HomeMy WebLinkAboutResolutions - 2024.05.22 - 41207
AGENDA ITEM: Sponsorship of the 2024 Clawson Fourth of July Parade
DEPARTMENT: Board of Commissioners
MEETING: Board of Commissioners
DATE: Friday, June 7, 2024 8:55 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2024-3774
Motion to approve the one-time use of $6,000 from the Fiscal Year 2024 Board of Commissioners
General Fund Sponsorship line-item budget for the purpose of sponsoring the 2024 Clawson Fourth
of July Parade; further, approve and authorize the Board Chair to execute any required agreements
on behalf of Oakland County. Additionally, require that the recipient of the funds promote the County
as a primary sponsor and provide a report to the Board detailing the sponsorship outcomes,
including the impact on the number of residents served.
ITEM CATEGORY SPONSORED BY
Special Project Penny Luebs
INTRODUCTION AND BACKGROUND
First and Last Name (Person Submitting the Form): Penny Luebs
Organization (Person Submitting the Form): City of Clawson, Fourth of July Parade
Phone Number (Person Submitting the Form): 248-270-7044
Last Name of Sponsoring Commissioner: Luebs
Project Overview: We propose enhancing the annual Clawson 4th of July parade by renting two
floats from the Detroit Parade Company and incorporating additional attractions such as fire
performers, acrobats, stilt walkers, and character artists depicting Mickey and Minnie Mouse.
Additionally, we intend to purchase enough candy for clowns to distribute along the entire parade
route.
Project Type: Sponsorship of an Event
Provide a proposed budget breakdown for the project: Overall Project Cost: $6,000; Amount
Paid to Detroit Parade Company: $5,000; Estimated Cost for Additional Attractions and Candy:
$1,000.
Provide a detailed timeline for implementation of the project: July 4, 2024
Provide detail on any possible funding partners or matching funds: Public donations will be
sought to support the project.
Describe the anticipated impact of the project and how its success will be evaluated: The
project aims to enhance community engagement and create lasting memories for attendees of the
Clawson 4th of July parade. Success will be evaluated based on increased attendance at the
parade and positive feedback from participants.
Include any additional information or supporting documents relevant to the project: General
information about the Clawson 4th of July celebration can be found at Clawson4thOfJuly.org or by
calling 248.270.7044. Further details about the parade and associated events leading up to
Independence Day are provided in the provided information.
POLICY ANALYSIS
Summary of Proposed Project: The proposal aims to enhance the parade experience by renting
floats from the Detroit Parade Company and incorporating various performers and entertainment
elements, such as fire performers, acrobats, stilt walkers, and character artists. Additionally, the
project includes purchasing candy for clowns to distribute along the parade route.
Estimated Cost: The estimated cost of the project is $6,000, with $5,000 allocated for renting floats
from the Detroit Parade Company. The budget appears to be relatively modest considering the
scope of activities proposed, which may indicate potential limitations in terms of the scale or quality
of rented floats and entertainment.
Funding Partners: Possible funding partners or matching funds are mentioned as public donations.
While public donations can contribute to funding the project, the reliance solely on donations may
introduce uncertainties regarding the availability of sufficient funds to cover the estimated costs.
Purpose of the Project: The primary purpose of the project is to enhance community engagement
by increasing the variety and excitement of parade activities. By incorporating additional
entertainment elements, the project aims to attract and entertain attendees, fostering positive
memories and traditions associated with the annual parade.
Beneficiaries: The beneficiaries of the project include the local and surrounding communities who
attend the parade. The enhanced parade experience is expected to create positive memories and
traditions for families, contributing to community bonding and engagement.
Budget Cycle: The project falls within a single budget cycle, scheduled for July 4, 2024. The timing
aligns with the planned parade event, ensuring that the proposed activities are implemented within
the designated timeframe.
Support from County Departments or Outside Agencies: The project does not indicate a need
for support from any Oakland County Departments or outside agencies. However, it mentions the
solicitation of donations, which may involve coordination with external stakeholders or community
organizations to secure funding support.
Scope of Authority: The project falls within the scope of the Board of Commissioners' authority, as
it involves enhancing community events and engagement within the county. The proposed activities
align with the objectives of promoting community participation and fostering positive experiences for
residents.
In conclusion, while the proposed special project request aims to enhance the parade experience
and promote community engagement, there are considerations regarding the funding sources and
budget allocation. Securing sufficient funding through public donations may present challenges, and
there is a need to ensure that the proposed activities align with the available budget. Additionally,
coordination with external stakeholders or community organizations may be necessary to support
fundraising efforts. It is worth noting that a similar project was funded last year at the amount of
$10,000 from non-departmental transfers General Fund Special Projects to the Board of
Commissioners General Fund Special Projects line-item budget for the purpose of sponsoring the
2023 Clawson Fourth of July Festival.
BUDGET AMENDMENT REQUIRED: No
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com or the department contact persons listed for additional
information.
CONTACT
Penny Luebs, Commissioner
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 5/22/2024
AGENDA DEADLINE: 06/07/2024 6:00 PM
ATTACHMENTS
1. Letter from Jay Karwoski
COMMITTEE TRACKING
2024-01-18 Full Board - Refer to Finance
2024-05-15 Finance Committee - Recommend to Board
2024-05-22 Full Board - Adopted
Motioned by: Commissioner Penny Luebs
Seconded by: Commissioner Robert Hoffman
Yes: David Woodward, Michael Spisz, Penny Luebs, Kristen Nelson, Christine Long, Robert
Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia Gershenson, Yolanda Smith
Charles, Charles Cavell, Brendan Johnson, Ajay Raman, Ann Erickson Gault, Linnie Taylor (16)
No: None (0)
Abstain: None (0)
Absent: Karen Joliat, Michael Gingell (2)
Passed
To whom it may concern.
I am writing to thank the individuals responsible for providing the funding for the Clawson
Fourth of July parade.
With those funds we were able to make some wonderful additions to the parade which helped
to make it one of the best the city has ever had.
Additions included:
- The Michigan Entertainment and Talent Group
This organization provided some awesome additions to the parade. including, fire performers,
acrobats, stilt walkers, a cyr wheel, flow artists, bubble performers, jugglers, and character
artists.
- The Detroit Parade Company
The Detroit Parade Company provided us with two very large floats that were driven along the
parade route. One float had Zumba dancers, and the other had a banjo player and dancing
artists.
- Additional character artists
- Mickey and Minnie Mouse
- Three additional clowns,
- A additional fire performer
We were also able to purchase enough candy that was passed out to everyone along the
parade route. Typically we run out of candy before the end of the parade route, but this year
we had plenty for everyone.
We sincerely appreciate your financial contribution that helped to make the parade an
overwhelming success.
Thank you,
Jay Karwoski
jkarwoski@yahoo.com.
616-215-3862