HomeMy WebLinkAboutReports - 2024.04.24 - 41158
AGENDA ITEM: Sponsorship of the Pontiac Meals on Wheels Foundation's "Blues in the Streets"
Event
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Wednesday, April 24, 2024 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-3999
Motion to approve the one-time allotment of $10,000 from the Fiscal Year 2024 Board of
Commissioners General Fund Sponsorship line-item budget for the purpose of sponsoring the
Pontiac Meals on Wheels Foundation's "Blues in the Streets" Event; further, approve and authorize
the Board Chair to execute any required agreements on behalf of Oakland County. Additionally,
require that the recipient of the funds promote the County as a primary sponsor and provide an
impact report to the Board detailing the sponsorship outcomes, including the number of residents
served.
ITEM CATEGORY SPONSORED BY
Special Project Angela Powell
INTRODUCTION AND BACKGROUND
First and Last Name (Person Submitting the Form): Brittany Bollman – Nutrition Coordinator
Organization (Person Submitting the Form): Pontiac Meals on Wheels Foundation
Email Address (Person Submitting the Form): Brittany@uniquefoodmgt.com
Phone Number (Person Submitting the Form): 248.738.9088
Last Name of Sponsoring Commissioner: Powell
Project Overview: "Blues in the Streets" is a community-centric event aimed at providing an
enriching social experience for senior members of the Pontiac community through live Blues music,
food vendors, interactive activities, and transportation services. The event fosters community
engagement and enhances the quality of life for seniors.
Project Type: Program Sponsorship
Budget Breakdown:
Venue Setup and Dismantling: $5,000
Performer Fees: $7,500
Permits and Insurance: $2,000
Transportation and Accessibility: $1,000
Food and Beverage: $1,000
Marketing and Promotion: $1,000
Event Programs and Materials: $300
Miscellaneous (Volunteer Support, Sanitation): $2,150
Total Budget: $19,950
Detailed Timeline for Implementation: The event will be held on June 29, 2024, with planning and
preparations already starting and concluding with post-event evaluations by December 2024.
Detail on Funding Partners or Matching Funds: We are seeking financial support from the City of
Pontiac and volunteer assistance from local businesses and community organizations.
Anticipated Impact and Evaluation: The event aims to promote social interaction among seniors,
provide a cultural experience, and encourage community participation. Success will be evaluated
through attendance numbers, participant feedback, and post-event surveys.
Additional Information or Supporting Documents: Attached are all relevant documents and
additional information.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Angela Powell, Commissioner
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 4/24/2024
AGENDA DEADLINE: 04/24/2024 6:00 PM
ATTACHMENTS
1. Blues in the Streets Proposal
COMMITTEE TRACKING
2024-04-11 Full Board - Refer to Finance
2024-04-17 Finance - Recommend to Board
2024-04-24 Full Board - Adopt
Motioned by: Commissioner Angela Powell
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Karen Joliat, Kristen Nelson, Christine
Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson,
Charles Cavell, Brendan Johnson, Ann Erickson Gault, Linnie Taylor (15)
No: None (0)
Abstain: None (0)
Absent: Ajay Raman, Michael Gingell, Yolanda Smith Charles, William Miller III (4)
Passed
Event Overview
The Pontiac Meals on Wheels Foundation proposes to host a vibrant, community-centric event titled
"Blues in the Streets," specifically tailored for the senior members of the Pontiac community. This
event is designed to provide an enriching social experience, fostering community engagement and
enhancing the quality of life for our senior residents.
Objective
The primary objective of "Blues in the Streets" is to celebrate the rich heritage of Blues music and its
deep roots in the American music landscape, providing an enjoyable and memorable day out for
seniors. The event aims to:
Promote social interaction and community bonding among seniors.
Provide an accessible and enjoyable cultural experience in the heart of Pontiac.
Encourage community participation and volunteerism in support of senior activities.
Event Details
"Blues in the Streets" will be a day-long celebration held in the scenic and accessible location of
downtown Pontiac, utilizing the stretch of Saginaw Street between Pike Street and Lawrence Street
as the event venue. The event will feature:
Live Blues Music: A lineup of local and regional Blues artists and bands will perform live, offering
a diverse range of Blues music styles throughout the day.
Transportation for Seniors: Dedicated buses will transport seniors from various senior centers in
Pontiac to the event location, ensuring ease of access and safety for all participants.
Food Trucks and Vendors: A selection of food trucks and vendors will be available, offering a
variety of culinary delights to cater to different tastes and dietary needs.
Activities and Fun: The event will also feature vendor stalls, interactive activities, and spaces for
relaxation and socialization, creating a festive and enjoyable atmosphere.
Community Impact
"Blues in the Streets" is more than just an event; it's a community initiative aimed at celebrating and
supporting the senior population in Pontiac. By providing a platform for cultural expression and
social interaction, the event seeks to enhance the sense of community belonging, boost mental and
emotional well-being, and highlight the importance of inclusivity and support for all community
members, especially the elderly.
Support and Sponsorship
The success of "Blues in the Streets" depends on the support and collaboration of the City of
Pontiac, local businesses, community organizations, and volunteers. The Pontiac Meals on Wheels
Foundation seeks financial support from the City of Pontiac, and volunteer support to bring this
event to life, ensuring a memorable and impactful experience for all involved.
This event represents an opportunity to unite the Pontiac community through music, food, and fun,
with a special focus on enriching the lives of our senior citizens. We invite you to join us in making
this event a success, fostering a stronger, more vibrant community for all.
Venue Setup and Dismantling
Stage, sound, and lighting equipment rental: $4,500
Venue decoration and signage: $500
Performer Fees
Headliner artist fee: $7,500
Permits and Insurance
City permits for event and street closure: $500
Event insurance coverage: $1,500
Transportation and Accessibility
Senior center to event location round trip (2 buses): $1,000
Food and Beverage
Free water stations and light refreshments for seniors: $1,000
Marketing and Promotion
Flyers, posters, and local newspaper ads: $500
Social media and online advertising campaigns: $500
Event Programs and Materials
Printing of event programs and schedules: $300
Miscellaneous
Volunteer Support
T-shirts and identification for volunteers: $250
Sanitation
Portable toilets, including ADA compliant units: $1,200
Cleaning and waste management: $700
Total Budget: $19,950
This budget proposal outlines the estimated costs associated with
hosting the "Blues in the Street" event. The Pontiac Meals on Wheels
Foundation is committed to creating a memorable and impactful
event for the seniors in our community and seeks the support of The
City of Pontiac to make this vision a reality. Through careful planning,
community engagement, and the generous support of our partners, we
aim to celebrate our seniors with a day filled with music, food, and
fun, without financial strain on our organization or participants.
E V E N T D A T E
T I M E
February 23, 2024
12:00pm - 6:00pm
L O C A T I O N
Downtown Pontiac
C R E A T E D F O R
Oakland County Commissioner
Angela Powell
A C T I V I T I E S
+Live Music
+Food Trucks
+Local Vendors
+Senior Activities