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HomeMy WebLinkAboutReports - 2024.03.14 - 41059 AGENDA ITEM: Sponsorship of the Baldwin Center's Clothes Closet Renovation Project DEPARTMENT: Board of Commissioners MEETING: Board of Commissioners DATE: Thursday, March 14, 2024 9:30 AM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-3776 Motion to approve the one-time allotment of $10,000 from the Fiscal Year 2024 Board of Commissioners General Fund Special Projects line-item budget for the purpose of contributing to the renovation of the Baldwin Center's Clothes Closet located at 200 Baldwin Avenue, City of Pontiac, Michigan; further, approve and authorize the Board Chair to execute any required agreements on behalf of Oakland County. ITEM CATEGORY SPONSORED BY Special Project Gwen Markham, Angela Powell INTRODUCTION AND BACKGROUND Summary of Proposed Project. The Baldwin Center needs help with funding to make repairs to the foundation of our Clothes Closet located in the NW corner of our building. The building is the large red farmhouse located at 200 Baldwin Avenue in Pontiac, just south of our Community Kitchen. The foundation at the northeast corner of the building started to crumble badly last fall. Since that time, we have been searching for contractors who could rebuild the foundation, and we finally secured three bids. The cost will be $30,000 and includes rebuilding the corner foundation and making necessary repairs to the roof, gutter and exterior to prevent future damage. For nearly 40 years, the Baldwin Center has been serving people who are low-income or homeless in Pontiac. Our mission is to “Feed, Clothe, Educate, and Empower.” We currently serve approximately 1500 meals per week from our Community Kitchen. We also ensure that area youth have safe, secure after-school activities, and provide diapers, showers, and hygiene kits for the community. Over the years, our Clothes Closet has provided thousands of individuals and families in need with clothing and small household items. What is the estimated cost of this project? The overall cost is $30,000, and we are asking the BOC for $10,000. Are there any possible funding partners or matching funds available? If so, please explain. The Baldwin Center is currently seeking other funding sources for this project along with the City of Pontiac. We have some general operating dollars which we can use if necessary to complete the project. What is the purpose of this project? Make repairs to the foundation of our clothes closet. Who will benefit from the project and how? Residents of Pontiac and surrounding communities. Will the project/cost fall within one or multiple budget cycles? One Budget Cycle. Will there be a need to organize support from any Oakland County Departments or outside agencies? If so, please explain. No. Does this project fall within the scope of the Board of Commissioners’ authority? Yes. Elizabeth A. Longley elongley@baldwincenter.org Baldwin Center Executive Director PO Box 420700 212 Baldwin Avenue Pontiac, MI 48342 P: 248.332.6101 F: 248.332.0533 www.baldwincenter.org Other Contacts hduenas@baldwincenter.org baldwin@baldwincenter.org POLICY ANALYSIS Summary of Proposed Project: The Baldwin Center is seeking funding to make critical repairs to the foundation of their Clothes Closet, located in the northwest corner of their building in Pontiac. The project involves rebuilding the corner foundation, as well as addressing roof, gutter, and exterior repairs to prevent future damage. The total cost of the project is $30,000. Estimated Cost: The Baldwin Center is requesting $10,000 from the Oakland County Board of Commissioners (BOC) to cover a portion of the project's expenses. The requested amount aligns with the scope of the project and is in line with the available funding. Funding Partners: The Baldwin Center is actively seeking additional funding partners, including the City of Pontiac, to support the project. This demonstrates proactive efforts to secure multiple funding sources and maximize resources for the project's completion. Purpose of the Project: The primary purpose of the project is to make essential repairs to the foundation of the Clothes Closet, ensuring the safety and structural integrity of the building. By addressing the foundation issues and conducting necessary repairs, the Baldwin Center can continue to provide critical services to the community. Beneficiaries: The project will benefit residents of Pontiac and surrounding communities who rely on the services provided by the Baldwin Center. These services include meals from the Community Kitchen, after-school activities for area youth, and access to clothing and household items through the Clothes Closet. Budget Cycle: The project falls within one budget cycle, ensuring timely allocation of funds and completion of the necessary repairs within the specified timeframe. This aligns with the policy's requirement for projects to adhere to budgetary timelines. Support from County Departments or Outside Agencies: There is no need to organize support from Oakland County departments or outside agencies for this project, simplifying the coordination process and streamlining project implementation. Scope of Authority: The project falls within the scope of the Board of Commissioners' authority, as it involves funding for repairs to a facility that directly supports the community and aligns with the county's goals of addressing issues related to homelessness, poverty, and community empowerment. In conclusion, the proposed special project request from the Baldwin Center for repairs to the Clothes Closet foundation is well-aligned with the objectives outlined in the Oakland County Board of Commissioners Special Projects Policy. The project addresses critical infrastructure needs, supports community services, and demonstrates proactive efforts to secure multiple funding sources. Allocating funds to support this project would contribute to the overall well-being and stability of the Pontiac community. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Elizabeth A. Longley Baldwin Center Executive Director Angela Powell, Commissioner Gwen Markham, Commissioner ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 3/14/2024 AGENDA DEADLINE: 03/14/2024 9:30 AM ATTACHMENTS 1. Estimate from Grade All Solutions 2. Estimate from Ready Dig Excavation 3. Baldwin Center Clothes Closet Photos COMMITTEE TRACKING 2024-01-18 Full Board - Refer to Finance 2024-03-06 Finance - Recommend to Board 2024-03-14 Full Board - Adopt Motioned by: Commissioner Philip Weipert Seconded by: Commissioner Linnie Taylor Yes: David Woodward, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William Miller III, Yolanda Smith Charles, Charles Cavell, Ajay Raman, Ann Erickson Gault, Linnie Taylor (15) No: None (0) Abstain: None (0) Absent: Michael Spisz, Marcia Gershenson, Brendan Johnson, Michael Gingell (4) Passed Grade All Solutions, LLC sent you an estimate We look forward to working with you. (Heather cell number ) 248-818-1069 Customer BALDWIN CENTER- HEATHER DUENDAS Baldwin Center ppmandc@gmail.com +1 (248) 332-6101 212 Baldwin Ave. Pontiac , MI 48342 Additional Recipients hduenas@baldwincenter.org Estimate #1363 February 2, 2024 Show full details Foundation Repair AT 200 BALDWIN AVE. PONTIAC MI FRONT PORCHCAP FOUNDATION UNDERPIN REPAIR $14,500.00 UNDERPIN FRONT PORCH FOUNDATION STRUCTURAL REPAIR. 22 LINEAR FT. 60" DEEP. WITH STEEL REBAR AND 6BAG PORTLAND CEMENT (THIS IS RECCOMENDED AT A MIMIMUM DUE TO CURRENT STATUS OF CRUMBLING FOUNDATION) OPTIONAL $9,800.00 BLOCKWORK IN BASEMENT: RECCOMENDED TO REMOVE AND REBUILD EXISTING BLOCK WALLS TO ASSIST WITH THE STRUCTURAL SUPPORT OF BUILDING EST. 24' LONG X 5' TALL. TERMS $0.00 50% due to get on schedule materials. 50% due at time of completion. Subtotal $24,300.00 Total $24,300.00 Grade All Solutions, LLC mike@gradeallsolutions.com +1 (248) 431-3506 © 2024 Block, Inc. All rights reserved. Square Privacy Policy | Security https://squareup.com/pay-invoice/estimate/inve:0-ChBubhC27ViQ_kTyhh9XnQUWELgP/ You have a new estimate from Ready Dig Excavation Option #1 $15,000.00 Declined on Feb 13, 2024. Estimate Details Service Unit Price Qty Total Foundation repair $15,000.00 1 $15,000.00 Foundation is crumbling and allowing outside dirt and water to come into basement. Ready Dig is proposing to not only fix and tuckpoint wall but is suggesting to install piers and beams to support and hold structure to stop future settling and basement issues in corner of basement. Ready dig is proposing to remove wall from corner to window. Install proper size blocks and pin where needed. Fill blocks with mortar or cement to add to strength. install piers and beam to hold house and foundation weight Service subtotal $15,000.00 Subtotal $15,000.00 Total $15,000.00 See your financing options Prequalify to find out how much you can borrow within minutes and pay as low as $325.39/mo*. Your credit score will not be affected. Note We are so grateful for our customers and want to THANK YOU for choosing Ready Dig Excavation! Contact us Ready Dig Excavation (586) 553-7225 Readydigexcavation@gmail.com *All financing is subject to credit approval. Terms may vary. Payment options through Wisetack are provided by our lending partners. For example, a $1,000 purchase could cost $45.18 a month for 24 months, based on a 7.9% APR, or $333.33 a month for 3 months, based on a 0% APR. See additional terms at https://www.wisetack.com/faqs https://client.housecallpro.com/estimates/8c6bcd1ac24d26c9e6e16c678fda350295c1bad31b02f 0b72555abc899e4c73c_923be89670c4e7aa61bec24d4308b995cd46c977e17e25e6e401e8a15 d6bcc91 Baldwin Center Clothes Closet interior basement Clothes Closet exterior