HomeMy WebLinkAboutReports - 2024.03.14 - 41095
AGENDA ITEM: Amendment #1 to the 2024 Health Equity Regional Council Backbone Grant
DEPARTMENT: Health & Human Services
MEETING: Board of Commissioners
DATE: Thursday, March 14, 2024 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-3896
Motion to accept Amendment #1 to the 2024 Regional Health Equity Council Backbone
Organization subrecipient grant agreement in the amount of $60,000 and authorize the Chair of the
Board of Commissioners to execute the amendment; further, amend the FY 2024 as detailed in the
attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Oakland County Health Division (OCHD) has received Amendment #1 to the Michigan Public
Health Institute 2024 Health Equity Regional Council Backbone subrecipient grant agreement. The
original agreement totaling $240,000 was adopted by the Board of Commissioners on December 7,
2023, via Miscellaneous Resolution #23-3588. Amendment #1 increases the funding to $300,000,
an increase of $60,000.
A County match is not required.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Leigh-Anne Stafford, Director Health & Human Services
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 3/14/2024
AGENDA DEADLINE: 03/14/2024 9:30 AM
ATTACHMENTS
1. HHS_Health_Covid-19 Hlth Equity Reg Counc Backbone grant_Am#1_Sch.A
2. Grant Review Sign-Off
3. Amendment #1 Contract
COMMITTEE TRACKING
2024-03-05 Public Health & Safety - Recommend to Board
2024-03-14 Full Board - Adopt
Motioned by: Commissioner Philip Weipert
Seconded by: Commissioner Linnie Taylor
Yes: David Woodward, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William Miller III, Yolanda Smith
Charles, Charles Cavell, Ajay Raman, Ann Erickson Gault, Linnie Taylor (15)
No: None (0)
Abstain: None (0)
Absent: Michael Spisz, Marcia Gershenson, Brendan Johnson, Michael Gingell (4)
Passed
Oakland County, Michigan
HEALTH AND HUMAN SERVICES DEPARTMENT/HEALTH DIVISION - COVID-19 HEALTH EQUITY REGIONAL COUNCIL BACKBONE GRANT - AMENDMENT #1
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account
# (RC/SC)
Program #
(PRG)Grant ID (GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment FY 2025
Amendment
FY 2026
Amendment
R Human Services Grants Health FND11007 CCN1060201 RC615571 PRG133150 GRN-1004347 615000 State Operating Grants 60,000 --
Total Revenues $60,000 $-$-
E Human Services Grants Health FND11007 CCN1060201 SC730373 PRG133150 GRN-1004347 730000 Contracted Services 60,000
Total Expenditures $60,000 $-$-
GRANT REVIEW SIGN-OFF – Health and Human Services/ Health Division AWD00444
GRANT NAME: Regional Equity Backbone Grant
FUNDING AGENCY: Michigan Public Health Institute
DEPARTMENT CONTACTS: Stacey Sledge 248-452-2151
STATUS: Amendment #1 (Greater than 15% of original award amount)
DATE: 02/16/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant amendment package (which should include this sign-
off and the grant amendment with related documentation should be requested to be placed on the next agenda(s) of the
appropriate Board of Commissioners’ committee(s) for grant amendment by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (02/14/2024)
Human Resources:
Approved by Human Resources. No position impact – Heather Mason (02/09/2024)
Risk Management:
Approved. No County insurance requirements detailed – Robert Erlenbeck (02/12/2024)
Corporation Counsel:
Approved. CC Conducted a legal review of the provided documents. There are no unresolved legal issues at this time. –
Heather Lewis (02/09/2024)
Reference Number: 23-XA-022035-11F- 504200 (Inc)
Page 1 of 2
Amendment No. 1
to the
Subcontract Agreement Between
Michigan Public Health Institute
and
County of Oakland, A Michigan Constitution al Corporation
Oakland County Health Division
I. Purpose
The purpose of this amendment is to increase the total contract compensation to be paid
as part of this agreement from $240,000.00 to $300,000.00, an increase of $60,000.00.
New budget and payment schedule are provided in Exhibit B, which is attached.
II. Special Certification
The individual or officer signing this agreement certifies by his/her signature that he/she
is authorized to sign this agreement on behalf of the responsible governing board,
official, or contractor.
MICHIGAN PUBLIC HEALTH INSTITUTE
_________________________________________ __________
Date
COUNTY OF OAKLAND A MICHIGAN CONSTITUTIONAL CORPORATION OAKLAND COUNTY
HEALTH DIVISION
Date
Reference Number: 23-XA-022035-11F- 504200 (Inc)
Page 2 of 2
EXHIBIT B
BUDGET, STATEMENT, & INVOICE INFORMATION
Contract Between
Michigan Public Health Institute
and
County of Oakland, A Michigan Constitutional Corporation
Oakland County Health Division
Description of payment amounts and payment methods:
COST REIMBURSEMENT
(Use current GSA business mileage rates which can be found at www.gsa.gov.)
All individuals traveling under this subcontract are required to follow current travel regulations established by the
Federal Uniform Guidance, the IRS and, if applicable, State travel regulations. MPHI will not reimburse for any
expense not allowable under the Guidance, IRS, or applicable State regulations. All requests for travel
reimbursement must state that Federal Guidance has been followed before payment is issued.
Total payments from MPHI to the Subcontractor under this Agreement, shall not exceed the sum of THREE
HUNDRED THOUSAND and 00/100 DOLLARS ($300,000.00). MPHI shall make payments to Subcontractor
within forty-five (45) days after receipt by the Business Office of an invoice that has been approved by MDHHS
and the MPHI project coordinator indicating the amount due, description of expenses, and the subcontract
reference number.
MPHI’s fiscal year is January to D ecember. Subcontractor invoices that cross more than one of MPHI’s fiscal
years cannot be submitted. All invoices must be separated by MPHI’s fiscal year. An invoice for any expenses
incurred during one fiscal year must be submitted to MPHI within forty -five (45) days of the start of the following
fiscal year. For example, for work performed on a subcontract between December 1 st and January 31st, an invoice
must be submitted for the December 1 st-31st portion of expenses by February 14th . An invoice for any expenses
incurred during one fiscal year must be submitted to MPHI within forty -five (45) days of the start of the
following fiscal year. Invoices for expenses incurred prior to December 31st of one fiscal year, but received
over 45 days after the start of the following fiscal year will not be paid.
Subcontractor shall send invoices no more frequently than monthly and all invoices must conform to requirements
in the Funding Source Agreement. A final invoice must be submitted to MPHI within fifteen (15) days after the
termination date of this contract, unless otherwise agreed in writing by the Grants and Contracts Manager of
MPHI. Invoices received after this date without prior approval will not be honored. Payment by the MPHI to the
Subcontractor is subject to the availability of funds under the Funding Source Agreement.
Invoices should be submitted to: Lindsey DeBoer, ldeboer@mphi.org
Cc: Krysten Rosendall, krosenda@mphi.org