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Home My WebLink AboutReports - 2024.04.24 - 41155 AGENDA ITEM: Sponsorship of the 2024 Clawson Friends of the Library Program DEPARTMENT: Board of Commissioners MEETING: Board of Commissioners DATE: Wednesday, April 24, 2024 6:00 PM - Click to View Agenda ITEM SUMMARY SHEET COMMITTEE REPORT TO BOARD Resolution #2023-3488 Motion to approve the allotment of $10,000 appropriated from the Fiscal Year 2024 Board of Commissioners General Fund Special Projects line-item budget for the purpose of enhancing the Clawson Friends of the Library Program; further, approve and authorize the Board Chair to execute any required agreements on behalf of Oakland County. Additionally, require that the recipient of the funds promote the County as a primary sponsor and provide a report to the Board detailing the sponsorship outcomes, including the impact on the number of residents served. ITEM CATEGORY SPONSORED BY Special Project Penny Luebs INTRODUCTION AND BACKGROUND Summary of proposed project. The proposed project aims to support and enhance educational and hands-on programming at the Blair Memorial Library in Clawson, Michigan. Through a variety of engaging programs such as story hours, chapter chats, LEGO sessions, creature features, writing groups, and chair yoga for all ages, the project seeks to enrich the community's access to resources and learning opportunities. Highlighting the project is the 3rd Annual Blair Bazaar event, sponsored by the Friends of the Blair Memorial Library, scheduled for June 2024. This event will showcase crafty vendors offering a diverse range of products, including photography, plants, jewelry, home decor, and more, thereby fostering community engagement and showcasing the library's programs and services. The project endeavors to benefit the entire community, promoting lifelong learning, community building, and access to free educational resources throughout the year. This would be a wonderful opportunity to begin a 1000 Books Before Kindergarten program at the Blair Memorial Library. This nationwide initiative encourages reading to newborns, toddlers, and preschoolers to foster a love of books and prepare them for school.Studies show that families that start reading aloud to their children at birth help strengthen their language skills, build their vocabulary, and increase fluency. Providing opportunities to learn and develop reading skills, connect caregivers and children, and discover new books are all long-standing goals of the library. This program would help families foster a love for reading in their young children by promoting daily reading habits along with special bonding time for the child and caregiver. Costs would include early literacy incentives, printing of program materials such as reading logs and tip sheets, early literacy programs, and prizes for meeting reading goals. https://1000booksbeforekindergarten.org/1000-books-before-kindergarten-program/ What is the estimated cost of this project? $10,000 Are there any possible funding partners or matching funds available? If so, please explain. The City of Clawson funds the library's operational expenses, and the Friends of the Library provide funding for books, workshops, and events. While there are no specific matching funds mentioned, the support from these entities contributes to the project's financial sustainability. What is the purpose of this project? The purpose of this project is to support and increase educational and hands-on programming at the library, including workshops, story hours, chapter chats, LEGO sessions, and chair yoga. The project aims to enhance community engagement and provide access to resources and learning opportunities for residents of all ages. Who will benefit from the project and how? The entire community, including adults and youth, will benefit from the project. Libraries play a crucial role in facilitating learning and providing resources, which contribute to community development and cohesion. Residents will have access to free educational resources, workshops, and events, fostering a sense of community and promoting lifelong learning. What is the expected duration of the project? Monthly programs and workshops will be held throughout 2024. Will the project/cost fall within one or multiple budget cycles? The project and its associated cost will fall within one budget cycle. Will there be a need to organize support from any Oakland County Departments or outside agencies? If so, please explain. No additional support from Oakland County Departments or outside agencies is required for this project. Does this project fall within the scope of the Board of Commissioners’ authority? Yes, this project falls within the scope of the Board of Commissioners' authority as it aligns with the objectives outlined in the policy for supporting special projects that benefit the community. How will you be involved in the project? As the proposer of the project, you will be actively involved in coordinating and overseeing its implementation, including liaising with relevant stakeholders, organizing workshops, and ensuring the project's objectives are met. What is the proposed timeline for the project? The project, including the Blair Bazaar event, is scheduled for June 2024. Monthly programs and workshops will continue throughout the year. Contant Information. Jennifer Gannod Director Blair Memorial Library 416 N. Main Street Clawson, MI 48017 (248)588-5500 jgannod@clawson.lib.mi.us POLICY ANALYSIS Estimated Cost: The estimated cost of the project is $10,000, covering expenses related to organizing and conducting various educational programs, workshops, and the Blair Bazaar event. Funding Partners: While specific matching funds are not mentioned, the project receives support from the City of Clawson for operational expenses and the Friends of the Library for books, workshops, and events. This collaborative support contributes to the project's financial sustainability. Purpose of the Project: The project aims to support and increase educational and hands-on programming at the library, promoting community engagement and providing access to resources and learning opportunities for residents of all ages. Beneficiaries: The entire community, including adults and youth, will benefit from the project by accessing free educational resources, workshops, and events. The project promotes lifelong learning, community building, and access to educational resources throughout the year. Duration of the Project: Monthly programs and workshops will be held throughout 2024, ensuring sustained community engagement and access to educational opportunities. Support from Oakland County Departments or Outside Agencies: No additional support from Oakland County Departments or outside agencies is required for this project, indicating self- sustainability within the existing framework. Scope of Authority: The project falls within the scope of the Board of Commissioners' authority as it aligns with the objectives outlined in the policy for supporting special projects that benefit the community, promote lifelong learning, and enhance community engagement. Proposed Timeline: The project, including the Blair Bazaar event, is scheduled for June 2024, with monthly programs and workshops continuing throughout the year. In conclusion, the proposed project request for educational and hands-on programming at the Blair Memorial Library aligns well with the objectives of the Oakland County Board of Commissioners Special Projects Policy. It demonstrates a commitment to community engagement, lifelong learning, and access to resources, while also leveraging collaborative support from the City of Clawson and the Friends of the Library. The project's detailed plan and sustainable approach indicate its potential to positively impact the community and enhance the library's role as a hub for educational and cultural enrichment. BUDGET AMENDMENT REQUIRED: No Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at 248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional information. CONTACT Penny Luebs, Commissioner ITEM REVIEW TRACKING Aaron Snover, Board of Commissioners Created/Initiated - 4/24/2024 AGENDA DEADLINE: 04/24/2024 6:00 PM ATTACHMENTS None COMMITTEE TRACKING 2024-03-14 Full Board - Refer to Finance Committee 2024-04-17 Finance - Recommend to Board 2024-04-24 Full Board - Adopt Motioned by: Commissioner Angela Powell Seconded by: Commissioner Robert Hoffman Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (15) No: None (0) Abstain: None (0) Absent: Ajay Raman, Michael Gingell, Yolanda Smith Charles, William Miller III (4) Passed