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Home My WebLink AboutReports - 2024.04.11 - 41122 AGENDA ITEM: Amendment #1 to the FY 2023 SCAO Virtual Backlog Response Docket Grant Program DEPARTMENT: Circuit Court MEETING: Board of Commissioners DATE: Thursday, April 11, 2024 6:31 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2024-4032 Motion to approve Amendment #1 to the FY 2023 SCAO Virtual Backlog Response Docket Grant Program from the State Court Administrative Office in the amount of $458,378 for the period of April 1, 2023 through December 31, 2025; further, authorize the Chair of the Board of Commissioners to execute the amendment; further, amend the FY 2024–2025 budgets as detailed in the attached Schedule A. ITEM CATEGORY SPONSORED BY Grant Penny Luebs INTRODUCTION AND BACKGROUND The Circuit Court was awarded a grant from the State Court Administrative Office (SCAO), Virtual Backlog Response Docket Grant Program, for the grant period of April 1, 2023 through March 31, 2024. The grantor has offered the Court an extension of the grant until December 31, 2025. The total program funding for the Virtual Backlog Response Docket Grant of $700,650 will be increased to $1,159,028.91. The court intends to continue using these funds to reduce the backlog of pending criminal cases due to COVID-19 and the inability to hold criminal jury trials for almost two years. The grant provides funding for attorney fees, mediator payments, visiting judges, zoom pods for attorneys and mediators, and some Information Technology expenditures. The grant will continue to fund two (2) Special Revenue (SR) FTE Court Clerk positions, and one (1) Special Revenue (SR) FTE Judicial Staff Attorney position. The FY2023 budget is being rolled forward and split across FY2024-FY2026 for budget development purposes. BUDGET AMENDMENT REQUIRED: Yes Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Chris Bujak, Chief Court Business Operations ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 4/11/2024 AGENDA DEADLINE: 04/21/2024 6:31 PM ATTACHMENTS 1. SCHEDULE A: Circuit Court – FY 2023 Virtual Backlog Response Docket Grant (Amendment #1) 2. Grant Review Sign-Off 3. VBRD Contract Amendment #1 - Oakland COMMITTEE TRACKING 2024-04-02 Public Health & Safety - Forward to Finance 2024-04-03 Finance - Recommend to Board 2024-04-11 Full Board - Adopt Motioned by: Commissioner Michael Gingell Seconded by: Commissioner Penny Luebs Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (17) No: None (0) Abstain: None (0) Absent: Karen Joliat, William Miller III (2) Passed Oakland County, Michigan Circuit Court – FY 2023 Virtual Backlog Response Docket (Amendment #1) Schedule "A" DETAIL R/E Fund Name Division Name Fund # (FND)Cost Center (CCN) # Account # (RC/SC) Program # (PRG)Grant ID (GRN) # Project ID # (PROJ) Region (REG) Budget Fund Affiliate (BFA) Ledger Account Summary Account Title FY 2024 Amendment FY 2025 Amendment FY 2026 Amendment R Judicial Grants Civil/Criminal FND11012 CCN3010301 RC615571 PRG121100 GRN-1004106 615000 State Operating Grants 557,120 412,640 132,615 Total Revenues $557,120 $412,640 $132,615 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC702010 PRG121100 GRN-1004106 702000 Salaries Regular 209,437 220,162 57,789 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722750 PRG121100 GRN-1004106 722000 Workers Compensation 1,843 1,937 508 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722760 PRG121100 GRN-1004106 722000 Group Life 545 572 150 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722770 PRG121100 GRN-1004106 722000 Retirement 50,768 53,367 14,008 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722780 PRG121100 GRN-1004106 722000 Hospitalization (Personnel)28,709 28,709 28,709 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722790 PRG121100 GRN-1004106 722000 Social Security 16,022 16,843 4,421 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722800 PRG121100 GRN-1004106 722000 Dental 1,469 1,469 1,469 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722810 PRG121100 GRN-1004106 722000 Disability 3,142 3,303 867 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722820 PRG121100 GRN-1004106 722000 Unemployment Insurance (Personnel)125 132 34 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC722850 PRG121100 GRN-1004106 722000 Optical 60 60 60 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC731458 PRG121100 GRN-1004106 730000 Professional Services 60,000 60,000 15,000 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC750154 PRG121100 GRN-1004106 750000 Expendible Equipment 106,400 10,940 - E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC732081 PRG121100 GRN-1004106 750000 Visiting Judges 77,200 13,546 8,000 E Judicial Grants Civil/Criminal FND11012 CCN3010301 SC731213 PRG121100 GRN-1004106 770000 Membership Dues 1,400 1,600 1,600 Total Expenditures $557,120 $412,640 $132,615 GRANT REVIEW SIGN-OFF – 6th Circuit Court GRANT NAME: FY 2023 Virtual Backlog Response Docket Grant FUNDING AGENCY: State Court Administrative Office (SCAO) of Michigan DEPARTMENT CONTACT PERSON: Chris Bujak 248-452-9564 STATUS: Grant Amendment #1 (Greater than 15% of the original award) DATE: 04/03/2024 Please be advised that the captioned grant materials have completed the internal grant review. The returned comments are below. The Board of Commissioners’ liaison committee resolution and grant amendment package (which should include this sign-off email and the grant amendment with related documentation) should be uploaded into Civic Clerk on the next agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Management and Budget: Approved – Sheryl Johnson (04/03/2024) Human Resources: Approved. – Hailey Matthews (03/29/2024) Risk Management: Approved. Allows County to self-insure – Robert Erlenbeck (04/01/2024) Corporation Counsel: Approved. CC conducted a legal review of the provided documents and confirmed with the requesting department that they have no questions or concerns and can and will comply with the terms and conditions of the agreement and amendment. CC found no unresolved legal issues. – Heather Lewis (04/01/2024) Amendment Number 1 to Contract between Michigan Supreme Court State Court Administrative Office And 6th Circuit Court of Oakland County, No. SCAO-2023-069 This Amendment Number 1 (the Amendment) is entered into by and between the Michigan Supreme Court, State Court Administrative Office (the SCAO), P.O. Box 30048, Lansing, Michigan, 48909, and the 6th Circuit Court (the Grantee) (collectively, the SCAO and the Provider are the “Parties” for Amendment Number 1). Recitals 1. The Parties entered Contract Number SCAO-2023-069, effective March 31, 2023, (the Original Contract) under which the Grantee agreed to provide services to reduce the backlog of criminal cases known as the Virtual Backlog Response Docket (Services). Subsection 2.01 of the Original Contract allows SCAO to grant exceptions to the Original Contract’s terms. 2. The Parties now desire to enter this Amendment Number 1 to: a. Extend the Original Contract to December 31, 2025, and modify other dates as mutually agreed below; and b. Allocate additional funds to the Original Contract’s grant amount, subject to Section 8’s (Use of Funding) terms in Original Contract. Modified Terms In consideration of the foregoing premises and mutual promises set forth below, the Parties agree to modify the Original Contract to include the amended terms below, which constitute Amendment Number 1. 1. Section 2, Subsection 2.01 (Period of Agreement), of the Original Contract is amended and replaced with a contract termination date of December 31, 2025. Section 8, Sub-section 8.02, of the Original Contract is amended to obligate funds by December 31, 2025, with the final report due January 10, 2026. All other Section 8 terms survive as originally drafted in the Original Contract. 2. The reporting periods and due dates listed in Attachment 4 survive, with the addition of the following reporting periods and due dates: a. April 1, 2024, through June 30, 2024, (Due July 10, 2024) b. July 1, 2024, through September 30, 2024, (Due October 10, 2024) c. October 1, 2024, through December 31, 2024, (Due January 10, 2025) d. January 1, 2025, through March 31, 2025, (Due April 10, 2025) e. April 1, 2025, through June 30, 2025, (Due July 10, 2025) f. July 1, 2025, through September 31, 2025, (Due October 10, 2025) g. October 1, 2025, through December 31, 2025, (Due January 10, 2026) 3. The original grant amount is amended and replaced with an amount of $1,159,028.91. a. This amended grant amount does not alter any other Section 3 (Agreement Amount and Budget) term. b. All other Original Contract Sections survive as originally drafted. c. All Original Contract Attachments, including but not limited to Attachment 1 (Award Terms and Conditions), survive as originally drafted. 4. This Amendment Number 1 to the Original Contract will be effective only on the date it is signed by both Parties. If the Parties do not sign the First Amendment on the same date, the latest specified date will become the Amendment Number 1’s effective date. 5. Except as expressly provided in this Amendment Number 1, all other terms and conditions of the Original Contract shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the Grantee, 6th Circuit Court of Oakland County, and SCAO execute this Amendment Number 1. 6th Circuit Court of Oakland County By:____________________________ Date:________________ (printed or typed name of Grantee Authorized Signatory) Title: (Title of Authorized Signatory) STATE COURT ADMINISTRATIVE OFFICE By:____________________________ Date:________________ Elizabeth Rios-Jones Title: Deputy State Court Administrator