HomeMy WebLinkAboutReports - 2024.04.24 - 41146
AGENDA ITEM: Energy Efficiency and Conservation Block Grant (EECBG) Application with the
United States Department of Energy
DEPARTMENT: Office of Sustainability
MEETING: Board of Commissioners
DATE: Wednesday, April 24, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-20
Motion to approve the Energy Efficiency and Conservation Block Grant (EECBG) application with
the United States Department of Energy in the amount of $434,190, for the period July 15, 2024, to
July 14, 2026.
ITEM CATEGORY SPONSORED BY
Grant Yolanda Smith Charles
INTRODUCTION AND BACKGROUND
The purpose of this project is to conduct a comprehensive energy study of Oakland County owned
and operated buildings and facilities. The County's Greenhouse Gas reduction goals are to achieve
net-zero carbon emissions by 2050 with an interim benchmark of 50% carbon emission reduction by
2035, compared to a 2018 baseline. Outcomes of the project include knowledge to maximize the
efficient and low carbon use of energy, water, and material resources within county facilities to the
highest degree possible, while considering the design, facility operation and function, and
maintenance requirements.
The Oakland County campus is currently dependent on electrical utilities for reliable energy delivery
from a third party electricity supplier. It is known that the county campus has limited power capacity
and requires electrical upgrades to meet future building and facility needs. Staff and leadership view
this energy study and its outputs as a strategic way to incorporate data-driven decisions for
decarbonizing the county-owned buildings and facilities. There is also an additional component of
the study which considers the outdated, inefficient steam plant that still supplies heat to about 15 of
the campus buildings and its near term decommissioning needs.
The energy study's primary focus will be the facilities and sites located within the main campus,
which spans across areas of Pontiac, MI (which encompasses several Justice 40 tracts) and
Waterford, MI, along with a few other facilities outside the main campus. Additionally, several
Oakland County Parks and Recreation (OCPR) buildings will be included in the study.
The study (Activity 1) will provide a detailed written report of the current electrical capacity for each
specified building/site, a detailed plan and associated cost to fully electrify each specified building,
as well as recommendations for AHSRAE energy audits. Based on the active request for proposals
(RFP), the preferred and awarded vendor for this energy study will have experience and knowledge
of energy efficiency, electrification and capacity needs for electrification, climate mitigation, and
other sustainability attributes. Experience in designing renewable energy generation and storage
integration is also desired.
More specifically, the study may include the following components:
• Current building and site operations and performance.
• Identify the electrical load capacity requirements for current operations and performance.
• Including power factor studies and recommendations for more energy efficient operations.
• Potential greenhouse gas reductions based on energy efficiency recommendations.
Immediate future building and site operations and performance:
• Identify the electrical load capacity requirements for near term, future operations and
performance.
Immediate future operations to include, but not limited to the following:
• Support ongoing infrastructure upgrades such as HVAC upgrades.
• Support electric vehicle charging stations at various site and facility locations. (it's anticipated
20% of all parking spaces will be outfitted with EV charging stations).
• All current building generators will be converted from natural gas or propane to fully electric.
New electricity delivery points.
• Existing steam plant decommissioning
o 15 facilities are currently on the steam plant system, including the court facility:
o Provide electrification options for the facilities currently connected to the steam plant
heating system. This includes opportunities for electrification, geothermal, and solar
photovoltaic and efficient natural gas. (Natural gas would be a less preferred option
but considered as an intermediate option.)
ASHRAE: Identify buildings that require a formal audit process to accomplish energy waste and
electrification projects and determine which level is appropriate. Prioritize these buildings based on
need of upgrades or a quick return on investment.
• ASHRAE Level 2 energy audit.
• ASHRAE level 3 energy audit.
Building Electrification:
• Identify electrical load upgrades required for future building electrification and building
decarbonization.
• Provide cost benefit analysis for building electrification. If full building electrification is not
possible or feasible, identify and provide alternatives to meet county goals.
Site Specific:
• Identify onsite renewable generation opportunity locations and/or options.
This comprehensive energy planning study will provide a step by step process and
recommendations for county operations staff to address greenhouse gas emissions reductions by
increasing energy efficiency, reducing energy use and utility costs, understanding relevant options
for building decarbonization, and identifying priority locations for onsite renewable energy systems
and electric vehicle infrastructure. It will also help staff identify future power needs for
decarbonization, including decommissioning the county's campus steam plant.
POLICY ANALYSIS
The Oakland County Office of Sustainability and the Facilities and Operation department are
requesting approval of a grant application for Energy Efficiency and Conservation Block Grant
(EECBG) funds for the period July 15, 2024, to July 14, 2026. The grant program is administered by
the United States Department of Energy. The DoE pre-determines funding levels for this grant by a
formula. The total grant application request is $434,190 with no county match required.
The purpose of this project is to conduct a comprehensive energy study of Oakland County owned
and operated buildings and facilities. The funding will allow Facilities and the Office of Sustainability
to partner and achieve the necessary upgrade needs of our facilities while following the
sustainability goals of reducing overall emissions by 50% by 2035, and full net-zero carbon by 2050.
The plan will include the evaluation of the overall campus electrical capacity, provide a plan to
achieve optimal energy efficiency and decarbonization of Oakland County buildings and facilities,
identify opportunities for renewable energy and electric vehicle infrastructure, and determine best
practices for transitioning to full building electrification.
Oakland County plans to use its EECBG formula funding, in its entirety, on contractual services. The
estimated contractual line item breakdown is $334,190 for the campus-wide energy study and
$100,000 for ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers)
energy audits.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Erin Quetell, Environmental Sustainability Officer
Julie Lyons-Bricker
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 4/24/2024
AGENDA DEADLINE: 04/24/2024 6:00 PM
ATTACHMENTS
1. Grant Review Sign-Off_EECBG
2. Grant Application_EECBG
3. 2-Formula_Nontribal EECBG Statement of Work With PA No Ground Disturbance_Final_
signed EQ
4. CERTS-ASSURANCESS-F424 revised
COMMITTEE TRACKING
2024-04-17 Economic Development & Infrastructure - Recommend to Board
2024-04-24 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (15)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Michael Gingell, Yolanda Smith Charles, William Miller III (4)
Passed
GRANT REVIEW SIGN-OFF – Environmental Sustainability
GRANT NAME: Energy Efficiency and Conservation Block Grant (EECBG)
FUNDING AGENCY: United States Department of Energy
DEPARTMENT CONTACT: Erin Quetell 248-600-9001
STATUS: Application (Greater than $50,000)
DATE: 04/01/2024
Please be advised that the captioned grant materials have completed the internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant application package (which should include this sign-
off and the grant application with related documentation) should be placed on the agenda(s) of the next appropriate Board
of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved –Sheryl Johnson (04/01/2024)
Human Resources:
Approved – Hailey Matthews (03/29/2024)
Risk Management:
Approved. No County insurance requirements. – Robert Erlenbeck (04/01/2024)
Corporation Counsel:
Approved. After reviewing the proposed application, I see no legal issues that need to be resolved before the application
is submitted. – Jody Hall (04/01/2024)
Expiration Date: 11/30/2025
OMB Number: 4040-0004
APPLICATION FOR FEDERAL ASSISTANCE SF-424 Version 02
DE-SE0000530
3. Date Received
1.Type of Submission:
Changed/Corrected Application
Application
4. Applicant Identifier:
2.Type of Application:
Revision
X New
5a. Federal Entity Identifier:5b. Federal Award Identifier:
6. Date Received by State:
Preapplication
Continuation
If Revision, select appropriate letter(s)
Other (specify):
State Use Only:
7. State Application Identifier:
8. APPLICANT INFORMATION:
1200 N. Telegraph Rd.Street 1:
a. Legal Name:County of Oakland, a Michigan Constitutional Corporation
b. Employer/Taxpayer Identification Number (EIN/TIN):
38-6004876
d. Address:
Street 2:
City:
County:
State:
Province:
Country:
Zip / Postal Code:
e. Organizational Unit:
Department Name:Division Name:
Exec. Administration Office - Sustainability
Pontiac
OAKLAND County
MI
483411032
n/a
Office of the Executive Office of Sustainability
X
U.S.A.
Michigan
c. UEI:
HZ4EUKDD7AB4
f. Name and contact information of person to be contacted on matters involving this application:
Oakland County, MI
Prefix:First Name:
Middle Name:
Last Name:
Suffix:
Title:
Organizational Affiliation:
Telephone Number:Fax Number:
Email:
Ms
Lyons Bricker
Julie
Sustainability Project Manager
2488815688
brickerj@oakgov.com
Expiration Date: 11/30/2025
OMB Number: 4040-0004
APPLICATION FOR FEDERAL ASSISTANCE SF-424 Version 02
Energy Efficiency and Conservation Block Grant Program – Bipartisan
Infrastructure Law 2021
9. Type of Applicant:
15. Descriptive Title of Applicant's Project:
14. Areas Affected by Project (Cities, Counties, States, etc.):
13. Competition Identification Number:
12. Funding Opportunity Number:
11. Catalog of Federal Domestic Assistance Number:
10. Name of Federal Agency:
U. S. Department of Energy
81.128
City of Pontiac, MI (Justice40 community) Waterford Township, MI
Oakland County Government Campus Power Study for Operational Energy Efficiency and Decarbonization OR Oakland County Power Study for
Government Campus Energy Efficiency and Decarbonization
2022 EECBG Bipartisan Infrastructure Law
DE-FOA-0002882
n/a
n/a
County GovernmentB
CFDA Title:
Title:
Title:
Expiration Date: 11/30/2025
OMB Number: 4040-0004
APPLICATION FOR FEDERAL ASSISTANCE SF-424 Version 02
16.Congressional District Of:
Attach an additional list of Program/Project Congressional Districts if needed:
17. Proposed Project:
18. Estimated Funding ($):
g. TOTAL
f. Program Income
e. Other
d. Local
c. State
b. Applicant
a. Federal
19. Is Application subject to Review By State Under Executive Order 12372 Process?:
c. Program is not covered by E.O. 12372
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
a. This application was made available to the State under the Executive Order 12372 Process for review
20. Is the applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation)
21. By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the
statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree
to
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency
0.00
0.00
0.00
0.00
0.00
434,190.00
MI-11b. Program/Project:Michigan Congressional District 11a. Applicant:
07/15/2024a. Start Date:07/14/2026b. End Date:
X
No
X I AGREE
434,190.00
Authorized Representative:
Date Signed:
Telephone Number:Fax Number:
Title:
Suffix:
Last Name:
Middle Name:
First Name:Prefix:
Email:
Signature of Authorized Representative :
Ms Erin
N.
Quetell
Chief Sustainability Officer
2486009001
Signed Electronically
quetelle@oakgov.com
Standard Form 424 (Revised 10/2005)
Prescribed by OMB Circular A-102Authorized for Local Reproduction
OMB Number: 4040-0006
Expiration Date: 02/28/2025
BUDGET INFORMATION - Non-Construction Programs
2. Program/Project Title1. Program/Project Identification No.
Energy Efficiency and Conservation Block Grant Program – Bipartisan
Infrastructure Law 2021
SE0000530
County of Oakland, a Michigan Constitutional Corporation3. Name and Address 4. Program/Project Start Date
5. Completion Date
07/15/2024
07/14/2026
1200 N. Telegraph Rd.
Pontiac, MI 483411032
Total
(g)
Non-Federal
(f)
Federal
(e)
Non-Federal
(d)
New or Revised BudgetEstimated Unobligated Funds
Federal
(c)
Federal
Catalog No.
(b)
Grant Program
Function or
Activity
(a)
SECTION A - BUDGET SUMMARY
81.128 $ 0.00 $ 434,190.001. Federal $ 434,190.00
2.
3.
4.
$ 0.00 $ 0.00 $ 434,190.00 $ 0.005. TOTAL $ 434,190.00
SECTION B - BUDGET CATEGORIES
Grant Program, Function or Activity Total6. Object Class Categories
(5)(4)(3)(2)(1)DOE
a. Personnel $ 0.00 $ 0.00
b. Fringe Benefits $ 0.00 $ 0.00
c. Travel $ 0.00 $ 0.00
d. Equipment $ 0.00 $ 0.00
e. Supplies $ 0.00 $ 0.00
f. Contract $ 434,190.00 $ 434,190.00
g. Construction $ 0.00 $ 0.00
h. Other Direct Costs $ 0.00 $ 0.00
i. Total Direct Charges $ 434,190.00 $ 434,190.00
j. Indirect Costs $ 0.00 $ 0.00
k. Totals $ 434,190.00 $ 434,190.00
7. Program Income $ 0.00 $ 0.00
Standard Form 424A (Rev. 7-97)
Prescribed by OMB Circular A-102
Previous Edition Usable Authorized for Local Reproduction
Remarks
Oakland County plans to use its EECBG formula funding, in its entirety, on contractual services. The estimated contractual line item breakdown is $334,190.00 for
the campuswide energy study and $100,000.00 for ASHRAE energy audits.
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
BUDGET INFORMATION REMARKS
Grant Number: SE0000530, State: MI
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 11:21:55 AM
Standard Form 424A (Rev. 7-97)
Prescribed by OMB Circular A-102
Page 1 / 1
SEO title : Activity 1Oakland County Government Campus Energy Study for Efficiency & Decarbonization
Revision status: Active (pending add)
1. Activity
Strategy DevelopmentTechnical Consultant Services Building Energy Audits
Financial Incentive Programs Energy Efficiency Retrofits Energy Efficiency and Conservation
Programs for Buildings and Facilities
Development and Implementation of
Transportation Programs Building Codes and Inspections Energy Distribution Technologies for
Energy Efficiency
Material Conservation Programs Reduction and Capture of Methane and Greenhouse
Gases Traffic Signals and Street Lighting
Renewable Energy Technologies on
Government Buildings
Programs for Financing, Purchasing, and Installing EE
RE, and ZeroEmission Transportation Measures Administrative
States Subgrants to FormulaIneligible
Communities (states only)
Blueprints
Energy Planning
1. Energy Planning
Efficient Buildings
2a. Energy Efficiency Energy Audits and Building Upgrades
2b. Energy Savings Performance Contracts: Energy Efficiency and Electrification in Government Buildings
2c. Building Electrification Campaign
2d. Building Performance Standards & Stretch Codes
Renewables
3a. Solar & Storage Power Purchase Agreements and Direct Ownership
3b. Community Solar
3c. Solarize Campaign
3d. Renewable Resource Planning for Rural and Tribal Communities
Electric Transportation
4a. Electric Vehicles and Fleet Electrification
4b. EV Charging Infrastructure for the Community
Finance
5. Unlocking Sustainable Financing Solutions for Energy Projects and Programs with Revolving Loan Funds
Workforce
6. Workforce Development
2. State: MI
3. Sectors
Agriculture / Agricultural Local GovernmentResidential
Commercial Low / Limited Income State or Territory Government
Higher Education Nonprofits Transportation
Industrial Not Applicable Tribal / Native American
K12 Schools
4. Technology and/or Topic Areas
Audits and Assessments (Energy, Water, and Process)Environmental Justice
Benchmarking Financial Incentives
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:09:19 AM Page 1 / 4
Energy Savings Performance Contracting Fuel Cell and Hydrogen Technologies
Biofuels Geothermal
Building Energy Codes & Inspection Services Hydropower / Hydrokinetic Power
Capital Investments & Financing Not Applicable
Biomass Onsite Renewable Energy
Clean Energy / Clean Energy Technologies Pedestrian & Bike Infrastructure
Commuting Infrastructure Reduce Commuting
Distributed Energy Resources Resiliency
Education and Outreach Retrofits
Electric Vehicles and InfrastructureSolar
Energy Affordability Workforce Development
Energy Management STEM Education
Energy Audits Storage
Energy Certification Programs Strategy Development
Energy Conservation Technical Assistance
Energy EfficiencyTraffic Signals & Street Lighting
Energy Equity Waste to Energy / Solid Waste Minimization
Assessments & Feasibility StudiesWeatherization
ENERGY STAR Wind
Energy Workforce Training
5. Estimated annual energy savings: MBtus 0
6. Description (executive summary of goals and objectives)*
The purpose of this project is?to conduct a comprehensive energy study of Oakland County owned and operated buildings and facilities. The
County's Greenhouse Gas reduction goals are to achieve net zero carbon emissions by 2050 with an interim benchmark of 50% carbon emission
reduction by 2035, compared to a 2018 baseline. Outcomes of the project include?knowledge to maximize the?efficient and lowcarbon use of
energy, water, and material resources within county facilities to the highest degree possible, while considering the design, facility operation and
function, and maintenance requirements.
The Oakland County campus is currently dependent on electrical utilities for reliable energy delivery from a thirdparty electricity supplier. It is
known that the county campus has limited power capacity and requires electrical upgrades to meet future building and facility needs. Staff and
leadership view?this energy study and its outputs as a strategic way to incorporate data driven decisions for decarbonizing the county owned
buildings and facilities. There is also an additional component of the study which considers the outdated, inefficient steam plant that still supplies
heat to about 15 of the campus buildings and its nearterm decommissioning needs.?
The energy study's primary focus will be the facilities and sites located within the main campus, which spans across areas of Pontiac, MI (which
encompasses several Justice 40 tracts) and Waterford, MI along with a few other facilities outside of the main campus. Additionally, several
Oakland County Parks and Recreation (OCPR) buildings will be included in the study.
The study (Activity 1) will provide a detailed written report of the current electrical capacity for each specified building/site, detailed plan and
associated cost to fully electrify each specified building, as well as recommendations for AHSRAE energy audits. Based on the active request for
proposals (RFP), the preferred and awarded vendor for this energy study will?have experience and knowledge of energy efficiency, electrification
and capacity needs for electrification, climate mitigation, and other sustainability attributes. Experience in designing renewable energy generation
and storage integration is also desired. ??
More specifically, the study may include the following components:
1.Current building and site operations and performance:?
l Identify the electrical load capacity requirements for current operations and performance.??
l Including power factor studies and recommendations for more energy efficient operations.
l Potential greenhouse gas reductions based on energy efficiency recommendations.
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:09:19 AM Page 2 / 4
2.Immediate future building and site operations and performance:
l Identify the electrical load capacity requirements for nearterm?future operations and performance.?
Immediate future operations to include, but not limited to the following:
1.Support ongoing infrastructure upgrades such as HVAC upgrades.
2.Support electric vehicle charging stations at various site and facility locations. (it's anticipated 20% of all parking spaces will be
outfitted with EV charging stations).
3.All current building generators will be converted from natural gas or propane to fully electric.
l New electricity delivery points.
3.Existing steam plant decommissioning, 15 facilities are currently on the steam plant system, including the court facility:
l Provide electrification options for the facilities currently connected to the steam plant heating system.? This includes opportunities for
electrification, geothermal, and solar photovoltaic and efficient natural gas.?(Natural gas would be a less preferred option but considered as
an intermediate option.)
4.ASHRAE: Identify buildings that require a formal audit process to accomplish energy waste and electrification projects and determine which
level is appropriate. Prioritize these buildings based on need of upgrades or a quick return on investment.
l ASHRAE Level 2 energy audit.
l ASHRAE level 3 energy audit.
5.Building Electrification:
l Identify electrical load upgrades required for future building electrification and building decarbonization.
l Provide costbenefit analysis for building electrification. If full building electrification is not possible or feasible, identify and provide
alternatives to meet county goals.
6.Site Specific:?
l Identify onsite renewable generation opportunity locations and/or options.
This comprehensive energy planning study will provide a stepbystep process and recommendations for county operations staff to address
greenhouse gas emissions reductions by increasing energy efficiency, reducing energy use and utility costs, understanding relevant options for
building decarbonization, and identifying priority locations for onsite renewable energy systems and electric vehicle infrastructure. It will also help
staff identify future power needs for decarbonization, including decommissioning the county's campus steam plant.
7. Activity milestones
Milestone Description Planned
Amount
Procurement: Energy study RFP developed and released to public (Feb 2024) 1
Select consultant (July 2024) 1
Start study (AugSept 2024) 1
Final energy study delivered (FebApril 2025) 1
8. Activity performance metrics
a. Specific metric activity (required)**
7. Energy Policy and Planning
9. Activity funds by source
a. EECBGBIL grant (all funds in the approved budget)
Fund Source Planned Amount
Federal
Fund Source Type: Federal $334,190.00
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:09:19 AM Page 3 / 4
b. Leveraged funds anticipated (outside approved budget)
Total $334,190.00
Fund Source Planned Amount
No records found
Total $0.00
*Please use additional pages if more space is needed.
**Mandatory requirement
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:09:19 AM Page 4 / 4
SEO title : Activity 2Energy audits based on Oakland County Government Campus Power Study
Revision status: Active (pending add)
1. Activity
Strategy Development Technical Consultant Services Building Energy Audits
Financial Incentive Programs Energy Efficiency Retrofits Energy Efficiency and Conservation
Programs for Buildings and Facilities
Development and Implementation of
Transportation Programs Building Codes and Inspections Energy Distribution Technologies for
Energy Efficiency
Material Conservation Programs Reduction and Capture of Methane and Greenhouse
Gases Traffic Signals and Street Lighting
Renewable Energy Technologies on
Government Buildings
Programs for Financing, Purchasing, and Installing EE
RE, and ZeroEmission Transportation Measures Administrative
States Subgrants to FormulaIneligible
Communities (states only)
Blueprints
Energy Planning
1. Energy Planning
Efficient Buildings
2a. Energy Efficiency Energy Audits and Building Upgrades
2b. Energy Savings Performance Contracts: Energy Efficiency and Electrification in Government Buildings
2c. Building Electrification Campaign
2d. Building Performance Standards & Stretch Codes
Renewables
3a. Solar & Storage Power Purchase Agreements and Direct Ownership
3b. Community Solar
3c. Solarize Campaign
3d. Renewable Resource Planning for Rural and Tribal Communities
Electric Transportation
4a. Electric Vehicles and Fleet Electrification
4b. EV Charging Infrastructure for the Community
Finance
5. Unlocking Sustainable Financing Solutions for Energy Projects and Programs with Revolving Loan Funds
Workforce
6. Workforce Development
2. State: MI
3. Sectors
Agriculture / Agricultural Local GovernmentResidential
Commercial Low / Limited Income State or Territory Government
Higher Education Nonprofits Transportation
Industrial Not Applicable Tribal / Native American
K12 Schools
4. Technology and/or Topic Areas
Audits and Assessments (Energy, Water, and Process)
Benchmarking
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:16:43 AM Page 1 / 4
Energy Savings Performance Contracting
Biofuels
Building Energy Codes & Inspection Services
Capital Investments & Financing
Biomass
Clean Energy / Clean Energy Technologies
Commuting Infrastructure
Distributed Energy Resources
Education and Outreach
Electric Vehicles and Infrastructure
Energy Affordability
Energy Management
Energy Audits
Energy Certification Programs
Energy Conservation
Energy Efficiency
Energy Equity
Assessments & Feasibility Studies
ENERGY STAR
Energy Workforce Training
Environmental Justice
Financial Incentives
Fuel Cell and Hydrogen Technologies
Geothermal
Hydropower / Hydrokinetic Power
Not Applicable
Onsite Renewable Energy
Pedestrian & Bike Infrastructure
Reduce Commuting
Resiliency
Retrofits
Solar
Workforce Development
STEM Education
Storage
Strategy Development
Technical Assistance
Traffic Signals & Street Lighting
Waste to Energy / Solid Waste Minimization
Weatherization
Wind
5. Estimated annual energy savings: MBtus 0
6. Description (executive summary of goals and objectives)*
The purpose of this project is?to conduct a comprehensive energy study of Oakland County owned and operated buildings and facilities. The
County's Greenhouse Gas reduction goals are to achieve net zero carbon emissions by 2050 with an interim benchmark of 50% carbon emission
reduction by 2035, compared to a 2018 baseline. Outcomes of the project include?knowledge to maximize the?efficient and lowcarbon use of
energy, water, and material resources within county facilities to the highest degree possible, while considering the design, facility operation and
function, and maintenance requirements.
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:16:43 AM Page 2 / 4
The Oakland County campus is currently dependent on electrical utilities for reliable energy delivery from a thirdparty electricity supplier. It is
known that the county campus has limited power capacity and requires electrical upgrades to meet future building and facility needs. Staff and
leadership view?this energy study and its outputs as a strategic way to incorporate data driven decisions for decarbonizing the county owned
buildings and facilities. There is also an additional component of the study which considers the outdated, inefficient steam plant that still supplies
heat to about 15 of the campus buildings and its nearterm decommissioning needs.?
The energy study's primary focus will be the facilities and sites located within the main campus, which spans across areas of Pontiac, MI (which
encompasses several Justice 40 tracts) and Waterford, MI along with a few other facilities outside of the main campus. Additionally, several
Oakland County Parks and Recreation (OCPR) buildings will be included in the study.
The study (Activity 1) will provide a detailed written report of the current electrical capacity for each specified building/site, detailed plan and
associated cost to fully electrify each specified building, as well as recommendations for AHSRAE energy audits. The audit recommendations will
identify buildings that may require a formal ASHRAE audit (either level 2 or 3) to accomplish energy waste and electrification upgrades. The
buildings will be prioritized based on the needed upgrades and/or a quick return on investment.
Based on Activity 1’s audit prioritization, Activity 2 Energy Efficiency: Building Audits, will engage consultants to perform the recommended levels
of ASHRAE energy audits and facilitate any relevant utility rebates.
ASHRAE:
1.ASHRAE Level 2 energy audit.
2.ASHRAE level 3 energy audit.
Rebate Assistance:
1.Manage rebate process for potential funding for projects related to this study.
The energy audit component of the comprehensive energy planning project (Activity 1) will assist county operations staff in understanding next
steps for priority energy efficiency upgrades to reduce utility costs and energy use, understand relevant options for electrification for campus
buildings, and identify priority locations for onsite renewables. The county is currently applying for state funding to help offset the costs of
installing the energy upgrade measures determined by the ASHRAE energy audits.
Going forward, the audit results will also help staff in data driven decision making about future building decarbonization strategies, EV charging
infrastructure locations and installation, and specific upgrade needs for buildings currently connected to the steam plant, which will undergo
decommissioning in the near future. Finally, this activity directly addresses the county's greenhouse gas emission reduction strategies through
energy use reduction, onsite clean energy installations and storage, EV adoption, and decarbonization goals.
7. Activity milestones
Milestone Description Planned
Amount
Procurement: ASHRAE audits RFP (Q1 2025) 1
Select audit firm (May 2025) 1
Start audits (JuneSept 2025) 1
Audit report deliverables (Dec 2025) 12
8. Activity performance metrics
a. Specific metric activity (required)**
8. Energy Audits
9. Activity funds by source
a. EECBGBIL grant (all funds in the approved budget)
Fund Source Planned Amount
Federal
Fund Source Type: Federal $100,000.00
Total $100,000.00
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:16:43 AM Page 3 / 4
b. Leveraged funds anticipated (outside approved budget)
Fund Source Planned Amount
No records found
Total $0.00
*Please use additional pages if more space is needed.
**Mandatory requirement
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
ACTIVITY FILE
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:16:43 AM Page 4 / 4
EECBG Program: Energy Efficiency and Conservation Strategy Template for Local Governments
Local governments must submit a proposed Energy Efficiency and Conservation Strategy (EECS) to the Department of Energy (DOE) to meet the statutory
requirements for the Energy Efficiency and Conservation Block Grant (EECBG) Program. The proposed EECS must include the information contained in Part A of this
template. Local governments may use this streamlined EECS Template to meet the requirement, but the template is not required. If a local government chooses to
submit an EECS using an alternative format, the information outlined in Part A must be included in the submission.
Local governments have the option of submitting their EECS at the time of application or no later than 1 year after the effective date of the award. If the
latter option is chosen, the EECS should be a comprehensive strategy that covers, at a minimum, all items detailed in this template. DOE will provide informational
resources and technical assistance to support the development of comprehensive strategies.
Local governments that do not submit an EECS with their application must submit an EECBG Program Activity File with their application and select
Activity 1 (Energy Efficiency and Conservation Strategy).
Part A
Grantee: County of Oakland, a Michigan Constitutional Corporation
Date: 3/26/2024
UEI Number: HZ4EUKDD7AB4
Program Contact Email: brickerj@oakgov.com
1) Local governments must include within their proposed strategy a description of their goals for increased energy efficiency and conservation in the jurisdiction. Does
your local government have existing energy efficiency and conservation or related goals?
a. Yes
i. What goals do you have? (check all that apply)
1. GHG reduction goal
a. Specific goal (e.g., 80% GHG reduced from 1990 levels):
Net zero emissions for County government operations by 2050 with an interim target of 50% emissions reduction by 2035. (from a 2018 baseline)
b. By what year? (e.g., 2050)
2050
2. Energy use reduction goal
a. Specific goal:
b. By what year?
3. Clean energy use goal
a. Specific goal:
Purchase carbonfree electricity through County utility provider by 2026 to off set 75% of our current gridelectrical demand. Identify and develop
on site solar resources to generate 25% of electricity demand by 2035.
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 1 / 8
b. By what year?
2035
4. EV adoption goal
a. Specific goal:
Begin transition to 100% ZEV new purchases for passenger/lightduty vehicles no later than 2035 and develop transition plan for all other vehicle
types. 100% ZEV fleet by 2050
b. By what year?
2050
5. Job creation goal
a. Specific goal:
b. By what year?
6. Job quality goal
a. Specific goal:
Oakland80Education & Training public program for a more educated workforce. Goal of 80 percent of eligible Oakland County residents earning a
college degree or skills certificate by 2030. (Since the Oakland80 initiative launched in 2019, Oakland County has gone from having 61 percent of
residents who achieved this educational milestone to 69 percent, today. )
b. By what year?
2030
7. Other
a. Specific goal:
Begin transition to 100% allelectric (or other decarbonized option) replacements for fossil fuel equipment no later than 2030. Fully decommission the
aged central heating steam plant by 2045. 100% building and facility electrification by 2050
b. By what year?
2050
b. No, our local government does not have an existing goal, but we are selecting the following goal as part of our strategy. If you select option 5, you must also
select from options 14 or option 6 (may select more than one option).
i. Carbon neutrality by 2050 or sooner
ii. Reduce energy use by 50% by 2050 or sooner
iii. 100% carbonfree energy use by 2050 or sooner
iv. 80% EV adoption by 2050 or sooner
v. Pay prevailing wages for all construction and maintenance projects by 2025
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 2 / 8
vi. Other
2) Does your local government have an existing plan or strategy document (e.g., climate action plan, energy conservation plan, comprehensive energy plan, etc.) to
reduce energy use, increase energy efficiency, reduce emissions, or train workers for highquality energy efficiency jobs?
a. Yes
i. Strategy document uploaded:
ii. Do you intend to update your plan in the next two years?
1. Yes
a. Are you planning to use any of your EECBG Program funds to update your plan?
i. Yes
ii. No
b. What updates do you intend to make to your plan?
b. No
i. Please briefly describe your strategy to achieve your goals listed in Question 1
3) Are you planning to use a blueprint (see Section 4.5 of the EECBG Program Formula Grant Application Instructions document for more details)?
a. Yes
i. Which one(s)?
Energy Planning
1. Energy Planning
Efficient Buildings
2a. Energy Efficiency Energy Audits and Building Upgrades
2b. Energy Savings Performance Contracts: Energy Efficiency and Electrification in Government Buildings
2c. Building Electrification Campaign
2d. Building Performance Standards & Stretch Codes
Renewables
3a. Solar & Storage Power Purchase Agreements and Direct Ownership
3b. Community Solar
3c. Solarize Campaign
3d. Renewable Resource Planning for Rural and Tribal Communities
Electric Transportation
4a. Electric Vehicles and Fleet Electrification
4b. EV Charging Infrastructure for the Community
Finance
5. Unlocking Sustainable Financing Solutions for Energy Projects and Programs with Revolving Loan Funds
Workforce
6. Workforce Development
ii. How does this blueprint help you meet your strategy/goals?
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 3 / 8
The Energy Planning and Energy EfficiencyEnergy Audits blueprints are comprehensive energy planning processes and will assist county operations staff
increase energy efficiency upgrades to reduce utility costs and energy use, understand relevant options for electrification for campus buildings, and identify
priority locations for onsite renewables. It will also help staff identify future power needs for fuel switching, EV charging infrastructure installation, and the
effects of decommissioning the county's campus steam plant. The plan will give staff a way to engage in a step by step work process toward accomplishing the
county's greenhouse gas emission reduction goals.
b. No
i. What category of work do you plan to apply your EECBG Program funds to? (check all that apply)
1. Strategy development
a. Developing goals
b. Developing measures to track progress
c. Providing annual reporting on goals
2. Technical consultant services to assist in strategy development
3. Building energy audits
a. Residential
b. Commercial
c. Industrial
d. Municipal
4. Financial programs
a. Loan programs
b. Performance contracting programs
c. Rebates/grants
d. Incentives
e. Other
5. Energy efficiency retrofits
a. Residential
b. Commercial
c. Industrial
d. Municipal
6. Energy efficiency and conservation programs for buildings and facilities
a. Residential
b. Commercial
c. Industrial
d. Municipal
7. Transportation Programs
a. Electric vehicle planning
i. Municipal
ii. Communitywide
b. Purchasing of electric vehicles
c. Installation of electric vehicle chargers
i. Municipal
ii. Communitywide
d. Use of flex time by employers
e. Satellite work centers
f. Zoning guidelines or requirements that promote energy efficient development
g. Infrastructure, such as bike lanes and pathways and pedestrian walkways
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 4 / 8
h. Synchronization of traffic signals
i. Public transit system improvement investments
j. Other
8. Building codes and inspection
a. Updating building codes
b. Improving enforcement/compliance with building codes
c. Building performance standards
d. Other
9. Energy distribution technologies for energy efficiency
a. Distributed resources
b. District heating and cooling systems
d. Other
10. Material conservation programs
a. Source reduction
b. Recycling
c. Composting
d. Sustainable procurement
e. Other
11. Reduction and capture of methane and other greenhouse gases generated
a. Landfills
b. Wastewater treatment facilities
c. Other
12. Traffic signals and street lighting upgrades
13. Renewable energy on government buildings
a. Solar
b. Wind
c. Fuel cells
d. Biomass
14. Programs for financing, purchasing, and installing energy efficiency, renewable energy, and zeroemission transportation (and associated infrastructure)
15. Other (requires approval of Secretary)
ii. How will your use of funds help your unit of government meet its strategy/goals?
iii. Provide a brief description of your project(s)?
4) Local governments must coordinate and share information with the State in which the eligible local government is located regarding activities carried out using the
grant to maximize the energy efficiency and conservation benefits under the EECBG Program. Have you coordinated and shared your planned activities with your
State?
a. Yes
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 5 / 8
i. Please describe how you plan to coordinate with your State
Oakland County participates in the state sponsored Catalyst Leadership Circle(CLC). This cohort allows members to readily collaborate with the state and
each other, as local governments, to share energy and sustainability efforts, lessons learned, and any barriers. The cohort meets every other month to share
progress. For the EECBG formula funding specifically, we participated jointly in a spreadsheet survey, about our proposed EECBG projects, which is shared
with the state's energy division staff and all CLC members. The spreadsheet also acts as a way for us to know what local governments within our county are
doing with their formula funds.
5) Local governments must take into account any plans for the use of funds by adjacent eligible local governments that receive grants under the EECBG Program.
Have you taken into account how adjacent eligible units of local governments plan to use their funds?
a. Yes
Part B
1) Do you plan to collaborate with other eligible units of government?
a. Yes, we are going to form a team and apply through a joint application
i. List the names of the units of government
1. Which unit of government is serving as the lead applicant?
ii. Please describe what your team plans to work on together
b. Yes, we are going to informally collaborate
i. List the names of the units of government
City of Grand Rapids, City of Lansing, Royal Oak, Inkster, City of Bay City, City of Rochester Hills, HuronClinton Metroparks, West Bloomfield
Township, City of East Lansing, City of Detroit, Macomb Township, City of Farmington Hills, Pittsfield Charter Township, Genesee County, Livingston
County, Grand Blanc Township, City of Battle Creek, City of St. Clair Shores, and City of Southfield
ii. Please describe your planned collaboration
As mentioned above, Oakland County participates in the state sponsored Catalyst Leadership Circle (CLC). This cohort allows members to readily
collaborate with the state and each other, as local governments, to share energy and sustainability efforts, lessons learned, and any barriers. The cohort meets
every other month to share progress. For the EECBG formula funding specifically, we participated jointly in a spreadsheet survey, about our proposed
EECBG projects, which is shared with the state's energy division staff and all CLC members. The spreadsheet also acts as a way for us to know what local
governments within our county are doing with their formula funds.
c. We are not yet sure if we are going to collaborate with others
d. No
2) Are you planning to partner with other organizations including utilities, energy industry and financial companies, community based organizations, labor unions, and
other nonprofit organizations for your project?
a. Yes
i. Please list your partners
Oakland County Parks and Recreation DTE local electric company
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 6 / 8
b. No
3) Have you engaged local stakeholders (such as utilities, energy industry and financial companies, communitybased organizations, labor unions, and other nonprofit
organizations) in the development of your plan and/or how you intend to use your EECBG Program allocation?
a. Yes
b. No
4) Will this EECBG Program funding help you to access additional sources of funding?
a. Yes
i. What kind? (check all that apply)
1. Local government
2. State government
3. Federal government
4. Philanthropic
5. Private sector
6. Other
b. No
i. Would you like assistance in identifying other sources of funding?
a. Yes
b. No
5) Do you anticipate needing support for your project development/implementation?
a. Yes
i. What kind? (check all that apply)
1. Policy, planning and program design
2. Retrofits
3. Engineering and modeling
4. Stakeholder engagement
5. Program administration and implementation support
6. Outreach, education and advertising
7. Other
b. No
6) Do you anticipate the project(s) you use this funding for will continue after the EECBG Program funding period?
a. Yes
i. Describe how the projects(s) have been designed to ensure that it sustains benefits beyond the EECBG Program funding period
The energy audit component of the comprehensive energy planning project (Activity 1) will assist county operations staff in understanding next steps for
priority energy efficiency upgrades to reduce utility costs and energy use, understand relevant options for electrification for campus buildings, and identify
priority locations for onsite renewables. The county is currently applying for state funding to help offset the costs of installing the energy upgrade measures
determined by the ASHRAE energy audits. Going forward, the audit results will also help staff in data driven decision making about future building
decarbonization strategies, EV charging infrastructure locations and installation, and specific upgrade needs for buildings currently connected to the steam
plant, which will undergo decommissioning in the near future. Finally, this activity directly addresses the county's greenhouse gas emission reduction strategies
through energy use reduction, onsite clean energy installations and storage, EV adoption, and decarbonization goals.
b. No
i. What would help you to continue? (check all that apply)
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 7 / 8
1. Local sustainable financing
2. Public and local political support
3. Staff capacity
4. Other
7) How will your project(s) benefit disadvantaged communities? (check all that apply)
a. Benefits include (but are not limited to) measurable direct or indirect investments or positive project outcomes that achieve or contribute to the following in
disadvantaged communities:
i. A decrease in energy burden
ii. A decrease in environmental exposure and burdens
iii. An increase in access to lowcost capital
iv. An increase in job quality (including paying prevailing wages for construction and maintenance projects by 2025)
v. An increase in clean energy enterprise creation and contracting (e.g., minorityowned or disadvantaged business enterprises)
vi. An increase in clean energy jobs, job pipeline, and job training for individuals from disadvantaged communities
vii. An increase in parity in clean energy technology access and adoption
viii. An increase in energy democracy
ix. Other
1. Please explain
8) How will your strategy support the goal that 40% of the overall benefits of certain federal investments flow to disadvantaged communities, in line with the Justice40
initiative?
Several of the Oakland County owned buildings, which are part of this energy study and energy audit work, are located within the City of Pontiac's Justice40
census tracts.
U.S. Department of Energy
Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL)
STRATEGY
Grant Number: SE0000530, State: MI, Program Year: 2023
Recipient: County of Oakland, a Michigan Constitutional Corporation
PAGE, 03/26/2024 10:51:06 AM Page 8 / 8
Chair David T. Woodward, District 1
(248) 296-5033 | woodwardd@oakgov.com
1200 North Telegraph Road | Pontiac, MI 48341 | Fax (248) 858 -1572 | OakGov.com/BOC
Department of Energy
Reference: Energy Efficiency and Conservation Block Grant - DE- FOA-0002882
CDFA Number 81.128
To Whom It May Concern:
Please consider this letter as my certification that Erin Quetell has been appointed to represent
Oakland County and is the contact for the county, which is authorized to receive funds, and implement
the Energy Efficiency and Conservation Block Grant Program for the above referenced grant. The
contact information is below:
Erin Quetell
quetelle@OakGov.com
(248) 600-9001
Sincerely,
David T. Woodward, Chair
District 1
Oakland County Board of Commissioners
Chair David T. Woodward, District 1
(248) 296-5033 | woodwardd@oakgov.com
1200 North Telegraph Road | Pontiac, MI 48341 | Fax (248) 858 -1572 | OakGov.com/BOC
RE: Davis-Bacon Assurance Letter
U.S. Department of Energy
Reference: Energy Efficiency and Conservation Block Grant – DE- FOA-0002882 – CFDA No. 81.128
To Whom It May Concern,
Please consider this letter written assurance that all laborers and mechanics on projects funded directly
by or assisted in whole or in part by and through funding appropriated by the Infrastructure, Investment,
and Jobs Act will be paid wages at rates not less than those prevailing on projects of a character similar
in the locality as determined by Subchapter IV of Chapter 31 of Title 40, United States Code (Davis -
Bacon Act).
Sincerely,
David T. Woodward, Chair
District 1
Oakland County Board of Commissioners
FACILITIES MANAGEMENT
AND
OFFICE OF SUSTAINABILITY
Building 95 West
One Public Works Drive
Waterford, MI 48328
Energy Study and Electrical Engineering
Professional Services
Request For Proposal (RFP)
Oakland County
EVENT #000561
March 5, 2024
OAKLAND COUNTY PURCHASING REPRESENTATIVE:
ANDY KRUMWIEDE, BUYER
krumwiedea@oakgov.com
248-858-7678
Notice: Your response to this Request For Proposal is due back no later than 2:00 P.M.
Tuesday, March 26, 2024. Responses received after that date and time will not be
considered.
1. Overview and Requirements:
The purpose of this request for proposal (RFP) is to select a company to conduct a comprehensive
energy study of Oakland County owned and operated facilities. The mission is to achieve net zero
carbon emissions by 2050 with an interim benchmark of 50% carbon emission reduction by 2035.
Goals include maximizing efficient and low-carbon use of energy, water, and material resources within
county facilities to the highest degree possible, while considering the design, facility operation and
function, and maintenance requirements. The Oakland County campus is currently dependent on
electrical utilities for reliable energy delivery from a third party electricity supplier.
The primary focus will be the facilities and sites located within the main campus area, that spans
across telegraph and include areas of Pontiac and Waterford, along with a few other facilities off the
main campus. Identified facilities/sites are attached with details of the specific buildings and
locations. A summary of the building groups are listed below. The attached also lists the buildings by
group and the County department that oversees the operations and maintenance of those facilities
per group. Please note that either Group A or Group C may be selected. Group C contains a subset
of buildings contained within Group A, therefore both groups will not be required to be selected.
Group A: All buildings managed by Facilities Management.
See Appendix A for a complete list of Facilities Management buildings to be included in
this study.
Group B: All buildings managed by Oakland County Parks and Recreation.
See Appendix B for a complete list of the Parks and Recreation buildings to be
included in this study.
Group C: All buildings managed by Facilities Management.
See Appendix C for a complete list of Facilities Management buildings to be included in
this study. Group C is a subset of buildings contained within Group A.
For each group, the successful vendor shall provide a detailed written report indicating the
building/location current electric capacity, a detailed plan and the cost to fully electrify the building as
well as a projection of the timetable for that process. The vendor shall provide industry-backed and
sustainable alternatives when full electrification is not feasible. Vendor should have knowledge of
energy efficiency, electrification, climate mitigation, and other sustainability attributes while
considering electric capacity. Renewable energy integration is also desired, including adequate
battery storage capacity as a resiliency measure.
This energy study could include the following scope of work:
1. Current building and site operations and performance:
A. Identify the electrical load capacity requirements for current operations and performance.
i. Including power factor studies and correction recommendations for more energy
efficient operations.
ii. Potential greenhouse gas reductions.
2. Immediate future building and site operations and performance:
A. Identify the electrical load capacity requirements for immediate future operations and
performance.
Immediate future operations to include, but not limited to the following:
i. Support ongoing infrastructure upgrades such as HVAC upgrades.
ii. Support electric vehicle charging stations at various site and facility locations.
Anticipated 20% of all parking spaces will be outfitted with EV charging stations. All
current building generators will be converted from natural gas or propane to fully
electric.
B. New electricity delivery points.
3. Existing steam plant decommissioning, 15 facilities are currently on the steam plant system,
including the court facility:
A. Provide electrification options for the facilities currently connected to the steam plant
heating system. This includes opportunities for electrification, geothermal, and solar
photovoltaic and efficient natural gas. Natural gas would be a less preferred option, but
considered as a intermediate option.
4. ASHRAE:
A. ASHRAE Level 2 energy audit.
B. ASHRAE level 3 energy audit.
5. Building Electrification:
A. Identify electrical load upgrades required for future building electrification and building
decarbonization.
B. Provide cost-benefit analysis for building electrification. If full building electrification is not
possible or feasible, identify and provide alternatives to meet county goals.
6. Site Specific:
A. Identify on-site renewable generation opportunity locations and/or options.
7. Rebate Assistance:
A. Manage rebate process for potential funding for projects related to this study.
The chosen company will work directly with County representatives from Facilities Management and
the Office of Sustainability under the County Executive. Below is an overview of the Departments and
Offices that will be directly involved. Additional County departments may be called upon to support
this study.
Department of Facilities Management, Maintenance and Operations (FM&O) division is
responsible for energy management, building maintenance, building alterations, facility security,
operations, utilities, custodial services, and grounds maintenance. FM&O oversees 46 County
facilities with 1.9 million square feet of space on 600 acres of grounds, 60 acres of parking lots, and
over 30 miles of utility lines and heating service tunnels. Support services are provided to
approximately 95 departments, divisions, and units operating in the County’s facilities, and contracted
services are provided to Parks & Recreation, the Road Commission, the Airport, and other agencies.
Department of Facilities Management, Planning & Engineering (FPE) division is responsible for
the Project Management of major construction and renovation projects undertaken by the County. It
oversees the cost estimating, planning, design, construction, inspections and testing of new County-
owned facilities, roads, parking lots, and utilities. FPE is also responsible for design and construction
management of interior renovation projects, design and coordination of furniture installation, and
move management services for existing County buildings. In addition, it performs planning for
exterior building maintenance projects such as roofing, caulking, waterproofing, masonry restoration,
window replacement, parking lots and sidewalks. FPE prepares the five-year Capital Improvement
Plan (CIP), forecasts future County space needs, and prepares the Facility Master Plan, along with
maintaining space allocation, assignment data and more than 12,000 facility record drawings and
campus utility infrastructure records. FPE also provides technical support to Facilities Management
Administration and FM&O.
The Office of Sustainability under the County Executive demonstrates leadership in social,
environmental, and economic sustainability through modeling transparent, innovative, and achievable
action. The office created the first sustainability plan for campus facilities and operations, and
oversees the primary sustainability goals including achieving net zero carbon emissions by 2050 with
an interim reduction of benchmark of 50% carbon emissions reduction by 2035. Additionally, the office
has developed the “High Performance Buildings” goal to maximize efficient and low-carbon use of
energy, water, and material resources within county facilities to the highest degree possible, while
considering the design, facility operation and use, and maintenance requirements.
To achieve these targets, the county is implementing various strategies. This includes investing in
energy-efficient buildings, utilizing renewable energy sources, and promoting sustainable
transportation options for employees and visitors. By reducing its carbon footprint, Oakland County is
not only contributing to mitigating climate change but also setting an example for other communities
and organizations to follow.
2. Selection Process
The County uses a consensus selection process, which is divided into two phases. This is the first
phase, the Request for Proposal (RFP), in which the request for services is announced. Interested
companies will present a lump sum fee proposal to the County by the deadline of March 26, 2024. A
selection committee made up of the County representatives will review and score all proposal
statements and fee proposals submitted, and select the top candidates for further consideration.
The second or Interview phase of the selection process is anticipated and involves the short-
listed companies to make a verbal presentation of their qualifications and fee proposal to the same
selection committee. The shortlisted companies will receive an agenda and questions prior to the
interview to prepare for. The interview often will lead to additional discussion generated from the
questions on the agenda. The committee will then select by consensus the bidder they will recommend
to enter into contract negotiations.
2.1 Schedule of Events for the RFP Process:
• Request for Proposal issued Tuesday, March 5, 2024
• Site visit (9:30am) Tuesday, March 12, 2024
• Inquiries, written questions due to County (2:00pm) Thursday, March 14, 2024
• County response to written questions issued Tuesday, March 19, 2024
• RFP response deadline due Tuesday, March 26, 2024 before 2:00 pm
• Evaluation of qualifications and short-listed companies notified Friday, April 12, 2024
• Interviews Tuesday April 23, 2024
• Evaluations of interviews and notice of intent Tuesday May 7, 2024
• Contract Negotiations, May 2024
• Recommendations and Approvals, June and July 2024
• Notice of Contract Award July 2024
2.2 Addenda to this RFP: In the event it becomes necessary to revise any part of this RFP, addenda
will be provided to all respondents who have received and downloaded this document.
2.3 Inquiries: Questions that arise as a result of this document may be submitted to Purchasing in
writing via e-mail. If a question is judged to be substantive, an answer will be provided to all
bidders who have requested copies of this document. All questions must be received per
schedule of events. Questions will be answered and shared to all interested Bidders electronically
per schedule of events.
2.4 Response Date: To be considered for this contract, your proposal must be uploaded to the Bidnet
site at https://www.bidnetdirect.com/mitn before 2:00 PM., Eastern time, Tueday, March 26, 2024.
Responses received after that date and time will not be considered.
2.5 Proposals: To be considered, bidders must submit a complete response to this RFP using the
format provided in Section 5, through the proposal forms 000XXX ATT C and 000XXX ATT D.
Each Bidder must upload 1 digital copy, with the format established for 8.5”x11” printing. The
Bidder will make no other distribution of proposals. An official of the Bidder authorized to bind the
Firm to its provisions must sign the proposal. For this RFP, the proposal must remain valid through
August 31, 2024.
2.6 Presentation Information:
A. Economy of Preparation: Submittals should be prepared simply and economically providing
a straightforward, concise description of the Bidder ability to meet the requirements of the
RFP. Elaborate presentation materials are not desired. Emphasis should be on
completeness and clarity of content.
B. Interview Presentation: Bidder’s who submit an appropriate submittal may be required to
make one or more interview presentations of their submittal to the County’s representatives.
These presentations provide an opportunity for the Bidder to clarify their submittal to ensure
thorough mutual understanding and for the Selection Committee to ask questions of the
Bidder.
2.7 Criteria for Selection: All submittals received will be subject to an evaluation by members of the
Selection Committee for the purpose of selecting the company with whom a contract may be
signed. The following factors will be considered in making the selection, more information can be
found in Section 5 of the RFP.
1. Bidder’s Background and Business Organization
2. Professional Staff
3. Scope of Services and Timeframe
4. Work Plan
5. Fee Proposal
2.8 Site Visit: A voluntary site visit will be provided on March 12, 2024 at 9:30 AM. Meet at 1 Public
Works Dr, Waterford, MI 48328 in the Public Works lunch room, building visits will be conducted
from that point. The contact for this meeting is Brett Battishill at (248) 721-1205.
3. Contract information
3.1 Type of Contract: The County will issue a Professional Service contract for the services outlined,
sample Boilerplate in Section 7, Attachments.
3.2 Implementation: Pending final project approval and funding, the selected Contractor will enter into
a Professional Services contact with a scope of services which will include items listed per this
RFP. The Contractor will work directly with Facilities Management and the Office of Sustainability,
who will represent the County for this study.
3.3 Contractor Responsibilities: The selected Contractor will be required to assume responsibility for
all services offered in the submittal whether or not the Contractor directly produces them. Further,
the County will consider the selected Contractor to be sole point of contact regar ding contractual
matters, including payment of any and all charges resulting from the contract.
3.4 Acceptance of Submittal Content: The contents of the successful Contractor’s submittal may
become contractual obligations of a final contract. Failure of the successful Contractor to accept
these obligations may result in cancellation of the award.
3.5 Insurance: The Contractor will be required to provide proof of adequate insurance coverage as
required by the County. In addition, the proposal shall be required to identify any claims paid by
the proposer or through the proposer’s insurance policy in the last five years. Information required
will include the dates, circumstances, and amounts paid.
3.6 Requirements of the Selected Contractor: Below services are services the contractor will be
asked to provide.
Services
1. Complete ID Card and Building Access process, which includes background clearances,
fingerprinting, and identification badging. This step to be completed prior to the start of
services.
2. Lead a preliminary planning meeting with County representative(s).
3. Meet with County representative(s) to determine goals and the underlying guiding principles to
adhere to during the study process. Determine specific scope with desired outcomes.
4. Prepare preliminary study schedule and study framework document to discuss with County
representatives.
5. Finalize study schedule and study framework document to discuss with County
representatives.
6. Reviewing and analyzing existing reports provided by Oakland County.
7. Information gathering & data analysis as required to meet requirements of this study.
8. Field visits to understand existing conditions, facility functions and operations.
9. Participatory department involvement through a series of meetings with County representatives.
10. Ongoing development of final findings, recommendations and options.
a. Presentation of initial-study findings with informational content provided.
b. Presentation of mid-study findings with recommendations, options and outcomes.
Provide draft report at this time.
c. Presentation of final-study findings with recommendation, options and outcomes.
Provide final report at this time.
d. Final presentation to the County leadership and other County representative.
11. Provide Meeting Minutes throughout the project process.
Deliverables
1. Reports in hard-copy and digital, established for 8.5”x11” format printing. Include executive
summary, summary of study content, with recommendation summary. Include detailed study
content as a supplemental digital copy with the report. Only limited hard-copy reports will be
required. Collate all meeting notes into 1-pdf document and include as a supplemental digital
copy with the report. Other required report content is listed in the overview and requirements
section of this RFP.
5. Submittals:
To be considered, prospective vendors must submit a complete response online to the
Bidnet/MITN system using the proposal form for technical qualifications (000561 ATT C) and
the proposal for pricing (000561 ATT D).
The Evaluation Committee will review and score on non-price criteria to determine technically qualified
proposals. Price will not be opened until technically qualified proposals are short-listed. Proposals that
are not advanced to the short list will not have their pricing opened.
6. Attachments
Attachment A - Oakland County Building Names and Addresses
Attachment B - Oakland County Parks & Recreation Building Names and Addresses
Attachment C – Oakland County Building Names and Addresses
Attachment D – Oakland County Campus Map (shows a portion of facilities included in Group A)
August 2005
U.S. DEPARTMENT OF ENERGY
FINANCIAL ASSISTANCE
CERTIFICATIONS AND ASSURANCES
FOR USE WITH SF 424
Applicant:
Solicitation No.: DE- SE000530
The following certifications and assurances must be completed and submitted with each application for
financial assistance. The name of the person responsible for making the certifications and assurances
must be typed in the signature block on the forms.
Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug Free Workplace Requirements
DOE F 1600.5, Assurance of Compliance Nondiscrimination in Federally Assisted
Programs
County of Oakland
CERTIFICATIONS REGARDING LOBBYING;
DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS;
AND DRUG FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should
also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for
compliance with certification requirements under 10 CFR Part 601 "New Restrictions on Lobbying," 10 CFR Part 606 "Governmentwide
Debarment and Suspension (Nonprocurement) and 10 CFR Part 607 “Governmentwide Requirements for Drug-Free Workplace (Grants)."
The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Energy
determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
2.ADDITIONAL LOBBYING REPRESENTATION
Applicant organizations which are described in section 501(c)(4) of the Internal Revenue Code of 1986 and engage in lobbying activities
after December 31, 1995, are not eligible for the receipt of Federal funds constituting an award, grant, or loan.
As set forth in section 3 of the Lobbying Disclosure Act of 1995 as amended, (2 U.S.C. 1602), lobbying activities are defined broadly to
include, among other thins, contacts on behalf of an organization with specified employees of the Executive Branch and Congress with
regard to Federal legislative, regulatory, and program administrative matters.
Check the appropriate block:
The applicant is an organization described in section 501(c)(4) of the Internal Revenue Code of 1986? Yes No
If you checked “Yes” above, check the appropriate block:
The applicant represents that after December 31, 1995 it has has not engaged in any lobbying activities as defined in the Lobbying
Disclosure Act of 1995, as amended.
3. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust
x
x
statutes or commission of embezzlement, theft, forgery, bribery; falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,
State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
4.DRUG-FREE WORKPLACE
This certification is required by the Drug-Free Workplace Act of 1988 (Pub.L. 100-690, Title V, Subtitle D) and is implemented through
additions to the Debarment and Suspension regulations, published in the Federal Register on January 31, 1989, and May 25, 1990.
ALTERNATE I (GRANTEES OTHER THAN INDIVIDUALS)
(1) The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of
a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant,
the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in
the workplace not later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee
was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall
include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect
to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs
(a),(b),(c),(d),(e), and (f).
(2) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific
grant:
Place of Performance: (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here.
ALTERNATE II (GRANTEES WHO ARE INDIVIDUALS)
(1) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance in conducting any activity with the grant.
(2) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will
report the conviction, in writing, within 10 calendar days of the conviction, to every grant officer or other designee, unless the
Federal agency designates a central point for the receipt of such notices. When notice is made to such a central point, it shall
include the identification number(s) of each affected grant.
5. SIGNATURE
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
Name of Applicant:
Printed Name and Title of
Authorized Representative:
SIGNATURE DATE
County of Oakland
David Woodward, Chair
DOE F 1600.5 U.S. Department of Energy OMB Control No.
(06-94)
All Other Editions are Obsolete Assurance of Compliance 1910-0400
Nondiscrimination in Federally Assisted Programs
OMB Burden Disclosure Statement
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to Office of Information Resources Management Policy, Plans, and Oversight, Records Management Division, HR-
422 - GTN, Paperwork Reduction Project (1900-0400), U.S. Department of Energy, 1000 Independence Avenue, S.W., Washington, DC
20585; and to the Office of Management and Budget (OMB), Paperwork Reduction Project (1900-0400), Washington, DC 20503.
(Hereinafter called the “Applicant”)
HEREBY AGREES to comply with Title VI of the Civil Rights Act of 1964 (Pub. L.88-352), Section 16 of the Federal Energy Administration
Act of 1974 (Pub.L.93-275), Section 401 of the Energy Reorganization Act of 1974 (Pub.L.93-438), Title IX of the Education Amendments of
1972, as amended (Pub.L.92-318, Pub.L.93-568, and Pub.L.94-482), Section 504 of the Rehabilitation Act of 1973 (Pub.L.93-112), the Age
Discrimination Act of 1975 (Pub.L.94-135), Title VIII of the Civil Rights Act of 1968 (Pub.L.90-284), the Department of Energy Organization
Act of 1977 (Pub.L.95-91), and the Energy Conservation and Production Act of 1976, as amended (Pub.L.94-385) and Title 10, Code of Federal
Regulations, Part 1040. In accordance with the above laws and regulations issued pursuant thereto, the Applicant agrees to assure that no person
in the United States shall, on the ground of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any program or activity in which the Applicant receives Federal assistance from
the Department of Energy.
Applicability and Period of Obligation
In the case of any service, financial aid, covered employment, equipment, property, or structure provided, leased, or improved with Federal
assistance extended to the Applicant by the Department of Energy, this assurance obligates the Applicant for the period during which Federal
assistance is extended. In the case of any transfer of such service, financial aid, equipment, property, or structure, this assurance obligates the
transferee for the period during which Federal assistance is extended. If any personal property is so provided, this assurance obligates the
Applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance obligates the
Applicant for the period during which the Federal assistance is extended to the Applicant by the Department of Energy.
Employment Practices
Where a primary objective of the Federal assistance is to provide employment or where the Applicant's employment practices affect the delivery
of services in programs or activities resulting from Federal assistance extended by the Department, the Applicant agrees not to discriminate on
the ground of race, color, national origin, sex, age, or disability, in its employment practices. Such employment practices may include, but are
not limited to, recruitment advertising, hiring, layoff or termination, promotion, demotion, transfer, rates of pay, training and participation in
upward mobility programs; or other forms of compensation and use of facilities.
Subrecipient Assurance
The Applicant shall require any individual, organization, or other entity with whom it subcontracts, subgrants, or subleases for the purpose of
providing any service, financial aid, equipment, property, or structure to comply with laws cited above. To this end, the subrecipient shall be
required to sign a written assurance form, however, the obligation or both recipient and subrecipient to ensure compliance is not relieved by the
collection or submission of written assurance forms.
Data Collection and Access to Records
The Applicant agrees to compile and maintain information pertaining to programs or activities developed as a result of the Applicant's receipt of
Federal assistance from the Department of Energy. Such information shall include, but is not limited to, the following: (1) the manner in which
services are or will be provided and related data necessary for determining whether any persons are or will be denied such services on the basis
of prohibited discrimination; (2) the population eligible to be served by race, color, national origin, sex, age, and disability; (3) data regarding
covered employment including use or planned use of bilingual public contact employees serving beneficiaries of the program where necessary to
permit effective participation by beneficiaries unable to speak or understand English; (4) the location of existing or proposed facilities connected
with the program and related information adequate for determining whether the location has or will have the effect of unnecessarily denying
access to any person on the basis of prohibited discrimination; (5) the present or proposed membership by race, color, national origin, sex, age,
and disability, in any planning or advisory body which is an integral part of the program; and (6) any additional written data determined by the
Department of Energy to be relevant to its obligation to assure compliance by recipients with laws cited in the first paragraph of this assurance.
County of Oakland
DOE F 1600.5 OMB Control No.
(06-94)
All Other Editions are Obsolete
1910-0400
The Applicant agrees to submit requested data to the Department of Energy regarding programs and activities developed by the Applicant from
the use of Federal assistance funds extended by the Department of Energy, Facilities of the Applicant (including the physical plants, building, or
other structures) and all records, books, accounts, and other sources of information pertinent to the Applicant's compliance with the civil rights
laws shall be made available for inspection during normal business hours on request of an officer or employee of the Department of Energy
specifically authorized to make such inspections. Instructions in this regard will be provided by the Director, Office of Civil Rights, U.S.
Department of Energy.
This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts (excluding procurement
contracts), property, discounts or other Federal assistance extended after the date hereto, to the Applicants by the Department of Energy,
including installment payments on account after such data of application for Federal assistance which are approved before such date. The
Applicant recognizes and agrees that such Federal assistance will be extended in reliance upon the representation and agreements made in this
assurance and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the
Applicant, the successors, transferees, and assignees, as well as the person(s) whose signature appears below and who are authorized to sign this
assurance on behalf of the Applicant.
Applicant Certification
The Applicant certifies that it has complied, or that, within 90 days of the date of the grant, it will comply with all applicable requirements of 10
C.F.R. § 1040.5 (a copy will be furnished to the Applicant upon written request to DOE).
Designated Responsible Employee
( ) -
Name and Title (Printed to Typed) Telephone Number
Signature Date
( ) -
Applicant’s Name Telephone Number
Address: Date
Authorized Official:
President, Chief Executive Officer
or Authorized Designee
, ( ) -
Name and Title (Printed to Typed) Telephone Number
Signature Date
Erin Quentell 248 600 9001
County of Oakland
1200 N. Telegraph
Pontiac MI 48341
David Woodward, Chair 248 296 5033
3/28/2024
ADMINISTRATIVE AND LEGAL REQUIREMENTS DOCUMENT (ALRD)
U.S. Department of Energy
Office of the Under Secretary for Infrastructure
Golden Field Office
Energy Efficiency and Conservation Block Grant (EECBG) Program
Infrastructure Investment and Jobs Act (IIJA) of 2021
Energy Efficiency and Conservation Block Grant (EECBG) Program Formula Awards
(EECBG Program Formula) - IIJA ALRD
CFDA Number: 81.128, Energy Efficiency and Conservation Block Grant Program
PURPOSE
The purpose of this Administrative and Legal Requirements Document (ALRD) is to provide guidance to
States, Local Governments, and Indian Tribes for preparation of EECBG Program Formula Grant
applications submitted in response to Section 40552 of the Infrastructure Investment and Jobs Act (IIJA),
also known as the Bipartisan Infrastructure Law (BIL).
Issue Date: January 18, 2023
Application Due Dates:
• All Applicants: Pre-Award Information Sheet or registration on the voucher portal due ASAP.
• For State and Territory Applicants Only: Application due by July 31, 2023, at 8:00 PM ET
• Local Government Applicants Only: Application due by April 30, 2024, at 8:00 PM ET
• Tribal Government Applicants Only: Application due by May 31, 2025, at 8:00 PM ET
DOE will accept applications using five application periods. Applications meeting DOE priority criteria
(see application instructions section 6.2 for more information) may apply in application Periods 1 and 2.
All other applicants may apply in Periods 3, 4, and 5:
Application Period Application Submittal Timeframe Applications Accepted
1 January 18, 2023 – April 28, 2023 State, Local Government and Tribal
applications in one or more priority
categories 2 June 1, 2023 – July 31, 2023
3 Sept 1, 2023 – Oct 31, 2023 All other Local Government and Tribal
applications 4 December 1, 2023 – Jan 31, 2024
5 March 1, 2024 – April 30, 2024
6 May 1, 2024 – May 31, 2025 All other Tribal applications
Note: Due to the volume of applications, DOE may not review your application immediately upon
submittal. Once a complete application is received and reviewed by DOE, it typically takes up to 60
days to process an EECBG Program formula grant. Applications are not necessarily considered
1
complete upon submission. For additional information on application requirements, see Section 6.0
of the application instructions.
2
REGISTRATION/SUBMISSION REQUIREMENTS
Registration Requirements (GRANT APPLICANTS ONLY): Allow at least 21 days to complete.
If you have not already registered, there are several one-time actions grant applicants must complete:
1. Register with the System for Award Management (SAM) at https://www.sam.gov. Designating an
Electronic Business Point of Contact (EBiz POC) and obtaining a special password called an MPIN
are important steps in SAM registration. Please update your SAM registration annually. Upon
registration, SAM will automatically assign a Unique Entity ID (UEI).
Unique Entity ID and System for Award Management (SAM) — Each applicant (unless the
applicant is excepted from those requirements under 2 CFR 25.110) is required to: (1) be registered
in the SAM at https://www.sam.gov before submitting its application, (2) provide a valid UEI
number in its application; and (3) continue to maintain an active SAM registration with current
information at all times during which it has an active federal award or an application or plan under
consideration by a federal awarding agency. DOE may not make a federal award to an applicant
until the applicant has complied with all applicable UEI and SAM requirements. If an applicant has
not fully complied with the requirements by the time DOE is ready to make a federal award, the
DOE will determine that the applicant is not qualified to receive a federal award and use that
determination as a basis for making a federal award to another applicant.
NOTE: Due to the high demand of UEI requests and SAM registrations, entity legal
business name and address validations are taking longer than expected to process. Entities
should start the UEI and SAM registration process as soon as possible. If entities have
technical difficulties with the UEI validation or SAM registration process, they should
utilize the HELP feature on SAM.gov. SAM.gov will work on entity service tickets in the
order in which they are received and asks that entities not create multiple service tickets
for the same request or technical issue. Additional entity validation resources can be found
here: GSAFSD Tier 0 Knowledge Base - Validating your Entity.
2. Register in FedConnect to receive and acknowledge your award at https://www.fedconnect.net/. See
the Quick Start Guide at
https://www.fedconnect.net/FedConnect/Marketing/Documents/FedConnect_Ready_Set_Go.pdf
For additional questions, email support@fedconnect.net or call 1-800-899-6665.
3. Have a login for the Performance and Accountability for Grants in Energy (PAGE) System at
https://www.page.energy.gov/default.aspx in order to submit your application. For questions
regarding PAGE, refer to the Help Menu in PAGE or contact the PAGE hotline at PAGE-
Hotline@ee.doe.gov or 1-866-492-4546.
Electronic Signatures: Acknowledgement of award documents by the Grantee’s authorized
representative through electronic systems used by the Department of Energy, including FedConnect,
constitutes the Grantee's acceptance of the terms and conditions of the award. Acknowledgement via
FedConnect by the Grantee’s authorized representative constitutes the Grantee's electronic signature.
IMPORTANT: The electronically signed Assistance Agreement with attached award documents
distributed via FedConnect is the formal authorization and approval from the Contracting Officer.
Grantees may not rely on PAGE as the formal authorization and approval. Award documents in the initial
award and any modifications to the award must be reviewed and acknowledged by the Grantee in
FedConnect.
3
All modifications to the ALRD are [HIGHLIGHTED] in the body of the ALRD.
Mod. No. Date Description of Modification
1 5/1/2023 Deadline to submit Pre-Award Information Sheet extended to July 31,
2023. Original deadline was April 28, 2023.
2 10/31/2023 Deadline for local government and Tribal EECBG Program applications
extended to April 30, 2024. Original deadline was January 31, 2024.
Section V.D.4. updated to include July 28, 2023, DOE Build America, Buy
America General Applicability Public Interest Waiver.
Links to new EECBG Program resources that were not available at the
original time of drafting were added, including the EECBG Program
Formula Application Hub and voucher guidance materials.
National Environmental Policy Act (NEPA) Statements of Work were
added to the list of Reference Material in Part VII.
The IIJA EECBG Program Application Instructions referenced in Part VII
were updated in accordance with the October 31, 2023, ALRD
modifications and to reflect recent developments in the EECBG Program.
3 2/27/2024 Deadline for Tribal EECBG Program applications extended to May 31,
2025. Previous deadline was April 30, 2024.
In the previous IIJA EECBG Program Attachment 1C: DOE Formula Grant
Funding Allocations to Indian Tribes for the Energy Efficiency and
Conservation Block Grant (EECBG) Program Document, Oneida Nation's
state abbreviation was listed incorrectly listed as NY. It has been corrected
to WI.
The IIJA EECBG Program Application Instructions referenced in Part VII
were updated in accordance with the February 27, 2024, ALRD
modifications.
4
TABLE OF CONTENTS
PART I AUTHORITY ............................................................................................................................... 3
PART II AWARD INFORMATION ........................................................................................................ 3
A. TYPE OF AWARD INSTRUMENT .................................................................................................... 3
B. ESTIMATED FUNDING ..................................................................................................................... 3
C. PERIOD OF PERFORMANCE ........................................................................................................... 4
PART III ELIGIBILITY INFORMATION ............................................................................................. 4
A. ELIGIBLE APPLICANTS ................................................................................................................... 4
B. COST MATCHING .............................................................................................................................. 4
PART IV APPLICATION AND SUBMISSION INFORMATION ....................................................... 4
A. CONTENT AND FORM OF APPLICATION: GRANTS ................................................................... 4
PART V AWARD ADMINISTRATION INFORMATION ................................................................... 5
A. AWARD NOTICES.............................................................................................................................. 5
B. FUNDING RESTRICTIONS ............................................................................................................... 5
C. REPORTING ........................................................................................................................................ 5
D. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS .............................................. 6
PART VI OTHER INFORMATION ...................................................................................................... 13
A. INTERGOVERNMENTAL REVIEW ............................................................................................... 13
B. GOVERNMENT RIGHT TO REJECT OR NEGOTIATE ................................................................ 13
C. COMMITMENT OF PUBLIC FUNDS ............................................................................................. 13
D. LOBBYING RESTRICTIONS ........................................................................................................... 13
E. EXPENDITURE RESTRICTIONS .................................................................................................... 13
F. MODIFICATIONS ............................................................................................................................. 13
G. PROPRIETARY APPLICATION INFORMATION ......................................................................... 14
H. PROTECTED PERSONALLY IDENTIFIABLE INFORMATION ................................................. 14
PART VII REFERENCE MATERIAL .................................................................................................. 16
5
PART I AUTHORITY
The EECBG Program is authorized by Title V, Subtitle E of the Energy Independence and Security Act of
2007 (EISA), as amended,1 and signed into Public Law (PL 110-140) on December 19, 2007. All awards
made under this program shall comply with applicable laws and regulations including, but not limited to,
2 CFR Part 200 as amended by 2 CFR Part 910 and Section 40552 of the Infrastructure Investment and
Jobs Act (IIJA) (PL 117-58).
PART II AWARD INFORMATION
A. TYPE OF AWARD INSTRUMENT
DOE will award grants or vouchers.
Entities eligible for formula EECBG Program allocations, including state, local, and Tribal governments
can apply to DOE for an EECBG Program award. States are eligible to apply for a grant. Local and Tribal
governments can apply for either a grant or a voucher. Vouchers may be used for technical assistance
and/or equipment rebates. Local governments and Tribal entities must choose either a grant or voucher
and must allocate 100% of their EECBG Program funding to either a voucher or a grant. States
are not eligible to apply for a voucher. Local and Tribal governments are encouraged to indicate whether
they are choosing a grant or a voucher as soon as possible by submitting the Pre-Award Information
Sheet. See “EECBG Program Application Instructions” for additional details.
B. ESTIMATED FUNDING
Entities shall administer DOE funds received under the EECBG Program in accordance with Federal rules
and regulations as well as applicable state, local or Tribal policies and procedures. The Grantee is to
manage Federal Funds in a prudent, effective, and efficient manner to accomplish program objectives.
The Infrastructure Investment and Jobs Act, Section 40552 provides $550 million for EECBG Program
for fiscal year 2022, to remain available until expended. DOE will distribute $440 million in formula and
competitive EECBG Program funding to eligible units of local government, states, and Indian Tribes. Of
the amount appropriated by IIJA, DOE will allocate funds as prescribed in section 543 of EISA:
• 34% to eligible units of local government-alternative 1 through formula grants;
• 34% to eligible units of local government-alternative 2 through formula grants;
• 28% to states through formula grants;
• 2% to Indian Tribes through formula grants; and
• 2% for competitive grants to ineligible local governments and Indian Tribes.2
IIJA allocations for EECBG Program direct formula awards from the DOE, as adjusted, are based on the
following funding amounts:
• $299,200,000 for formula awards to eligible units of local government
o $149,600,000 to eligible units of local government-alternative 1
o $149,600,000 to eligible units of local government-alternative 2
• $123,200,000 for formula awards to states
1 42 U.S.C. 17151 et seq.
2 42 U.S.C. 17153(a).
6
o Each state (except for those noted as exempt in Section 6.3.E of the application
instructions) is required to pass not less than 60% of its allocation through to cities and
counties within the state that are ineligible for direct formula grants from DOE.
• $8,800,000 for formula awards to eligible Indian Tribes
DOE also intends to allocate $8.8 million for competitive grants available to units of local government
(including Indian Tribes) and consortia of units of local government that are not eligible to receive direct
formula grants from DOE. Availability of competitive grants will be announced through a separate future
Funding Opportunity Announcement (FOA).
Prior to distributing funding to eligible entities, DOE intends to utilize $110 million to ensure delivery of
an effective and efficient EECBG Program and to provide technical assistance to eligible entities
throughout the lifetime of the EECBG Program.
Funding Amount: Funding allocations to states, local governments, and Indian Tribes are included as
attachments to this document.
C. PERIOD OF PERFORMANCE
Grants will consist of a 3-year Project and Budget Period for States, and a 2-year Project and Budget
Period for Local Governments and Indian Tribes. Vouchers to Local Governments and Indian Tribes will
be for a 2-year Project and Budget Period. Recipients may request a no-cost time extension (or a
modification to shorten the period of performance) of their grant or voucher.
PART III ELIGIBILITY INFORMATION
A. ELIGIBLE APPLICANTS
In accordance with Section 543 of EISA, eligible entities for EECBG Program formula allocations
include States (including U.S. Territories, and the District of Columbia, hereinafter referred to as
“states”), local governments, and Indian Tribes.3 Eligibility for this award is restricted to eligible states,
local governments and Indian Tribes applying for formula grant financial assistance under the EECBG
Program. No other entity types may be considered for this funding.
B. COST MATCHING
Cost match is not required for these awards.
PART IV APPLICATION AND SUBMISSION INFORMATION
A. CONTENT AND FORM OF APPLICATION: GRANTS
The application must be submitted via the PAGE online system at
https://www.page.energy.gov/default.aspx. DOE reserves the right to request additional or clarifying
information for any reason deemed necessary. Applications will be reviewed for consistency with the
EECBG Program objectives.
3 42 U.S.C. 17153(a).
7
The EECBG Program Grant Application consists of:
• Standard Form 424 (Application form)
• Standard Form 424A (Budget summary)
• Budget Justification
• Energy Efficiency and Conservation Strategy
• EECBG Program Activity File
• Required certifications
• Electronic copy (or web link) to the applicant’s latest single or program-specific audit as required
by 2 CFR 200 Subpart F
• NEPA Statement of Work (SOW)
• An environmental questionnaire (EQ-1) (if applicable)
• Pre-Award Information Sheet
Please see Section 6.3 in the Application Instructions for more detail.
Note: applicants choosing a Voucher should not submit a grant application. Additional Guidance on the
Voucher application process is available on the following website, https://www.energy.gov/scep/eecbg-
program-formula-grant-application-hub.
PART V AWARD ADMINISTRATION INFORMATION
A. AWARD NOTICES
An Assistance Agreement issued by the Contracting Officer is the authorizing award document for
traditional grants (as opposed to vouchers). The Assistance Agreement normally includes, either as an
attachment or by reference: (1) Special Terms and Conditions; (2) Application as approved by DOE; (3)
DOE Financial Assistance regulations at 2 CFR Part 200 as amended by 2 CFR Part 910; (4) National
Policy Assurances To Be Incorporated As Award Terms; (5) Budget Summary; (6) Intellectual Property
Provisions; (7) Federal Assistance Reporting Checklist, which identifies the Reporting Requirements; and
(8) National Environmental Policy Act (NEPA) Determination. These documents are sent to the Recipient
via FedConnect.
B. FUNDING RESTRICTIONS
All expenditures must be allowable, allocable, and reasonable in accordance with the applicable Federal
cost principles. Refer to the following Federal cost principles for more information: 2 CFR Part 200 as
amended by 2 CFR Part 910.
Under 2 CFR Part 200 as amended by 2 CFR Part 910 regulations, the cost principles are contained in
Subpart E–Cost Principles within 2 CFR Part 200.
C. REPORTING
Reporting requirements are identified on the Federal Assistance Reporting Checklist (FARC), attached to
the award agreement.
Awards initiated since 10/1/2010 are subject to the requirement of Reporting Subawards and Executive
Compensation to comply with the Federal Funding and Transparency Act of 2006 (FFATA). Additional
8
information about this requirement can be found in the Special Terms and Conditions of the recipient’s
award, at https://www.fsrs.gov, and in 2 CFR Part 170.
Additional information regarding reporting is available from the EECBG Program website, at:
https://www.energy.gov/scep/eecbg-program-formula-grant-application-hub.
D. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS
1. Administrative Requirements
• The administrative requirements for DOE grants and cooperative agreements are contained in:
• 2 CFR Part 200 as amended by 2 CFR Part 910 and 10 CFR Part 420
• 2 CFR Part 25 – Universal Identifier and Central Contractor Registration
• 2 CFR Part 170 – Reporting Subaward and Executive Compensation
The Electronic Code of Federal Regulations is found at www.ecfr.gov.
2. National Policy Requirements
The National Policy Assurances to be incorporated as Award Terms are located at
http://www.nsf.gov/awards/managing/rtc.jsp.
Intellectual Property Provisions. The standard DOE financial assistance intellectual property provisions
applicable to the various types of recipients are located at
http://energy.gov/gc/standard-intellectual-property-ip-provisions-financial-assistance-awards
3. Environmental Review in Accordance with National Environmental Policy Act (NEPA)
The Office of the Under Secretary for Infrastructure’s decision whether and how to distribute Federal
funds is subject to the National Environmental Policy Act (42 U.S.C. 4321, et seq.). NEPA requires
Federal agencies to integrate environmental values into their decision-making processes by considering
the potential environmental impacts of their proposed actions.
For further information on NEPA requirements, see section 6.3.G in the Application Instructions.
4. Build America, Buy America Requirements
Federally assisted projects which involve infrastructure work, undertaken by applicable recipient
types, require that:
• All iron, steel, and manufactured products used in the infrastructure work are produced in the
United States; and
• All construction materials used in the infrastructure work are manufactured in the United States.
Whether a given project must apply this requirement is project-specific and dependent on several factors,
such as the recipient’s entity type, whether the work involves “infrastructure,” as that term is defined in
Section 70914 of the BIL, and whether the infrastructure in question is publicly owned or serves a public
function. Additionally, recipients with EECBG Program allocations less than $250,000 are exempt from
Build America, Buy America requirements under a July 28, 2023, DOE General Applicability Public
Interest Waiver.4
4 See: https://www.energy.gov/sites/default/files/2023-07/DOE-Final-%20Public%20Interest-
%20Sm%20Grant%20De%20Minimis%20Minor%20Component%20-
%20Final%20for%20posting%207.26.23_0.pdf
9
Applicants are strongly encouraged to consult the Build America, Buy America Guidance and Resources5
to determine whether their project may have to apply this requirement, both to make an early
determination as to the need of a waiver, as well as to determine what impact, if any, this requirement
may have on the proposed project’s budget.
5. Definitions
a. For purposes of the Buy America requirements, the following definitions apply:
• Construction materials includes an article, material, or supply—other than an item of primarily
iron or steel; a manufactured product; cement and cementitious materials; aggregates such as
stone, sand, or gravel; or aggregate binding agents or additives —that is or consists primarily of:
• non-ferrous metals;
• plastic and polymer-based products (including polyvinylchloride, composite building
materials, and polymers used in fiber optic cables);
• glass (including optic glass);
• lumber; or
• drywall.
• Infrastructure includes, at a minimum, the structures, facilities, and equipment for, in the United
States, roads, highways, and bridges; public transportation; dams, ports, harbors, and other
maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities;
airports; water systems, including drinking water and wastewater systems; electrical transmission
facilities and systems; utilities; broadband infrastructure; and buildings and real property.
Infrastructure includes facilities that generate, transport, and distribute energy.
In addition to the above, the infrastructure in question must be publicly owned or must serve a
public function; privately owned infrastructure that is solely utilized for private use is not
considered “infrastructure” for purposes of Buy America applicability. The Agency, not the
applicant, will have the final say as to whether a given project includes infrastructure, as defined
herein. Accordingly, in cases where the “public” nature of the infrastructure is unclear, DOE
strongly recommends that applicants complete their full application with the assumption that Buy
America requirements will apply to the proposed project.
• Project means the construction, alteration, maintenance, or repair of infrastructure in the United
States.
b. Buy America Requirements for Infrastructure Projects (“Buy America” Requirements)
In accordance with Section 70914 of the BIL, none of the project funds (includes federal share and
recipient cost share) may be used for a project for infrastructure unless:
5 See: https://www.madeinamerica.gov and https://www.whitehouse.gov/omb/management/made-in-america/build-
america-buy-america-act-federal-financial-assistance/
10
(1) all iron and steel used in the project are produced in the United States—this means all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United States;
(2) all manufactured products used in the project are produced in the United States—this means the
manufactured product was manufactured in the United States; and the cost of the components of the
manufactured product that are mined, produced, or manufactured in the United States is greater than 55
percent of the total cost of all components of the manufactured product, unless another standard for
determining the minimum amount of domestic content of the manufactured product has been established
under applicable law or regulation; and
(3) all construction materials 6 are manufactured in the United States—this means that all manufacturing
processes for the construction material occurred in the United States. The Buy America requirements only
applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an
infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary
scaffolding, brought to the construction site and removed at or before the completion of the infrastructure
project. Nor do Buy America requirements apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished infrastructure project, but
are not an integral part of the structure or permanently affixed to the infrastructure project.
These requirements must flow down to all sub-awards, all contracts, subcontracts, and purchase orders for
work performed under the proposed project. For additional information related to the application and
implementation of these Buy America requirements, please see OMB Memorandum M-22-11, issued
April 18, 2022: https://www.whitehouse.gov/wp-content/uploads/2022/04/M-22-11.pdf.
c. DOE Submission Requirements for Full Application
Within the activity file, applicants must provide a short statement on whether the project will involve the
construction, alteration, and/or repair of infrastructure in the United States. The ultimate determination
about whether a project includes infrastructure remains with DOE. However, the applicant’s statement
will assist project planning and integration of domestic preference requirements, which may impact the
project’s proposed budget.
Waivers
In limited circumstances, DOE may waive the application of the Buy America requirements where DOE
determines that:
(1) applying the Buy America requirements would be inconsistent with the public interest;
(2) the types of iron, steel, manufactured products, or construction materials are not produced in
the United States in sufficient and reasonably available quantities or of a satisfactory quality;
or,
(3) the inclusion of iron, steel, manufactured products, or construction materials produced in the
United States will increase the cost of the overall project by more than 25 percent.
6 Excludes cement and cementitious materials, aggregates such as stone, sand, or gravel, or aggregate binding
agents or additives.
11
On July 28, 2023, DOE issued a General Applicability Public Interest Waiver that, among other things,
waives Build America, Buy America requirements for any financial assistance agreements that are less
than $250,000. The waiver also waives Build America, Buy America Preference where covered products
represent less than 5 percent of the total applicable project costs (up to a maximum of $1 million).7
Recipients with EECBG Program allocations under this threshold are covered by this waiver and
therefore exempt from Build America, Buy America requirements.
If an applicant is seeking a waiver of the Buy America requirements, it must include a written waiver
request with the Full Application. A waiver request must include:
• A detailed justification for the use of “non-domestic” iron, steel, manufactured products, or
construction materials to include an explanation as to how the non-domestic item(s) is essential to
the project
• A certification that the applicant or recipient made a good faith effort to solicit bids for domestic
products supported by terms included in requests for proposals, contracts, and nonproprietary
communications with potential suppliers
• Applicant /Recipient name and Unique Entity Identifier (UEI)
• Total estimated project cost, DOE and cost-share amounts
• Project description and location (to the extent known)
• List and description of iron or steel item(s), manufactured goods, and construction material(s) the
applicant or recipient seeks to waive from Domestic Content Procurement Preference
requirement, including name, cost, country(ies) of origin (if known), and relevant PSC and
NAICS code for each.
• Waiver justification including due diligence performed (e.g., market research, industry outreach)
by the applicant or recipient
• Anticipated impact if no waiver is issued DOE may require additional information before
considering the waiver request.
DOE may require additional information before considering the waiver request. See DOE Buy America
Requirement Waiver Requests | Department of Energy
Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by
the Made in America Office. There may be instances where an award qualifies, in whole or in part, for an
existing waiver described at https://www.madeinamerica.gov/waivers/.
5. Davis Bacon Prevailing Wage Requirements
Projects awarded under this ALRD will be funded under Division D of the BIL. Accordingly, per section
41101 of that law, all laborers and mechanics employed by the applicant, subrecipients, contractors or
subcontractors in the performance of construction, alteration, or repair work funded in whole or in part
under this ALRD shall be paid wages at rates not less than those prevailing on similar projects in the
locality, as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title
40, United States Code commonly referred to as the “Davis-Bacon Act” (DBA).
By accepting an award as a result of this ALRD, the Applicant is acknowledging the DBA requirements
above, and confirming that the laborers and mechanics performing construction, alteration, or repair work
on projects funded in whole or in part by awards made as a result of this ALRD are paid or will be paid
7 See: https://www.energy.gov/sites/default/files/2023-07/DOE-Final-%20Public%20Interest-
%20Sm%20Grant%20De%20Minimis%20Minor%20Component%20-
%20Final%20for%20posting%207.26.23_0.pdf
12
wages at rates not less than those prevailing on projects of a character similar in the locality as determined
by subchapter IV of Chapter 31 of Title 40, United States Code (Davis-Bacon Act). Applicants
acknowledge that they will comply with all of the Davis-Bacon Act requirements, including but not
limited to:
(1) Ensuring that the wage determination(s) and appropriate Davis-Bacon clauses and requirements
are flowed down to and incorporated into any applicable subcontracts or subrecipient awards.
(2) Ensuring that if wage determination(s) and appropriate Davis-Bacon clauses and requirements
are improperly omitted from contracts and subrecipient awards, the applicable wage determination(s)
and clauses are retroactively incorporated to the start of performance.
(3) Being responsible for compliance by any subcontractor or subrecipient with the Davis-Bacon
labor standards.
(4) Receiving and reviewing certified weekly payrolls submitted by all subcontractors and
subrecipients for accuracy and to identify potential compliance issues.
(5) Maintaining original certified weekly payrolls for 3 years after the completion of the project and
must make those payrolls available to the DOE or the Department of Labor upon request, as required
by 29 CFR 5.6(a)(2).
(6) Conducting payroll and job-site reviews for construction work, including interviews with
employees, with such frequency as may be necessary to assure compliance by its subcontractors and
subrecipients and as requested or directed by the DOE.
(7) Cooperating with any authorized representative of the Department of Labor in their inspection of
records, interviews with employees, and other actions undertaken as part of a Department of Labor
investigation.
(8) Posting in a prominent and accessible place the wage determination(s) and Department of Labor
Publication: WH-1321, Notice to Employees Working on Federal or Federally Assisted Construction
Projects.
(9) Notifying the Contracting Officer of all labor standards issues, including all complaints regarding
incorrect payment of prevailing wages and/or fringe benefits, received from the recipient,
subrecipient, contractor, or subcontractor employees; significant labor standards violations, as
defined in 29 CFR 5.7; disputes concerning labor standards pursuant to 29 CFR parts 4, 6, and 8 and
as defined in FAR 52.222-14; disputed labor standards determinations; Department of Labor
investigations; or legal or judicial proceedings related to the labor standards under this Contract, a
subcontract, or subrecipient award.
(10) Preparing and submitting to the Contracting Officer, the Office of Management and Budget
Control Number 1910-5165, Davis Bacon Semi-Annual Labor Compliance Report, by April 21 and
October 21 of each year. Form submittal will be administered through the iBenefits system
(https://doeibenefits2.energy.gov) or its successor system.
Recipients of funding under this ALRD will also be required to undergo DBA compliance training and to
maintain competency in DBA compliance. The Contracting Officer will notify the recipient of any DOE
sponsored DBA compliance trainings. The U.S. Department of Labor (“DOL”) offers free Prevailing
Wage Seminars several times a year that meet this requirement, at
https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/events.
13
For additional guidance on how to comply with the DBA provisions and clauses, see
https://www.dol.gov/agencies/whd/government-contracts/construction and
https://www.dol.gov/agencies/whd/government-contracts/protections-for-workers-in-construction.
PART VI OTHER INFORMATION
A. INTERGOVERNMENTAL REVIEW
Program Subject to Executive Order 12372
This program is subject to Executive Order 12372 (Intergovernmental Review of Federal Programs) and
the regulations at 10 CFR Part 1005.
One of the objectives of the Executive Order is to foster an intergovernmental partnership and a
strengthened federalism. The Executive Order relies on processes developed by state and local
governments for coordination and review of proposed Federal financial assistance.
Applicants should contact the appropriate State Single Point of Contact (SPOC) to find out about, and to
comply with, the state's process under Executive Order 12372. The names and addresses of the SPOCs
are listed on the Web site of the Office of Management and Budget at Intergovernmental Review (SPOC
List) (whitehouse.gov) Intergovernmental Review (SPOC List) (whitehouse.gov).
B. GOVERNMENT RIGHT TO REJECT OR NEGOTIATE
DOE reserves the right, without qualification, to reject any or all applications received in response to this
ALRD and to select any application, in whole or in part, as a basis for negotiation and/or award.
C. COMMITMENT OF PUBLIC FUNDS
The Contracting Officer is the only individual who can make awards or commit the Government to the
expenditure of public funds. A commitment by other than the Contracting Officer, either explicit or
implied, is invalid.
D. LOBBYING RESTRICTIONS
By accepting funds under this award, you agree that none of the funds obligated on the award shall be
expended, directly or indirectly, to influence congressional action on any legislation or appropriation
matters pending before Congress, other than to communicate to Members of Congress as described in 18
U.S.C. 1913. This restriction is in addition to those prescribed elsewhere in statute and regulation.
E. EXPENDITURE RESTRICTIONS
By accepting funds under this award, you agree that none of the funds obligated on the award shall be
expended, directly or indirectly, to support or oppose union organizing.
F. MODIFICATIONS
Modifications to this ALRD will be processed and disseminated in the same manner as other EECBG
Program Notices.
14
G. PROPRIETARY APPLICATION INFORMATION
DOE will use data and other information contained in applications strictly for evaluation purposes.
Applicants should not include confidential, proprietary, or privileged information in their applications
unless such information is necessary to convey an understanding of the proposed project.
Applications containing confidential, proprietary, or privileged information must be marked as described
below. Failure to comply with these marking requirements may result in the disclosure of the unmarked
information under the Freedom of Information Act or otherwise. The U.S. Government is not liable for
the disclosure or use of unmarked information and may use or disclose such information for any purpose.
The cover sheet of the application must be marked as follows and identify the specific pages containing
confidential, proprietary, or privileged information:
Please be aware that all information provided to DOE (including confidential proprietary or confidential
commercial information) is subject to public release under the Freedom of Information Act (FOIA). (5
U.S.C. § 552(a) (3) (A) (2006), amended by OPEN Government Act of 2007, Pub. L. No. 110175, 121
Stat. 2524). When a FOIA request covers information submitted to DOE by an applicant, and the
cognizant DOE FOIA Officer cannot make an independent determination regarding the public
releasability of this information, the cognizant DOE FOIA Officer will contact the submitter and ask for
comment regarding the redaction of information under one or more of the nine FOIA exemptions.
However, the cognizant DOE FOIA Officer will make the final decision regarding FOIA redactions.
Submitters are given a minimum of 7 days to provide redaction comments and if DOE disagrees with the
submitter’s comment, DOE will notify the submitter of the intended public release no less than seven (7)
days prior to the public disclosure of the information in question.” (10 CFR Part 1004.11).
H. PROTECTED PERSONALLY IDENTIFIABLE INFORMATION
In responding to this ALRD, Applicants must ensure that Protected Personally Identifiable Information
(PII) is not included in the application documents. PII is defined by the Office of Management and
Budget (OMB) and DOE as:
Any information about an individual maintained by an agency, including but not limited to, education,
financial transactions, medical history, and criminal or employment history and information that can be
used to distinguish or trace an individual’s identity, such as their name, social security number, date and
place of birth, mother’s maiden name, biometric records, etc., including any other personal information
that is linked or linkable to an individual.
This definition of PII can be further defined as: (1) Public PII and (2) Protected PII.
Public PII: PII found in public sources such as telephone books, public websites, business cards,
university listing, etc. Public PII includes first and last name, address, work telephone number, email
address, home telephone number, and general education credentials.
Protected PII: PII that requires enhanced protection. This information includes data that if compromised
could cause harm to an individual such as identity theft.
Listed below are examples of Protected PII that Applicants must not include in their application.
• Social Security Numbers in any form
• Place of birth associated with an individual
• Date of birth associated with an individual
15
• Mother’s maiden name associated with an individual
• Biometric record associated with an individual
• Fingerprint
• Iris scan
• DNA
• Medical history information associated with an individual
• Medical conditions, including history of disease
• Metric information, e.g., weight, height, blood pressure
• Criminal history associated with an individual
• Employment history and other employment information associated with an individual
• Ratings
• Disciplinary actions
• Performance elements and standards (or work expectations) are PII when they are so intertwined
with performance appraisals that their disclosure would reveal an individual’s performance
appraisal
• Financial information associated with an individual
• Credit card numbers
• Bank account numbers
• Security clearance history or related information (not including actual clearances held)
16
PART VII REFERENCE MATERIAL
IIJA EECBG Program Formula Allocations
IIJA EECBG Program Application Instructions
IIJA EECBG Program Formula Pre-Award Information Sheet
IIJA EECBG Program Energy Efficiency and Conservation Strategy Templates
IIJA EECBG Program NEPA Statements of Work
1
ECBG Program Notice 22-01
Effective Date: January 18, 2023
Modified Date: February 27, 2024
SUBJECT: INFRASTRUCTURE INVESTMENT AND JOBS ACT OF 2021 ENERGY
EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM FORMULA GRANT
APPLICATION INSTRUCTIONS
TABLE OF CONTENTS
1.0 PURPOSE .............................................................................................................................................. 3
2.0 SCOPE ................................................................................................................................................... 3
2.1 ELIGIBLE APPLICANTS ........................................................................................................ 3
2.2 ALLOWABLE ACTIVITIES .................................................................................................... 6
2.3 EECBG PROGRAM FORMULA AWARDS: GRANTS AND VOUCHERS ......................... 8
2.4 TEAMING AND PARTNERSHIPS ....................................................................................... 10
3.0 LEGAL AUTHORITY ....................................................................................................................... 11
4.0 PROGRAM OVERVIEW & GOALS ............................................................................................... 11
4.1 DIVERSITY, EQUITY, INCLUSION, AND ACCESSIBILITY ........................................... 12
4.2 JUSTICE40 INITIATIVE ........................................................................................................ 13
4.3 JOB GROWTH AND QUALITY............................................................................................ 17
4.4 TECHNICAL ASSISTANCE .................................................................................................. 17
4.5 BLUEPRINTS ......................................................................................................................... 18
5.0 FUNDING ............................................................................................................................................ 19
5.1 IIJA FORMULA ALLOCATIONS ......................................................................................... 19
5.2 COST MATCH ........................................................................................................................ 20
5.3 PROGRAM INCOME ............................................................................................................. 20
6.0 APPLICATION INSTRUCTIONS FOR IIJA EECBG PROGRAM FORMULA GRANTS ..... 20
6.1 OVERVIEW ............................................................................................................................ 20
6.2 APPLICATION REVIEW PROCESS..................................................................................... 21
6.3 EECBG PROGRAM GRANT AWARD APPLICATION ...................................................... 21
6.3. A. STANDARD FORM 424 (APPLICATION) ..................................................................... 22
6.3. B. STANDARD FORM 424A (BUDGET) ............................................................................ 22
6.3. C. ENERGY EFFICIENCY AND CONSERVATION STRATEGY .................................... 24
6.3. D. EECBG PROGRAM ACTIVITIES FILE ......................................................................... 25
6.3. E. LIMITATIONS .................................................................................................................. 26
6.3. F. OTHER FORMS ................................................................................................................ 27
2
6.3. G. NATIONAL ENVIRONMENTAL POLICY ACT INFORMATION .............................. 27
7.0. APPLICATION FORMAT AND CHANGES (FORMULA GRANTS) ....................................... 29
7.1. A. CONTENT AND FORM OF APPLICATION .................................................................. 29
7.1. B. OTHER SUBMISSION AND REGISTRATION REQUIREMENTS .............................. 29
7.1. C. QUESTIONS/AGENCY CONTACTS .............................................................................. 30
8.0 REPORTING REQUIREMENTS ..................................................................................................... 30
9.0 VOUCHERS ........................................................................................................................................ 30
9.1 PURPOSE ................................................................................................................................ 30
9.2 A. TECHNICAL ASSISTANCE VOUCHERS ...................................................................... 30
9.2 B. VOUCHERS FOR EQUIPMENT REBATES .................................................................... 31
9.3 VOUCHER APPLICATION PROCESS ................................................................................ 31
10.0 CONCLUSION ................................................................................................................................. 32
APPENDIX 1: APPLICATION MATERIALS CHECKLIST ............................................................. 34
APPENDIX 2: BLUEPRINTS – TOPICS AND KEY ACTIVITIES WITH STREAMLINED
REVIEWS .................................................................................................................................................. 35
3
1.0 PURPOSE
The Department of Energy (DOE) is establishing Formula Grant Application Instructions and
management information for the Infrastructure Investment and Jobs Act (IIJA) Energy Efficiency and
Conservation Block Grant (EECBG) Program, including (1) Administrative and Legal Requirements
Document (ALRD), (2) IIJA Formula Allocations to States, Local Governments and Indian Tribes, (3)
IIJA Application Checklist, (4) IIJA EECBG Program Pre-Award Information Sheet, and (5), IIJA
Energy Efficiency and Conservation Strategy Templates.
The EECBG Program assists eligible states, units of local government, and Indian Tribes, as described
below (herein called “entities” or “eligible entities”) in implementing strategies to:
• Reduce fossil fuel emissions in a manner that is environmentally sustainable and, to the maximum
extent practicable, maximizes benefits for local and regional communities;
• Reduce the total energy use of the eligible entities; and
• Improve energy efficiency in the transportation sector, the building sector, and other appropriate
sectors.1
• Build a clean and equitable energy economy that prioritizes disadvantaged communities and promotes
equity and inclusion in workforce opportunities and deployment activities, consistent with the
Justice40 Initiative.
These stated purposes describe the overall intent of the EECBG Program. Entities may develop various
initiatives and projects that address one or more of the purposes and each activity an entity undertakes is
not required to meet all of the stated purposes. Entities may choose from a range of eligible activities, as
defined in Section 544 of the Energy Independence and Security Act of 2007 2(EISA) as amended by
Section 40552(a) of the IIJA (Public Law 117-58).
Each entity receiving EECBG Program funds (including State sub-recipients) is required to use the funds
in a cost-effective manner that is of maximum benefit to the population of that entity and in a manner that
will yield sustained long-term impacts in terms of energy, emission reductions, and equitable workforce
and community investment opportunities. To these ends, DOE encourages entities to develop new and
innovative approaches within the framework of the legislation and Program Guidance.
2.0 SCOPE
The provisions of this Program Notice apply to eligible entities applying for formula grant financial
assistance under DOE’s EECBG Program with appropriations provided by the IIJA under Section
40552(b). The information in this Program Notice incorporates relevant provisions from the Code of
Federal Regulations (CFR) applicable to financial assistance awards under the EECBG Program,
including 2 CFR Part 200 as amended by 2 CFR Part 910 (the DOE Financial Assistance Rules) and the
EECBG Statute, located at 42 U.S.C. Chapter 152, Subchapter IV, Part C.
These regulations are the official sources for program requirements.
2.1 ELIGIBLE APPLICANTS
In accordance with Section 543 of EISA, eligible entities for EECBG Program formula allocations
include States, local governments, and Indian Tribes.3 Eligibility is restricted to eligible state, local, and
Tribal governments applying for funding under the EECBG Program. The list of eligible entities and
1 42 U.S.C. 17152(b).
2 42 U.S.C. 17154.
3 42 U.S.C. 17153(a).
4
funding allocations are attached to the ALRD and available on the EECBG Program website at:
https://www.energy.gov/clean-energy-infrastructure/energy-efficiency-and-conservation-block-grant-
program.
State Government Eligibility
For the purposes of the EECBG Program, there are 56 entities eligible for state formula grants. These are
the 50 states, the District of Columbia, and the following five U.S. Territories: the Commonwealth of
Puerto Rico, the U.S. Virgin Islands, American Samoa, Guam, and the Commonwealth of the Northern
Mariana Islands.
Local Government Eligibility
Section 541(2) of EISA divides eligible units of local government into two categories, defined as “eligible
unit of local government-alternative 1” (“local government-alternative 1”) and “eligible unit of local
government-alternative 2” (“local government-alternative 2”).4 DOE determined that 1,878 local
governments are eligible for EECBG Program formula grants.
Local Government-Alternative 1
There are 1,878 local governments eligible under the definition of Local Government-Alternative 1 and
meet the following criteria outlined in section 541(3)(A) of EISA:
• cities that are one of the top 10 most populous cities within their state or that have a population of
at least 35,000; and
• counties that are one of the 10 most populous counties within their state or that have a population
of more than 200,000.5
Local Government-Alternative 2
There are 1,032 local governments eligible under the definition of the Local Government-Alternative 2
and meet the following criteria outlined in section 541(3)(B) of EISA:
• cities with populations of at least 50,000; or
• counties with populations of at least 200,000.6
Local governments eligible for Local Government-Alternative 2 funding are also eligible for Local
Government-Alternative 1 funding.
DOE used the U.S. Census Bureau’s 2020 Decennial Census Redistricting Data to determine the
population of local governments. City and county governments that do not meet the eligibility
requirements for direct formula grants from DOE are eligible for EECBG Program funds through the state
in which they are located and can also apply for EECBG Program competitive grants from DOE. While
EISA directs DOE to provide grants to cities and counties that qualify as eligible units of local
government, EISA does not define “city” or “county.” DOE established the definitions of “city” and
“county” in alignment with the eligibility criteria DOE used for the EECBG Program under the American
Recovery and Reinvestment Act (ARRA), to the extent practicable.7
4 42 U.S.C. 17151(2).
5 42 U.S.C. 17151(3)(A).
6 42 U.S.C. 17151(3)(B).
7 71 FR 17461, 17462 (Apr. 15, 2009).
5
Definition of “City”
For the purposes of the EECBG Program, DOE is defining “city” to include certain city-equivalent units
of local government. Specifically, a city-equivalent unit of local government such as a town, village, or
other municipality will be considered eligible if it is listed in the 2021 Census of Governments Survey as
a currently incorporated entity, has a governance structure consisting of an elected official and governing
body, is capable of carrying out the activities outlined in EISA, and meets the required population
thresholds outlined in EISA. DOE used the 2022 Boundary and Annexation Survey Code Lists to identify
eligible local governments within the Commonwealth of Puerto Rico. Additionally, a consolidated or
unified city-county government in which a city and a county overlap geographically and govern as one
consolidated government is considered a city by DOE.
DOE includes the following clarifications to the records used to calculate the universe of cities that are
eligible for the EECBG Program:
• In the Commonwealth of Puerto Rico, Municipios are treated as cities. Though designated as
counties by the 2020 Census: Redistricting File (Public Law 94-171) Dataset, governments of
Municipios have the functionality of city governments.
• Towns, townships, and boroughs that are incorporated places are treated as cities. The
governments of these places have the functionality of city governments.
• In the states of Connecticut, Maine, Massachusetts, Michigan, Minnesota, New Hampshire, New
Jersey, New York, Pennsylvania, Rhode Island, Vermont, and Wisconsin, minor civil divisions
are treated as cities.8
• There are no eligible entities in the District of Columbia, U.S. Virgin Islands, American Samoa,
Guam, and the Commonwealth of the Northern Mariana Islands.
Definition of “County”
For the purposes of the EECBG Program, a county will be considered eligible for direct formula grants if
it is listed in the 2021 Census of Governments Survey as a currently incorporated county, has a
governance structure with an elected official and governing body, is capable of carrying out the activities
outlined in EISA, and meets the required population thresholds outlined in EISA.
For counties, all population figures are adjusted to reflect only the balance of their population, excluding
the populations of any eligible cities therein. This population is referred to as the “county balance
population.” In determining county balance populations, DOE identified a number of cities with
geographic boundaries that cross the borders of multiple counties. In calculating county balance
populations for those counties that contain only a part of an eligible city, DOE subtracted the portion of
the eligible city’s population living within that county.
DOE includes the following clarifications to the records used to calculate the universe of counties that are
eligible for the EECBG Program:
• Counties that are not a part of the 2021 Census of Governments Survey and are without
governmental authority are not a part of the database and are thus not eligible for direct EECBG
Program formula grants. This pertains to some counties in Alaska and Massachusetts, as well as
all counties in Connecticut and Rhode Island.
8 United States Census Bureau Terms and Definitions – Minor Civil Divisions.
6
• If one or more of the 10 most populated counties is ineligible or considered a city (i.e., a city-
county consolidated government), the next largest county by population will be moved into the
list of the 10 most populated counties for that state.
• Census areas in Alaska were not considered eligible counties because they have limited
government functions.9
• There are no counties in the District of Columbia.
Indian Tribe Eligibility
As defined by section 541(4) of EISA, the term “‘Indian Tribe’ has the meaning given the term” in
section 4 of the Indian Self-Determination and Education Assistance Act.’”10 The Indian Self-
Determination and Education Assistance Act states that the term “Indian Tribe” means any Indian Tribe,
band, nation, or other organized group or community, including any Alaska Native village or regional or
village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act
(ANSCA),11 which is recognized as eligible for the special programs and services provided by the United
States to Indians because of their status as Indians.
There are 774 Indian Tribes eligible for a formula grant through the EECBG Program including: 574
federally recognized Indian Tribes listed by the Bureau of Indian Affairs (BIA) in the 2022 Federal
Register Notice;12 six additional Indian Tribes because eight bands of Indian Tribes comprise two of the
federally recognized Indian Tribes, 12 Alaska Native Regional Corporations established under the
ANSCA;13 and 182 currently active Alaska Native Village Corporations, group corporations, and urban
corporations. ANCSA defines “group corporation” and “urban corporation,” which are similar to village
corporations except that they apply to established Native groups and urban communities of Alaska Native
people. As such, “group corporations” and “urban corporations” are included in the definition of Indian
Tribes defined by DOE for the EECBG Program.
DOE includes the following clarifications to the records used to identify the Indian Tribes that are eligible
for the EECBG Program, in line with the BIA’s 2022 Federal Register Notice:
• Minnesota Chippewa is comprised of six separate bands of Indian Tribes each eligible for a direct
formula grant: Boise Forte Band, Fond Du Lac Band, Grand Portage Band, Leech Lake Band,
Mille Lacs Band, and White Earth Band.
• Capitan Grande Band of Diegueno Mission Indians of California is comprised of two separate
bands of Indian Tribes both eligible for a direct formula grant: Barona Group of Capitan Grande
Band of Mission Indians of the Barona Reservation and Viejas (Baron Long) Group of Capitan
Grande Band of Mission Indians of the Viejas Reservation.
• The Passmaquoddy Tribe is made up of Pleasant Point and Indian Township. There will be one
formula allocation made to the Passamaquoddy Tribe that will be split proportionally between the
two parts upon the grant being awarded.
2.2 ALLOWABLE ACTIVITIES
Under the EECBG Program, entities will develop various initiatives and projects that address one or more
of the program purposes. Entities are encouraged to use their EECBG Program funds in a manner that is
of maximum benefit to their population, in a manner that will leverage other sources of financing or
9 Guide to the State and Local Census Geography – Alaska.
10 42 U.S.C. 17151(4), referencing 25 U.S.C. 5304(e).
11 Public Law 92-203, Dec. 18, 1971, 85 Stat. 688.
12 87 FR 4636 (Jan. 28, 2022).
13 33 U.S.C. 1602 et seq.
7
funding, and will yield maximum benefits over time in terms of energy and emission reductions. DOE
also encourages entities to consider investing the funding in ways that lead to equitable and just
outcomes. To these ends, DOE encourages entities to develop new and innovative approaches within the
framework of the legislation and the guidance. Eligible activities are listed below, and full details are
described in section 544 of the EISA.14
An eligible entity may use its EECBG Program 2022 formula award to carry out activities to achieve the
purposes of the program, including—
(1) Development and implementation of an Energy Efficiency and Conservation Strategy;
(2) Retaining technical consultant services to assist the eligible entity in the development of such a
strategy, including—
(A) formulation of energy efficiency, energy conservation, and energy usage goals;
(B) identification of strategies to achieve those goals—
(i) through efforts to increase energy efficiency and reduce energy consumption; and
(ii) by encouraging behavioral changes among the population served by the eligible
entity;
(C) development of methods to measure progress in achieving the goals;
(D) development and publication of annual reports to the population served by the eligible entity
describing—
(i) the strategies and goals; and
(ii) the progress made in achieving the strategies and goals during the preceding calendar
year; and
(E) other services to assist in the implementation of the energy efficiency and conservation
strategy;
(3) Conducting residential and commercial building energy audits;
(4) Establishment of financial incentive programs for energy efficiency improvements;
(5) The provision of grants to nonprofit organizations and governmental agencies for the purpose of
performing energy efficiency retrofits;
(6) Development and implementation of energy efficiency and conservation programs for buildings and
facilities within the jurisdiction of the eligible entity, including—
(A) design and operation of the programs;
(B) identifying the most effective methods for achieving maximum participation and efficiency
rates;
(C) public education;
(D) measurement and verification protocols; and
(E) identification of energy efficient technologies;
(7) Development and implementation of programs to conserve energy used in transportation, including—
(A) use of flex time by employers;
(B) satellite work centers;
(C) development and promotion of zoning guidelines or requirements that promote energy
efficient development;
(D) development of infrastructure, such as bike lanes and pathways and pedestrian walkways;
(E) synchronization of traffic signals; and
14 42 U.S.C. 17154.
8
(F) other measures that increase energy efficiency and decrease energy consumption;
(8) Development and implementation of building codes and inspection services to promote building
energy efficiency;
(9) Application and implementation of energy distribution technologies that significantly increase energy
efficiency, including—
(A) distributed resources; and
(B) district heating and cooling systems;
(10) Activities to increase participation and efficiency rates for material conservation programs, including
source reduction, recycling, and recycled content procurement programs that lead to increases in energy
efficiency;
(11) The purchase and implementation of technologies to reduce, capture, and, to the maximum extent
practicable, use methane and other greenhouse gases generated by landfills or similar sources;
(12) Replacement of traffic signals and street lighting with energy efficient lighting technologies,
including—
(A) light emitting diodes; and
(B) any other technology of equal or greater energy efficiency;
(13) Development, implementation, and installation on or in any government building of the eligible
entity of onsite renewable energy technology that generates electricity from renewable resources,
including—
(A) solar energy;
(B) wind energy;
(C) fuel cells; and
(D) biomass; and
(14) Programs for financing energy efficiency, renewable energy, and zero-emission transportation (and
associated infrastructure), capital investments, projects, and programs, which may include loan programs
and performance contracting programs, for leveraging of additional public and private sector funds, and
programs that allow rebates, grants, or other incentives for the purchase and installation of energy
efficiency, renewable energy, and zero-emission transportation (and associated infrastructure) measures;
and
15) Any other appropriate activity, as determined by the Secretary, in consultation with—
(A) the Administrator of the Environmental Protection Agency;
(B) the Secretary of Transportation; and
(C) the Secretary of Housing and Urban Development.15
For additional information on allowable activities, please see the EECBG Eligible Activities and Program
Guidance document.
2.3 EECBG PROGRAM FORMULA AWARDS: GRANTS AND VOUCHERS
To streamline the award process, DOE is providing local and Tribal governments applying for an EECBG
Formula Program award with the option to select a grant or voucher. In addition, DOE is providing
project blueprints, which are designed to help further streamline the award process. Blueprints may be
used with either grants or vouchers. Entities selecting a grant should follow the application instructions
15 42 U.S.C. 17154.
9
shown in Section 7.0. Additional guidance on the application process for Vouchers is available in the
EECBG Program Voucher Handbook and application templates available on the following website,
https://www.energy.gov/scep/eecbg-program-formula-grant-application-hub. The expected award period
for vouchers is up to two years.
IIJA grant awards will consist of a Project and Budget Period up to two years for local governments and
Tribes, and up to three years for states, with options for extensions upon approval by the DOE
Contracting Officer.
To assist applicants with planning, DOE is providing estimated award processing timeframes for each
award type below. Note that these timeframes are estimates and are subject to change based on total
volume of applications received, completeness of submitted applications, and award negotiation
requirements. Applications may be subject to additional review prior to award or release of funds,
including financial, legal, programmatic, or NEPA review.
Type of Award Vouchers Grants following
Blueprints
Grants not following
Blueprints
Typical award
processing
timeframe*
30-60 days Up to 60 days Minimum of 90 days
Additional
application
requirements or
award conditions
Comply with Voucher
Terms and Conditions
May be subject to
additional review
(e.g., indirect cost rates,
sub-grants, accounting
system and financial
controls)
May be subject to
additional review and
award conditions
(e.g., NEPA)**
Application method Submit voucher application
by April 30, 2024 (local
governments) and May 31,
2025 (Tribes)***
Submit grant application by July 31, 2023 (states
and territories),April 30, 2024 (local
governments), and May 31, 2025 (Tribes)
Table notes:
*Award processing times shown are estimates, based on submission of a complete application that is responsive to
all required application materials and system registration requirements. Award processing times may vary
depending on multiple factors, including the number of applications submitted, complexity of award applications,
and additional review required to process applications (such as NEPA review and approval of proposed projects).
The above timeframes do not include the time required for applicants to prepare and submit an application to DOE.
**Awards requiring individual NEPA review will require extended time to review applications, including completion
of a categorical exclusion review, environmental assessment, or an Environmental Impact Statement, depending on
the scope of the proposed activity. Awards may be partially or fully conditioned (funds restricted from expenditure)
until completion of required NEPA reviews.
***Additional information on the Voucher application process is available in the EECBG Program Voucher
Handbook and application templates available on the following website, https://www.energy.gov/scep/eecbg-
program-formula-grant-application-hub.
Local and Tribal entities will have the choice between a grant OR a voucher. The financial value of the
voucher is expected to be equivalent to the formula award allocated to the eligible entity.16 Vouchers are
16Administrative costs directly associated with the voucher, including contracting, reporting, site inspections and
regulatory compliance are included as part of the total financial amount of the voucher. Recipients will be
responsible for ongoing costs of installed equipment, such as operations and maintenance.
10
subject to the same legislation and guidance that applies to EECBG Program formula grants, including
Voucher Terms and Conditions. Vouchers will be available to formula-eligible local governments and
Indian Tribes for two purposes:
• technical assistance (TA) and
• equipment rebates.
A separate application process will be utilized for entities interested in applying for a voucher in lieu of a
grant. The scope of activities eligible for vouchers and application procedures, and comparison of grant
and voucher application requirements is provided in Section 9 to assist applicants in selecting whether to
choose a grant or voucher for their formula award under the EECBG Program.
2.4 TEAMING AND PARTNERSHIPS
All EECBG Program formula-eligible entities are encouraged to team up with neighboring or peer entities
that are also eligible for EECBG Program formula awards, to align EECBG Program 2022 plans and
efforts. Pooling funds could allow jurisdictions to share the costs of analyses or programs in an efficient
and mutually beneficial way. Opportunities for collaboration are vast, and could foster peer learning,
reduced administrative burden, more effective use of limited grant dollars, and more impactful outcomes.
Teams could collaborate on regional activities, create programs to serve multiple jurisdictions regardless
of geography, or simply team up to work in parallel on similar proposals.
Below are illustrations of teaming opportunities:
• Create a regional clean energy infrastructure strategy and hire consultants to develop regional
economic development analyses
• Stand up an energy efficiency workforce training program17 to serve several neighboring
communities, and pool EECBG Program funds to hire a part-time program administrator
• Create a low-interest financing program for income-qualified residential energy retrofits and
rooftop solar to serve community members across a state
• Design and establish a revolving loan fund18 to deploy virtual power plants (e.g., grid-interactive
efficient buildings, battery storage systems) and building and transportation electrification
projects across a utility territory
• Coordinate with peer municipalities to design and execute innovative programs to lower energy
burdens in rural or urban settings
• Pursue energy audits and retrofits of municipal buildings across several communities and hire a
shared energy manager to support projects across the state
• Develop a regional stretch energy code for new construction and a building performance standard
for existing buildings and provide technical support and training for local code adoption and
compliance
Each team will opt for either vouchers or grants. Each entity within a team will receive its own EECBG
Program grant or voucher, and entities on a team may choose to jointly fund EECBG Program activities.
However, each entity will be ultimately responsible for accounting and tracking the use of their own
17 For more information on related BIL workforce development funding opportunities, see the Career Skills Training
Program and the Energy Auditor Training Grant Program.
18 For more information on related state Revolving Loan Fund formula allocations, see the EE RLF Infrastructure
Investment and Jobs Act Administrative and Legal Requirements Document (ALRD).
11
funds and for reporting outcomes of their own efforts. Teams may consist of any number of eligible
entities, with two as the minimum.
Teams pursuing a grant award will submit a single joint application to DOE, with one eligible EECBG
Program entity as the Prime Applicant. Team applications will describe the plan for the use of each
entity’s EECBG Program funds and list the primary point of contact for the team, as well as points of
contact for all entities on the team. Each entity must submit and receive approval of its own EECS, as part
of the team application.
Teaming partners should indicate their permission allowing the prime applicant to submit the application
on their behalf. Teams may consider developing a separate partnership agreement, such as a
Memorandum of Understanding, in which all parties agree in writing to how the funds will be spent, roles
and responsibilities, and any other terms and conditions to ensure clear expectations and a mutually
beneficial approach.
Partnerships
In addition to eligible entities teaming with other eligible entities to co-invest their awards, EECBG
Program grantees may partner with other stakeholders that can help drive the progress and success of their
programs and projects, including utilities, energy industry and financial companies, community-based
organizations, labor unions, and other non-profit organizations.
3.0 LEGAL AUTHORITY
The EECBG Program is authorized under Title V, Subtitle E of the Energy Independence and Security
Act of 2007 (EISA), as amended,19 and signed into Public Law (PL 110-140) on December 19, 2007. All
awards made under this program shall comply with applicable laws and regulations including, but not
limited to, the DOE financial assistance regulations at 2 CFR Part 200 as amended by 2 CFR Part 910 and
Section 40552 of the Infrastructure Investment and Jobs Act.
4.0 PROGRAM OVERVIEW & GOALS
Projects awarded under this ALRD will be funded, in whole or in part, with funds appropriated by IIJA,20
also known as the Bipartisan Infrastructure Law (BIL).
The BIL is a once-in-a-generation investment in infrastructure, designed to modernize and upgrade
American infrastructure to enhance United States competitiveness, drive the creation of good-paying
union jobs, tackle the climate crisis, and ensure stronger access to economic, environmental, and other
benefits for disadvantaged communities21. The BIL appropriates more than $62 billion to the Department
of Energy (DOE)22 to invest in American manufacturing and workers; expand access to energy efficiency
19 42 U.S.C. 17151 et seq.
20 Infrastructure Investment and Jobs Act, Public Law 117-58 (November 15, 2021).
https://www.congress.gov/bill/117th-congress/house-bill/3684
21 Pursuant to Executive Order (EO) 14008, “Tackling the Climate Crisis at Home and Abroad,” January 27, 2021,
and the Office of Management and Budget’s Interim Justice40 Implementation Guidance M-21-28, DOE has
developed a definition and tools to locate and identify disadvantaged communities. These resources can be located at
https://energyjustice.egs.anl.gov/. DOE will also recognize disadvantaged communities as defined and identified by
the White House Council of Environmental Quality’s Climate and Economic Justice Screening Tool (CEJST),
which can be located at https://screeningtool.geoplatform.gov/.
22 U.S. Department of Energy. November 2021. “DOE Fact Sheet: The Bipartisan Infrastructure Deal Will Deliver
For American Workers, Families and Usher in the Clean Energy Future.” https://www.energy.gov/articles/doe-fact-
sheet-bipartisan-infrastructure-deal-will-deliver-american-workers-families-and-0
12
and clean energy; deliver reliable, clean, and affordable power to more Americans; and demonstrate and
deploy the technologies of tomorrow through clean energy demonstrations.
As part of and in addition to upgrading and modernizing infrastructure, DOE’s BIL investments will
support efforts to build a clean and equitable energy economy that achieves a zero-carbon electricity
system by 2035, and to put the United States on a path to achieve net-zero emissions economy-wide by no
later than 2050 to benefit all Americans.23
Through this funding action, the BIL will invest appropriations of $550,000,000 for fiscal year 2022, to
remain available until expended to 2,708 eligible entities, in accordance with the EECBG Program
allocation formulas issued on June 29, 2022. EECBG Program recipients may use funds for a diverse
range of eligible activities that support investments in programs, policies, and projects, including actions
that: 1) reduce energy use and carbon emissions; 2) achieve ongoing energy and operational cost-savings
for local governments and taxpayers; and 3) increase community investment/workforce development
opportunities.
DOE seeks to deliver an efficient and effective EECBG Program designed to achieve sustained impacts
that put communities on a pathway to reducing fossil fuel use and total energy use and improving energy
efficiency while fulfilling Justice40 Initiative goals (see Section 4.2). As part of the whole-of-government
approach to advance equity and encourage worker organizing and collective bargaining,24,25,26 this
funding action and any related activities will seek to encourage meaningful engagement and participation
of workforce organizations, including labor unions, as well as underserved communities and
underrepresented groups, including consultation with Tribal Nations.27,28 Consistent with EO 14008,29
this funding action is designed to help meet the goal that 40% of the overall benefits of certain
investments in clean energy and climate solutions flow to disadvantaged communities (underserved,
overburdened, and frontline communities) as defined by the Department pursuant to the EO and to drive
the creation of good-paying jobs with the free and fair chance for workers to join a union.30
4.1 DIVERSITY, EQUITY, INCLUSION, AND ACCESSIBILITY
It is the policy of the Administration that:
“[T]he Federal Government should pursue a comprehensive approach to advancing
equity 31 for all, including people of color and others who have been historically
underserved, marginalized, and adversely affected by persistent poverty and inequality.
Affirmatively advancing equity, civil rights, racial justice, and equal opportunity is the
23 EO14008.
24 EO 13985, “Advancing Racial Equity and Support for Underserved Communities Through the Federal
Government,” January 20, 2021.
25 EO 14025, “Worker Organizing and Empowerment,” April 26, 2021.
26 EO 14052, “Implementation of the Infrastructure Investment and Jobs Act,” November 18, 2021.
27 EO 13175, “Consultation and Coordination with Indian Tribal Governments,” November 6, 2000, charges all
executive departments and agencies with engaging in regular, meaningful, and robust consultation with Tribal
officials in the development of federal policies that have Tribal implications.
28 Memorandum on Tribal Consultation and Strengthening Nation-to-Nation Relationships | The White House
29 EO 14008, “Tackling the Climate Crisis at Home and Abroad,” January 27, 2021.
30 EXEC-2022-004682 - FINAL S1 J40 Letter 7-25-2022.pdf (energy.gov)
31 The term “equity” means the consistent and systematic fair, just, and impartial treatment of all individuals,
including individuals who belong to underserved communities that have been denied such treatment, such as Black,
Latino, and Indigenous and Native American persons, Asian Americans and Pacific Islanders and other persons of
color; members of religious minorities; lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons; persons
with disabilities; persons who live in rural areas; and persons otherwise adversely affected by persistent poverty or
inequality. EO 13985.
13
responsibility of the whole of our government. Because advancing equity requires a
systematic approach to embedding fairness in decision-making processes, executive
departments and agencies must recognize and work to redress inequities in their policies
and programs that serve as barriers to equal opportunity.
By advancing equity across the Federal Government, we can create opportunities for the
improvement of communities that have been historically underserved, which benefits
everyone.”32
As part of this whole-of-government approach, this funding action seeks to encourage eligible entities to
include the participation of underserved communities 33 and underrepresented groups in the activities they
undertake with these funds. EECBG Program eligible entities are highly encouraged to include
contractors and sub-contractors from groups historically underrepresented34,35 in their project scoping.
Further, Minority Serving Institutions36, Minority Business Enterprises, Minority Owned Businesses,
Woman Owned Businesses, Veteran Owned Businesses, or entities located in an underserved community
that meet the eligibility requirements (See Section III) are encouraged to be considered as sub-recipients
for proposed EECBG Program-funded projects.
4.2 JUSTICE40 INITIATIVE
EECBG Program is a Justice40-covered program 37 and as such contributes to the President’s goal that
40% of the overall benefits of Federal investments in clean energy and climate solutions flow to
Disadvantaged Communities that for too long have faced disinvestment and underinvestment. DOE
strongly encourages eligible entities to maximize project benefits and describe how these benefits will
flow to Disadvantaged Communities to the greatest extent practicable. DOE has released General
Guidance on Justice40 Implementation designed to help eligible entities and other interested parties
incorporate Justice40 Initiative goals into DOE-funded projects. Information from the General Guidance
on Justice40 Implementation is provided below.
32 EO 13985.
33 The Office of Management and Budget Interim Implementation Guidance for Justice40 defines a disadvantaged
community as either: (1) a group of individuals living in geographic proximity (such as census tract), or (2) a
geographically dispersed set of individuals (such as migrant workers or Native Americans), where either type of
group experiences common conditions.
34 According to the National Science Foundation’s 2019 report titled, “Women, Minorities and Persons with
Disabilities in Science and Engineering”, women, persons with disabilities, and underrepresented minority groups—
blacks or African Americans, Hispanics or Latinos, and American Indians or Alaska Natives—are vastly
underrepresented in the STEM (science, technology, engineering and math) fields that drive the energy sector. For
example, in the U.S., Hispanics, African Americans and American Indians or Alaska Natives make up 24 percent of
the overall workforce, yet only account for 9 percent of the country’s science and engineering workforce. DOE
seeks to inspire underrepresented Americans to pursue careers in energy and support their advancement into
leadership positions. https://www.energy.gov/articles/introducing-minorities-energy-initiative
35 Note that Congress recognized in section 305 of the American Innovation and Competitiveness Act of 2017,
Public Law 114-329: “[I]t is critical to our Nation’s economic leadership and global competitiveness that the United
States educate, train, and retain more scientists, engineers, and computer scientists; (2) there is currently a
disconnect between the availability of and growing demand for STEM-skilled workers; (3) historically,
underrepresented populations are the largest untapped STEM talent pools in the United States; and (4) given the
shifting demographic landscape, the United States should encourage full participation of individuals from
underrepresented populations in STEM fields.”
36 Minority Serving Institutions (MSIs), including Historically Black Colleges and Universities/Other Minority
Institutions as educational entities recognized by the Office of Civil Rights (OCR), U.S. Department of Education,
and identified on the OCR's Department of Education U.S. accredited postsecondary minorities’ institution list.
37 Justice40 Initiative | Department of Energy
14
15
Identifying Benefits
Benefits include (but are not limited to) measurable direct or indirect investments or positive project
outcomes that achieve or contribute to the following in Disadvantaged Communities:
(1) a decrease in energy burden;
(2) a decrease in environmental exposure and burdens;
(3) an increase in access to low-cost capital;
(4) an increase in job creation, the clean energy job pipeline, and job training for individuals;
(5) increases in clean energy enterprise creation and contracting (e.g., minority-owned or
disadvantaged business enterprises);
(6) increases in energy democracy, including community ownership;
(7) increased parity in clean energy technology access and adoption; and
(8) an increase in energy resilience.
Not all eight policy priorities will be applicable to all DOE programs or funding opportunities. The matrix
below provides examples of measurable benefits and how they map to the different DOE policy priorities
mentioned above.
Policy Priorities Benefit Metric and Units
1. N/A Dollars spent [$] by DOE Covered Programs [$] in Disadvantaged
Communities
2. Decrease energy burden in
Disadvantaged Communities
Dollars saved [$] in energy expenditures due to technology adoption in
Disadvantaged Communities
Energy saved [MMBTU or MWh] or reduction in fuel [GGe] by
Disadvantaged Communities
3. Decrease environmental
exposure and burdens for
Disadvantaged Communities
Avoided air pollutants (CO2 equivalents, NOx, SO2, and/or PM2.5) in
Disadvantaged Communities
Remediation impacts on surface water, groundwater, and soil in
Disadvantaged Communities
Reduction of legacy contaminated waste in Disadvantaged Communities
4. Increase clean energy jobs, job
pipeline, and job training for
individuals from
Disadvantaged Communities
Dollars spent [$] and/or number of participants from Disadvantaged
Communities in job training programs, apprenticeship programs, STEM
education, tuition, scholarships, and recruitment.
Number of hires from Disadvantaged Communities resulting from DOE
job trainings
Number of jobs created for Disadvantaged Communities because of
DOE program
Number of and/or dollar value [$] of partnerships, contracts, or training
with minority serving institutions (MSIs)
5. Increase clean energy
enterprise creation and
contracting for minority or
disadvantaged businesses in
Disadvantaged Communities
Number of contracts and/or dollar value [$] awarded to businesses that
are principally owned by women, minorities, disabled veterans, and/or
LGBT persons
6. Increase energy democracy in
Disadvantaged Communities
Number of stakeholder events, participants, and/or dollars spent to
engage with organizations and residents of Disadvantaged Communities,
including participation and notification of how input was used
16
Number of tools, trainings for datasets/tools, people trained and/or hours
dedicated to dataset/tool and technical assistance and knowledge transfer
efforts to Disadvantaged Communities
Dollars spent [$] or number of hours spent on technical assistance for
Disadvantaged Communities
Dollar value [$] and number of clean energy assets owned by
Disadvantaged Communities members
7. Increase access to low-cost
capital in Disadvantaged
Communities
Dollars spent [$] by source and purpose and location
Leverage ratio of private to public dollars [%]
Loan performance impact through dollar value [$] of current loans and
of delinquent loans (30-day or 90-day) and/or number of loans (30-day
delinquent or 90-day default)
8. Increase parity in clean energy
technology access and
adoption in Disadvantaged
Communities
Clean energy resource [MWh] adopted in Disadvantaged Communities
9. Increase reliability, resilience,
and infrastructure to support
reliability and resilience in
Disadvantaged Communities
Increase in community resilience hubs in Disadvantaged Communities
Number and size (MWh) of community resilience infrastructure
deployed in Disadvantaged Communities (e.g., Distributed solar plus
storage, utility scale, Distributed Energy Resources, microgrids)
Identifying Disadvantaged Communities
Justice40 directs that 40% of the overall benefits realized from Covered Programs flow to “disadvantaged
communities.” OMB’s Interim Implementation Guidance defines a community as either: (1) a group of
individuals living in geographic proximity (such as census tract), or (2) a geographically dispersed set of
individuals (such as migrant workers or Native Americans), where either type of group experiences
common conditions. M-21-28 (whitehouse.gov).
Pursuant to the Interim Implementation Guidance, DOE has developed DOE’s working definition and
tool to identify applicable Disadvantaged Communities at Energy Justice Dashboard (anl.gov). DOE will
also recognize Disadvantaged Communities as defined and identified by the White House Council of
Environmental Quality’s Climate and Economic Justice Screening Tool (CEJST), which can be located at
https://screeningtool.geoplatform.gov/.
DOE’s working definition of disadvantaged is based on cumulative burden and includes data for thirty-six
(36) indicators collected at the census tract level.
To be considered a Disadvantaged Communities under the DOE definition, a census tract must rank in or
above the 80th percentile of the cumulative sum of the 36 burden indicators for its state and have at least
30% of households classified as low-income.
Nationwide, 13,581 census tracts were identified as disadvantaged (18.6% of 73,056 total U.S. census
tracts). Additionally, federally recognized Tribal lands and U.S. territories, in their entirety, are
categorized as Disadvantaged Communities in accordance with OMB’s Interim Implementation Guidance
“common conditions” definition of community
Please see General Guidance on Justice40 Implementation for more information regarding identifying
Disadvantaged Communities with available tools.
Justice40 Implementation:
17
As a best practice, DOE recommends that recipients develop and sustain procedures and systems that can
easily track what benefits are flowing to specific communities or locations (e.g., connecting benefits
accrued with zip codes, and/or census tracts). Tracking benefits will allow funding recipients to measure
progress and ensure programs are meeting intended goals. Further analysis of this data can also be used to
empower program designers and lawmakers with information that is often needed to update or create new
programs that better assist communities most in need.
To understand state, local, and Tribal government needs around equity and the Justice40 Initiative, DOE
hosted listening sessions for state and local governments that discussed the Justice40 Initiative. The
feedback received in those sessions informed this document and the IIJA application materials for the
EECBG Program.
DOE may provide eligible entities with support and training on tools and resources for implementing the
Justice40 initiatives (e.g., Justice40 dashboard, EJ Screen, LEAD tool, etc.), along with other training
opportunities, such as webinars and workshops.
4.3 JOB GROWTH AND QUALITY
As an agency whose mission is to help strengthen our country’s energy prosperity, DOE strongly supports
efforts to invest in the American workforce. This includes investments that expand quality jobs by
adopting labor standards; ensure workers have a free and fair chance to join a union; engage responsible
employers; reduce systemic barriers to accessibility of quality jobs; foster safe, healthy, and inclusive
workplaces and communities; and develop a diverse workforce well-qualified to build and maintain the
country’s energy infrastructure and to grow domestic manufacturing.
Through the EECBG Program, DOE intends to support eligible entities in their efforts to support good-
paying jobs with the free and fair choice to join a union and support labor-management training
partnerships, such as registered apprenticeships. In their project planning, eligible entities are highly
encouraged to engage with an inclusive collection of local stakeholders including labor unions and
community-based organizations that support or work with Disadvantaged Communities. The DOE
Justice40 Guidance provides a helpful template strategy for undertaking strategic stakeholder
engagement.
Stakeholder engagement is a relatively small cost that delivers high value. Proactive and meaningful
engagement with stakeholders ensures stakeholders’ perspectives can be incorporated into the project
plan, allows for transparency, and helps reduce or eliminate certain risks associated with the project.
Eligible entities are encouraged to include information in their EECBG Program application about how
they have engaged labor and community stakeholders in ways that foster the negotiation of new
community and workforce agreements.
DOE will provide future guidance and resources to assist eligible entities in incorporating workforce and
community agreements and other tools into their EECBG Program-funded programs and activities,
including blueprints and technical assistance resources focused on workforce and economic development.
4.4 TECHNICAL ASSISTANCE
Local governments and Indian Tribes have the option to select a voucher for technical assistance and/or
an equipment rebate in lieu of applying for and administering an EECBG Program formula grant. The
intent in offering this option is to 1) reduce the administrative burden associated with applying for and
managing a federal grant and 2) provide additional resources and assistance needed to accomplish eligible
entities’ goals. Additional information on vouchers is provided in Section 9.0.
18
In addition to the technical assistance vouchers described above, DOE plans to provide technical
assistance support to all entities, to help accelerate their efforts and preparations to leverage other IIJA
funding. This assistance may include tools, online resources, access to experts, webinars, peer learning
opportunities, and local and regional workshops. The technical resources will span a wide range of topic
areas, with an emphasis on the blueprint topics described below. Please see the EECBG Program
Technical Assistance webpage for more information on technical assistance offerings.
4.5 BLUEPRINTS
Blueprints are step-by-step roadmaps of energy project and programs that guide EECBG Program entities
to success. By no means an exclusive list, the blueprints are a select list of high-impact projects and
programs based on proven practices that entities can choose to follow. While entities may use their
EECBG Program funds for a wide array of energy-related activities, those that choose to spend their
EECBG Program funds exclusively on “key activities” listed in the blueprints should expect a streamlined
and expedited application review. Blueprints listed within DOE-prepared NEPA Statements of Work (See
Section 6.3 G) may receive a streamlined NEPA review. DOE will provide resources such as webinars,
trainings, tools, and additional support along these topic areas.
The blueprints are designed to achieve several goals: 1) guide grantees towards high-impact and effective
projects and programs; 2) focus DOE’s technical assistance and support in key areas; 3) support grantees
as they leverage other BIL and Inflation Reduction Act (IRA) investments; and 4) streamline the
application review and approval process for eligible entities. The blueprints span a wide variety of topic
areas: energy planning, energy efficiency, renewable energy, transportation infrastructure, workforce and
economic development, and financing.
Blueprint Topics:38
1. Energy Planning
2. Energy Efficiency
A. Energy Efficiency: Energy Audits and Building Upgrades
B. Energy Savings Performance Contracts: Energy Efficiency and Electrification in
Government Buildings
C. Building Electrification Campaign
D. Building Performance Standards & Stretch Codes
3. Renewables
A. Solar & Storage – Power Purchase Agreements and Direct Ownership
B. Community Solar
C. Solarize Campaign
D. Renewable Resource Planning for Rural and Tribal Communities
4. Transportation
A. Electric Vehicles and Fleet Electrification
B. EV Charging Infrastructure for the Community
5. Unlocking Sustainable Financing Solutions for Energy Projects and Programs with Revolving
Loan Funds
6. Workforce Development
Key activities: Under each blueprint, DOE has identified key activities that are critical to successful
program or project implementation. These activities have been reviewed and vetted as eligible uses of
EECBG Program formula award funds. Activities listed within the NEPA Statements of Work (SOW)
may not require additional NEPA review for initial approval, provided that the scope of proposed
activities adheres to the NEPA determination, including DOE’s Historic Preservation Programmatic
38 This list shows current Blueprints by topic area. Blueprint topic areas may be added or revised, based on grantee
and stakeholder interests, and effectiveness in achieving program goals.
19
Agreements (see Section 6.3.G). Projects involving public works or infrastructure may be subject to Build
America, Buy America and Davis Bacon Act requirements. Entities may choose to follow one or more
blueprints and spend their EECBG Program funds on the recommended activities, which are pre-
determined as eligible uses of EECBG Program funding. Doing so may lead to an expedited process
for reviewing applications.
See “Appendix 2” for a chart that outlines blueprint topic areas and the key activities for a streamlined
approval process. Streamlined approval means DOE has determined that these activities fall within
categories of eligible EECBG Program activities. Activities listed within DOE-prepared Statements of
Work would receive a streamlined NEPA review. Applicants must read their NEPA determination
included in their award documents, which is DOE’s form that records DOE’s NEPA review of a project
or activities. Applicants may be required to complete additional NEPA documentation.
For more information, please see the EECBG Program Blueprints webpage.
5.0 FUNDING
Funding for all awards and future budget periods is contingent upon the availability of funds appropriated
by Congress for the purpose of this program.
5.1 IIJA FORMULA ALLOCATIONS
The Infrastructure Investment and Jobs Act, Section 40552 provides $550 million for EECBG Program
for fiscal year 2022, to remain available until expended. DOE will distribute $440 million in formula and
competitive EECBG Program funding to eligible units of local government, states, and Indian Tribes. Of
the amount appropriated by IIJA, DOE will allocate funds as prescribed in section 543 of EISA:
• 34% to eligible units of local government-alternative 1 through formula grants;
• 34% to eligible units of local government-alternative 2 through formula grants;
• 28% to states through formula grants;
• 2% to Indian Tribes through formula grants; and
• 2% for competitive grants to ineligible local governments and Indian Tribes.39
IIJA allocations for EECBG Program direct formula awards from the DOE, as adjusted, are based on the
following funding amounts:
• $299,200,000 for formula awards to eligible units of local government
o $149,600,000 to eligible units of local government-alternative 1
o $149,600,000 to eligible units of local government-alternative 2
• $123,200,000 for formula awards to states
o Each state (except for those noted as exempt in section 6.3 E) is required to pass not less
than 60% of its allocation through to cities and counties within the state that are ineligible
for direct formula grants from DOE
• $8,800,000 for formula grants to eligible Indian Tribes
Individual state, local and Tribal EECBG Program allocations are included as an attachment to this
document. See the Federal Register Notice 87 FR13859 issued on June 29, 2022, for the allocation
formulas.
39 42 U.S.C. 17153(a).
20
5.2 COST MATCH
Cost match is not required for the EECBG Program. DOE encourages eligible entities to consider how
they may leverage philanthropic and private sector funding to advance their goals and amplify the impact
of the IIJA funding and include strategies to facilitate it to the extent practicable in the plans they are
submitting for IIJA Section 40552 funding. DOE may provide ideas and assistance toward eligible
entities’ efforts during the application phase and implementation of the IIJA EECBG funds.
5.3 PROGRAM INCOME
DOE allows eligible entities to earn income in connection with EECBG Program activities to defray
program costs. If the Local strategy or program activities (e.g., loan funds) includes such activities,
entities should include an estimated amount of earned income in the budget portion of their application
for financial assistance. Program income is defined in federal regulations as gross income earned by the
recipient that is directly generated by a supported activity or earned because of the award. Program
income includes but is not limited to:
• Income from fees for services performed.
• The use or rental of real or personal property acquired with grant funds.
• The sale of commodities or items fabricated under a grant agreement.
• License fees and royalties on patents and copyrights.
• Payments of principal and interest on loans made with grant funds.
Program income does not include interest on grant funds except as otherwise provided in this subpart,
program regulations, or the terms and conditions of the award. Nor does it include rebates, credits,
discounts, refunds, etc., or interest earned on any of them.
(See 2 CFR Part 200.80 and 2 CFR Part 200.307 for further information.)
6.0 APPLICATION INSTRUCTIONS FOR IIJA EECBG PROGRAM FORMULA GRANTS
6.1 OVERVIEW
The application package for EECBG Program grants consists of the materials shown in Section 6.3, and
includes the application for financial assistance, the budget, proposed energy efficiency and conservation
strategy (if submitted at time of application) and required supporting documents. Applications must be
submitted in accordance with the IIJA EECBG PROGRAM ALRD. Application due dates are identified
on the cover page of the ALRD.
As a reminder, application documents, forms, and data submitted to the EECBG Program may be made
available to the public at DOE’s discretion, following all applicable laws and regulations that protect
confidential or proprietary information.
21
6.2 APPLICATION REVIEW PROCESS
DOE will process EECBG Program applications for grants and vouchers on a rolling basis beginning
January 18, 2023.
Grant Award Application Reviews Prioritization and Phasing
To assist in planning and phasing the processing of award applications, DOE is establishing four
application periods for submission of grant applications. Applicants that meet one or more of the priority
categories (see below), including Indian Tribes, may apply in Periods 1 or 2. All States must apply in
Period 1 or 2. All other Applicants may apply in Periods 3, 4, or 5.
Application Period Application Submittal Timeframe Applications Accepted
1 January 18, 2023 – April 28, 2023 State, Local Government and Tribal
applications in one or more priority
categories (see below) 2 June 1, 2023 – July 31, 2023
3 Sept 1, 2023 – Oct 31, 2023 All other Local Government and Tribal
applications 4 December 1, 2023 – Jan 31, 2024
5 March 1, 2024 – April 30, 2024
6 May 1, 2024 – May 31, 2025 All other Tribal applications
Grant Applications will be accepted on a rolling basis, and DOE will prioritize its review of applications
based on the order in which complete applications are received and as follows:
1. States 40
2. Entities following blueprints
3. Teams
4. Entities with activities benefitting disadvantaged communities
5. Entities with activities limited to Energy Efficiency and Conservation Strategy Development,
Technical Consultant Services (or other activities strictly limited to planning, analysis, and
stakeholder engagement).
6. All other
Applicants are strongly encouraged to review the application instructions and submit complete
applications. Submission of incomplete applications may result in a significant delay in processing
individual grant awards.
Note: Due to the volume of applications, DOE may not review an application immediately upon
submittal. Once a complete application is received and reviewed by DOE, it typically takes up to 60
days to process a formula grant. Applications are not necessarily considered complete upon
submission. For additional information on application requirements, see the application instructions,
which includes a pre-award checklist.
6.3 EECBG PROGRAM GRANT AWARD APPLICATION
The EECBG Program Formula Application (for grant awards only) consists of:
• Standard Form 424 (Application form)
• Standard Form 424A (Budget summary)
• Budget Justification
40 Expedited review of State applications will enable speedier subgrants to other local governments
22
• Energy Efficiency and Conservation Strategy 41
• EECBG Program Activity File
• Application attachments:42
o Certifications regarding lobbying
o Authorized Applicant Assurance Letter
o Davis-Bacon Act Assurance Letter
o National Environmental Policy Act (NEPA) Statement of Work
o Electronic copy (or web link) to the applicant’s latest single or program-specific audit as
required by 2 CFR 200 Subpart F43
o An environmental questionnaire (if applicable)
o Pre-Award Information Sheet
Note: applicants choosing a Voucher will use a streamlined application submitted through an
application portal that DOE anticipates will open in late 2023. Additional information on the Voucher
application process and contents can be found in the EECBG Program Voucher Handbook and
application templates available on the following website, https://www.energy.gov/scep/eecbg-
program-formula-grant-application-hub.
DOE financial assistance regulations govern all funds budgeted in the EECBG Program Application,
whatever their source. All funds must be spent on the activities described in the Application and
addressed in the financial and performance reports required under the grant.
6.3. A. STANDARD FORM 424 (APPLICATION)
A completed and signed Standard Form 424 (SF424) containing current information must be submitted.
Please ensure all sections have been updated to reflect any changes, including changes to the person to be
contacted on matters involving the application and the authorized representative. Applicants should select
“New” in section 2.c.
The list of certifications and assurances referenced in Field 21 may be found here. Please verify
compliance with Intergovernmental Review (SPOC List).
Once the SF424 is completed, add an attachment to the document with the name, title, phone
number and email address for both the Principal Investigator and the Business Officer.
6.3. B. STANDARD FORM 424A (BUDGET)
The budget includes Standard Form 424A Summary which includes a Budget Justification. Each of these
forms should be completed following the guidelines set out below.
41 Local and Tribal governments have the option to submit an Energy Efficiency and Conservation Strategy with
their application or within one year of their award date. Entities that choose the latter option should include an
Activity File describing their intention to develop a Strategy within this timeframe in their application.
42 See Appendix 1 for a complete checklist of application materials, including attachments. DOE has prepared
templates for several of these attachments, which are available under “Direct Grant Application Templates” on the
EECBG Program Formula Grant Application Hub.
43 For additional information, see CFR § 200.501, Audit requirements. "A non-Federal entity that expends $750,000
or more during the non-Federal entity's fiscal year in Federal awards must have a single or program-specific audit
conducted for that year in accordance with the provisions of this part."
23
Standard Form 424A: Applications must include a budget for all funds. It should be completed as
follows:
• Section A: Budget Summary Lines 1-4, Columns (a) through (g). On line 1, enter new DOE
funds. Section B: Budget Categories. Separate column headings (with the same name as the rows
in Section A) should be utilized for each funding source. The total in Column G, Section A, must
equal the total of all columns in Section B.
Budget Justification: The Budget Justification consists of a detailed explanation of the object class
categories listed in line 6, Section B, of Standard Form 424A. In preparing the Budget Justification, states
should address the following as requested for each budget category.
Personnel: Identify all positions to be supported by title and the amounts of time (e.g., % of time) to be
expended on EECBG Program activities, the base pay rate, and the total direct personnel compensation.
Personnel must be direct costs to the project and not duplicative of personnel costs included in the indirect
pool that is the basis of any indirect rate applied for this project.
Fringe Benefits: If fringe cost rates are approved by a federal agency, identify the agency and date of
latest rate agreement and include a copy of the rate agreement with the application. If fringe cost rates are
not approved by a federal agency, explain how total fringe benefit costs were calculated. Your
calculations should identify all rates used along with the base they were applied to (and how the base was
derived), and a total for each (along with the grand total). established computation methodology approved
for your jurisdiction, provide a copy with the SF424 Application.
Travel: Provide the purpose of travel, such as professional conference(s), DOE sponsored meeting(s),
project monitoring, etc. Identify the number of trips, and the destination/location if known. Provide the
basis for the travel estimate such as past trips, current quotations, federal or state travel regulations, etc.
All listed travel must be necessary or beneficial to the performance of the EECBG Program. All foreign
travel must be identified and requires pre-approval.
Equipment: Equipment is defined as an item with an acquisition cost greater than $5,000 and a useful life
expectancy of more than one year. List all proposed equipment and briefly justify its need as it applies to
the objectives of this award. Provide a basis of cost such as vendor quotes, catalog prices, prior invoices,
etc. If the equipment is being proposed as cost match and was previously acquired, provide the value of
its contribution to the project and a rationale for the estimated value shown. If it is new equipment that
will retain a useful life upon completion of the project, provide a rationale for the estimated value shown.
Also, indicate whether the equipment is being used for other projects or is 100% dedicated to this project.
Supplies: Supplies are defined as items with an acquisition cost of $5,000 or less or a useful life
expectancy of less than one year. Supplies are generally consumed during the project performance. List
all proposed supplies and the estimated cost and briefly justify the need for the supplies as they apply to
the objectives of this award. Supply items must be direct costs to the project and not duplicative of supply
costs included in the indirect pool that is the basis of any indirect rate applied for this project. Provide a
basis of cost for each item listed. Examples include vendor quotes, prior purchases of similar or like
items, published price list, etc.
Contractual: All sub-recipients, vendors, contractors and consultants and their estimated costs should be
identified. Use TBD if the entity is unknown. Provide a brief description of the work to be performed or
the service to be provided and reference the individual activity the work or service falls under. Include the
basis of cost for each item listed (competitive, historical, quote, catalog, etc.).
24
Other Direct Costs: Other direct costs are direct cost items required for the project that do not fit clearly
into other categories. These direct costs must not be included in the indirect costs (if indirect costs are
proposed for this project). Examples are conference fees, meetings within the scope of work, subscription
costs, printing costs, etc. that can be directly charged to the project and are not duplicated in indirect
(overhead) costs. Provide a general description, cost, and justification of need for each direct cost item.
Provide a basis of cost for each item. Examples include vendor quotes, prior purchases of similar or like
items, published price list, etc.
Indirect Costs: If the indirect cost rate has been approved by a federal agency, identify the agency and the
date of the latest rate agreement and submit a copy of the agreement with the application. If the indirect
cost rate has not been approved by a federal agency, provide the basis for computation of rates including
the types of benefits to be provided, the rate(s) used and the cost basis for each rate.
6.3. C. ENERGY EFFICIENCY AND CONSERVATION STRATEGY
Per section 545 of EISA, each eligible unit of government that receives funding under this program must
submit an Energy Efficiency and Conservation Strategy for approval by DOE that meets the guidelines
outlined below.44
Eligible Units of Local Governments and Indian Tribes: Proposed Energy Efficiency and
Conservation Strategy (EECS)
Units of local government and Indian Tribes must submit to the DOE a proposed EECS. The proposed
strategy shall include:
• a description of the goals of the eligible unit of local government or Indian Tribe for increased
energy efficiency and conservation in the relevant jurisdiction; and
• a plan for the use of the grant to assist the eligible unit of local government or Indian Tribe in
achieving those goals in accordance with the eligible use of funds outlined in section 544 of EISA.45
The EECS can be submitted through one of two methods:
a) submit the EECS with the application through the PAGE application system; or
b) submit the EECS not later than 1 year after the effective date of the award.
If an entity chooses option B, the entity must submit an EECBG Program Activity File with their
application and select Activity 1 (Energy Efficiency and Conservation Strategy). The EECS should
be a comprehensive strategy that covers, at a minimum, all items detailed in the EECS Template provided
by DOE. DOE will provide informational resources and technical assistance to support the development
of comprehensive strategies.
Eligible Units of Local Government: Additional EECS Requirements
In developing the strategy, section 544 of EISA directs that an eligible unit of local government shall:
• take into account any plans for the use of funds by adjacent eligible units of local governments that
receive grants under the EECBG Program; and
44 42 U.S.C. 17155(b).
45 42 U.S.C. 17155(b)(1)(B).
25
• coordinate and share information with the State in which the eligible unit of local government is
located to maximize the energy efficiency and conservation benefits.46
DOE has provided a streamlined EECS Template that local governments and Indian Tribes may use when
submitting their EECS, but the template is not required. If an entity chooses to submit an EECS using an
alternative format, the information outlined in Part A of the EECS Template must be included in the
submission. DOE has a maximum of 120 days after receiving a complete proposed strategy to approve or
disapprove it. If DOE disapproves a proposed strategy, DOE shall provide to the grantee the reasons for the
disapproval, and the grantee may revise and resubmit the proposed strategy as many times as necessary
until DOE approves a proposed strategy.
States and Territories: Revision of the State Energy Conservation Plan
DOE has determined that states are already meeting the requirement outlined in 42 U.S.C. 17155(c)(2)(A)
through their annual reporting for the State Energy Program.
States and Territories: EECS Requirements
States and Territories must submit to DOE a proposed EECS that:
1) establishes a process for providing subgrants to units of local government that are not eligible for
direct formula grants from DOE; and
2) includes a plan of the state for the use of funds received under the EECBG Program to assist the
state in achieving the goals established in EISA, in accordance with EISA section 545(c)(2)(B). 47
DOE has provided a streamlined EECS Template that states and territories may use when submitting their
EECS, but the template is not required. If an entity chooses to submit an EECS using an alternative format,
the information outlined in Part A of the EECS Template must be included in the submission. DOE has a
maximum of 120 days after receiving a complete proposed strategy to approve or disapprove it. If DOE
disapproves a proposed strategy, DOE shall provide to the state the reasons for the disapproval, and the
state may revise and resubmit the proposed strategy as many times as necessary until DOE approves a
proposed strategy.
6.3. D. EECBG PROGRAM ACTIVITY FILE
As program-wide performance indicators are valuable to all EECBG Program stakeholders, metrics are an
important element of formula grant reporting. For additional information, see the EECBG Program
website for reporting guidance.
“Unpaired” metrics should be avoided. For example, if an eligible entity reports the number of buildings
retrofitted, the square footage retrofitted must be included as well. DOE is working to identify metrics for
future reporting on how EECBG Program-funded investments by recipients of DOE financial assistance
impact additional topics including energy equity and environmental justice and how they relate to
disadvantaged communities. DOE will provide guidance and technical assistance to assist eligible entities
in addressing these metrics.
EECBG Program applicants are encouraged to consult with the EECBG Program to identify metrics that
best capture the work they will be performing. EECBG Program activities that do not fit well into the
metrics section should be reported in the Milestones section. Entities should list planned milestones in the
Activity Milestones section in their applications. If entities are proposing use of EECBG Program funds
46 42 U.S.C. 17155(b)(1)(C).
47 42 U.S.C. 17155(c)(2)(B).
26
to develop their EECS, the EECS should be listed as a separate activity with all subsequent project
activities following the EECS completion milestone. Approval of the EECS by DOE is required prior to
initiating any EECBG Program project activities.
For each Activity, applicants should identify the dollar amounts allocated. The sum of the budgets of each
Activity must equal the totals in Section A of the SF424A.
6.3. E. LIMITATIONS
Administrative Expenses
Grantees should use their established definitions of “administrative expenses”. States may not use more
than 10 percent of amounts provided under the program for administrative expenses48). Units of local
government and Indian Tribes may not use more than 10 percent or $75,000, whichever is greater, for
administrative expenses.49 EECBG Program funds may be used for compensation of employees or
contractors. Whether or not the administrative cost cap applies depends on the nature of the
responsibilities of the staff hired. Administrative activities are those that cannot be identified with any
single program but are necessary to the general conduct of the activities of the entity organization; this
could include such items as the overall direction of the organization, record keeping, budgeting, and
business management.
States and Territories: Distribution of Subgrants
Each state that receives a grant under the program shall use not less than 60% of the amount received to
provide subgrants to units of local government in the state that are not eligible for direct formula grants.
The state shall provide the subgrants no later than 180 days after the date on which DOE approves the
proposed energy efficiency and conservation strategy.50
States are required to develop a subgranting process that expeditiously allocates funding, prevents
fraudulent spending, generates robust reporting, and promotes the EECBG Program principles outlined in
law.
The District of Columbia is explicitly included in the definition of a state, according to section 541(6)(B)
of EISA.51 Because the District of Columbia is a consolidated city-state government, it is not subject to
the requirement applicable to states that not less than 60% of state funding must be subgranted to local
units of government.
American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, Hawaii, and the U.S.
Virgin Islands have no eligible entities; these entities are exempt from having to provide subgrants.
48 42 U.S.C. 17155(c)(4).
49 42 U.S.C. 17155(b)(3)(A).
50 42 U.S.C. 17155(c)(1).
51 42 U.S.C. 17151(6)(B).
27
Summary of Limitations on Use of Funds
State Formula-eligible unit of local
government and Formula-
eligible Indian Tribe
Formula-ineligible
unit of local
government and
Formula-ineligible
Indian Tribe
Limit on administrative
expenses including the
cost of the reporting
requirements
Not more than 10% of
the amounts provided to
the State
Not more than the greater of
a. 10% of the amount provided
to the eligible unit of local
gov’t (or eligible Tribe); or
b. $75,000
None
Amount required to be
provided as subgrants to
formula-ineligible units
of local government
Not less than 60% of the
amount provided to the
State (subgrantees must
be within the jurisdiction
of the State)
None None
6.3. F. OTHER FORMS
The following files should be submitted as attachments with your application if applicable:52
1. Indirect Rate Agreement or Rate Proposal
2. Certifications regarding Lobbying (SF-LLL Disclosure Form to report lobbying)
3. A document providing the name, phone number and email address of the Program Manager and
Business Officer
4. Pre-Award Information Sheet
5. Authorized Applicant Assurance Letter
6. Davis-Bacon Act Assurance Letter
7. National Environmental Policy Act (NEPA) Statement of Work
6.3. G. NATIONAL ENVIRONMENTAL POLICY ACT INFORMATION
DOE must comply with NEPA prior to authorizing the use of Federal funds. DOE must also consider the
effects on historic properties, pursuant to Section 106 of the National Historic Preservation Act (NHPA)
and effects on threatened and endangered species, pursuant the Endangered Species Act (ESA).
Additionally, DOE must consider the impacts to floodplains and wetlands, pursuant to 10 CFR Part
1022—Compliance with Floodplain and Wetland Environmental Review Requirements. To streamline
these required reviews, DOE carries out each of these reviews under the umbrella of its NEPA review.
Entities should review and follow the NEPA determination in their award documents for restrictions and
requirements.
DOE has developed a NEPA and Historic Preservation training website with PowerPoint presentations,
sample template documents (including a NEPA log, project scope of work, and a project layout), forms
(EECBG NEPA logs and Historic Preservation Worksheet), a Word document of an Environmental
Questionnaire-1 (EQ1) and an EQ1 submission guide. Applicants are responsible for completing
mandatory online NEPA training and reviewing the sample documents provided at
52 DOE has prepared templates for several of these attachments, which are available under “Direct Grant
Application Templates” on the EECBG Program Formula Grant Application Hub.
28
www.energy.gov/node/4816816 prior to initiating projects. Recipients may contact the NEPA team with
any questions at EECBG.NEPA@ee.doe.gov. NEPA applies to subgrantees and 3rd party loan
administrators, these entities should also review the NEPA training website prior to initiating projects.
All states and most territories have a DOE executed Historic Preservation Programmatic Agreement (PA)
to assist DOE with historic preservation compliance. The territory of Guam and Indian Tribes do not
have a PA. EECBG Program applicants that do NOT have a PA must follow the added restrictions in the
NEPA determination to ensure compliance with the National Historic Preservation Act. All PAs and
amendments can be found at https://www.energy.gov/node/812599.
For most applicants there are two paths to complete a NEPA review for EECBG Program activities: 1)
entities determine and document that a project falls within one of the Additional Activities or Blueprints
listed within one of the EECBG NEPA Statements of Work (SOW), or2) entities determine a project does
not fit within an EECBG NEPA SOW and submit an Environmental Questionnaire (EQ-1) in the Project
Management Center for DOE to complete an individual NEPA review. EECBG Program recipients will
receive approval from a DOE Contracting Officer with a NEPA determination for their records. All paths
require a documented NEPA review.
DOE has prepared four SOWs, which are described below. In order to utilize an SOW instead of an
individual NEPA review, an applicant’s proposed activities must adhere to all conditions and parameters
listed within their State or Territory’s PA and the SOW they select.
DOE has prepared eight Statements of Work (SOWs) which correspond to eight NEPA
determinations covering a variety of EECBG Program activities and applicant scenarios. A
recipient’s NEPA determination will be based on their SOW selection. If an Applicant is proposing
activities not listed within one of the SOWs, an EQ-1 submittal is required to initiate an individual
NEPA review.
The following list of SOWs is applicable to applicants applying for a Formula Grant. The contents of
these SOWs may be slightly different than the NEPA Determination. The NEPA Determination included
in each recipient’s award documents must be followed:
1. Non-Tribal Statement of Work WITH Historic Preservation Programmatic Agreement and WITH
Ground-Disturbing Activities
2. Non-Tribal Statement of Work WITH Historic Preservation Programmatic Agreement and NO
Ground-Disturbing Activities
3. Non-Tribal Statement of Work WITHOUT Historic Preservation Programmatic Agreement and
WITH Ground Disturbance
4. Tribal Statement and non-Tribal Statement of Work WITHOUT Historic Preservation
Programmatic Agreement and NO Ground Disturbance
The following list of SOWs is applicable to applicants applying for an equipment rebate voucher. The
contents of these SOWs may be slightly different than the NEPA Determination. The NEPA
Determination included in each recipient’s award file must be followed:
1. Equipment Rebate Non-Tribal Statement of Work WITH Historic Preservation Programmatic
Agreement and WITH Ground-Disturbing Activities
2. Equipment Rebate Non-Tribal Statement of Work WITH Historic Preservation Programmatic
Agreement and NO Ground-Disturbing Activities
3. Equipment Rebate Non-Tribal Statement of Work WITHOUT Historic Preservation
Programmatic Agreement and WITH Ground Disturbance
4. Equipment Rebate Tribal and Non-Tribal Statement of Work WITHOUT Historic Preservation
Programmatic Agreement and NO Ground-Disturbing Activities
29
Applicants applying for a technical assistance voucher will be issued a standard NEPA determination in
their award file and do not need to include a NEPA Statement of Work with their application.
Recipients proposing ground disturbing projects (operating under SOW 1 or SOW 3) must document all
activities (via a NEPA log) to ensure compliance with the requirements of their NEPA Determination.
Templates for EECBG Program NEPA logs can be found at http://www.energy.gov/node/4816816 .
mailto:NEPAlogs@ee.doe.govWhile completing NEPA log entries, recipients are responsible for
identifying and promptly notifying DOE of extraordinary circumstances, cumulative impacts, or
connected actions that may lead to significant impacts on the environment, or any inconsistency with the
“integral elements” (as contained in 10 C.F.R. Part 1021, Appendix B) as they relate to a particular
Project; compliance with Section 106 of the NHPA and 10 CFR Part 1022.4—Compliance with
Floodplain and Wetland Environmental Review Requirements, as applicable. The NEPA logs must be
available for DOE review upon request and must be submitted quarterly to EECBG.NEPA@ee.doe.gov
and your DOE Project Officer. NEPA reviews must be completed prior to initiating project activities; this
includes DOE NEPA reviews and recipient reviews documented in their NEPA log. Project expenses
incurred without a DOE NEPA review may be deemed unallowable and recipients may be required to
repay any unallowable funds to DOE.
All recipients must adhere to the requirements included in the “Historic Preservation” term included in
the Special Terms and Conditions of the financial assistance agreement. This includes compliance with
the DOE Historic Preservation Programmatic Agreements (PA) applicable to their State or Territory. All
recipients, regardless of having a PA, are required to submit an annual Historic Preservation Report.
Grant recipients will submit annual Historic Preservation Reports through PAGE. Voucher recipients will
submit annual Historic Preservation Reports through a form provided by DOE.
7.0. APPLICATION FORMAT AND CHANGES (FORMULA GRANTS)
Note: See section 9.0 below for information related to vouchers. Equipment rebate and technical
assistance voucher applicants will submit streamlined applications through an application portal that DOE
anticipates will open in late 2023.
7.1. A. CONTENT AND FORM OF APPLICATION
EECBG Program grant applications must be submitted via the PAGE online system here. All grant
applicants must first establish an account in PAGE to submit an application. Instructions will be
submitted to the authorized contact, as designated in the applicant’s pre-application information sheet.
The PAGE Help System has detailed instructions for creating and submitting an EECBG Program
application. The Help instructions can be found in PAGE by selecting ‘help’ from the blue horizontal
menu bar, and under the Contents in the left panel selecting ‘EECBG’ and the subtopic for ‘New Grant
Application’.
From the Home PAGE, select ‘Create New Application.’ Then, select the ‘Add New Application
Package’. Once the application has been completed, be sure to validate and submit the application.
7.1. B. OTHER SUBMISSION AND REGISTRATION REQUIREMENTS
Submission of application documents and award documents, including modifications, through electronic
systems used by the DOE, including PAGE, FedConnect, constitutes the authorized representative’s
approval and acceptance of the terms and conditions of the award. Award acknowledgement via
FedConnect constitutes the authorized representative’s electronic signature.
30
7.1. C. QUESTIONS/AGENCY CONTACTS
Questions relating to the registration process, system requirements, how an application form works, or the
submittal process must be directed to the PAGE hotline at 866-492-4546, or page-hotline@ee.doe.gov.
Entities should contact the EECBG Program with specific questions at the contacts provided below.
EECBG Program email: eecbg@hq.doe.gov
EECBG NEPA email: EECBG.NEPA@ee.doe.gov
For general information regarding the EECBG Program, please visit the EECBG Program website.
8.0 REPORTING REQUIREMENTS
Reporting requirements for each eligible entity are identified on the Financial Assistance Reporting
Checklist (FARC), DOE EERE 355, attached to the award agreement.
Additional information and guidance that addresses the scope and purpose of reporting for EECBG
Program formula grants and vouchers is available on the EECBG program website.
Awards initiated since 10/1/2010 are subject to the requirement of Reporting Subawards and Executive
Compensation at https://www.fsrs.gov. Please see Part V.C. of the Administrative and Legal
Requirements Document (ALRD) for additional information.
9.0 VOUCHERS
9.1 PURPOSE
DOE has sought to simplify and streamline the process for entities that choose a voucher in lieu of a
grant. Entities that opt into a voucher are not required to apply for and administer a direct federal grant.
Entities choosing vouchers will submit a separate application using a streamlined process with reduced
documentation, monitoring and reporting requirements compared to applying for and administering a
federal grant. DOE anticipates the voucher application portal will open in late 2023. For example, if an
entity opts in for a voucher, entities that have never managed a federal grant before will not be required to
establish the necessary financial management systems, including accounting for federal funds, invoicing,
and internal audits typically needed to comply with federal grant management requirements as described
in the following regulations:
• 2 CFR §200.302 Financial management
• 2 CFR §200.303 Internal controls
• 2 CFR § 200,305 Federal payment
• 2 CFR §200.232 Requirements for pass-through entities2 CFR §200.344 Closeout
• 2 CFR §200.345 Post-closeout adjustments and continuing responsibilities.
• 2 CFR § 200 Subpart F – Audit Requirements.
9.2 A. TECHNICAL ASSISTANCE VOUCHERS
Vouchers for technical assistance will be used to access support from experts, across a wide array of high-
value opportunities in energy efficiency, renewable energy, transportation, and related areas. Activities
will fit into the following broad categories:
• Policy, Planning & Program Design
• Building Retrofits Planning and Design
• Engineering and Modeling
31
• Community and Stakeholder Engagement
• Program Administration and Implementation Support
9.2 B. VOUCHERS FOR EQUIPMENT REBATES
Vouchers for equipment purchase and installation rebates will also be available to reimburse entities for
the purchase of energy-related equipment used to meet the program goals. Equipment eligible for rebates
will span a wide range of technologies that are deployed to lower fossil fuel use or increase energy
efficiency. Examples include:
• Efficient materials and technologies used to retrofit buildings such as HVAC equipment, air
source heat pumps, heat pump water heaters, windows, doors, insulation, and other
weatherization materials;
• Electric vehicles and electric vehicle charging stations and equipment;
• Equipment for renewable energy installations, including wind, solar, and storage;
• Metering equipment; and
• Ancillary equipment such as electric system upgrades to accommodate technology installations.
Voucher applications must be reviewed and approved, including a NEPA review and approval. If
activities are not listed within one of the Voucher NEPA SOWs , and Environmental Questionnaire (EQ-
1) must be submitted through the PMC for an individual NEPA review. A NEPA determination (i.e., the
DOE form that documents DOE’s NEPA review of a project or activities) must be received prior to the
purchase or installation of equipment to be eligible for reimbursement.
9.3 VOUCHER APPLICATION PROCESS
A complete description of the voucher application process and contents can be found in the EECBG
Program Voucher Handbook and application templates available are on the website. Voucher applications
will be accepted on a rolling basis, and review of applications will be prioritized as follows:
• Teams opting into vouchers
• Voucher applicants following one or more EECBG Program Blueprints
• Entities opting for vouchers with >40% of their program benefits going to disadvantaged
communities
• All other Local or Tribal entities choosing a voucher
In addition, applications that propose and prioritize activities that will benefit disadvantaged communities
may be considered higher priority and may be reviewed before other applications.
Applicants are strongly encouraged to review the application and submit complete applications.
Submission of incomplete applications may result in a significant delay in processing individual grant
awards.
A comparison of the necessary application documents and some administrative steps needed for a grant
vs. a voucher is shown in Appendix 1. While entities choosing a voucher must still submit and receive
approval for their Energy Efficiency and Conservation Strategy as described below, they will follow a
simplified application process to receive a voucher, which briefly describes their voucher selection, its
intended use, and expected outcomes, such as energy savings, job creation, leveraged funds and benefits
to disadvantaged communities.
DOE strongly encourages the following local and Tribal entities to consider the voucher option for their
formula award:
32
1. Entities with limited or no experience managing federal grant awards
2. Entities with limited internal staff or local capacity to manage an EECBG Program formula grant
over multiple years
3. Entities receiving EECBG Program award allocations of $250,000 or less
10.0 CONCLUSION
The EECBG Program seeks to support communities on their path to clean energy and decarbonization.
The EECBG Program will assist States, local governments, and Indian Tribes as they advance efficient
and effective programs to develop and deploy equitable and inclusive community energy savings
strategies, clean energy infrastructure investments and projects. Through the EECBG Program, DOE will
provide direct funding, technical assistance, and local, regional, and national coordination support to
States, Local Governments and Indian Tribes and their stakeholders to build a clean and equitable energy
economy that enhance United States competitiveness, drive the creation of good-paying union jobs, tackle
the climate crisis, and ensure stronger access to economic, environmental, and other benefits for
disadvantaged communities and promotes equity and inclusion in workforce opportunities and
deployment activities, as identified in the Biden Administration’s Justice40, job growth and quality, and
DEIA goals.
DOE looks forward to continuing to work with its State, Local and Tribal partners to implement new and
innovative approaches that achieve sustained progress toward energy savings, carbon emissions
reductions, and building more equitable and inclusive communities.
Henry McKoy, Director
Office of State and Community Energy Programs
Office of the Under Secretary for Infrastructure
U.S. Department of Energy
33
REFERENCE MATERIAL
IIJA EECBG Administrative and Legal Requirements Document
IIJA EECBG Program Formula Allocations
IIJA EECBG Program Pre-Award Information Sheet
IIJA EECBG Program Energy Efficiency and Conservation Strategy Templates
IIJA EECBG Program NEPA Statements of Work
34
APPENDIX 1: APPLICATION MATERIALS CHECKLIST
Grant 53 Voucher54
Register in SAM (allow several weeks)
Obtain DUNS number for all prime and sub
awardees
Obtain EIN and UEI number
Register in FedConnect
Register in PAGE
Contact information for Principal Investigator and
Business Officer
Contact information for Principal Investigator and
Business Officer
Teaming partners (if applicable) Teaming partners (if applicable)
Energy Efficiency and Conservation Strategy Energy Efficiency and Conservation Strategy
EECBG Program Activity file For TA voucher: Summary description of the
technical assistance request, including a proposed
scope of work and budget.
For Rebate: Summary description of the requested
equipment, proposed location and facility type (i.e.,
municipal building, school, commercial or
residential building, or site) and estimated cost
Verify compliance with Intergovernmental Review
SPOC list
EECBG Program Pre-Award Information Sheet EECBG Program Pre-Award Information Sheet
(Voucher sections only)
Standard Form 424 (Application form) EECBG Formula Program Voucher Application
Standard Form 424A (Budget summary)
Budget Justification:
- Personnel, fringe benefits, travel, equipment,
supplies, contractual, other direct costs, indirect
costs
Authorized Applicant: (Assurance Letter or Tribal
Resolution)
Assurance Letter: Davis Bacon Act
A link to the applicant’s latest single audit as
required by 2 CFR 200 Subpart F
NEPA Statement of Work (for expedited reviews)
NEPA Environmental Questionnaire (EQ-1), if
directed to submit
NEPA environmental questionnaire (EQ-1), If
directed to submit.
53 Templates for many of the required grant application materials are available on the website,
https://www.energy.gov/scep/eecbg-program-formula-grant-application-hub.
54 A complete description of the voucher application process and contents can be found in the EECBG Program
Voucher Handbook and application templates available on the website, https://www.energy.gov/scep/eecbg-
program-formula-grant-application-hub.
35
Indirect Rate Agreement or Rate Proposal (if
applicable)
Certifications regarding Lobbying (SF-LLL
Disclosure Form to report lobbying)
APPENDIX 2: BLUEPRINTS – TOPICS AND KEY ACTIVITIES WITH STREAMLINED
REVIEWS 55
Blueprint Topic Key Activities with Streamlined Reviews
1. Energy Planning Energy data collection to assist in reducing fossil fuel emissions, reducing total
energy use, or improving energy efficiency
Develop energy vision, goals, and strategies
Stakeholder engagement, education, and outreach
Write, adopt, and publicize energy plan
2.A. Energy
Efficiency: Energy
Audits and Building
Upgrades
Building energy assessments
Energy audits
Building upgrades, including energy efficiency, grid-interactivity, and
electrification upgrades (as defined below)
2.B. Energy Savings
Performance
Contracts: Energy
Efficiency and
Electrification in
Government Buildings
Explore potential future financing options
Procurement of energy savings performance contractor and legal
support/technical assistance
2.C. Building
Electrification
Campaign
Develop energy retrofit goal and strategies, e.g., how to reach disadvantaged or
low-income residents or small businesses
Bulk procurement of building energy efficiency and electrification equipment
(as described below) to be installed by for-profit and non-profit installers and
contractors
Procurement, legal and technical support and assistance
Communications and website development
Program education, outreach, and advertising
2.D. Building
Performance
Standards & Stretch
Codes
Stakeholder engagement, education, and outreach
Data collection & benchmarking
Metric selection and target setting
Determine compliance and enforcement approach
3.A. Solar & Storage:
Power Purchase
Site assessment
Project savings assessment
55 For more information, please see the EECBG Program Blueprints webpage
36
Agreements and
Direct Ownership
Procurement & legal support
Installation of solar systems & battery storage (Limited to solar projects
≤60kW and 1,000kWh battery storage, with further restrictions defined below)
3.B Community Solar Site assessment
Stakeholder engagement, education, and outreach
Procurement of developer, legal and technical support
Communications, program education and promotion, including advertising and
program website development
Installation of solar panels (Limited to projects ≤60kW with further restrictions
defined below)
3.C. Solarize
Campaign
Design program details, including financing options for customers and how to
support low-income customers and EJ communities
Stakeholder engagement through education and outreach
Procurement of developer & legal, technical support
Program education, outreach, and advertising
3.D. Renewable
Resource Planning for
Rural and Tribal
Communities
Stakeholder engagement through education and outreach
Plan development & publication
Preliminary resource planning and siting assessments
4.A. Electric Vehicles
and Fleet
Electrification
Develop fleet replacement plan, including stakeholder engagement and input
Siting planning and preliminary assessments
Develop utility data sharing agreement
Develop charging plan including cost assessment of electric bill
Procurement, legal, and technical support to purchase EVs and EVSE
Installation of electric vehicle supply equipment (further restrictions listed
below)
4.B. EV Charging
Infrastructure for the
Community
Procurement, legal and technical support to purchase EVSE
Siting plan and site assessments
Stakeholder engagement through education and outreach
Installation of electric vehicle supply equipment (EVSE) (further restrictions
listed below)
Communications and program promotion
5. Unlocking
Sustainable Financing
Solutions for Energy
Projects and Programs
with Revolving Loan
Funds
Market analysis; programmatic research and design
Stakeholder engagement through outreach and education
Legal and technical support
Program evaluation
Program design, and curriculum development
37
6. Workforce
Development
Stakeholder engagement through education, outreach, and program advertising
Paying trainers and trainees including supplemental services
Page 1 | 10
2-Statement of Work for Non-tribal Energy Efficiency and Conservation Block Grant
(EECBG) Applicants with a Historic Preservation Programmatic Agreement 1 (PA)
Requesting Expedited Reviews for Projects with No Ground Disturbing Activities
Check applicable boxes. Note-All boxes must be checked to use this statement of work.
☐ I represent a non-tribal organization.
☐ If my organization funds any activities on tribal lands or tribal properties, I understand
those activities would be restricted to homes/buildings less than forty-five (45) years old
and without ground disturbance. My organization would contact the DOE Project Officer
for a Historic Preservation Worksheet to request a review of activities that are listed below
on tribal homes/buildings forty-five (45) years and older and/or ground disturbing
activities. I understand the DOE NEPA team must review the Historic Preservation
Worksheet and notify my DOE Project Officer before I may begin initiating activities
reviewed on the Historic Preservation Worksheet.
☐ My organization is proposing no ground disturbing activities.
☐ My organization and proposed activities are located in AL, AK, AS, AZ, AR, CA, CO, CT,
DE, DC, FL, GA, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MP, MS, MO,
MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, PR, RI, SC, SD, TN, TX,
UT, VT, VA, WA, WV, WI, WY, or VI. ☐ I understand I am required to review the NEPA and Historic Preservation training website:
www.energy.gov/node/4816816 and contact my DOE Project Officer with any questions
before initiating project activities. ☐ I understand I am required to review my NEPA determination (the DOE form that
documents DOE’s environmental review of project activities) once I have an approved
award from the DOE Contracting Officer. I will contact my DOE Project Officer with
questions on my award documents. ☐
I understand I am required to review and comply with the requirements and restrictions of
my Historic Preservation Programmatic Agreement found at:
https://www.energy.gov/node/812599 once I have an approved award from the DOE
Contracting Officer. I will contact my DOE Project Officer with questions on my award
documents. ☐ I understand I am required to submit an annual Historic Preservation Report in the
Performance and Accountability for Grants in Energy system (PAGE). ☐
I understand if I propose activities not listed below, I must contact my DOE Project Officer
who will review the proposal for program eligibility. Additional NEPA review will be
required including the possible submission of an Environmental Questionnaire 1 form
(EQ1). I will not initiate any activities without approval from the DOE Contracting
Officer.
1 Determine if your project is located in a jurisdiction with a Historic Preservation Programmatic Agreement by checking this
website: https://www.energy.gov/node/812599 .
Page 2 | 10
By signing below, ______________________________________ (enter Applicant organization)
provides assurance that it shall only fund projects (including subgrants) that fall within the Blueprints and
Additional Activities listed below and will follow all restrictions defined below.
Blueprints and Additional Activities:
All proposed project activities and equipment funded from Administrative and Legal Requirements
Documents (ALRD), and all proposed project activities and equipment funded under Financial Incentive
Programs, must be listed below. Activities and equipment not listed below would require submission of
an Environmental Questionnaire 1 form (EQ1).
This Statement of Work is organized around EECBG Program Blueprints. Applicants that plan to use a
Blueprint should identify their selected Blueprint number and ensure that their proposed activities align
with this Statement of Work. Applicants that do not plan to use a Blueprint may find that their proposed
activities are covered under of one of the Blueprint headers or the “Additional Activities” section. Please
review each item carefully to determine if proposed activities are included in this Statement of Work.
Blueprints:
1. Blueprint #1: Energy Planning, activities limited to:
a. Stakeholder engagement, education, and outreach.
b. Energy data collection to assist in reducing fossil fuel emissions, reducing total energy
use, or improving energy efficiency, including to establish a baseline.
c. Development of an energy vision, goals, and strategies.
d. Writing, adopting, and/or publicizing an energy plan.
e. Development of energy efficiency and conservation strategies, project-specific plans that
may require feasibility studies, preparation of preliminary project design, outreach, and
technical support to state agencies, local governments, and affected stakeholders.
f. Development and implementation of programs and strategies to encourage energy
efficiency and renewable energy such as policy development and stakeholder
engagement.
2. Blueprint #2A: Funding commercially available, energy efficient, grid-interactivity,
electrification and renewable energy upgrades; provided that projects adhere to the
requirements of the respective applicant’s DOE executed Historic Preservation
Programmatic Agreement (PA), are installed in or on existing buildings, do not require
ground disturbance, tree removal or tree trimming, do not require structural reinforcement,
and are limited to:
a. Building energy assessments.
b. Energy audits.
c. Installation of insulation.
d. Installation of energy efficient lighting and light poles (may be installed within a
maintained utility easement if no trees are removed and no ground disturbed).
e. HVAC upgrades to existing systems.
f. Weather sealing and duct sealing.
Page 3 | 10
g. Purchase and installation of energy/water-efficient residential and commercial appliances
and equipment (including, but not limited to, grid-interactive building technologies,
energy or water monitoring and control systems, thermostats, heat pumps, air
conditioners, and related software).
h. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to,
wastewater treatment plants) where it would not alter the capacity, use, mission, or
operation of an existing facility.
i. Retrofit and replacement of windows and doors.
j. Installation of electric appliances (including replacement of appliances that utilize fossil
fuels with electric appliances) such as heat pumps for water heating, air heating/cooling,
electric dryers, and stoves.
k. Retrofit and installation of energy-efficient commercial kitchen equipment, such as
efficient refrigerators, freezers, dishwashers.
l. Electrical system upgrades limited to electric panel upgrades, updated wiring and
conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault circuit
interrupter (GFCI) breakers.
3. Blueprint #2B: Energy Savings Performance Contracts for Efficiency and Electrification in
Buildings, activities limited to:
a. Exploring potential future financing options.
b. Procurement of energy savings performance contractor and legal support/technical
assistance.
c. Building energy efficiency project implementation and acceptance. Funding
commercially available energy efficiency or renewable energy upgrades; provided that
projects adhere to the requirements of the respective applicant’s DOE executed Historic
Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do
not require ground disturbance, tree removal or tree trimming, do not require structural
reinforcement, and are limited to:
i. Installation of insulation.
ii. Installation of energy efficient lighting and light poles (may be installed within a
maintained utility easement if no trees are removed and no ground disturbed).
iii. HVAC upgrades (to existing systems).
iv. Weather sealing and duct sealing.
v. Purchase and installation of energy/water-efficient residential and commercial
appliances and equipment (including, but not limited to, grid-interactive building
technologies, energy or water monitoring and control systems, thermostats, heat
pumps, air conditioners, and related software).
vi. Retrofit of energy efficient pumps and motors (for such uses as, but not limited
to, wastewater treatment plants) where it would not alter the capacity, use,
mission, or operation of an existing facility.
vii. Retrofit and replacement of windows and doors.
viii. Installation of electric appliances (including replacement of appliances that
utilize fossil fuels with electric appliances) such as heat pumps for water heating,
air heating/cooling, electric dryers, and stoves.
ix. Retrofit and installation of energy-efficient commercial kitchen equipment, such
as efficient refrigerators, freezers, dishwashers.
Page 4 | 10
x. Electrical system upgrades limited to electric panel upgrades, updated wiring and
conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault
circuit interrupter (GFCI) breakers.
d. Post-implementation measurement & verification limited to data analysis (e.g.:
metering/usage/temperature), which may include monitoring devices installed on
equipment, but not on buildings.
4. Blueprint #2C: Building Efficiency & Electrification Campaign, activities limited to:
a. Design of an electrification campaign, including assessing the market, defining campaign
goals, and engaging stakeholders.
b. Design and execution of financial incentives, including rebates, grants, or financing
mechanisms, to support building energy efficiency and electrification upgrades. All
project activities funded under a financial incentive program must be listed within this
statement of work.
c. Research and procurement of campaign partner, including necessary legal and technical
support and assistance.
d. Development and implementation of communications plan and materials, including
website development.
e. Program education, outreach, and advertising.
f. Building Energy Efficiency: Funding commercially available energy efficiency or
renewable energy upgrades; provided that projects adhere to the requirements of the
respective applicant’s DOE executed Historic Preservation Programmatic Agreement
(PA), are installed in or on existing buildings, do not require ground disturbance, tree
removal or tree trimming, do not require structural reinforcement, and are limited to:
i. Installation of insulation.
ii. Installation of energy efficient lighting and light poles (may be installed within a
maintained utility easement if no trees are removed and no ground disturbed).
iii. HVAC upgrades to existing systems.
iv. Weather sealing and duct sealing.
v. Purchase and installation of energy/water-efficient residential and commercial
appliances and equipment (including, but not limited to, grid-interactive building
technologies, energy or water monitoring and control systems, thermostats, heat
pumps, air conditioners, and related software).
vi. Retrofit of energy efficient pumps and motors (for such uses as, but not limited
to, wastewater treatment plants) where it would not alter the capacity, use,
mission, or operation of an existing facility.
vii. Retrofit and replacement of windows and doors.
viii. Installation of electric appliances (including replacement of appliances that
utilize fossil fuels with electric appliances) such as heat pumps for water heating,
air heating/cooling, electric dryers, and stoves.
ix. Retrofit and installation of energy-efficient commercial kitchen equipment, such
as efficient refrigerators, freezers, dishwashers.
x. Electrical system upgrades limited to electric panel upgrades, updated wiring and
conduit, grounding, and arc-fault circuit interrupter (AFCI) and ground-fault
circuit interrupter (GFCI) breakers.
Page 5 | 10
5. Blueprint #2D: Building Performance Standards and Stretch Codes, activities limited to:
a. Stakeholder Engagement, education, and outreach.
b. Data collection and benchmarking.
c. Metric selection and target setting.
d. Determination of compliance and enforcement approach.
e. Development and implementation of building codes, including inspection services, and
associated activities to support code compliance and promote building energy efficiency.
6. Blueprint #3A: Solar and Battery Storage - Power Purchase Agreements and Direct
Ownership, activities limited to:
a. Site assessment.
b. Project savings assessment.
c. Procurement & legal support.
d. Development, implementation, and installation of solar electricity/photovoltaic (PV)
systems, provided that projects adhere to the requirements of the respective applicant’s
DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or
on existing buildings, do not require ground disturbance, tree removal or tree trimming,
do not require structural reinforcement, and are not to exceed 60 kW DC.
e. Development and installation of energy storage systems, including electrochemical and
thermal storage systems, provided that projects adhere to the requirements of the
respective applicant’s DOE executed Historic Preservation Programmatic Agreement
(PA), are installed in or on existing buildings, do not require ground disturbance, tree
removal or tree trimming, do not require structural reinforcement, and are appropriately
sized not to exceed 1,000 kWh.
7. Blueprint #3B: Community Solar, activities limited to:
a. Communications, program education, and promotion
b. Development, implementation, and installation of solar electricity/photovoltaic (PV)
systems, provided that projects adhere to the requirements of the respective applicant’s
DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or
on existing buildings, do not require ground disturbance, tree removal or tree trimming,
do not require structural reinforcement, and are not to exceed 60 kW DC.
c. Development and installation of energy storage systems, including electrochemical and
thermal storage systems, provided that projects adhere to the requirements of the
respective applicant’s DOE executed Historic Preservation Programmatic Agreement
(PA), are installed in or on existing buildings, do not require ground disturbance, tree
removal or tree trimming, do not require structural reinforcement, and are appropriately
sized not to exceed 1,000 kWh.
d. Implementation of financial incentive programs including rebates; energy savings
performance contracts, renewable energy sharing, or energy savings agreements for
existing facilities; community solar credit sharing arrangements; grants and loans to
support energy efficiency, renewable energy and energy saving projects. All project
activities funded under a financial incentive program must be listed within this statement
of work.
Page 6 | 10
8. Blueprint #3C: Solarize Campaign, activities limited to:
a. Design of Solarize Campaign program details.
b. Stakeholder engagement through education and outreach.
c. Procurement of solar installer/developer, legal, and technical support.
d. Solarize program education, outreach, and advertising.
e. Development, implementation, and installation of solar electricity/photovoltaic (PV)
systems, provided that projects adhere to the requirements of the respective applicant’s
DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or
on existing buildings, do not require ground disturbance, tree removal or tree trimming,
do not require structural reinforcement, and are not to exceed 60 kW DC.
f. Development and installation of energy storage systems, including electrochemical and
thermal storage systems, provided that projects adhere to the requirements of the
respective applicant’s DOE executed Historic Preservation Programmatic Agreement
(PA), are installed in or on existing buildings, do not require ground disturbance, tree
removal or tree trimming, do not require structural reinforcement, and are appropriately
sized not to exceed 1,000 kWh.
g. Implementation of financial incentive programs including rebates; energy savings
performance contracts, renewable energy sharing, or energy savings agreements for
existing facilities; community solar credit sharing arrangements; grants and loans to
support energy efficiency, renewable energy and energy saving projects. All project
activities funded under a financial incentive program must be listed within this statement
of work.
9. Blueprint #3D: Renewable Resource Planning, activities limited to:
a. Market assessment.
b. Stakeholder engagement.
c. Action Plan development and implementation, which may include resource planning and
preliminary siting assessments, identification of financial options, and streamlining of
permitting processes.
d. Development, implementation, and installation of solar electricity/photovoltaic (PV)
systems, provided that projects adhere to the requirements of the respective applicant’s
DOE executed Historic Preservation Programmatic Agreement (PA), are installed in or
on existing buildings, do not require ground disturbance, tree removal or tree trimming,
do not require structural reinforcement, and are not to exceed 60 kW DC.
e. Development and installation of energy storage systems, including electrochemical and
thermal storage systems, provided that projects adhere to the requirements of the
respective applicant’s DOE executed Historic Preservation Programmatic Agreement
(PA), are installed in or on existing buildings, do not require ground disturbance, tree
removal or tree trimming, do not require structural reinforcement, and are appropriately
sized not to exceed 1,000 kWh.
f. Implementation of financial incentive programs including rebates; energy savings
performance contracts, renewable energy sharing, or energy savings agreements for
existing facilities; community solar credit sharing arrangements; grants and loans to
support energy efficiency, renewable energy and energy saving projects. All project
activities funded under a financial incentive program must be listed within this statement
of work.
Page 7 | 10
10. Blueprint #4A: Electric Vehicles for Fleets and Fleet Electrification, activities limited to:
a. Development of fleet replacement plan, including stakeholder engagement and input.
b. Siting planning and preliminary assessments.
c. Development of utility data sharing agreement.
d. Development of charging plan including cost assessment of electric bill.
e. Procurement, legal, and technical support to purchase and install EVs and EVSE.
f. Purchase of alternative fuel vehicles, including electric vehicles and plug-in hybrid
vehicles.
g. Installation of electric vehicle supply equipment (EVSE), including testing measurements
to assess the safety and functionality of the EVSE (restricted to existing footprints within
an existing parking facility, defined as any building, structure, land, right-of-way, facility,
or area used for parking of motor vehicles which would not require any ground
disturbance). All activities must use reversible, non-permanent techniques for
installation, and where appropriate, use the lowest profile EVSE reasonably available that
provides the necessary charging capacity. EVSE shall be placed in minimally visibly
intrusive area; use colors complementary to surrounding environment, where possible,
and be limited to the current electrical capacity. This applies to Level 1, Level 2, and
Level 3 (also known as Direct Current (DC) Fast Charging) EVSE for community and
municipal fleets.
11. Blueprint #4B: Electric Vehicle Charging Infrastructure, activities limited to:
a. Procurement, legal, and technical support to purchase and install EVs and EVSE.
b. Stakeholder engagement.
c. Siting planning, assessments, and site selection.
d. Installation of electric vehicle supply equipment (EVSE), including testing measurements
to assess the safety and functionality of the EVSE (restricted to existing footprints within
an existing parking facility, defined as any building, structure, land, right-of-way, facility,
or area used for parking of motor vehicles which would not require any ground
disturbance). All activities must use reversible, non-permanent techniques for
installation, and where appropriate, use the lowest profile EVSE reasonably available that
provides the necessary charging capacity. EVSE shall be placed in minimally visibly
intrusive area; use colors complementary to surrounding environment, where possible,
and be limited to the current electrical capacity. This applies to Level 1, Level 2, and
Level 3 (also known as Direct Current (DC) Fast Charging) EVSE for community and
municipal fleets.
12. Blueprint #5: Unlocking Sustainable Financing Solutions for Energy Projects and Programs
including Revolving Loan Funds, activities limited to:
a. Market analysis, programmatic research, and design.
b. Stakeholder engagement, education, and outreach.
c. Legal and technical support.
d. Communications, program education, and promotion.
e. Program evaluation.
f. Implementation of financial incentive programs, including rebates and energy savings
performance contracts for existing facilities; grants and loans to support energy
efficiency, renewable energy, and sustainable transportation projects; loan loss reserves;
interest-rate buy down programs; PACE programs; and loan guarantees. All project
Page 8 | 10
activities funded under a financial incentive program must be listed within this statement
of work.
13. Blueprint #6: Workforce Development, activities limited to:
a. Workforce assessment and market analysis.
b. Program design and curriculum development.
c. Stakeholder engagement, including program promotion and outreach.
d. Implementation of classroom or virtual training programs.
e. Paying trainers and trainees, including supplemental services.
Additional Activities:
14. Building Energy Efficiency: Funding commercially available energy efficiency or renewable
energy upgrades, provided that projects adhere to the requirements of the respective
applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are
installed in or on existing buildings, do not require ground disturbance, tree removal or tree
trimming, do not require structural reinforcement, are appropriately sized, and are limited to:
a. Installation of insulation.
b. Installation of energy efficient lighting and light poles (may be installed within a
maintained utility easement if no trees are removed and no ground disturbed).
c. HVAC upgrades to existing systems.
d. Weather sealing and duct sealing.
e. Purchase and installation of energy/water-efficient residential and commercial appliances
and equipment (including, but not limited to, grid-interactive building technologies,
energy or water monitoring and control systems, thermostats, heat pumps, air
conditioners, and related software).
f. Retrofit of energy efficient pumps and motors (for such uses as, but not limited to,
wastewater treatment plants) where it would not alter the capacity, use, mission, or
operation of an existing facility.
g. Retrofit and replacement of windows and doors.
h. Installation of electric appliances (including replacement of appliances that utilize fossil
fuels with electric appliances) such as heat pumps for water heating, air heating/cooling,
electric dryers, and stoves.
i. Retrofit and installation of energy-efficient commercial kitchen equipment, such as
efficient refrigerators, freezers, dishwashers.
j. Electrical system upgrades required to enable energy efficient/clean energy. Measures
limited to electric panel upgrades, updated wiring and conduit, grounding, and arc-fault
circuit interrupter (AFCI) and ground-fault circuit interrupter (GFCI) breakers.
15. Development, implementation, and installation of renewable energy technology, provided
that projects adhere to the requirements of the respective applicant’s DOE executed Historic
Preservation Programmatic Agreement (PA), are installed in or on existing buildings, do not
require ground disturbance, tree removal or tree trimming, do not require structural
reinforcement, are appropriately sized, and are limited to:
a. Solar Electricity/Photovoltaic—appropriately sized systems not to exceed
60kW (including community solar projects)
b. Wind Turbines 20 kW or smaller
Page 9 | 10
c. Solar thermal systems (including solar thermal hot water) limited to 200,000 BTU
per hour or smaller.
16. Biomass thermal systems, provided that projects adhere to the requirements of the respective
applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are
installed in existing buildings, do not require structural reinforcement, do not require ground
disturbance, are appropriately sized, and limited to 3 MMBTUs per hour or smaller, with
appropriate regulatory permits obtained and Best Available Control Technologies (BACT)
installed and operated.
17. Purchase of alternative fuel vehicles, hybrids, and electric vehicles.
18. Installation of fueling pumps and systems for fuels such as compressed natural gas, hydrogen,
ethanol, and other commercially available biofuels, (but not storage tanks) provided that
projects adhere to the requirements of the respective applicant’s DOE executed Historic
Preservation Programmatic Agreement (PA), are installed on a current fueling station site, do
not require ground disturbance, tree removal or tree trimming, are appropriately sized, and
obtain the appropriate permits, and comply with regulatory requirements.
19. Implementation of financial incentive programs including rebates and energy savings
performance contracts for existing facilities; grants, loans, and revolving loans to support
energy efficiency, renewable energy and energy saving projects. All project activities funded
under a financial incentive program must be listed within this NEPA statement of work.
20. Development and installation of energy storage systems, including electrochemical and
thermal storage systems, provided that projects adhere to the requirements of the respective
applicant’s DOE executed Historic Preservation Programmatic Agreement (PA), are
installed in or on existing buildings, do not require ground disturbance, tree removal or tree
trimming, do not require structural reinforcement, are appropriately sized not to exceed 1,000
kWh, obtain the appropriate permits, and comply with regulatory requirements.
The Applicant is responsible for informing DOE of any extraordinary circumstances, cumulative impacts,
or connected actions that may lead to significant impacts on the environment or any inconsistency with
the “integral elements” from a particular project. See 10 C.F.R. Part 1021 Appendix B, and the DOE’s
online NEPA and historic preservation training at www.energy.gov/node/4816816 to reviews these
concepts.
Expedited NEPA review based on this NEPA Statement of Work and supporting documents does not
preclude DOE from conducting stewardship activities, including audits, and site visits, or from exercising
any other rights under the EECBG program.
By signing below, the Applicant, agrees to follow all the statements and restrictions in this document;
review and comply with the NEPA Determination (included in their Applicant award documents); review
the DOE’s NEPA and Historic Preservation training website. DOE has developed a NEPA and Historic
Preservation training website which contains PowerPoint presentations, sample template documents
(including a project scope of work and a project layout), a Word template of the Environmental
Questionnaire1 (EQ1), and an EQ1 Submission Guide at www.energy.gov/node/4816816. Applicants are
Page 10 | 10
responsible for reviewing these trainings and reviewing the sample documents prior to initiating projects.
Recipients must contact their DOE Project Officer with any questions. Subgrantees should also review the
NEPA and Historic Preservation training website prior to initiating projects.
________________________________________________________________
Authorized Signature Date
Name (Printed or typed):___________________________________________
Title (Printed or typed):_____________________________________________
Organization (Printed or typed):______________________________________
August 2005
U.S. DEPARTMENT OF ENERGY
FINANCIAL ASSISTANCE
CERTIFICATIONS AND ASSURANCES
FOR USE WITH SF 424
Applicant:
Solicitation No.: DE- SE000530
The following certifications and assurances must be completed and submitted with each application for
financial assistance. The name of the person responsible for making the certifications and assurances
must be typed in the signature block on the forms.
Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug Free Workplace Requirements
DOE F 1600.5, Assurance of Compliance Nondiscrimination in Federally Assisted
Programs
County of Oakland
CERTIFICATIONS REGARDING LOBBYING;
DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS;
AND DRUG FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should
also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for
compliance with certification requirements under 10 CFR Part 601 "New Restrictions on Lobbying," 10 CFR Part 606 "Governmentwide
Debarment and Suspension (Nonprocurement) and 10 CFR Part 607 “Governmentwide Requirements for Drug-Free Workplace (Grants)."
The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Energy
determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
2.ADDITIONAL LOBBYING REPRESENTATION
Applicant organizations which are described in section 501(c)(4) of the Internal Revenue Code of 1986 and engage in lobbying activities
after December 31, 1995, are not eligible for the receipt of Federal funds constituting an award, grant, or loan.
As set forth in section 3 of the Lobbying Disclosure Act of 1995 as amended, (2 U.S.C. 1602), lobbying activities are defined broadly to
include, among other thins, contacts on behalf of an organization with specified employees of the Executive Branch and Congress with
regard to Federal legislative, regulatory, and program administrative matters.
Check the appropriate block:
The applicant is an organization described in section 501(c)(4) of the Internal Revenue Code of 1986? Yes No
If you checked “Yes” above, check the appropriate block:
The applicant represents that after December 31, 1995 it has has not engaged in any lobbying activities as defined in the Lobbying
Disclosure Act of 1995, as amended.
3. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust
x
x
statutes or commission of embezzlement, theft, forgery, bribery; falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,
State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
4.DRUG-FREE WORKPLACE
This certification is required by the Drug-Free Workplace Act of 1988 (Pub.L. 100-690, Title V, Subtitle D) and is implemented through
additions to the Debarment and Suspension regulations, published in the Federal Register on January 31, 1989, and May 25, 1990.
ALTERNATE I (GRANTEES OTHER THAN INDIVIDUALS)
(1) The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of
a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant,
the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in
the workplace not later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee
was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall
include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect
to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs
(a),(b),(c),(d),(e), and (f).
(2) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific
grant:
Place of Performance: (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here.
ALTERNATE II (GRANTEES WHO ARE INDIVIDUALS)
(1) The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance in conducting any activity with the grant.
(2) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will
report the conviction, in writing, within 10 calendar days of the conviction, to every grant officer or other designee, unless the
Federal agency designates a central point for the receipt of such notices. When notice is made to such a central point, it shall
include the identification number(s) of each affected grant.
5. SIGNATURE
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
Name of Applicant:
Printed Name and Title of
Authorized Representative:
SIGNATURE DATE
County of Oakland
David Woodward, Chair
DOE F 1600.5 U.S. Department of Energy OMB Control No.
(06-94)
All Other Editions are Obsolete Assurance of Compliance 1910-0400
Nondiscrimination in Federally Assisted Programs
OMB Burden Disclosure Statement
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to Office of Information Resources Management Policy, Plans, and Oversight, Records Management Division, HR-
422 - GTN, Paperwork Reduction Project (1900-0400), U.S. Department of Energy, 1000 Independence Avenue, S.W., Washington, DC
20585; and to the Office of Management and Budget (OMB), Paperwork Reduction Project (1900-0400), Washington, DC 20503.
(Hereinafter called the “Applicant”)
HEREBY AGREES to comply with Title VI of the Civil Rights Act of 1964 (Pub. L.88-352), Section 16 of the Federal Energy Administration
Act of 1974 (Pub.L.93-275), Section 401 of the Energy Reorganization Act of 1974 (Pub.L.93-438), Title IX of the Education Amendments of
1972, as amended (Pub.L.92-318, Pub.L.93-568, and Pub.L.94-482), Section 504 of the Rehabilitation Act of 1973 (Pub.L.93-112), the Age
Discrimination Act of 1975 (Pub.L.94-135), Title VIII of the Civil Rights Act of 1968 (Pub.L.90-284), the Department of Energy Organization
Act of 1977 (Pub.L.95-91), and the Energy Conservation and Production Act of 1976, as amended (Pub.L.94-385) and Title 10, Code of Federal
Regulations, Part 1040. In accordance with the above laws and regulations issued pursuant thereto, the Applicant agrees to assure that no person
in the United States shall, on the ground of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any program or activity in which the Applicant receives Federal assistance from
the Department of Energy.
Applicability and Period of Obligation
In the case of any service, financial aid, covered employment, equipment, property, or structure provided, leased, or improved with Federal
assistance extended to the Applicant by the Department of Energy, this assurance obligates the Applicant for the period during which Federal
assistance is extended. In the case of any transfer of such service, financial aid, equipment, property, or structure, this assurance obligates the
transferee for the period during which Federal assistance is extended. If any personal property is so provided, this assurance obligates the
Applicant for the period during which it retains ownership or possession of the property. In all other cases, this assurance obligates the
Applicant for the period during which the Federal assistance is extended to the Applicant by the Department of Energy.
Employment Practices
Where a primary objective of the Federal assistance is to provide employment or where the Applicant's employment practices affect the delivery
of services in programs or activities resulting from Federal assistance extended by the Department, the Applicant agrees not to discriminate on
the ground of race, color, national origin, sex, age, or disability, in its employment practices. Such employment practices may include, but are
not limited to, recruitment advertising, hiring, layoff or termination, promotion, demotion, transfer, rates of pay, training and participation in
upward mobility programs; or other forms of compensation and use of facilities.
Subrecipient Assurance
The Applicant shall require any individual, organization, or other entity with whom it subcontracts, subgrants, or subleases for the purpose of
providing any service, financial aid, equipment, property, or structure to comply with laws cited above. To this end, the subrecipient shall be
required to sign a written assurance form, however, the obligation or both recipient and subrecipient to ensure compliance is not relieved by the
collection or submission of written assurance forms.
Data Collection and Access to Records
The Applicant agrees to compile and maintain information pertaining to programs or activities developed as a result of the Applicant's receipt of
Federal assistance from the Department of Energy. Such information shall include, but is not limited to, the following: (1) the manner in which
services are or will be provided and related data necessary for determining whether any persons are or will be denied such services on the basis
of prohibited discrimination; (2) the population eligible to be served by race, color, national origin, sex, age, and disability; (3) data regarding
covered employment including use or planned use of bilingual public contact employees serving beneficiaries of the program where necessary to
permit effective participation by beneficiaries unable to speak or understand English; (4) the location of existing or proposed facilities connected
with the program and related information adequate for determining whether the location has or will have the effect of unnecessarily denying
access to any person on the basis of prohibited discrimination; (5) the present or proposed membership by race, color, national origin, sex, age,
and disability, in any planning or advisory body which is an integral part of the program; and (6) any additional written data determined by the
Department of Energy to be relevant to its obligation to assure compliance by recipients with laws cited in the first paragraph of this assurance.
County of Oakland
DOE F 1600.5 OMB Control No.
(06-94)
All Other Editions are Obsolete
1910-0400
The Applicant agrees to submit requested data to the Department of Energy regarding programs and activities developed by the Applicant from
the use of Federal assistance funds extended by the Department of Energy, Facilities of the Applicant (including the physical plants, building, or
other structures) and all records, books, accounts, and other sources of information pertinent to the Applicant's compliance with the civil rights
laws shall be made available for inspection during normal business hours on request of an officer or employee of the Department of Energy
specifically authorized to make such inspections. Instructions in this regard will be provided by the Director, Office of Civil Rights, U.S.
Department of Energy.
This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts (excluding procurement
contracts), property, discounts or other Federal assistance extended after the date hereto, to the Applicants by the Department of Energy,
including installment payments on account after such data of application for Federal assistance which are approved before such date. The
Applicant recognizes and agrees that such Federal assistance will be extended in reliance upon the representation and agreements made in this
assurance and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the
Applicant, the successors, transferees, and assignees, as well as the person(s) whose signature appears below and who are authorized to sign this
assurance on behalf of the Applicant.
Applicant Certification
The Applicant certifies that it has complied, or that, within 90 days of the date of the grant, it will comply with all applicable requirements of 10
C.F.R. § 1040.5 (a copy will be furnished to the Applicant upon written request to DOE).
Designated Responsible Employee
( ) -
Name and Title (Printed to Typed) Telephone Number
Signature Date
( ) -
Applicant’s Name Telephone Number
Address: Date
Authorized Official:
President, Chief Executive Officer
or Authorized Designee
, ( ) -
Name and Title (Printed to Typed) Telephone Number
Signature Date
Erin Quentell 248 600 9001
County of Oakland
1200 N. Telegraph
Pontiac MI 48341
David Woodward, Chair 248 296 5033
3/28/2024