HomeMy WebLinkAboutInterlocal Agreements - 2021.06.17 - 41034DeeAreeetattainaiid itttte teteratbeteneareteet
MISCELLANEOUS RESOLUTION :|#21288 June 17,2021
BY:Commissioner Gwen Markham,Chairperson,Finance Committee
IN RE:INFORMATION TECHNOLOGY —MODIFICATIONS TO COMPREHENSIVE I.T.SERVICES
INTERLOCAL AGREEMENT
To the Oakland County Board of Commissioners
Chairperson,Ladies and Gentlemen:
WHEREASthe Board of Commissioners,pursuant to Miscellaneous Resolution #12153 and #17263,
approved the Department of Information Technology's Comprehensive Information Technology Services
Agreementenabling the Department to make additional technology services available to public bodies;and
WHEREAS the Department of Information Technology has made the following modifications to the
Comprehensive I.T.Services Interlocal Agreement and Exhibits:
e Agreement Updated references to Browser.Standards required to use the services,
Exhibit |-Updated the County’s Cost for Transactional Fees,
Exhibit ll -Updated the County's Cost for Transactional Fees,
Exhibit tll -Updated the County's Cost for Transactional Fees,
Exhibit lV -Remove the third-party vendor that is no longer in use,
Exhibit V —Removed references to the Public List of Contracts that no longer exists,
Exhibit Xl -Removed references to the.Public List of Contracts that no longer exists,
Exhibit XIII -Removed references to the Public List of Contracts that no longer exists,
Exhibit X —Adopt new Exhibit and Addendum as appraved by the CLEMIS Strategic Planning
Committee and CLEMIS Advisory Committee,
All Exhibits -Updated section titles and references for consistency across all exhibits.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
attached Comprehensive Information Technology Services Agreement offering the I.T.Services of Online
Payments,Over the Counter Payments,Pay Local Taxes,Jury Management System,Collaborative Asset
Management System,Remedial Support Services,Data Center Services,Oaknet Connectivity,Internet
Service,CLEMIS,ArcGIS Online,Data Sharing,Pictometry Licensed Products,and Security Best Practice
Advice with fees described in the Exhibits.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson of the Board
to execute the Agreements with any Michigan public body that agrees to enter into a Comprehensive
Information Technology Services Agreement.'
Chairperson,on behalf of the Finance Committee,|move the adoption of the foregoing resolution.
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‘Commissioner Gwen Markham,District #9
Chairperson,Finance Committeeeeeeeeee#ee®eFINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #21258 :a June 17,2021
Moved by Gingell seconded by Hoffman the resolutions on the amended Consent Agenda be adopted.
AYES:Charles;Gershenson,.Gingell,Hoffman,Jackson,Joliat,Kochenderfer,Kowall,Kuhn,
Long,Luebs,Markham,McGillivray,.Miller,Moss,Nelson,Spisz,Weipert,Woodward,Cavell.(20)
NAYS:None.(0)’
A sufficient majority having votedin favor,the resolutions on the amended Consent Agenda were adopted.
_.HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MGCL 45.559A(7)
STATE OF MICHIGAN):
COUNTY OF OAKLAND)
|,Lisa Brown,Clerk of the County of Oakland,do hereby certify that the foregoing resolution is a true andaccuratecopyofaresolutionadoptedbytheOaklandCountyBoardofCommissionersonJune17,2021,with the original record thereof now remaining in my office.
In Testimony Whereof,|have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,Michigan this 17"day of June,2021,
Lisa Brown,Oakland County
March 11, 2024
Michigan Department of State
Office of the Great Seal
Richard H. Austin Building, 1st Floor
430 W. Allegan
Lansing, MI 48918
Dear Office of the Great Seal:
On June 17, 2021, the Board of Commissioners for Oakland County entered into an agreement per MR #21258 –
Information Technology – Modifications to the Comprehensive I.T. Services Interlocal Agreements.
As required by Urban Cooperation Act 7 of 1967 - MCL 124.510(4), a copy of the signed agreement with the County of
Oakland and the Township of Madsion, and the authorizing Board of Commissioners Resolution are enclosed for filing by
your office.
Send confirmation of receipt of this agreement to:
Mr. Joseph Rozell, Director of Elections
Oakland County Clerk/Register of Deeds
County Service Center, Building #14 East
1200 N. Telegraph Rd.
Pontiac, MI 48341
(Please include our Miscellaneous Resolution number on the confirmation of receipt letter for filing purposes.)
Contact our office at (248) 858-0564 if you have any questions regarding this matter.
Sincerely,
COUNTY OF OAKLAND
Joseph J. Rozell, CERA
Director of Elections
Cc: Donna Dyer, Corporation Counsel, Oakland County
Erika Munoz-Flores, Corporation Counsel, Oakland County
Kim McCabe, IT Project Specialist, Oakland County
Kristine Powers, IT Supervisor, Oakland County
Janet Moden, Clerk, Township of Madison
Enclosures
David T. Woodward (Feb 29, 2024 12:46 EST)Feb 29, 2024
Feb 29, 2024
CHARTER TOWNSHIP OF MADISON
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Gary Griewahn TRUSTEES
Supervisor
Janet Moden 3804 S. ADRIAN HIGHWAY Howard Bales
Clerk ADRIAN, MI 49221 Matt Carpenter
Harold Gregg 517-263-9313 Fax: 517-263-4569 Ralph Benschoter
Treasurer Chad Rodgers
Madison Township Board Meeting
Held in Person and Electronically (Zoom)
Minutes of January 9, 2024
7:00 p.m. Board Meeting called to order, with a silent prayer, and pledge to the flag said by all.
ROLL CALL:
Present in person: Griewahn, Gregg, Moden, Benschoter, Carpenter, and Bales. Absent
Rodgers.
APPROVAL OF BOARD MTG MINUTES 12/12/23:
Motion by Bales, supported by Benschoter to dispense reading and approve the monthly Board
meeting minutes as written for 12/12/2023. Motion was carried 6-0.
AMENDMENTS TO THE AGENDA: Motion by Carpenter, supported by Bales to add to
New Business the 2024 Budgeting issues. Motion carried 6-0.
PETITIONS & COMMUNICATIONS: None
INTRODUCTION OF SPECIAL GUESTS: Representative from Eden East LLC. spoke and
said that the issue he had, was resolved before the meeting.
LIMITED PUBLIC COMMENT ON AGENDA ITEMS: None
3-MINUTE DEPT. HEAD UPDATES:
Fire: Over 3000 fire department calls, including EMS were run in 2023. There were 919 hours
of training completed by the department in 2023 also. There will be new minimum State
regulations in 2024 on training.
Police: Chief Shadbolt stated that they had over 3000 calls in their department in 2023. He had
been working with David Gentner on training and that there had been many illnesses in the
Department. Chief Shadbolt then introduced a new hire police officer, James Bailey and he also
officially handed David Gentner his new Police Chief badge as his replacement on 1/12/24.
Griewahn also thanked Mike Shadbolt for his years of service to the township and hoping for a
long retirement.
CHARTER TOWNSHIP OF MADISON
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Water/Sewer: Reported by Watterson that the well is now drilled, and pump testing is being
done. Currently the Financial Advisor is waiting for a meeting with all the project parties and
financial committee. No pump has been installed yet there is only a casing in the ground. The
meeting with the City has not been scheduled yet on the sewer issue yet due to the holidays.
Inspection: Rincon had a family medical emergency and was unable to attend.
Legal: Castleberry announced that he has taken on the City of Adrian as a client temporary, but
that if there is a legal dispute with the City that he is our attorney first. No update on Walmart.
APPROVAL OF CONSENT AGENDA: Motion by Bales, supported by Benschoter to
approve the consent agenda. Roll call vote: Griewahn, Yes; Gregg, Yes; Moden, Yes;
Benschoter, Yes, Carpenter, Yes; and Bales, Yes. Motion carried 6-0.
Personnel Committee Minutes 12-20-23:
Benschoter read the minutes of the meeting, and made a motion to approve the minutes,
supported by Carpenter. Approved 6-0
Planning Commission Minutes 12/21/23:
Benschoter read the minutes of the meeting, and made a motion to approve the minutes,
supported by Bales. Approved 6-0
OLD BUSINESS/UNFINISHED BUSINESS:
David Gentner – Police Chief Employment Contract:
Clerk Moden stated that the contract that had been submitted contained language in it that should
have been deleted with respect to using Arbitration is he would be let go. The language for a
salaried employee should be the same as the previous Chief and the other salaried dept. heads. It
was stated that the language in Shadbolt’s employment contract in Section 3 should be the same
in Gentner’s contract in Section 20. Motion by Moden, supported by Gregg to make these
changes to the contract. Motion carried 6-0
NEW BUSINESS:
Land Split – 2640 E. Beecher - Carl Walworth:
Building official, David Rincon recommended the board approve the land split for this address
creating a new parcel of 1.126 acres from the original 2.707acres, with all parcels meeting the
CHARTER TOWNSHIP OF MADISON
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road frontage requirements. Motion by Bales, supported by Griewahn to approve. Motion
carried 6-0.
Land Split - 1178 W. Gorman Rd. – Keith Truckor:
Building official, David Rincon recommended the board approve the land split for this address
creating a new parcel of 2.26 acres from the original 37.71 acres, with all parcels meeting the
road frontage requirements. Motion by Bales, supported by Carpenter to approve. Motion
carried 6-0.
BS&A Cloud Software Upgrade:
It was discussed that BS&A, our current accounting, building permitting and cemetery mgt
system has suggested that we switch to their new cloud-based storage system for all of our
storage of data, as in the future they will no longer support our information that is not in their
cloud. Currently it is backed up on our servers which are currently at capacity and needs to be
replaced. This change will take anywhere from 6 months to a year to complete. The costs to get
this cloud storage will go up the longer we wait to do the move. If we wait until we are forced to
move to the cloud because of them no longer supporting our current system, it will cost a lot
more. Discussion then was turned to how we would pay for it, the ARPA funds would be one
way, another way would be to take it from the departments that would benefit the most from the
switch, such as building and water/sewer and general fund. At this point Carpenter made a
motion supported by Gregg, that we table the discussion and send it back to the Finance
Committee to study and make a recommendation to the board. Motion carried 6-0
Fire Gear:
Fire Chief Willson explained that the Fire Dept has a rotational list of expiring turnout gear for
the firefighters. He explained that the gear expires every ten years and must be replaced. He is
asking to purchase seven sets of gear at a quote of $25,000. He is looking to take it out of the
apparatus fund but is also trying to see if there is any grant money available to help with the cost
of the replacement. Motion by Gregg, supported by Moden that Chief Wilson is authorized to
purchase the seven sets of turnout gear at a cost not to exceed $25,000. Roll Call Vote:
Griewahn, Yes; Gregg, Yes; Moden, Yes; Benschoter, Yes; Carpenter, Yes; and Bales, Yes.
Motion carried 6-0.
Ordinance Prosecution Agreement:
Chief Shadbolt explained to the board that he has approached our attorney, Castleberry about the
issues that he has had with the Lenawee County Prosecutor’s office and the lack of cooperation
in getting timely resolution for our ordinance prosecution. This has been costing the township
money for lack of cooperation, and he is requesting that we terminate our agreement with the
County, and do our prosecution locally through our attorney. Castleberry would bill the
township separately for any cases that he would act as prosecutor for us, so as to be able to
CHARTER TOWNSHIP OF MADISON
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follow the costs incurred at the end of the year. Motion by Bales, supported by Carpenter to
authorize Griewahn to send a letter of notice of termination to the County within 30 days, and to
contract with Castleberry to prosecute our ordinances effective immediately. Roll Call Vote:
Griewahn, Yes; Gregg, Yes; Moden, Yes; Benschoter, Yes; Carpenter, Yes; and Bales, Yes.
Motion carried 6-0.
Record Management with Clemis:
Chief Shadbolt explained that we needed to renew our agreement with CLEMIS for the police
department information system. Motion by Bales, supported by Gregg to authorize Griewahn to
sign the renewal agreement for the Police department to use the CLEMIS program. Roll Call
Vote: Griewahn, Yes; Gregg, Yes; Moden, Yes; Benschoter, Yes; Carpenter, Yes; and Bales,
Yes. Motion carried 6-0.
ELECTED OFFICIALS’ COMMENTS:
Carpenter/Gregg: Expressed the need to look at the budget and see if there are areas that cuts
could be made. Benschoter suggested that it should be the whole board, Gregg suggested that
the finance committee review it first and that everyone look at the Dec. Financial report to see if
there are areas that can be cut.
Moden: Information and explanation of how early voting will take place for the upcoming
presidential primary election.
AUDIENCE COMMENTS: A representative of Eden East LLC. again thanked the board for
their support and interest in working with their company and their success.
ANNOUNCEMENTS: None
ADJOURNMENT/RECESS: Motion by Benschoter, seconded by Gregg, to adjourn the
meeting. Motion carried 6-Yes; 0-No. Meeting adjourned at 8:14 p.m.
Typed and Submitted by:
Janet Moden
Township Clerk