HomeMy WebLinkAboutReports - 2024.02.29 - 41028
AGENDA ITEM: Copy and Digitize Record Services for the Conviction Integrity Unit (CIU)
DEPARTMENT: Prosecuting Attorney's Office
MEETING: Board of Commissioners
DATE: Thursday, February 29, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-3765
Motion to authorize the appropriation of $100,000 from the Non-Departmental One-Time
Technology Projects to contract for services to copy and digitize records for the Conviction Integrity
Unit and authorize the Chair of the Board of Commissioners to execute a contract with appropriate
copy service company after final review by the Corporation Council and Purchasing Division; further,
grant Corporation Counsel access to the copied/digitized records for any specific case upon a court
issuing an order that overturns the criminal conviction(s) in that case; further, amend the FY 2024
budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Budget Amendment Penny Luebs
INTRODUCTION AND BACKGROUND
The Prosecuting Attorney has established a Conviction Integrity Unit (CIU), which investigates
cases when there are claims that a person has been wrongfully convicted. Some CIU investigations
result in past convictions being reversed. There is a demonstrated need to copy and digitize the
original, physical records of the underlying case files that the CIU investigates. Specifically, there is
a need to properly preserve the records for any potential civil lawsuit against the County or its
agents related to a reversed conviction.
There is also a need to provide copies of these records to the Michigan Attorney General’s Office to
investigate the case pursuant to the Wrongful Imprisonment Compensation Act (MCL 691.1751 et
seq). There is also a need to copy and digitize these records to assist with the CIU’s review of the
case files. These original physical files are voluminous, and it is a time-consuming and detail-
oriented task to properly copy and digitize them. The Prosecuting Attorney does not have adequate
internal staffing to do the work necessary to copy and digitize these records. The need to copy and
digitize these records is immediate. Corporation Counsel has been consulted and supports this
request.
The Prosecuting Attorney is requesting additional funding to contract with an appropriate copy
service company for an amount not to exceed $100,000. Funding in the amount of $100,000 is
available for transfer from the Non-Departmental One-Time Technology Projects.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Beth Greenberg Morrow
Nicole Tabin, Corporation Counsel Litigator
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 2/29/2024
AGENDA DEADLINE: 03/10/2024 7:12 PM
ATTACHMENTS
1. Schedule A - Budget Amendment
COMMITTEE TRACKING
2024-02-20 Public Health & Safety - Forward to Finance
2024-02-21 Finance - Recommend to Board
2024-02-29 Full Board - Adopt
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Philip Weipert
Yes: David Woodward, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, William Miller III,
Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Christine Long, Yolanda Smith Charles, Michael Spisz (3)
Passed
Oakland County, Michigan
PROSECUTOR'S OFFICE – ADDITIONAL FUNDING REQUEST FOR CONVICTION INTEGRITY UNIT COPYING SERVICES
Schedule "A"
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant
ID
(GRN) #
Project ID
# (PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
E General Fund PA - Administration FND10100 CCN4010101 SC731458 PRG122050 730000 Professional Services $100,000 $-$-
E General Fund Non-Departmental FND10100 CCN9090101 SC760180 PRG196030 760000 Technology Projects - One Time (100,000)--
Total Expenditures $-$-$-