HomeMy WebLinkAboutReports - 2024.04.24 - 41145
AGENDA ITEM: Amendment #2 to the FY 2024 Automobile Theft Prevention Authority
DEPARTMENT: Sheriff’s Office
MEETING: Board of Commissioners
DATE: Wednesday, April 24, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-19
Motion to approve the grant amendment from the State of Michigan, Auto Theft Prevention Authority
in the amount of $182,554 to add Waterford Township to the auto theft team for the period of
October 1, 2023 through September 30, 2024; further, authorize the Chair of the Board of
Commissioners to execute the grant amendment; further, authorize a representative from the
Sheriff’s Office to execute the Agreement for Participation in Oakland County Auto Theft Team and
Receipt of ATPA Grant Funds with the local units of government and the Agreement for
Participation in Preventing Auto Theft (PAT) and Receipt of ATPA Grant Funds; further, amend the
FY 2024 budget as detailed in the attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The State of Michigan, Automobile Theft Prevention Authority (ATPA) awarded Oakland County FY
2024 Auto Theft Prevention Authority Grant funding for the funding period of October 1, 2023
through September 30, 2024. The Township of Waterford expressed interest in joining the Auto
Theft team and an amendment was approved by the ATPA to add funding for a Waterford officer to
participate on the ATPA team. The ATPA grant amendment includes $182,554 in grant funding for
Waterford.
The Township of Waterford is responsible for the 40% required grant match.
POLICY ANALYSIS
Acceptance of this grant does not obligate the County to any future commitment and continuation of
the Special Revenue positions in the grant is contingent upon continued future levels of grant
funding. Amendment #1 was approved administratively on February 27, 2024.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Curtis Childs, Undersheriff
Gaia Piir, Sheriff Fiscal Officer
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 4/24/2024
AGENDA DEADLINE: 04/24/2024 6:00 PM
ATTACHMENTS
1. 2024 ATPA Grant Acceptance Schedule A Amend #2
2. Grant Review Sign-Off FY24
3. OCAT modification form for new Waterford Twp officer signed
4. 08-24 OCAT
5. MOA OCAT and Waterford
6. Amendment #1 _ Grant Amendment Sign-Off
COMMITTEE TRACKING
2024-04-16 Public Health & Safety - Forward to Finance
2024-04-17 Finance - Recommend to Board
2024-04-24 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (15)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Michael Gingell, Yolanda Smith Charles, William Miller III (4)
Passed
Oakland County, Michigan
FY 2024 AUTOMOBILE THEFT PREVENTION AUTHORITY GRANT AMENDMENT #2
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID
# (PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
R Law Enforcement Grants Sheriff's Office - Inv. & Forensic Svcs FND11005 CCN4030901 RC615571 PRG116270 GRN-1004248 615000 State Operating Grants - OC 109,533 109,533 109,533
Total Revenues $109,533 $109,533 $109,533
E Law Enforcement Grants Sheriff's Office - Inv. & Forensic Svcs FND11005 CCN4030901 SC730373 PRG116270 GRN-1004248 730000 Contracted Services $109,533 $109,533 $109,533
Total Expenditures $109,533 $109,533 $109,533
GRANT REVIEW SIGN-OFF – Sheriff Department
GRANT NAME: FY 2024 Auto Theft Prevention Authority Grant
FUNDING AGENCY: Michigan Department of State Police, Automobile Theft Prevention Authority
DEPARTMENT CONTACT PERSON: Sgt. Robert Negri; 248-858-5247
STATUS: Grant Amendment (Greater than $10,000 or 15% of original award amount)
DATE: 04/01/2024
Please be advised that the captioned grant materials have completed the internal grant review. The returned comments are
below.
The Board of Commissioners’ liaison committee resolution and grant amendment package (which should include this
sign-off email and the grant amendment with related documentation) should be placed on the agenda(s) of the next
appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (04/01/2024)
Human Resources:
Approved – Hailey Matthews (03/29/2024)
Risk Management:
Approved. No County insurance requirements. – Robert Erlenbeck (04/01/2024)
Corporation Counsel:
Approved. – William DeBiasi (04/01/2024)
GRANTS-034 (01/2019)
MICHIGAN STATE POLICE
Auto Theft Prevention Authority
AUTO THEFT PREVENTION AUTHORITY
(ATPA)PROJECT MODIFICATION
Please Check One:
O Grant Official Change -Authorized Official
C1 Grant Official Change -Project Director
event;REQU EST se ee LJ Grant Official Change -Financial Contact
@AUTHORITY:MCL 500.6105;COMPLIANCE:Voluntary,but i,Perscniel Changemodificationwillnotbeapprovedunlessformissubmitted.2 kG 2 Financial Change%Ay cS CL Program Change
Approval is required prior to modification.Attach &CO Other:additional pages if necessary.ke
|.Grantee’s Information
Grantee’s Name Project Title/Acronym Project Number
Oakland County Sheriffs Office OCAT 08/24 Mailing Address
1200 N.Telegraph Rd.
City,State,ZIP Code Effective Date of Change
Pontiac,MI 48341 05/01/2024
Il.Authorized Official’s Information
Authorized Official’s Name Title
Steven Jacobs Lieutenant
Phone Number Email Address
248-452-9986 jacobss@oakgov.com Ill.Modification Information
Personnel Modification Details
48329.248-XxXx-XXXX.XXxXxxxx@waterfordmi.com
Note:Please indicate the person’s name,his/her role in the grant,title,mailing address,phone number,and email address.
“*Waterford Name,Phone and Email will follow upon reciept.They are in the process of choosing*****
New to OCAT -Auto Theft Detective xxxxxxxxxx,Waterford Police Department,5150 Civic Center Drive,Waterford MI,
Other Modification Details
OCATis requesting to add a a position on the unit for Waterford Twp.Police Department.The start date would be May
1st,2024.Curently there is a vacant budgeted position for Royal Oak PD.
IV.Budget Information ATPA USE ONLYBuigetorweateatonGuroneanprovedAmountatchangeRevisedButapprovedBulgeAout
Sworn Employees $$$0.00 $
Other Employees $$$0.00 $
Vehicles $$$0.00 $
Field Operations $$$0.00 $
Office Operations $$$0.00 $
Contractual Services/Other $$$0.00 $
Total $2559851.00 $182554.00 $2742405.00 $
V.Signatures A
Signature Aughgrized Offttial Date
Woh.”i)41720 03/22/2024
Approval of ATPA Executive Director Date
Sign completed form and email a scanned copy to the ATPA at MSPATPA@michigan.gov.Do not send paper copies.
3/22/2024
COUNTY OF OAKLAND SHERIFF DEPARTMENTOAKLAND COUNTY AUTO THEFT SQUAD (OCAT)COMBINED BUDGET DETAILG-8-24 Percent2023202460%BUDGET APPLICATION BUDGET ATPA STAFF ATPABUDGETMODIFICATIONRECOMMSHARESWORN EMPLOYEES(7) Oakland Co. Deputies & (1) Sgt.$580,338 $711,392 $711,392 $426,835Employees Benefits:$317,704 $393,110 $393,110 $235,866Overtime$179,610 $220,899 $220,899 $132,539(1)Hazel Park PD-Detective $72,592 $75,150 $75,150 $45,090Employees Benefits:$32,927 $34,018 $34,018 $20,411Overtime$15,705 $16,260 $16,260 $9,756(1)Royal Oak PD -Officer $73,156 $73,156 $73,156 $43,894Employees Benefits:$86,997 $86,997 $86,997 $52,198Overtime$32,030 $32,030 $32,030 $19,218(1)Farmington Hills PD-Detective $83,228 $88,676 $88,676 $53,206Employees Benefits:$47,683 $49,932 $49,932 $29,959Overtime$26,182 $17,735 $17,735 $10,641(1) Detroit PD-Detective $66,885 $70,230 $70,230 $42,138Employees Benefits:$22,072 $23,176 $23,176 $13,906Overtime$17,791 $18,681 $18,681 $11,209(1)Southfield-Detective $75,108 $90,364 $90,364 $54,218Employees Benefits:$49,502 $59,610 $59,610 $35,766Overtime$24,922 $29,990 $29,990 $17,994(1)Waterford Twp-Detective $87,904 $87,904 $52,742Employees Benefits:$41,151 $41,151 $24,691Overtime$32,000 $32,000 $19,200TOTAL SWORN EMPLOYEES $1,804,432 $2,091,407 $161,055 $2,252,461 $1,351,477
OTHER EMPLOYEES(1) Admin Asst. - Part-time Deputy - Oakland CO $26,149 $27,321 $27,321 $16,393Employees Benefits $1,521 $1,590 $1,590 $954TOTAL OTHER EMPLOYEES $27,670 $28,911 $28,911 $17,347
VEHICLES(8) Vehicles at $20,000 (OCSD)$240,000 $204,000 $204,000 $122,400(2) Vehicles x $20,000 (DPD, FHPD)$-(1) Vehicle at $10,000 (HPPD)$-$-(1) Vehicle at $11,200 (ROPD)$-$-(1) Vehicle at $5,000 (SPD)$-$-(1) Vehicle at $20,000 (WTPD)$20,000 $20,000 $12,000TOTAL VEHICLES $240,000 $204,000 $20,000 $224,000 $134,400
FIELD OPERATIONSInv. Supplies $7,200 $7,800 $7,800 $4,680MAATI and IAATI dues $840 $910 $910 $546Conference Training $60,000 $-$-$-Maintenance for LPR $6,196 $2,250 $2,250 $1,3502 GPS Tracker Units renewal fees $19,250 $1,996 $1,996 $1,198TOTAL FIELD OPERATIONS $93,486 $12,956 $-$12,956 $7,774
OFFICE OPERATIONSSupplies $4,800 $5,200 $5,200 $3,120Cell Phones $18,000 $19,500 $1,500 $21,000 $12,600Office phones $6,000 $-$-Sonim Commercial Device Monthly Service $2,100 $-$-TOTAL OFFICE OPERATIONS $30,900 $24,700 $1,500 $26,200 $15,720
GRAND TOTAL $2,196,488 $2,361,974 $182,555 $2,544,528 $1,526,717REIMBURSEMENT PERCENT 50%60%
SEE BELOW FOR GRAND TOTALEQUIPMENT AT 100%LPRs/Safes/Cameras/GPS trackers/Raid equip $50,000 $132,877 $132,877 $132,877TRAINING AT 100%Training Conferences/Travel $-$65,000 $65,000 $65,000
TOTAL GRANT AWARD $2,246,488 $2,559,851 $2,742,405 $1,724,594
FY 2024 Agreement
Page 1 of 4
AGREEMENT
for
PARTICIPATION IN OCAT AND RECEIPT OF ATPA GRANT FUNDS
between
Oakland County (Oakland County Sheriff's Office)
and
City of Waterford (Waterford Police Department)
I. PARTIES
This Agreement is made between Oakland County (Oakland County Sheriff's Office), City of
Waterford (Waterford Police Department)
This Agreement will be performed by the parties’ law enforcement agencies. Each party may be
referred to in this Agreement by its respective law enforcement agency.
Oakland County may also be referred to in this Agreement as the “Grant Administrator.” The
parties are collectively referred to in this Agreement as the Oakland County Automobile Theft
prevention team OCAT.
II. PURPOSE
The purpose of this Agreement is to set forth the relationship and responsibilities of the members
of OCAT.
III. EXHIBITS
The following exhibits are part of this Agreement:
Exhibit A: FY 2024 Automobile Theft Prevention Authority (ATPA) Grant
Application.
Exhibit B: FY 2024 ATPA Grant Contract.
.
FY 2024 Agreement
Page 2 of 4
IV. RESPONSIBILITIES
OCAT agrees to accomplish the following objectives, which are more fully outlined in Exhibit A
and Exhibit B:
Oakland County (Oakland County Sheriff's Office) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential for
reducing the demand for stolen vehicles, arresting individuals who are involved in auto theft-
related activities and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including participation
in the monthly anti-car theft meetings.
e. Following forfeited property auctions, report to the ATPA the dollar amount deposited into the
designated forfeiture account on progress reports.
f. Receive quarterly progress reports and reimbursement requests from OCAT participating law
enforcement agencies, compile received reports, and submit compiled data with supporting
documentation to the ATPA by the due dates designated in the ATPA Grant Contract (Exhibit
B).
City of Waterford (Waterford Police Department) will:
a. Work to reduce the number of automobile thefts in the grant coverage area, as defined in the
ATPA Grant Application (Exhibit A), by investigating cases that have the highest potential for
reducing the demand for stolen vehicles, arresting individuals who are involved in auto theft-
related activities and reducing false auto theft reports.
b. Comply with ATPA guidelines, policies, and Uniform Crime Reporting (UCR) requirements
for submission of data.
c. Maintain clear and reliable documentation of performance activity and financial expenditures.
d. Attend regular meetings for area detectives and insurance investigators, including participation
in the monthly anti-car theft meetings.
e. Following forfeited property auctions, report to the Grant Administrator the dollar amount
deposited into the designated forfeiture account on progress reports.
f. Submit quarterly progress reports and reimbursement requests to the Grant Administrator by
the due dates set by the Grant Administrator.
The Parties mutually agree:
a. To make all reasonable efforts to ensure that all reports are submitted to the Grant
Administrator, compiled, and forwarded to the ATPA by the due dates designated in the ATPA
Grant Contract (Exhibit B).
b. To work cooperatively to fulfill all grant requirements as stated in the ATPA Grant Contract
(Exhibit B).
c. To use the Michigan High Intensity Drug Trafficking Areas’ Deconfliction Center on all cases,
when applicable.
V. LIABILITY
Each Party shall be responsible for its own acts and the acts of its employees and agents, the
costs associated with those acts, and the defense of those acts.
FY 2024 Agreement
Page 3 of 4
VI. ASSURANCES
- Each party certifies that it and its principals:
- Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department or agency.
- Have not within a three-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them and are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (federal, state, or local) for commission of fraud or
criminal offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction or contract under a public transaction; violation of federal
or state antitrust statutes; commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, on making false statements, or receiving stolen property;
- Have not within a two-year period preceding this Agreement been convicted of a felony
criminal violation under any federal law; and
- Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
VII. CORRESPONDENCE
All notices or other written communications shall be addressed as indicated in this section, or as
specified, by a subsequent written notice delivered by the party whose address or authorized
representative has changed.
Notices or other communications required by, or related to, this Agreement shall be in writing and
shall be delivered in one of the following manners:
a. In person.
b. By certified registered mail, return receipt requested, with all postage or charges prepaid;
or,
c. By email to the email address identified for the authorized representative.
Oakland County: Waterford:
Contact: Contact:
Address: Address:
City, State, Zip: City, State, Zip:
Telephone: Telephone:
Email: Email:
VIII. TERM
FY 2024 Agreement
Page 4 of 4
This Agreement is contingent upon funds being awarded by the ATPA for auto-theft prevention
activities. This Agreement is effective when signed by the Parties, by and through their duly
authorized representatives, for a period beginning October 1, 2023 through September 30, 2024,
unless terminated early, as hereinafter set forth.
IX. TERMINATION
Any party may terminate this Agreement for any reason, provided that at least 30 days advance
written notice of termination is given to the non-terminating parties by the terminating party.
X. ENTIRE AGREEMENT AND AMENDMENT
This Agreement is the complete and exclusive Agreement between the Parties with respect to the
subject matter thereof, and supersedes all prior negotiations, representations, proposals, and other
communications between the Parties either oral or written. This Agreement may only be amended
by a written document signed by the Parties after receiving approval from their governing bodies.
However, a Party may change its Correspondence information without amending the Agreement in
accordance with Section VII; it is not necessary to amend this Agreement for the sole purpose of
changing the Correspondence information.
XI. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed an original, but
all of which together shall be deemed to be one and the same agreement. A signed copy of this
Agreement delivered by facsimile, email, or other means of electronic transmission shall be deemed
to have the same legal effect as delivery of an original signed copy of this Agreement.
XII. SIGNATURES
Each Party certifies that it has received approval from its governing body via resolution to enter
into this Agreement. The person signing this Agreement on behalf of each Party certifies that he
or she has the necessary approval and authority to sign this Agreement on behalf of the Party and
bind the Party to the terms and conditions contained herein.
Oakland County (Oakland County Sheriff's Office)
By: ________________________________ Date:_______________________
Printed Name:
Title:
City of Waterford (Waterford Police Department)
By: ________________________________ Date:_______________________
Printed Name:
Title:
GRANT REVIEW SIGN-OFF – Sheriff’s Office
GRANT NAME: FY 2024 Auto Theft Prevention Authority (ATPA) Grant
FUNDING AGENCY: State of Michigan
DEPARTMENT CONTACT PERSON: Sgt. Robert Negri / (248) 858-5247
STATUS: Amendment #1 <than 15% of original award
DATE: 02/27/2024
Original grant contract authorized by MR # 2023-3355
SUMMARY: Amendment #1 to the FY2024 Auto Theft Prevention Authority (ATPA) Grant changes personnel
from Laura Eftink to Brad Reckling. This amendment will not affect the total grant award amount.
The amendment constitutes a less than 15% variance and does not need to go through the Executive contract review
process. Also, the amendment does not require a separate resolution or placement on the Board of Commissioners’
Liaison Committee agenda and therefore may be directly submitted to the Chairperson of the Board of Commissioners for
signature (if necessary). The grant amendment will be included in the subsequent quarterly forecast resolution with a
WHEREAS statement and a budget amendment if necessary.