HomeMy WebLinkAboutResolutions - 2024.04.24 - 41140
AGENDA ITEM: Pontiac Redevelopment Project - Architect/Engineer and Community Engagement
Services for Renovations to 31 E. Judson & 51111 Woodward In Pontiac
DEPARTMENT: Executive's Office
MEETING: Board of Commissioners
DATE: Wednesday, April 24, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-149 _ 24-31
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Resolution Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
Oakland County purchased property in downtown Pontiac including two buildings and surrounding
structures and parcels in 2023 per Miscellaneous Resolutions 23-128 and 23-132. 31 E Judson,
approximately 200,000 square feet, is vacant and requires renovations prior to being occupied by
County departments, and 51111 Woodward, approximately 200,000 square feet, is substantially
occupied and has usable space that can be utilized by County departments if needed, and would
require some alterations.
An Architect/Engineer Community Engagement RFQ was issued via Oakland County Purchasing for
selection of an Architect/Engineer Community Engagement company through the competitive
bidding process.
The Architect/Engineer Community Engagement company will act as the County’s advocate in
community outreach and engagement implementation during planning, design, and construction
services. AECOM of Novi, MI, in partnership with Sidewalk Detroit, MI, was the most qualified
bidder.
Funding in the amount of $130,561 is available for transfer from the Strategic Investment Plan
Assigned Fund Balance (GL Account #383554) to the Pontiac Development Fund (#42110) for
Architect/Engineer Community Engagement services.
POLICY ANALYSIS
This is a request to appropriate funding for Architect/Engineer (A/E) and Community Engagement
services for the Pontiac Redevelopment Project. This resolution authorizes the County Executive
Office to execute the professional services contract with AECOM for A/E and Community
Engagement services. The contract term is March 1, 2024 through February 28, 2027 with a not to
exceed amount of $130,561.
From the RFQ:
Community engagement is recognized as essential to ensure the needs of community are being
met. Engagement of internal and external parties such as governmental agencies, partners,
community and business leaders, staff, and key stakeholders will be necessary. The County will
look to the A/E firm to facilitate these conversations, provide moderation and support. To stay
organized and on top of this major initiative, the County is seeking the expertise of an A/E firm to
provide leadership and participation in community engagement.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Sean Carlson, Deputy County Executive II
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 4/24/2024
David Woodward, Board of Commissioners Approved - 4/24/2024
Hilarie Chambers, Executive's Office Approved - 4/29/2024
Lisa Brown, Clerk/Register of Deeds Final Approval - 4/29/2024
AGENDA DEADLINE: 04/24/2024 6:00 PM
ATTACHMENTS
1. Pontiac AE Renovations_Schedule A
COMMITTEE TRACKING
2024-04-17 Economic Development & Infrastructure - Forward to Finance
2024-04-17 Finance - Recommend to Board
2024-04-24 Full Board - Adopt
Motioned by: Commissioner Brendan Johnson
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Penny Luebs, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (10)
No: Michael Spisz, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert (5)
Abstain: None (0)
Absent: Ajay Raman, Michael Gingell, Yolanda Smith Charles, William Miller III (4)
Passed
April 24, 2024
RESOLUTION #2024-149 _ 24-31
Sponsored By: Yolanda Smith Charles
Executive's Office - Pontiac Redevelopment Project - Architect/Engineer and Community
Engagement Services for Renovations to 31 E. Judson & 51111 Woodward In Pontiac
Chair and Members of the Board:
WHEREAS Oakland County purchased property in downtown Pontiac including two buildings and
surrounding structures and parcels in 2023 per Miscellaneous Resolutions 2023-3203 and 2023-
3241; and
WHEREAS 31 E Judson, approximately 200,000 square feet, is vacant and requires renovations prior
to being occupied by County departments; and
WHEREAS 51111 Woodward, approximately 200,000 square feet, is substantially occupied and has
usable space that can be utilized by County departments if needed, and would require some
alterations; and
WHEREAS an Architect/Engineer, Urban Planning, and Community Engagement RFQ was issued
via Oakland County Purchasing for selection of an Architect/Engineer, Urban Planner, and
Community Engagement company through the competitive bidding process; and
WHEREAS a Community Engagement company will act as the County’s advocate in community
outreach and engagement implementation during planning, design, and construction services related
to the renovation of 31 East Judson and the Pontiac Downtown Redevelopment project; and
WHEREAS AECOM of Novi, MI, in partnership with Sidewalk Detroit of Detroit, MI, was the most
qualified bidder; and
WHEREAS funding in the amount of $130,561 is available for transfer from the Strategic Investment
Plan Assigned Fund Balance (GL Account #383554) to the Pontiac Development Fund (#42110) for
Architect/Engineer Community Engagement services.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes funding in the
amount of $130,561 for Architect/Engineer Community Engagement services.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the County Executive
Office to enter into a professional services contract with AECOM Great Lakes, Inc, in partnership with
Sidewalk Detroit, for Architect/Engineering and Community Engagement services for a term of March
1, 2024 through February 28, 2027 in an amount not to exceed $130,561.
BE IT FURTHER RESOLVED that any contract extensions or amendments to the original contract
will require approval of the Board of Commissioners.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an appropriation in the
amount of $130,561.00 from the General Fund Strategic Investment Plan Assigned Fund Balance
(GL Account #383554) for Architect/Engineer Community Engagement services.
BE IT FURTHER RESOLVED that County Executive Office and Board of Commissioners intend to
expend funds for this appropriation with revenues received from a combination of the State of
Michigan’s $50,000,000 enhancement grant to Oakland County and $10,000,000 in Local Fiscal
Recovery Funds received under the federal American Rescue Plan Act.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for
Community Engagement services (PRJ-17576) in the amount of $130,561 from the General Fund
Strategic Investment Plan Assigned Fund Balance (GL Account #383554) to the Pontiac
Development Fund (#42110) as detailed in the attached Schedule A.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Yolanda Smith
Charles.
Date: April 24, 2024
David Woodward, Commissioner
Date: April 29, 2024
Hilarie Chambers, Deputy County Executive II
Date: April 29, 2024
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2024-04-17 Economic Development & Infrastructure - Forward to Finance
2024-04-17 Finance - Recommend to Board
2024-04-24 Full Board - Adopt
Motioned by Commissioner Brendan Johnson seconded by Commissioner Angela Powell to adopt
the attached Resolution: Pontiac Redevelopment Project - Architect/Engineer and Community
Engagement Services for Renovations to 31 E. Judson & 51111 Woodward In Pontiac.
Yes: David Woodward, Penny Luebs, Kristen Nelson, Gwen Markham, Angela Powell, Marcia
Gershenson, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (10)
No: Michael Spisz, Karen Joliat, Christine Long, Robert Hoffman, Philip Weipert (5)
Abstain: None (0)
Absent: Ajay Raman, Michael Gingell, Yolanda Smith Charles, William Miller III (4)
Passed
ATTACHMENTS
1. Pontiac AE Renovations_Schedule A
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April
24, 2024, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Wednesday, April 24, 2024.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
ECONOMIC DEVELOPMENT/BUSINESS DEVELOPMENT DIVISION - PONTIAC AE SERVICES AND URBAN PLANNING
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R General Fund Non-Departmental FND10100 CCN9010101 RC665882 PRG196030 665882 Planned Use of Balance 130,561 --
Total Revenues $130,561 $-$-
E General Fund Non-Departmental FND10100 CCN9010101 SC788001 PRG196030 BFA42110 788001 Transfers Out 130,561 $-$-
Total Expenditures $130,561 $-$-
R Pontiac Development Fund Facilities Planning FND42110 CCN1040801 RC695500 PRG148020 PRJ-17576 BFA10100 695500 Transfers In 130,561 $-$-
Total Revenues $130,561 $-$-
E Pontiac Development Fund Facilities Planning FND42110 CCN1040801 SC760126 PRG148020 PRJ-17576 760000 Capital Outlay Miscellaneous 130,561 $-$-
Total Expenditures $130,561 $-$-