up funds that could be utilized by the District Court to
create these two Deputy District Court Administrator positions to allow the 52nd District Courts to align the structure
of the Clarkson and Troy Divisions with that of Novi and Rochester Divisions.
The District Court is requesting to create two (2) FTE GF/GP Deputy District Court Administrator positions in the
District Court, Clarkston Administration Division (#3020301) and Troy Administration Division (#3020501).
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2024
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Class Gr Period Step 01 Step
12
Step
24
Step
36
Step
48
Step
60
Step
72
Step
84
Deputy
District
Court
Admin.
328 Annual
Bi-wkly
96,451
3,709.67
101,134
3,889.77
105,816
4,069.85
110,498
4,249.91
115,180
4,429.99
119,862
4,610.09
124,554
4,790.17
129,226
4,970.23
Create two (2) GF/GP FTE Deputy District Court
Administrator positions (#3020301 &
#3020501)
Salary at Step 12 $101,134
Fringes @34.59% $34,982
Total Health Care Based Fringes $15,973
Cost for 1 $152,089
Cost for 2 $304,178