HomeMy WebLinkAboutResolutions - 2024.05.22 - 41197
AGENDA ITEM: Fiscal Year 2024 Appropriation with the Charter Township of Oxford for Tri-Party
Road Improvement Program – Project No. 57812
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-4113
Motion to approve Project No. 57812 submitted by the Charter Township of Oxford and authorize
the transfer of Tri-Party Road Improvement Program funds in the amount of $38,066 from Non-
Departmental Transfers appropriation (9090101); further, that the FY 2024 budget shall be
amended as described in the attached Schedule A – Budget Amendment; further, that the Oakland
County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland
County, Oakland County Fiscal Services, and the Community.
ITEM CATEGORY SPONSORED BY
Road Improvement Michael Spisz
INTRODUCTION AND BACKGROUND
Since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road
Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the
Road Commission for Oakland County (RCOC). On September 21, 2023, the Oakland County
Board of Commissioners approved Miscellaneous Resolution #23140 which appropriated
$2,000,000 for the FY 2024 Tri-Party Road Improvement Program allocation for projects managed
by the RCOC. The community, along with the RCOC, has identified a project and said project is
ready to be undertaken immediately. The project meets the terms and conditions of the Tri-Party
Road Improvement Program and the local cost participation agreement.
Project Description: spreading of gravel and chloride on various county roads
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. 57812_Schedule A-Budget Amendment
2. 57812_Tri-Party_OxfordTwp
COMMITTEE TRACKING
2024-05-15 Economic Development & Infrastructure - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2024 Appropriation with the Charter Township of Oxford for Tri-Party Road Improvement Program – Project No. 57812
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2024
Amendment
FY 2025
Amendment
FY 2026
Amendment
E General Fund Non-Department FND10100 CCN9010101 PRG153010 SC740135 740000 Road Commission Tri-Party $38,066.00 $-$-
E General Fund Non-Department FND10100 CCN9090101 PRG196030 SC740135 740000 Road Commission Tri-Party (38,066.00)--
Total Expenditures $-$-$-
Quality Life through Good Roads “We Care”
Inter–Departmental Memorandum
Programming Division
DATE:April 11, 2024
TO:Samuel Fitzer, P.E., Director of Engineering
FROM:Thomas G. Noechel, Manager, Project Development
SUBJECT:PROJECT NO. 57812, 2024 GRAVEL ROAD PROGRAM
VARIOUS COUNTY ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF OXFORD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Oxford for the spreading of gravel
and chloride on various county roads within the township. The work is expected to be
completed this summer.
The Charter Township of Oxford has elected to use the Tri-Party Program to fund the
estimated total project cost of $114,198. Our share is estimated to be $38,066 and is in
the FY24 budget.
The project is in the district of County Commissioner Michael Spisz. The agreement is in
our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
TGN/ac
Attachments
Department Review / Approval
MDO Review / Concur
Samuel Fitzer
Digitally signed by Samuel Fitzer
DN: C=US, E=sfitzer@rcoc.org,
O=Road Commission for
Oakland County,
OU=Engineering, CN=Samuel
Fitzer
Date: 2024.04.17 11:49:44-04'00'
13D
COST PARTICIPATION AGREEMENT
2024 GRAVEL ROAD PROGRAM
Charter Township of Oxford
Board Project No. 57812
This Agreement, made and entered into this day of _______________, 2024,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Oxford, hereinafter referred
to as OXFORD, provides as follows:
WHEREAS, the BOARD and OXFORD have agreed to program the spreading of gravel
and chloride on various county roads under the jurisdiction of the BOARD, as described in Exhibit
"A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon
by the BOARD and OXFORD, which are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $114,198; and
WHEREAS, the PROJECT involves certain designated and approved Tri-Party Program
funding in the amount of $114,198 which amount shall be paid through equal contributions by
the BOARD, OXFORD, and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, OXFORD and the BOARD have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between OXFORD and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2024 Gravel Road Program
Charter Township of Oxford
Project No. 57812
3/21/2024
- 2 -
2. The actual total cost of the PROJECT shall include total payments to the
contractor. Any costs incurred by the BOARD prior to this agreement date shall be
allowable.
3. The estimated total PROJECT cost of $114,198 shall be allocated as follows:
a. Tri-Party Program funding in the amount of $114,198.
b. Any PROJECT costs above the Tri-Party Program funding of $114,198 will
be funded 100% by BOARD.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to
OXFORD in the amount of $38,066 (being 100% of OXFORD’S Tri-Party
contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $38,066 (being 100% of the
COUNTY’S Tri-Party contribution).
a. The invoice shall be sent to:
Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), OXFORD and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Executive Managing Director
2024 Gravel Road Program
Charter Township of Oxford
Project No. 57812
3/21/2024
- 4 -
Contractor Payments:$114,198
OXFORD COUNTY BOARD TOTAL
$38,066 $38,066 $38,066 $114,198
$38,066 $38,066 $38,066 $114,198TOTAL SHARES
COST PARTICIPATION BREAKDOWN
ESTIMATED PROJECT COST
TRI-PARTY PROGRAM
EXHIBIT A
T R I - P A R T Y P R O G R A M
2024 Gravel Road Program
Charter Township of Oxford
Board Project No. 57812
Spreading of gravel and chloride on various county roads within the township.