HomeMy WebLinkAboutReports - 2024.03.14 - 41101
AGENDA ITEM: Position Creations in Adult Treatment Court
DEPARTMENT: Circuit Court
MEETING: Board of Commissioners
DATE: Thursday, March 14, 2024 9:30 AM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-3937
Motion to approve the creation of a new merit system classification titled Community Service
Coordinator to be placed at salary grade UNI/116, FLSA Status Non-Exempt; further, to create one
(1) GF/GP FTE Community Service Coordinator position in the Circuit Court Civil Criminal Division,
(#3010101) to be funded by the Adult Treatment Court grant; to transfer the Adult Treatment Court
position of Technical Office Specialist (P00012029) from Circuit Court Family Division, Court
Services (3010402) to Circuit Court Civil/Criminal Division (3010101); further, to include a Schedule
A - Budget Amendment in the subsequent Management and Budget quarterly financial report.
ITEM CATEGORY SPONSORED BY
Staffing Modification Penny Luebs
INTRODUCTION AND BACKGROUND
The Court employs an Adult Treatment Court (ATC) an alternative to incarceration. The ATC
receives grant funding from the State Court Administrative Office. Recent legislation has greatly
increased program participation in the ATC. New Juvenile Justice reforms require positions that
were 50% supporting the ATC program to return to Juvenile Casework under a separate resolution.
The Circuit Court has reviewed its operations and determined efficiencies could be achieved by
returning the position of Community Service Coordinator to the ATC. It has been determined that
the position will allow for a greater portion of the grant to be used for other grant related costs such
as drug testing, incentives, and therapy. The position of Community Service Coordinator will be fully
funded by the ATC grant. The recreation of this position will allow for two dedicated FTE positions to
support the growing number of ATC participants; one (1) FTE Community Service Coordinator and
one (1) existing FTE Technical Office Assistant.
Positions of Youth and Family Casework Supervisor and Technical Office Specialist from Adult
Treatment Court Grant funding will be removed from the ATC grant and returned to Juvenile
Casework Services under separate resolution.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Chris Bujak, Chief Court Business Operations
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 3/14/2024
AGENDA DEADLINE: 03/14/2024 9:30 AM
ATTACHMENTS
1. Grant Review Sign-Off
2. Circuit Court ATC VTC Position HR Write Up
COMMITTEE TRACKING
2024-03-05 Public Health & Safety - Recommend to Board
2024-03-14 Full Board - Adopt
Motioned by: Commissioner Philip Weipert
Seconded by: Commissioner Linnie Taylor
Yes: David Woodward, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, William Miller III, Yolanda Smith
Charles, Charles Cavell, Ajay Raman, Ann Erickson Gault, Linnie Taylor (15)
No: None (0)
Abstain: None (0)
Absent: Michael Spisz, Marcia Gershenson, Brendan Johnson, Michael Gingell (4)
Passed
GRANT REVIEW SIGN-OFF – 6th Circuit Court AWD00410
GRANT NAME: FY 2024 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan
DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564
STATUS: Grant Amendment#1
DATE: 03/04/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant amendment package (which should include this
sign-off email and related documentation) should be placed on the next agenda(s) of the appropriate Board of
Commissioners’ committee(s) for grant amendment approval by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (03/01/2024)
Human Resources:
Approved by Human Resources. Creates a new classification and position, requires HR action. -Heather Mason
(03/01/2024)
Risk Management:
Approved. - Robert Erlenbeck (03/04/2024)
Corporation Counsel:
Approved. CC conducted legal review. I spoke with CB, who explained this is simply a rearrangement of already
accepted funds, and the granting agency has no issue with the changes. There is no change in funding amount and no new
terms, conditions, etc. created with this change. There are no unresolved legal issues. – Heather Lewis (03/01/2024)
REQUEST:
1. To create a new merit system classification titled Community Service Coordinator to be placed at salary
grade UNI/116, FLSA Status Non-Exempt.
2. To create one (1) GF/GP FTE Community Service Coordinator position in the Circuit Court Civil Criminal
Division, (#3010101) to be funded by the ATC grant.
3. To transfer the Adult Treatment Court position of Technical Office Specialist (P00012029) from Circuit
Court Family Division, Court Services (3010402) to Circuit Court Civil/Criminal Division (3010101).
4. Positions P00009712 Youth and Family Casework Supervisor, and P00010677 Technical Office Specialist
from Adult Treatment Court Grant funding will be removed from the ATC grant and returned to Juvenile
Casework Services under separate resolution.
PROPOSED FUNDING:
Adult Treatment Court.
OVERVIEW:
The Court employs an Adult Treatment Court (ATC) as an alternative to incarceration. The ATC receives grant funding
from the State Court Administrative Office. Recent legislation has greatly increased program participation in the
ATC. New Juvenile Justice reforms require positions that were 50% supporting the ATC program to return to Juvenile
Casework under a separate resolution. The Circuit Court has reviewed its operations and determined efficiencies
could be achieved by returning the position of Community Service Coordinator to the ATC. It has been determined
that the position will allow for a greater portion of the grant to be used for other grant related costs such as drug
testing, incentives, and therapy. The position of Community Service Coordinator will be fully funded by the ATC
grant. The recreation of this position will allow for two dedicated FTE positions to support the growing number of
ATC participants, one (1) FTE Community Service Coordinator and one (1) existing FTE Technical Office Specialist.
It is requested to create a new merit system classification titled Community Service Coordinator to be placed at
salary grade UNI/116, FLSA Status Non-Exempt and create one (1) GF/GP FTE Community Service Coordinator
position in the Circuit Court Civil Criminal Division, (#3010101) to be funded by the ATC grant. It is also requested to
transfer the Adult Treatment Court position of Technical Office Specialist (P00012029) from Circuit Court Family
Division, Court Services (3010402) to Circuit Court Civil/Criminal Division (3010101). Positions P00009712 Youth and
Family Casework Supervisor, and P00010677 Technical Office Specialist from Adult Treatment Court Grant funding
will be removed from the ATC grant and returned to Juvenile Casework Services under separate resolution.
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2024
*Note: Annual rates are shown for illustrative purposes only.
Class Gr Period Step 01 Step
12
Step
24
Step
36
Step
48
Step
60
Step
72
Step
84
Technical
Office
Specialist
112 Bi-wkly
Annual
1,699.44
44,185
1,781.94
46,330
1,864.44
48,475
1,946.94
50,620
2,029.44
52,765
2,111.93
54,910
2,194.44
57,055
2,276.96
59,200
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Create one (1) GF/GP FTE Community Service
Coordinator position (#3010101)
Salary @ step 12 56,315
Fringes @ 34.59%19,479
Direct Contract Charge 15,973
Cost 1 Position 91,767
Community
Service
Coordinator
116 Bi-wkly
Annual
2,065.71
53,708
2,165.98
56,315
2,266.25
58,923
2,366.53
61,530
2,466.80
64,137
2,567.07
66,744
2,667.38
69,352
2,767.65
71,959
Youth &
Family
Casework
Supervisor
122 Bi-wkly
Annual
2,768.25
71,975
2,902.62
75,468
3,036.99
78,962
3,717.37
82,456
3,305.74
85,949
3,440.13
89,443
3,574.52
92,938
3,708.91
96,432